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Contents 1

Introduction Acknowledgement............................................................................................................................. 1-3 Copyright........................................................................................................................................... 1-3

2

1.1 1.2

Special notice to user ..................................................................................................................... 1-4 Send a fax (Faxing) .......................................................................................................................... 1-5 Sending a fax .................................................................................................................................... 1-5

1.3

Available features ............................................................................................................................ 1-8 Attaching and sending the total page count ..................................................................................... 1-8 Sending a fax at a specified time ...................................................................................................... 1-8 Sending one scanned page at a time (Quick memory TX) ................................................................ 1-8 Overseas faxing................................................................................................................................. 1-8 Confirming whether the original has been scanned or not ............................................................... 1-8 Erasing shadows ............................................................................................................................... 1-9 Specifying a scanning area size on the original ................................................................................ 1-9 Sending originals of different sizes with one operation .................................................................... 1-9 Sending an original with fold lines................................................................................................... 1-10 Sending long originals ..................................................................................................................... 1-10 Sending double-paged originals ..................................................................................................... 1-10 Specifying the binding position of double-sided originals .............................................................. 1-11 Sending faxes by command from the recipient .............................................................................. 1-11 Releasing ECM mode...................................................................................................................... 1-11 Specifying an original for polling ..................................................................................................... 1-11 Releasing super G3 mode............................................................................................................... 1-12 Specifying a relay destination ......................................................................................................... 1-12 Using a confidential box.................................................................................................................. 1-12 Sending password-protected faxes................................................................................................ 1-12 Adjusting the background color density ......................................................................................... 1-13 Emphasizing character edges ......................................................................................................... 1-13 Saving to a box ............................................................................................................................... 1-13

1.4

Explanation of manual conventions ............................................................................................ Safety advices ................................................................................................................................. Sequence of action ......................................................................................................................... Tips.................................................................................................................................................. Special text markings ......................................................................................................................

1.5

Descriptions and symbols used for originals and paper ........................................................... 1-15 "Width" and "Length"...................................................................................................................... 1-15 Paper orientation ............................................................................................................................. 1-15

1.6

User manuals ................................................................................................................................. User manual .................................................................................................................................... Copy Operations ............................................................................................................................. Print Operations .............................................................................................................................. Box Operations ............................................................................................................................... Network Scanner Operations .......................................................................................................... Web Connection Operations........................................................................................................... Fax Operations (Option) (this manual)............................................................................................. Network Fax Operations (Option)....................................................................................................

1-14 1-14 1-14 1-14 1-14

1-16 1-16 1-16 1-16 1-16 1-16 1-16 1-16 1-16

Before using this machine 2.1 2.2

Precautions ...................................................................................................................................... Using the control panel................................................................................................................... Control panel..................................................................................................................................... Fax mode screens .............................................................................................................................

2.3 2.4 2.5

Initial settings .................................................................................................................................. 2-7 Convenient function settings ......................................................................................................... 2-8 User authentication and account track......................................................................................... 2-9

d-Color MF550/MF450

2-3 2-4 2-4 2-6

Contents-1

3

2.6

Fax reception using a box............................................................................................................. 2-10 Box types......................................................................................................................................... 2-10 PC-FAX RX function operations ...................................................................................................... 2-12

2.7

Transmission and reception using an extension line................................................................. Usage as both a transmission/reception line .................................................................................. Usage as a reception-only line ........................................................................................................ Usage as a sending-only line...........................................................................................................

2-13 2-13 2-14 2-14

To send a fax 3.1

General fax operation...................................................................................................................... 3-3 Sending a fax..................................................................................................................................... 3-3

3.2

Loading the original......................................................................................................................... Loading the original in the ADF ......................................................................................................... Loading the original on the original glass .......................................................................................... Faxing a multi-page original using the original glass......................................................................... Sending the original using both the ADF and the original glass........................................................

3.3

Specifying scanning conditions ..................................................................................................... 3-9 Specifying scanning settings............................................................................................................. 3-9 Original type....................................................................................................................................... 3-9 Simplex/Duplex ............................................................................................................................... 3-10 Resolution........................................................................................................................................ 3-10 Density ............................................................................................................................................. 3-11

3.4

Specifying only one destination ................................................................................................... Specifying from registered destinations .......................................................................................... Searching for a registered destination (Index button) ..................................................................... Searching for a registered destination (Address type) .................................................................... Searching for registered destinations (Detail search) ...................................................................... Specifying by direct input ................................................................................................................ Specifying from the job history........................................................................................................

3.5

Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission) ............................................................................................................... 3-17 Specifying multiple destinations (from registered destinations, direct input, job history) ............... 3-17 Specifying multiple destinations (using the group button) .............................................................. 3-17

3.6

Sending a fax using a program destination ................................................................................ 3-19 To send a fax after specifying a program destination ..................................................................... 3-19

3.7

Checking the settings ................................................................................................................... 3-21 To check the settings ...................................................................................................................... 3-21

3.8

Operations while scanning ........................................................................................................... If original size cannot be detected................................................................................................... When there is a memory overflow ................................................................................................... Original auto rotation .......................................................................................................................

3-24 3-24 3-24 3-24

3.9

When unable to send..................................................................................................................... Redial............................................................................................................................................... Auto redial function.......................................................................................................................... Redial confirmation screen .............................................................................................................. Manual redial (Current jobs list) ....................................................................................................... Manual redial (Fax retransmit user box) ..........................................................................................

3-25 3-25 3-25 3-25 3-26 3-27

3.10 3.11

Reserving a transmission ............................................................................................................. Sending a fax while confirming the status of the recipient’s machine (Manual transmission) ................................................................................................................... Aborting transmission ................................................................................................................... Aborting a job during transmission.................................................................................................. Canceling timer transmission reserved jobs....................................................................................

3-28

3.12

3-6 3-6 3-6 3-7 3-8

3-12 3-12 3-13 3-13 3-14 3-15 3-16

3-29 3-30 3-30 3-31

3.13 3.14

Checking reserved jobs to be transmitted.................................................................................. 3-32 Checking transmission results..................................................................................................... 3-33 To check the transmission result..................................................................................................... 3-33

3.15

Memory transmission and quick memory transmission............................................................ Memory transmission ...................................................................................................................... Quick memory transmission ............................................................................................................ To use quick memory transmission.................................................................................................

Contents-2

3-36 3-36 3-36 3-36

d-Color MF550/MF450

4

5

3.16

Attaching the total page count to a sent fax (Total # of pages)................................................ 3-38 To send a fax after specifying the number of pages....................................................................... 3-38

3.17

Sending a fax after specifying a time (Timer TX)........................................................................ 3-40 To conduct timer TX........................................................................................................................ 3-40

3.18

Faxing overseas (Overseas TX).................................................................................................... 3-42 To send a fax in overseas transmission mode ................................................................................ 3-42

3.19

Fax header settings....................................................................................................................... 3-44 Position set for fax header .............................................................................................................. 3-44 Print receiver’s name setting........................................................................................................... 3-45

Reception 4.1

Reception modes ............................................................................................................................ 4-3 Auto reception (Fax only mode) ........................................................................................................ 4-3 Manual reception (Telephone only mode) ......................................................................................... 4-3

4.2 4.3

Auto reception (Fax only mode) ..................................................................................................... 4-4 Manual reception (Telephone only mode)..................................................................................... 4-5 Manual reception............................................................................................................................... 4-5

4.4 4.5

When unable to receive fax ............................................................................................................ Temporary memory reception ....................................................................................................... Temporary memory reception........................................................................................................... Forwarding a job received in temporary memory .............................................................................

4.6

Maintaining a record during reception.......................................................................................... 4-8 Reduction printing ............................................................................................................................. 4-8 Printing after reducing the size to fit the paper ................................................................................. 4-8 Printing to equal size ....................................................................................................................... 4-13 Method of printing during reception................................................................................................ 4-13

4.7

Footer Setting ................................................................................................................................ 4-15

4-6 4-7 4-7 4-7

Troubleshooting 5.1 5.2 5.3 5.4

Fax cannot be sent.......................................................................................................................... Fax cannot be received................................................................................................................... Error messages ............................................................................................................................... If "Inform the service representative" is displayed (Service call) ...............................................

6

Specifications

7

Useful transmission functions

5-3 5-4 5-5 5-6

7.1

List of functions on the settings screen........................................................................................ Scan settings..................................................................................................................................... Original settings................................................................................................................................. Communication settings ...................................................................................................................

7.2

Sending a fax after adjusting the density of background color (Background removal)..................................................................................................................... 7-7 Sending the fax after emphasizing the character edges (Sharpness) ....................................... 7-9 Sending the fax after removing the black shadow (Frame erase) ............................................ 7-11 Sending double page originals page by page from right to left (Book copy) .......................... 7-13 Sending a fax after specifying the scan size of the original (Scan size) .................................. 7-17 Copying the original at the same time as sending the fax (Send & Print)................................ 7-20 Confirming that the original is scanned (TX Stamp) .................................................................. 7-22 Sending an original of varying sizes by a single operation (Mixed original) ............................ 7-24 Sending an original with folds (Z-folded original) ...................................................................... 7-26 Sending a long original (Long original)........................................................................................ 7-28 Specifying the binding position (Binding position)..................................................................... 7-30 Faxing by reducing the effect of dust from the left partition glass (Despeckle) ..................... 7-32 Sending a fax after cancelling ECM mode (ECM OFF) .............................................................. 7-33

7.3 7.4 7.5 7.6 7.7 7.8 7.9 7.10 7.11 7.12 7.13 7.14

d-Color MF550/MF450

7-3 7-3 7-5 7-6

Contents-3

7.15 7.16

Sending a fax after cancelling Super G3 mode (V. 34 OFF) ....................................................... Sending an original in public/personal/group box by fax .......................................................... Sending an original in public/personal/group by fax ....................................................................... Binding and sending an original in public/personal/group box.......................................................

7-35 7-37 7-37 7-38

7.17 7.18

Check the recipient’s machine and send the fax (Check Dest. & Send) .................................. Sending the fax after reconfirming the destination (Destination check display function)............................................................................................ Sending the fax after specifying the telephone line (Select line settings)................................ Sending the fax with the password (Password TX) .................................................................... Confidential transmission (F-Code TX)........................................................................................ Sending the fax after specifying the relay destination (F-Code TX) ......................................... Specifying the way of adding the transmission source information (Fax header settings) .....................................................................................................................

7-40

7.19 7.20 7.21 7.22 7.23

8

9

10

7-42 7-43 7-45 7-47 7-49 7-52

Useful reception functions 8.1

Using a confidentially received original......................................................................................... Confidential reception ....................................................................................................................... Printing confidentially received originals ........................................................................................... Deleting confidentially received originals ..........................................................................................

8-3 8-3 8-3 8-4

8.2

Handling originals received by memory ........................................................................................ 8-5 Printing received originals ................................................................................................................. 8-5 Deleting received originals................................................................................................................. 8-6

8.3

Printing at the time of reception .................................................................................................... 8-7 When [Duplex Print (RX)] is set to [ON].............................................................................................. 8-7

Polling 9.1

Sending a fax when requested by the recipient (Polling transmission)...................................... Reserving polling transmission originals ........................................................................................... Printing originals in the polling TX user box ...................................................................................... Deleting originals in the polling TX user box .....................................................................................

9-3 9-3 9-4 9-5

9.2

Receiving a sender’s original when requested by this machine (Polling reception)................. 9-6 Polling reception................................................................................................................................ 9-6 Polling reception................................................................................................................................ 9-6

9.3

Polling after specifying the original (Bulletin board) .................................................................... 9-8 Registering an original on a bulletin board ........................................................................................ 9-8 Printing a bulletin board original ...................................................................................................... 9-10 Deleting a bulletin board original ..................................................................................................... 9-11 Polling reception of bulletin board original ...................................................................................... 9-12

Registering/specifying settings 10.1

Displaying the fax registration screen ......................................................................................... 10-3 Displaying create one-touch destination screen ............................................................................. 10-3

10.2

Registering the address book ...................................................................................................... 10-4 Registering the fax number in address book................................................................................... 10-4 Registering fax numbers in address book from destination settings screen .................................. 10-6 Changing the address book ............................................................................................................ 10-9 Deleting address book destinations .............................................................................................. 10-10

10.3

Registering group destinations .................................................................................................. Registering group destinations...................................................................................................... Changing group destinations ........................................................................................................ Deleting registered group destinations..........................................................................................

10.4

Registering program destinations ............................................................................................. 10-15 Registering program destinations ................................................................................................. 10-15 Deleting program destinations ...................................................................................................... 10-18

10.5

Changing the destination level (Apply levels/groups to destinations) ................................... 10-20 Apply levels/groups to destinations .............................................................................................. 10-20 Changing destination levels........................................................................................................... 10-20

Contents-4

d-Color MF550/MF450

10-11 10-11 10-13 10-14

11

10.6

Confidential box settings............................................................................................................ 10-22 Registering a confidential box....................................................................................................... 10-22 Working of confidential communication........................................................................................ 10-25

10.7

Specifying bulletin board settings ............................................................................................. 10-26 Registering bulletin board user box .............................................................................................. 10-26 Structure of bulletin board polling transmission and reception .................................................... 10-28

10.8

Specifying relay box settings ..................................................................................................... 10-29 Registering relay user box............................................................................................................. 10-29 Working of relay distribution ......................................................................................................... 10-31

10.9

Setting memory RX user box ..................................................................................................... 10-32

Utility mode 11.1

Utility mode operation .................................................................................................................. Displaying user settings screen ...................................................................................................... Terminating user settings screen .................................................................................................... Displaying administrator settings screen ........................................................................................ Terminating administrator settings screen......................................................................................

11.2

Utility mode list .............................................................................................................................. 11-5 Scan/Fax Settings ........................................................................................................................... 11-5 FAX Active Screen operation .......................................................................................................... 11-5 Default Scan/Fax Settings............................................................................................................... 11-5 Power Save Settings ....................................................................................................................... 11-6 Print/Fax Output Settings................................................................................................................ 11-6 Registering and Changing Address ................................................................................................ 11-6 Restrict Broadcasting...................................................................................................................... 11-6 Stamp Settings................................................................................................................................ 11-6 Limiting Access to Destinations ...................................................................................................... 11-7 Header Information.......................................................................................................................... 11-7 Header/Footer Position ................................................................................................................... 11-7 Line Parameter Settings .................................................................................................................. 11-8 TX/RX Settings ................................................................................................................................ 11-8 Function ON/OFF Setting................................................................................................................ 11-9 Memory RX Settings ....................................................................................................................... 11-9 Closed Network RX ......................................................................................................................... 11-9 Forward TX Setting........................................................................................................................ 11-10 Incomplete TX Hold....................................................................................................................... 11-10 PC-FAX RX Setting........................................................................................................................ 11-10 TSI User Box Setting..................................................................................................................... 11-10 PBX Connection Setting................................................................................................................ 11-11 Report Settings ............................................................................................................................. 11-11 Job Settings List............................................................................................................................ 11-11 Line Parameter Setting.................................................................................................................. 11-12 Function Settings .......................................................................................................................... 11-12 Multi Line Settings......................................................................................................................... 11-12 Sender Fax No. ............................................................................................................................. 11-12 Manual Destination Input .............................................................................................................. 11-12 Restrict Fax TX .............................................................................................................................. 11-13 Hide Personal Information............................................................................................................. 11-13 Display Activity Log....................................................................................................................... 11-13

11.3 11.4 11.5 11.6 11.7 11.8

Setting the initial state of Fax/Scan screen (Scan/Fax settings) ............................................ Setting the screen during fax operation (Fax active screen) .................................................. Setting initial setting value of fax function (Default Scan/Fax setting) .................................. Specifying the power save transition conditions (Enter power save mode) ......................... Setting the printing method for received original (Print/Fax output settings)....................... Specifying the prohibitions to cause a change in destination registration (Registering and changing addresses)...................................................................................... Setting prohibitions for sending a fax to multiple destinations (Restrict broadcasting) ............................................................................................................... Specifying stamp printing specifications (Stamp settings)..................................................... Protecting the destination information (Limiting access to destinations)............................. Registering the groups .................................................................................................................. Specifying destination level settings .............................................................................................

11.9 11.10 11.11

d-Color MF550/MF450

11-3 11-3 11-3 11-4 11-4

11-14 11-16 11-18 11-20 11-22 11-24 11-26 11-28 11-30 11-30 11-32

Contents-5

11.12 11.13 11.14 11.15 11.16 11.17 11.18 11.19 11.20 11.21 11.22 11.23 11.24 11.25 11.26 11.27 11.28 11.29 11.30 11.31 11.32

12

Registering transmission source name and fax number (Header information)..................... Specifying the method of setting the transmission source/reception information (Header/footer position).............................................................................................................. Specifying transmission/ receiving mode (Line parameter settings) ..................................... Settings of transmission and reception mode (TX/RX settings) ............................................. Specifying the ON/OFF settings of the function (Function ON/OFF setting) ......................... Specifying memory reception settings (Memory RX settings) ................................................ Reception settings only for the specific caller (Closed network RX) ..................................... Forwarding the received original (Forward TX setting)............................................................ Specifying the resending (Incomplete TX hold) ........................................................................ Specifying the reception in box of hard disk (PC-FAX RX setting) ......................................... Distributing the received original per sender (TSI user box setting) ...................................... Specifying the function related to private branch exchange (PBX connection setting) ............................................................................................................ Specifying the printing methods for report (Report setting) ................................................... Specifying the extended telephone line parameter settings (Lines parameters setting) .......................................................................................................... Specifying the extended telephone line function settings (Function settings)...................... Specifying the communication methods of Extended telephone lines (Multi line settings) ...................................................................................................................... Specifying the fax number of extended telephone line (Sender fax no.)................................ Prohibiting the direct input of fax number (Manual destination input)................................... Prohibiting the fax sending function (Restrict fax TX) ............................................................. Specifying settings such that fax number cannot be displayed (Hide personal information) ........................................................................................................ Specifying settings such that communication history cannot be displayed (Display activity log).....................................................................................................................

11-35 11-38 11-40 11-42 11-45 11-47 11-49 11-51 11-54 11-56 11-59 11-63 11-65 11-68 11-70 11-72 11-74 11-76 11-78 11-80 11-82

Reports and lists 12.1

Report/list types ............................................................................................................................ 12-3 Reports ............................................................................................................................................ 12-3 Lists ................................................................................................................................................. 12-4

12.2

Activity report................................................................................................................................. Conventions of activity report.......................................................................................................... Auto printing .................................................................................................................................... Manual printing ................................................................................................................................

12.3

TX result report .............................................................................................................................. 12-9 Conventions of TX result report....................................................................................................... 12-9 Manual printing .............................................................................................................................. 12-10 Auto printing .................................................................................................................................. 12-10

12.4 12.5 12.6 12.7 12.8 12.9 12.10 12.11 12.12 12.13 12.14 12.15 12.16 12.17 12.18

Polling TX report .......................................................................................................................... Polling RX report.......................................................................................................................... Sequential polling RX report....................................................................................................... Reservation communication report ........................................................................................... Reservation polling TX report..................................................................................................... Broadcast reserved report.......................................................................................................... Address polling RX reserved report........................................................................................... Sequence polling RX reserved report........................................................................................ Confidential RX report................................................................................................................. Bulletin board transmission report (Polling TX report) ............................................................ Relay TX result report ................................................................................................................. Relay request report.................................................................................................................... PC-FAX TX error report............................................................................................................... Broadcast report.......................................................................................................................... Speed dial list (Address book destination list).......................................................................... Conventions of speed dial list ....................................................................................................... Printing the speed dial list .............................................................................................................

Contents-6

12-5 12-5 12-6 12-7

12-11 12-13 12-15 12-17 12-18 12-19 12-20 12-21 12-22 12-24 12-26 12-28 12-30 12-31 12-33 12-33 12-33

d-Color MF550/MF450

13

14

12.19

Group address list ....................................................................................................................... 12-35 Conventions of group address list ................................................................................................ 12-35 Printing group address list ............................................................................................................ 12-35

12.20

Program list.................................................................................................................................. 12-37 Conventions of program list .......................................................................................................... 12-37 Printing program list ...................................................................................................................... 12-37

12.21

Fax setting list.............................................................................................................................. Conventions of fax settings list ..................................................................................................... Conventions of relay list ................................................................................................................ Conventions of sender (TSI) RX user box ..................................................................................... Conventions of confidential/bulletin list ........................................................................................ Printing fax setting list ...................................................................................................................

12-39 12-39 12-40 12-40 12-41 12-41

Appendix 13.1 13.2

About the original number stored in the memory ...................................................................... Entering text................................................................................................................................... Enlarging the keyboard ................................................................................................................... To type text ..................................................................................................................................... List of available characters..............................................................................................................

13-3 13-3 13-4 13-5 13-5

13.3

Fax glossary................................................................................................................................... 13-6

Index

d-Color MF550/MF450

Contents-7

Contents-8

d-Color MF550/MF450

1

Introduction

Introduction

1

1 Introduction Thank you for choosing this machine. This user manual describes operating procedures and precautions to be followed when using the fax functions. Please be sure to read this manual. To ensure that this machine is used correctly and safely, carefully read "Installation and operation precautions" of the User manual – Copy Operations before using the machine. Acknowledgement Adobe, the Adobe logo, Acrobat and PostScript are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Other company names and product names used in this user manual are the registered trademarks or trademarks of their respective companies. Copyright © 2006 by Olivetti S.p.A. All Rights Reserved. EXEMPTION A part or this user manual may be used or duplicated without permission. Information written in this user manual is subject to change without notice.

7 WARNING Text highlighted in this manner indicates the actions which when not observed may lead to fatal or serious injury due to wrong handling. % Be sure to pay attention to the "Installation and operation precautions" of the User manual – Copy Operations before using the machine.

7 CAUTION Text highlighted in this manner indicates the actions which when not observed may lead to slight injury, moderate damage, or property damage due to wrong handling. % Be sure to pay attention to the "Installation and operation precautions" of the User manual – Copy Operations before using the machine.

d-Color MF550/MF450

1-3

Introduction

1 1.1

Special notice to user The Facsimile has been approved in accordance with Council Decision 1999/5/ EC for pan-European single terminal connection to the public switched telephone network (PSTN). However, due to differences between the individual PSTNs provided in different countries, the approval does not, of itself, give an unconditional assurance of successful operation on every PSTN network terminal point. In the event of problems, you should contact your equipment supplier in the first instance. The CE marking must be affixed to the product or to its data plate. Additionally it must be affixed to the packaging, if any, and to the accompanying documents.

2 Note

The machine illustrations shown in this manual can vary and depend on the machine configuration.

1-4

d-Color MF550/MF450

Introduction

1.2

1 Send a fax (Faxing) The basic procedure for sending a fax is described below. Sending a fax 0

In order to use the fax functions, the optional fax kit must be installed.

1

Press [Fax/Scan] key on the control panel to enter fax mode. The Fax/Scan screen is displayed.

2

Load the original to be faxed.



For details on loading the original, refer to "Loading the original" on page 3-6.

d-Color MF550/MF450

1-5

Introduction

1 3

1-6

Specify functions to be used if required. –

Scan Settings screen

– –

For details on scan settings, refer to "Specifying scanning conditions" on page 3-9 or "Scan settings" on page 7-3. Original Settings screen

– –

For details on original settings, refer to "Original settings" on page 7-5. Communication Settings screen



For details on communication settings, refer to "Communication settings" on page 7-6.

d-Color MF550/MF450

Introduction

1 4

Touch [Direct Input] - [Fax].

5

Enter the fax number of the recipient on the keypad.

– –

6

If an incorrect number has been entered, touch [Delete] and then correct the number. When [C] (clear) key is pressed, all entered numbers are deleted.

Press [Start] key on the control panel. –

If you are unable to send a fax, refer to "Fax cannot be sent" on page 5-3.

d-Color MF550/MF450

1-7

Introduction

1 1.3

Available features Attaching and sending the total page count The total page count for the number of pages in the original sent can be attached to and sent with the original when using Quick Memory TX. This is useful for confirming whether the entire original has been correctly sent or not. For details, refer to "Attaching the total page count to a sent fax (Total # of pages)" on page 3-38.

From:012345678

2005/01/20 10:01

#12 P.005/010

Sending a fax at a specified time A fax can be sent at a specified time. Sending faxes at discounted calling times, such as at night or early in the morning, can help to reduce costs. For details, refer to "Sending a fax after specifying a time (Timer TX)" on page 3-40.

Sending one scanned page at a time (Quick memory TX) With this feature, the machine starts to transmit the fax after 1 page of the original has been scanned. For details, refer to "Memory transmission and quick memory transmission" on page 3-36. Overseas faxing When faxing to a location where fax communication conditions are poor, a slower transmission speed can be set to ensure that the fax is successfully transmitted. For details, refer to "Faxing overseas (Overseas TX)" on page 3-42. Confirming whether the original has been scanned or not A stamp can be affixed to a successfully scanned original to confirm it has been scanned. For details, refer to "Confirming that the original is scanned (TX Stamp)" on page 7-22.

Front surface of original

Original transmitting direction

1-8

Stamp position

d-Color MF550/MF450

Introduction

1 Erasing shadows Shadows that appear on the top, bottom, left and right of originals when faxing items such as booklets can be erased. For details, refer to "Sending the fax after removing the black shadow (Frame erase)" on page 7-11.

Width of erasure

Ordinary transmission Frame erasure transmission

Specifying a scanning area size on the original It is possible to specify a scanning area size for originals to be faxed. This is useful when you want to fax only a portion of the original. For details, refer to "Sending a fax after specifying the scan size of the original (Scan size)" on page 7-17.

RUSSIA

RUSSIA

MONGOLIA

MONGOLIA NORTH KOREA

NORTH KOREA

SOUTH KOREA

SOUTH KOREA

JAPAN

CHINA

JAPAN

CHINA

BHUTAN

BHUTAN

LADESH

LADESH

Taiwan

NMAR LAOS

Taiwan

NMAR LAOS

THAILAND CAMBODIA VIETNAM

THAILAND CAMBODIA VIETNAM

PHILIPPINES

BRUNEI

MALAYSIA

SINGAPORE

SINGAPORE

INDONESIA

Indian Ocean

PHILIPPINES

BRUNEI

MALAYSIA

PAPUA NEW GUINEA

AUSTRALIA

Sending originals of different sizes with one operation Faxes of different sizes can be sent by loading the differently-sized originals and enabling the machine to correctly recognize original sizes and to send faxes accordingly. For details, refer to "Sending an original of varying sizes by a single operation (Mixed original)" on page 7-24. Transmitted and reproduced in the same sizes as the original pages at the destination.

You set original pages of mixed sizes on the ADF.

d-Color MF550/MF450

1-9

Introduction

1 Sending an original with fold lines

Originals with original sizes that cannot be correctly detected due to fold lines can still be sent at the correct size. For details, refer to "Sending an original with folds (Z-folded original)" on page 7-26.

Sending long originals Originals longer than 432 mm (17 inch) can be sent. For details, refer to "Sending a long original (Long original)" on page 7-28.

Sending double-paged originals When sending a book or catalog, left and right pages can be divided and sent as single pages. For details, refer to "Sending double page originals page by page from right to left (Book copy)" on page 7-13.

SURVEYOR’S REPORT

SURVEYOR’S REPORT

1-10

d-Color MF550/MF450

Introduction

1 Specifying the binding position of double-sided originals It is possible to send faxes after specifying a binding position for the original and adjusting the position of the back face of the original. For details, refer to "Specifying the binding position (Binding position)" on page 7-30.

Top/Bottom bind 1

2

Transmission 3

2

1

1

3

2

3

Destination FAX Left/Right bind

Sending faxes by command from the recipient An original loaded or stored on the machine can be sent when a command is made by the recipient. For details, refer to "Receiving a sender’s original when requested by this machine (Polling reception)" on page 9-6.

Receiver

Sender

Releasing ECM mode This function allows you to release ECM mode and send faxes to reduce transmission time. For details, refer to "Sending a fax after cancelling ECM mode (ECM OFF)" on page 7-33. Specifying an original for polling An original that you want for others to view can be stored in the bulletin board box and sent by polling. In addition, originals can be received from external bulletin board boxes via polling. For details, refer to "Polling after specifying the original (Bulletin board)" on page 9-8.

Viewing Bulletin board

Polling

Registering

d-Color MF550/MF450

1-11

Introduction

1 Releasing super G3 mode

Faxes can be sent after releasing Super G3 Mode (V. 34) in situations where Super G3 Mode (V. 34) cannot be used due to restrictions caused by private branch exchanges (PBX) etc. For details, refer to "Sending a fax after cancelling Super G3 mode (V. 34 OFF)" on page 7-35. Specifying a relay destination Once an original has been sent to a relay station, broadcast to recipients from the relay station is possible. For details, refer to "Sending the fax after specifying the relay destination (F-Code TX)" on page 7-49.

Terminating station

Originating station

Relay station

Local call Toll call

Terminating station

Using a confidential box An original to be sent to or received by a specific person can be transmitted using a confidential box. For details, refer to "Confidential transmission (F-Code TX)" on page 7-47.

Sender

Confidential box

Receiver

Sending password-protected faxes If the receiving machine is set up for closed communication, it is possible to send a password-protected fax to the recipient. For details, refer to "Sending the fax with the password (Password TX)" on page 7-45.

1-12

d-Color MF550/MF450

Introduction

1 Adjusting the background color density It is possible to adjust the background color density of faxed originals. For details, refer to "Sending a fax after adjusting the density of background color (Background removal)" on page 7-7.

Emphasizing character edges It is possible to make adjustments for faxed originals so that blurred characters are more defined and the overall appearance of the original is clearer. For details, refer to "Sending the fax after emphasizing the character edges (Sharpness)" on page 7-9.

Saving to a box A scanned original can be saved from the Fax/Scan screen to a box created in the hard disk of this machine. The box is specified as the destination instead of a fax number. Files saved in a box can also be sent as faxes. For details, refer to "Fax reception using a box" on page 2-10.

Box

d-Color MF550/MF450

Hard disk

1-13

Introduction

1 1.4

Explanation of manual conventions The marks and text formats used in this manual are described below. Safety advices

6 DANGER Failure to observe instructions highlighted in this manner may result in fatal or critical injuries in fact of electrical power. % Observe all dangers in order to prevent injuries.

7 WARNING Failure to observe instructions highlighted in this manner may result in serious injuries or property damage. % Observe all warnings in order to prevent injuries and to ensure safe use of the machine.

7 CAUTION Failure to observe instructions highlighted in this manner may result in slight injuries or property damage. % Observe all cautions in order to prevent injuries and to ensure safe use of the machine.

Sequence of action

1

The number 1 as formatted here indicates the first step of a sequence of actions.

2

Subsequent numbers as formatted here indicate subsequent steps of a sequence of actions. Text formatted in this style provides additional assistance. % Text formatted in this style describes the action that will ensure the desired results are achieved.

?

An illustration inserted here shows what operations must be performed.

Tips

2 Note

Text highlighted in this manner contains useful information and tips to ensure safe use of the machine.

2 Reminder

Text highlighted in this manner contains information that should be reminded.

! Detail

Text highlighted in this manner contains references for more detailed information. Special text markings [Stop] key The names of keys on the control panel are written as shown above. MACHINE SETTING Display texts are written as shown above.

1-14

d-Color MF550/MF450

Introduction

1.5

1 Descriptions and symbols used for originals and paper The descriptions and symbols used in this user manual for originals and paper are explained below. "Width" and "Length" Whenever paper dimensions are mentioned in this manual, the first value always refers to the width of the paper (shown as "Y" in the illustration), and the second value refers to the length (shown as "X").

Paper orientation Lengthwise (w) If the length (X) is longer than the width (Y), the paper orientation is indicated by w.

Crosswise (v) If the length (X) is shorter than the width (Y), the paper orientation is indicated by v.

d-Color MF550/MF450

1-15

Introduction

1 1.6

User manuals This machine is provided with printed manuals and PDF manuals on the user manual CD. User manual This manual contains operating procedures and descriptions of the most frequently used functions. Copy Operations This manual contains descriptions of the Copy mode operations and machine maintenance. Refer to this manual for details on the paper and documents, copy procedures using convenient Application functions, replacing consumables, and troubleshooting operations such as clearing paper misfeeds. Print Operations This manual contains details of the printing functions that can be specified with the standard built-in printer controller. Refer to this manual for operating procedures on using the printing functions. Box Operations This manual contains operating procedures for using the user boxes on the hard disk. Refer to this manual for details on saving data in user boxes, retrieving data from user boxes and transferring data. Network Scanner Operations This manual contains descriptions on specifying network settings for standard equipment and operating procedures for scanning functions. Refer to this user manual for details on using network functions and the Scan to E-Mail, Scan to FTP and Scan to SMB operations. Web Connection Operations This manual contains descriptions on the machine settings that can be specified remotely with Web Connection from a Web browser on a computer. Refer to this manual for details on operating procedures for using Web Connection. Fax Operations (Option) (this manual) This manual contains descriptions of the G3 fax operations. Refer to this manual for details on using the G3 fax operations when the optional fax kit is installed. In order to use the fax functions, the optional fax kit must be purchased separately. Network Fax Operations (Option) This manual contains details on the network fax functions. Refer to this manual for operating procedures on Internet faxing and IP address faxing.

1-16

d-Color MF550/MF450

2

Before using this machine

Before using this machine

2

Before using this machine

2.1

Precautions

2

This machine cannot transmit or receive color faxes. The following types of telephone lines can be connected to this machine. Local telephone lines (Including fax communication networks) PBX (Private branch exchange two-line systems) Be sure to check the following for the telephone line to be used. A business phone is not connected as an external telephone on the line. A call waiting service is not being used on the line. If a digital line is multiplexed in a corporate network used by customers, fax communications may be subject to the following limitations. – Limited transmission speeds – Fax communications via Super G3 are not possible Although rare, communication errors may sometimes be caused by factory default settings. This results from the multiplexing device placing extreme restrictions on the band used for the line on the assumption that it will be used for voice transmissions. In addition, these restrictions may vary depending on the devices that make up the network. For details, contact your network administrator.

2 Reminder

Breakdowns may be caused if the power supply is switched between OFF and ON repeatedly. Switch ON the power supply for the machine only after having waited for more than 10 seconds after switching the power supply OFF.

d-Color MF550/MF450

2-3

Before using this machine

2 2.2

Using the control panel Control panel

1

2 3

4 22 5

21 20 19

6 18 17

7

16

8

15

14

No.

2-4

Name

13 12 11

10

9

Description

1

Touch panel

Displays various setting screens and messages.

2

Main Power indicator

Lights up in green when the [Main Power switch] is ON.

3

[Power] (auxiliary power) key

Used to turn power ON/OFF to the control panel. When turned off, the machine enters a state where it conserves energy.

4

[Mode Memory] key

Desired fax settings can be registered as a program destination, and used to send faxes by recalling the registered program destination. (page 3-19, page 10-15)

5

[Utility/Counter] key

Press to switch between the Utility mode screen and the sales counter screen.

6

[Reset] key

Press to clear all settings (except registered settings) entered in the control panel or touch panel.

7

[Interrupt] key

Press to enter Interrupt mode. While the machine is in Interrupt mode, the indicator on the [Interrupt] key lights up in green and the message "Interrupted" appears on the touch panel. To release Interrupt mode, press [Interrupt] key again.

8

[Stop] key

Press to stop scanning of the original.

9

[Proof Copy] key

This key is not available in Fax mode.

10

[Start] key

Press to begin operation of the mode selected: box, Fax/Scan or copying. If Fax/Scan mode is selected, transmission will begin. When the machine is ready to begin the operation, the indicator on the [Start] key lights up in green. If the [Start] key indicator lights up in orange, the selected operation is unable to begin.

11

[Data] indicator

Flashes blue while print job or fax is being received. Lights up blue while print job or fax is in printing queue or is being printed.

12

[C] (clear) key

Press to erase a value entered using the keypad or characters entered using the screen keyboard.

d-Color MF550/MF450

Before using this machine

2

No.

Name

Description

13

Keypad

Use to enter numbers. These keys can be used when entering telephone numbers or setting values.

14

[Help] key

Press to display the Help screen. Explanations and operating procedures for this machine’s functions can be displayed on the screen.

15

[Enlarge Display] key

Press to enter Enlarge Display mode.

16

[Accessibility] key

Press to display the screen for specifying user accessibility functions. For details, refer to the User manual – Copy Operations.

17

[Power Save] key

Press to enter Power Save mode. While the machine is in Power Save mode, the indicator on the [Power Save] key lights up in green and the touch panel goes off. To release Power Save mode, press [Power Save] key again.

18

[Access] key

If user authentication or account track settings have been applied, press this key after entering the user name and password (for user authentication) or the account name and password (for account track) in order to use this machine.

19

[Brightness] dial

Use to adjust the luminance of the touch panel.

20

[User Box] key

Press to enter Box mode. While the machine is in Box mode, the indicator on the [User Box] key lights up in green. For details, refer to the User manual – Box Operations.

21

[Fax/Scan] key

Press to enter to Fax/Scan mode. While Fax/Scan mode is being used, the indicator on the [Fax/Scan] key lights up in green. For details on the scan functions, refer to the User manual – Network Scanner Operations.

22

[Copy] key

Press to enter to Copy mode. (As a default, the machine is in Copy mode.) While the machine is in Copy mode, the indicator on the [Copy] key lights up in green. For details, refer to the User manual – Copy Operations.

2 Reminder

To prevent damage to the touch panel, do not push down on the touch panel with force. Also, do not push down on the touch panel using hard or sharp objects. If the service call screen (page 5-6) is displayed and operations are not possible, write down the trouble code, unplug the main power supply and immediately contact your technical representative, as there may be a risk of breakdown. When contacting your technical representative, inform them of the trouble code you recorded at the time the problem occurred.

d-Color MF550/MF450

2-5

Before using this machine

2 Fax mode screens

The Fax/Scan screen appears when the [Fax/Scan] key on the control panel is pressed. The displayed destination or function can be selected by using your finger to lightly touch the button displayed on the screen.

2

3

4

5

6

7 1

8

16

9 15

14

No.

2-6

13

12

11

10

Name

Description

1

[Check Job] button

Displays a list of selected destinations in the left panel of the screen.

2

[Job List] button

Displays a list of jobs being executed and a list of pending jobs in the left panel of the screen.

3

[Address Book] tab

Displays a screen for selecting a registered destination. (page 3-12)

4

Message display area

Displays machine status and operating procedures that need to be carried out at that time.

5

[Direct Input] tab

Displays a screen for entering destinations directly. (page 3-15)

6

[Job History] tab

Displays a screen for selecting destinations from the Job History. (page 3-16)

7

No. of destinations

Displays the no. of destinations specified.

8

[Off-Hook] button

This is touched for manual transmission or reception. (page 3-29, page 4-5) When this button is touched the telephone line tone is heard through the speaker.

9

Setting area

This area is for setting destinations and functions.

10

[Communication Settings] button

Displays a menu for line settings and settings concerning timer transmissions and communications in general. (page 7-6)

11

[Original Settings] button

Displays a menu for original-related settings such as mixed original and original binding positions. (page 7-5)

12

[Scan Settings] button

Displays a menu for settings concerning the scanning process, such as original image quality and resolution. (page 3-9, page 7-3)

13

Remaining memory

Displays the amount of memory remaining during operation.

14

Remaining toner

Displays the amount of toner remaining.

15

Left panel

Displays the job list and destination list.

16

Destination display section

Displays the destination specified.

d-Color MF550/MF450

Before using this machine

2.3

2

Initial settings After installation, the following settings must be made in order to use fax functions. If the following settings are not correctly made, fax communications may not be possible. Please ensure these settings are registered. Date/Time Settings Date/Time Settings Specify the current date and time. For details on setting the date and time, refer to the User manual – Copy Operations. Time zone Specify the standard time zone for each region in the world. Header Information Sender The transmission source name is this machine’s name and is recorded as part of the transmission source record written at the top of the sent original. Register a name of 30 characters or less. Refer to "Registering transmission source name and fax number (Header information)" on page 11-35 for details. Sender Fax No. Normally, the fax number for this machine is registered as the Sender Fax No. Numerical characters from 0 to 9, +, space, * and # are used, and 20 digits or less are registered for the Sender Fax No. Line Parameter Setting Dialing Method A touch-tone line can be selected. Refer to "Specifying transmission/ receiving mode (Line parameter settings)" on page 11-40 for details. Receive Mode Auto reception and manual reception can be selected. Set the machine to auto reception to receive faxes automatically. If the phone line is often busy because an external telephone line is connected, set the machine to manual reception.

d-Color MF550/MF450

2-7

Before using this machine

2 2.4

Convenient function settings By registering destinations that you fax often in the Address Book destinations or Group destinations, and registering Program destinations for fax tranmssion settings that are used often, the registered details can be recalled by simply touching the registered button. Address Book destinations By registering destinations that you fax often in the Address Book destinations, you can recall destinations by simply touching the registered button. Refer to "Registering the address book" on page 10-4 for details regarding registering abbreviated destinations. Group destinations When sending the same fax to multiple destinations, by grouping together and registering destinations registered in the Address Book destinations, multiple destinations can be recalled by simply touching the group destinations button. Refer to "Registering group destinations" on page 10-11 for details on registering group destinations. Program destinations By registering destinations that you fax often and tranmsission settings you use often in your program destinations, the registered details can be recalled by simply touching the program button. Refer to "Registering program destinations" on page 10-15 for details on registering program destinations.

2-8

d-Color MF550/MF450

Before using this machine

2.5

2

User authentication and account track This machine may be set so that an account or user name and a password can be entered in order to use the machine. When the required information is entered on the displayed screen, the normal screen appears. Confirm the account name or user name with the administrator.

! Detail

For details on the user authentication and account tracking, refer to the User manual – Copy Operations. When user authentication settings have been specified

When account track settings have been specified

d-Color MF550/MF450

2-9

Before using this machine

2 2.6

Fax reception using a box In this machine, by using PC-FAX RX function or Memory RX function, the received original can be saved in a box on the hard disk without printing it. Additionally, if a confidential original is received, the original is automatically saved in the confidential box on the hard disk. The original saved in the box can be printed by this machine, and can be downloaded on a computer in the network. An outline regarding fax reception using boxes is given here.

Sender

1000

Original

2000 Hard disk

! Detail

For details on the creating boxes and downloading to a computer originals received in boxes via PCFAX RX function, refer to the User manual – Box Operations. When sending a fax, the scanned original can be saved in a box by specifying the box in the machine as the destination. Box types Public/Personal User Box and System User Box are made available in the hard disk of this machine. For Public/Personal User Box, specific boxes from (no. 1 to 999999999) are available. System User Box include the Bulletin Board User Box, Polling TX User Box, Secure Print User Box, Memory RX User Box, Annotation User Box, Fax Retransmit User Box and Encrypted PDF User Box. In this machine, the boxes can be used to utilize the functions indicated in the following table. Box name Public/Personal User Box

Function Specified box (box no. 1 to 999999999).

Public/Personal User Box consist of normal Public/Personal User Box and Confidential Boxes. Communication passwords can be set for Confidential Boxes. A maximum of 20 Confidential Boxes can be established. For PC-FAX RX function, when the saving destination of a received original is set as a specified box, and TSI sorting has been set, the received original is saved in the corresponding box number. For PC-FAX RX function: The received original is saved in the box number specified in the sub address by the sender. For TSI sorting: The received original is saved in the box number corresponding to the TSI sorting setting. Relay User Box can not be used as a sorting destination.

! Detail

For details on PC-FAX RX function, refer to "PC-FAX RX function operations" on page 2-12.

2-10

d-Color MF550/MF450

Before using this machine

2

Box name System User Box

Function Bulletin Board User Box

These boxes are used for registering originals for viewing. Originals registered in the Bulletin Board User Box can be sent via polling according to polling commands from the recipient.

! Detail

For details on the Bulletin Board User Box, refer to "Polling after specifying the original (Bulletin board)" on page 9-8. Polling TX User Box

Scanned originals to be transmitted by polling are saved in this box.

! Detail

For details on the Polling TX User Box, refer to "Sending a fax when requested by the recipient (Polling transmission)" on page 9-3. Secure Print User Box

Secure Print originals are saved in this box.

! Detail

For details on the Secure Print User Box, refer to the User manual – Box Operations. Memory RX User Box

When the Memory RX function is activated, the received original is saved in this box without being printed out.

! Detail

For handling Memory RX originals, refer to "Handling originals received by memory" on page 8-5, and for Memory RX function refer to "Specifying memory reception settings (Memory RX settings)" on page 11-47. For PC-FAX RX function, when the Memory RX User Box has been set as the saving destination for the received original, the received original is saved in this box.

! Detail

For details on the PC-FAX RX function, refer to "PC-FAX RX function operations" on page 2-12. Annotation User Box

This box is used when a date/time or filing number image is added to original data saved and the data is distributed over a network. The type of text to be added can be set at the time of distribution.

! Detail

For details on saving originals in Annotation User Box, refer to the User manual – Box Operations. Fax Retransmit User Box

Originals that cannot be sent even after redialing because the recipient’s line is busy are saved in this box for a fixed period of time. The saved original can be sent again to the same destination or to an altered destination.

! Detail

For details about re-sending methods, refer to "Manual redial (Fax retransmit user box)" on page 3-27 and for details about re-sending settings, refer to "Specifying the resending (Incomplete TX hold)" on page 11-54. Relay User Box

This box has a communication password and stores originals for relayed distribution. Boxes are registered at a relay distribution station. A maximum of 5 boxes can be registered.

! Detail

For details about Relay User Box settings, refer to "Specifying relay box settings" on page 10-29.

d-Color MF550/MF450

2-11

Before using this machine

2 PC-FAX RX function operations

Originals received by PC-FAX RX function are saved in a forced Memory RX User Box or a Public/Personal User Box (box no.1 to 999999999) on the hard disk. The box for saving the received original is specified with the [PC-FAX RX Setting] in the Utility mode. Refer to the following table for details related to [PC-FAX RX Setting] and reception methods.

! Detail

For PC-FAX RX Setting, refer to "11.23 Receiving to boxes on the hard disk (PC-FAX reception)".

[PC-FAX RX Setting] in the Utility mode

Reception method

PC-FAX RX Setting: Ristrict

The received original is printed without being saved in the box. However, the received original is saved in the box in the following cases. (1) Confidential reception and relay request reception (When the F-Code sub-address indicates a confidential box or relay box number): The received original is saved in the confidential box or the relay box irrespective of the PC-FAX RX Setting. When the sub-address differs from the number of each of the boxes or the F-Code password differs from the communication password of each box, a communication error will occur. (2) TSI User Box Setting is set to Yes: The received original is saved in the box specified by TSI User Box Setting. (3) Memory RX Setting is set: The received original is saved in the Memory RX User Box when it does not correspond with (1) or (2) mentioned above.

PC-FAX RX Setting: Allowed Receiving User Box Destination: Memory RX User Box

The received original is saved in the Memory RX User Box. However, the received original is saved in other boxes in the following cases. (1) Confidential reception and relay request reception (When the F-Code sub-address indicates a confidential box or Relay User Box number): The received original is saved in the confidential box or the Relay User Box irrespective of the PC-FAX reception settings. When the sub-address differs from the number of each of the boxes or the F-Code password differs from the communication password of each box, a communication error will occur. (2) TSI User Box Setting is set to Yes: The received original is saved in the box specified by TSI User Box Setting.

PC-FAX RX Setting: Allowed Receiving User Box Destination: Specified User Box

The received original is saved in the box specified by the number specified (1 to 999999999) in the sub-address. However, the received original is saved in other boxes in the following cases. (1) Sub-address is not specified: The received original is saved in the Memory RX User Box. (2) No corresponding specified user box exists: Follows the setting specified in [Incorrect User Box No. Entry] in the Utility mode. (3) Confidential reception and relay request reception (When the F-Code sub-address indicates a confidential box or Relay User Box number): The received original is saved in the confidential box or the Relay User Box irrespective of the PC-FAX RX Setting. When the sub-address differs from the number of each of the boxes or the F-Code password differs from the communication password of each box, a communication error will occur.

! Detail

Refer to "Settings of transmission and reception mode (TX/RX settings)" on page 11-42 for [Box Number Error Operation] settings.

2-12

d-Color MF550/MF450

Before using this machine

2.7

2

Transmission and reception using an extension line Transmission and reception using 2 lines can be carried out by installing the fax multi line.

2 Note

Please note the following points when installing a fax multi line. The off-hook function can be used by Line 1 only (standard line). Reception using Line 2 (extension line) is only by auto reception. Usage as both a transmission/reception line When you carry out broadcast transmission to multiple destinations, transmission to multiple destinations can be completed more quickly as transmission is carried out using 2 lines. This is known as simultaneous broadcasting. Additionally, it is possible to send and receive faxes while carrying out broadcast transmissions by allocationg different telephone companies to each telephone line.

! Detail

For required settings, refer to "Specifying the communication methods of Extended telephone lines (Multi line settings)" on page 11-72. Example: Telephone Company A used for short distance Telephone Company B used for long distance

Line 1 (Standard Telephone Line) Sending and receiving

Sending and receiving

Line 2 (Extension Line)

Telephone Company A

Telephone Company B

d-Color MF550/MF450

2-13

Before using this machine

2 Usage as a reception-only line

Line 2 (extension line) can be set to receive only. When line 2 is set exclusively for reception, only line 1 is used for sending. This is convenient when you wish to separate your sending and reception lines.

2 Note

Line 1 is used for both transmission and reception and cannot be set as reception-only line.

! Detail

For required settings, refer to "Specifying the communication methods of Extended telephone lines (Multi line settings)" on page 11-72.

Line 1 (Standard Telephone Line) Sending and receiving

Receiving only

Line 2 (Extension Line)

Usage as a sending-only line Line 2 (extension line) can be set for sending only. When line 2 is set exclusively for sending, only line 1 is used for reception. This is convenient when you wish to separate your sending and reception lines.

! Detail

For required settings, refer to "Specifying the communication methods of Extended telephone lines (Multi line settings)" on page 11-72.

Line 1 (Standard Telephone Line) Sending and receiving

Sending only

Line 2 (Extension Line)

2-14

d-Color MF550/MF450

3

To send a fax

To send a fax

3

3

To send a fax

3.1

General fax operation This section contains information about general operations for sending a fax.

! Detail

Color faxes cannot be sent and received. Use scan functions to send a colored fax. For details on the scan functions, refer to the User manual – Network Scanner Operations. Sending a fax

! Detail

The procedure for faxing a single-sided original using basic operations is explained here. Various functions that make sending faxes more convenient are provided in this machine. For details, refer to "Useful transmission functions" on page 7-3.

1

Press [Fax/Scan] key to display the Fax/Scan screen.

2

Position the original to be faxed.



3

For details on positioning the original, refer to "Loading the original" on page 3-6.

Touch [Scan Settings], specify the desired function and touch [OK].

d-Color MF550/MF450

3-3

To send a fax

3 –

4



Scan Setting functions are specified as follows at the time of purchase. [Original Type]: Text/Photo (Printed Photo) [Simplex/Duplex]: 1-Sided [Resolution]: 200e200dpi (Fine) [Density]: Standard [File Type] is not available in Fax mode.

– –

For details on specifying basic scan settings, refer to "Specifying scanning conditions" on page 3-9. For details on [Color], [Erase], [Book Scan] and [Application] refer to "Scan settings" on page 7-3.

Touch [Original Settings], specify the desired function and touch [OK]. –

5

Touch [Communication Settings], specify the desired function and touch [Close]. –

3-4

For details on Original Settings, refer to "Original settings" on page 7-5.

For details on communication settings, refer to "Communication settings" on page 7-6.

d-Color MF550/MF450

To send a fax

6

3 Specify the recipient’s fax number. –

For details on procedures for specifying a fax number, refer to "Specifying only one destination" on page 3-12 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page 3-17. – The destination can be specified in any of the following ways. Address Book Direct Input Group destination Program destination – To cancel a selected destination, re-select the destination you wish cancel. – Entered numbers and selected settings are all cleared by pressing [Reset] key. – When [Manual Destination Input] is forbidden, the [Direct Input] tab will not be displyed. For details on [Manual Destination Input] settings, refer to "Prohibiting the direct input of fax number (Manual destination input)" on page 11-76. – Recepient fax numbers can be specified more easily by registering the recipient’s fax number to the Address Book, Group destinations, or Program destinations. For details on Address Book, Group destinations, and Program destinations, refer to "Utility mode" on page 11-3. Entered destinations are displayed in the Broadcast Destinations list in the left panel of the screen.

7

Press [Start] key. –

The following screen is displayed when the TX Result Report Check screen is set to display. The TX Result Report is printed by touching [Yes].



When the Destination Check Display Function is set, the Destination Settings screen is displayed. Confirm that the destination is correct and touch [Send]. For details, refer to the "Sending the fax after reconfirming the destination (Destination check display function)" on page 7-42. – To abort tranmission of a fax, press [Stop] key. – For details on situations in where you are unable to send a fax, refer to "Fax cannot be sent" on page 5-3. – If the fax could not be sent, a TX Result Report is printed (when the machine has been set to print a TX Result Report). And, it can be set such that the TX Result Report Check screen is displayed so as to enable the selection of whether or not to output the transmission result report screen for every transmission. For details on report printing procedures, refer to the "Specifying the printing methods for report (Report setting)" on page 11-65. – For details on TX Result Reports, refer to "TX result report" on page 12-9. Scanning of the original begins, and the original is sent.

d-Color MF550/MF450

3-5

To send a fax

3 3.2

Loading the original The original can be loaded in the ADF or on the original glass in this machine. If the original is loaded in the ADF, the original is scanned automatically from the ADF. Loading the original in the ADF If the ADF is used, originals with multiple pages can be automatically scanned. In addition, double-sided originals can also be faxed.

1

Close the ADF.

2

Sequentially arrange the original from the first page.

3

Position the original face-up up in the ADF. –

4

To record source information correctly, insert the front edge of the original into the ADF.

Adjust the lateral guides. –

The lateral guides are set to maximum width for mixed originals, and the original is positioned in line with the inner side.

lateral guides

Loading the original on the original glass Using the original glass enables you to send originals that cannot be loaded in the ADF (e.g. thick originals like books, and thin originals).

3-6

1

Open the ADF.

2

Position the original face down and load the original pages on the left inner side so that they are aligend with the left side of the scale board.

3

Close the ADF slowly.

d-Color MF550/MF450

To send a fax

3

Faxing a multi-page original using the original glass All pages of a multi-page original that cannot be loaded into the ADF can be faxed together using the original glass.

1

Press [Fax/Scan] key to display the Fax/Scan screen.

2

Specify the destination.

3

Specify functions if required.

4

Load the original on the original glass, and touch [Scan Settings], [Separate Scan], [OK] and then press [Start] key.

5

Load the original sequentially on the original glass and press [Start] key. – Touching [Change Setting] enables you to alter Simplex/Duplex settings and Frame Erase settings. – Repeat this operation until you have scanned the entire original you wish to send. The scanned original is stored in the memory.

6

Touch [Finish].

7

Press [Start] key. Transmission begins.

d-Color MF550/MF450

3-7

To send a fax

3 Sending the original using both the ADF and the original glass

Originals can be scanned using both ADF and the original glass, and large numbers of originals can be divided into many parts, loaded in the ADF and scanned.

1

Press [Fax/Scan] key to display the Fax/Scan screen.

2

Specify the destination.

3

Specify functions if required.

4

Load the original on the original glass or in the ADF, and touch [Scan Settings], [Separate Scan], [OK] and then press [Start] key.

5



When using the original glass and the ADF, the ADF is given priority.



For details on loading originals in the ADF, refer to "Loading the original in the ADF" on page 3-6, and for details on loading originals on the platen glass, refer to "Loading the original on the original glass" on page 3-6.

Load the original sequentially in the ADF or on the original glass and press [Start] key. – Touching [Change Setting] enables you to alter Simplex/Duplex settings and Frame Erase settings. – Repeat this operation until you have scanned the entire original you wish to send. The scanned original is stored in the memory.

6

Touch [Finish].

7

Press [Start] key. Transmission begins.

3-8

d-Color MF550/MF450

To send a fax

3.3

3

Specifying scanning conditions Touching [Scanning Settings] on the Fax/Scan screen displays [Original Type], [Simplex/Duplex], [Resolution] and [Density], and enables you to specify transmission conditions for the original to be sent.

2 Note

[File Type] cannot be used in Fax mode. Specifying scanning settings

2 Note

You cannot specify different transmission conditions for different pages within one original.

1

Touch [Scanning Settings] on the Fax/Scan screen.

2

Touch the button you wish to specify.

Original type Set the original type according to the content of the original.

There are 5 types of original type settings. At the time of purchase, original type is set to [Text/Photo]. [Text]: Touch when scanning text-only originals. If you select this mode for scanning originals with photos, none of the image’s intermediate colors will be reproduced, and the image will darken. [Text/Photo]: Touch when originals with text and photos (half tone) mixed together, are to be scanned. Select this mode when text and photos are mixed together on 1 pages or when text and photos are mixed together on multiple pages. [Photo]: Touch when scanning photo-only (half tone) originals.

d-Color MF550/MF450

3-9

To send a fax

3 -

[Dot Matrix Original]: Touch when text has been written lightly on originals to be scanned, for example by pencil etc. [Copied Paper]: Touch when scanning a copied image as the original.

Simplex/Duplex Set a scanning method for the ADF according to the state of the original.

There are 3 types of scanning settings. At the time of purchase, the machine is set to [1-Sided]. [1-Sided]: Touch to scan 1-sided originals. [2-Sided]: Touch to scan 2-sided originals. [Cover + 2-Sided]: Touch to scan 2-sided originals with covers. Scans the first page of the original as the cover page only on one side and scans the remaining pages on both sides. Resolution Sets the scanning resolution for the original.

3-10

d-Color MF550/MF450

To send a fax

3

There are 5 types of resolution settings. At the time of purchase, resolution is set to [Fine]. [200e100 (Standard)]: Touch when you wish to reduce transmission time. [200e200 (Fine)]: Touch when scanning normal originals. [300e300 dpi]: Touch when scanning a normal original at a higher resolution. [400e400 (Super Fine)]: Touch when scanning originals containing small text and images. [600e600 (Ultra Fine)]: Touch when scanning originals containing particularly fine text and drawings.

! Detail

Using more defined resolutions when scanning increases the volume of data sent and increases communication time. If [Super Fine] or [Ultra Fine] are selected, and the recipient’s machine is unable to receive faxes of these resolutions, the fax is sent at a resolution compatible with recipient’s machine’s capabilities. Density Set the density according to the content of the original.

Density can be set at 9 different levels. At the time of purchase, density is set to [Standard]. [Light]: Touch for light-density scanning. [Standard]: Touch for standard-density scanning. [Dark]: Touch for darker-density scanning.

d-Color MF550/MF450

3-11

To send a fax

3 3.4

Specifying only one destination The following methods are possible for specifying one destination only. Specifying from registered destinations Specifying by direct input Specifying from job history Specifying from program destinations

! Detail

Refer to "Specifying from registered destinations" on page 3-12 regarding methods for specifying from the registered destinations. Refer to "Specifying by direct input" on page 3-15 regarding methods for specifying by direct input. Refer to "Specifying from the job history" on page 3-16 regarding methods for specifying from the job history. Refer to "Sending a fax using a program destination" on page 3-19 regarding methods for specifying from the program destinations. Specifying from registered destinations When an Address Book has been registered, you can search for the destination by the registered search word and dial the destination.

! Detail

Refer to "Registering the address book" on page 10-4 for registering destinations. Refer to "Searching for a registered destination (Index button)" on page 3-13 regarding registered destination search methods used by touching the Index button. Refer to "Searching for a registered destination (Address type)" on page 3-13 regarding searching by destination type. Refer to "Searching for registered destinations (Detail search)" on page 3-14 regarding entering details to conduct searches. %

Touch the desired destination button displayed in the [Address Book] tab. – To cancel a selected destination, re-select the destination you wish to cancel. – If [Reset] key is pressed, the selected address and the settings are cleared. – When desired destination button is not displayed, it can be searched for using the following methods. Touch the Index button Search by destination type Enter the details and search

The destination is specified.

3-12

d-Color MF550/MF450

To send a fax

3

Searching for a registered destination (Index button) Destinations can be searched for using the specified search word when a destination is registered.

! Detail

The index default display can be changed with the Address Book Index Default Setting. For details, refer to "Setting the initial state of Fax/Scan screen (Scan/Fax settings)" on page 11-14. %

Touch Index buttons ([Favorites], [ABC] - [WXYZ], [etc]) displayed in the [Address Book] tab.

Desired destination button is displayed. Searching for a registered destination (Address type) Destinations can be searched by the address type (Fax, E-mail etc.).

1

Touch [Search] in the [Address Book] tab.

2

Touch [Address Type].

d-Color MF550/MF450

3-13

To send a fax

3 3

Select the address type. –

The default display settings of the [Address Book] tab can be changed to address type with the Default Address Book setting. For details, refer to "Setting the initial state of Fax/Scan screen (Scan/Fax settings)" on page 11-14.

Desired destination button is displayed. Searching for registered destinations (Detail search) Destinations can be searched using part of the destination name or fax number.

1

Touch [Search] in the [Address Book] tab.

2

Touch [Detail Search].



3-14

When a destination applicable to the entered information is not found, "Search Result: 0" is displayed and no button is on the screen.

d-Color MF550/MF450

To send a fax

3

3

Touch [Name] or [Address]. –

Enter the name or fax number using the keyboard displayed on the screen and touch [OK].

Desired destination button is displayed. Specifying by direct input A destination can be specified by direct input even if the destination is not registered with the address book.

2 Note

When [Manual Destination Input] is forbidden, the [Direct Input] tab is not displyed. For details about [Manual Destination Input] settings, refer to "Prohibiting the direct input of fax number (Manual destination input)" on page 11-76. %

Enter the fax number of the recipient. – Enter the fax number of the recipient using the keypad or screen keyboard. – Entered numbers are all cleared by pressing [C] (clear) key.



Special dialing symbols such as tone, pause, -, etc. are entered if necessary. [Tone]: If pulse dialing is being used, touch this button to send a push-button tone. Tone is used when a fax data services, etc are used. "T" appears on the screen. [Pause]: Touch this button to insert a pause when dialing. Touch [Pause] once to insert a 1-second pause; multiple pauses can be entered. "P" appears on the screen. [-]: Entered as a delimiter when dialing. This has no effect on dailing. "-" appears on the screen. – A fax number can also be entered by using the keypad in the screen that appears after touching [Direct Input], then [Fax]. When the keypad is used, the fax number can be entered directly even when [Address Book] tab or the [Job History] tab is displayed. – When using a dial (pulse) line, it is possible to change to push tone by just touching [*]. The destination is specified.

d-Color MF550/MF450

3-15

To send a fax

3

! Detail

When a PBX (Private branch exchange) connection is set to active and a fax is sent from an internal line to an external line, touch [Pause] after dialing "0" or the external line number, to ensure the number is dial correctly. "P" appears in the screen. Specifying from the job history It is possible to specify number from the job history, which lists numbers you have sent faxes to in the past (from the previous five numbers).

1

Touch [Job History] on the Fax/Scan screen.

2

Select the desired destination from the list. – – –

To cancel a selected destination, re-select the destination you wish to cancel. Selected destinations and settings are all cleared by pressing [Reset] key. Touching [Dest] displayed on the side of the job history list switches the destination column names to fax numbers.

The destination is specified.

3-16

d-Color MF550/MF450

To send a fax

3.5

3

Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission) An original can be sent to multiple destinations with one operation. This function is called a sequential broadcast transmission or broadcast transmission. The following procedure describes how to specify multiple destinations. Specifying from registered destinations Specifying by direct input Specifying from the job history Specifying by using the group button Specifying from the program destinations Destinations can be specified with a combination of above-mentioned methods.

! Detail

Refer to "Specifying multiple destinations (from registered destinations, direct input, job history)" on page 3-17 regarding specifying destinations from registered destinations, direct input and the job history. Refer to "Specifying multiple destinations (using the group button)" on page 3-17 for the regarding to specifying destinations using the group button. Refer to "Sending a fax using a program destination" on page 3-19 regarding specifying a program destination. Specifying multiple destinations (from registered destinations, direct input, job history) %

Refer to "Specifying only one destination" on page 3-12, and specify only the destinations you wish to send to. – When selecting multiple registered destinations or destinations from the job history, touch the required destinations one after another. – When multiple destinations are specified by direct input, subsequent detinations are entered by touching [Next Destination] after a destination has been entered. – To cancel a selected registered destination or destination from job history, re-select the destination you wish to cancel. – Selected destinations and settings are all cleared by pressing [Reset] key. Multiple destinations are specified.

Specifying multiple destinations (using the group button)

1

Touch [Search] in the [Address Book] tab.

d-Color MF550/MF450

3-17

To send a fax

3 2

Touch [Address Type].

3

Touch [Group].

4

Touch the desired group button. Multiple destinations are specified.

! Detail

The default display settings of the [Address Book] tab can be changed to address type with the Default Address Book setting. For details, refer to "Setting the initial state of Fax/Scan screen (Scan/Fax settings)" on page 11-14. Refer to "Registering group destinations" on page 10-11 regarding registering group buttons. A maximum of 605 destinations (500 address book destinations, 100 direct input destinations and 5 direct input e-mail addresses) can be specified.

3-18

d-Color MF550/MF450

To send a fax

3.6

3

Sending a fax using a program destination When a program address has been registered, a fax can be sent by specifying the registered program button. If transmission settings (Original type and original specification etc.) are registered by a program key, a fax can be sent by simply touching that button without the need for specifying function settings each time. It is also possible to register a group button in 1 program button to send a fax once or register a time and send faxes at the same time each day. To send a fax after specifying a program destination

1

Press [Fax/Scan] key, and the Fax/Scan screen is displayed.

2

Load the original to be faxed. –

Refer to "Loading the original" on page 3-6 for details on loading the original.

3

Press [Mode Memory] key.

4

Touch [Page List].

5

Touch the page button in which the desired program destination is registered, and then touch [OK]. –

Touch

d-Color MF550/MF450

or

to display the previous or next page button screen.

3-19

To send a fax

3 6

Touch the desired program button and touch [OK]. – –

Only one program destination can be specified. Touch or to display the previous or next program button screen.

Settings and destinations are recalled.

7

Press [Start] key. Scanning of the original begins, and the original is sent.

3-20

d-Color MF550/MF450

To send a fax

3.7

3

Checking the settings The destination specified can be confirmed in the broadcast destination list in the left panel of the screen, and setting details checked in the setting details screen. To check the settings The destination specified can be confirmed by the broadcast destination list in the left panel of the screen. Follow the procedures indicated below to check destination and setting details.

1

Touch [Check Job] in the left panel.

2

Touch [Check Job Settings]. – –

3

When 7 or more destinations are specified and are displayed in the Broadcast Destination list in the left panel of the screen. If a destination is selected in the left panel of the screen and then [Delete] is touched, the selected destination is deleted.

Touch the button for the item you wish to check, and check the setting details. The following 4 types of settings can be checked for fax transmissions.

– – –

[Destination Settings]: The destination can be confirmed. The destination you wish to confirm is selected from the list and the destination details confirmed by touching [Details]. If the [Delete] is touched, the selected destination is deleted. It is possible to register directly entered destinations by touching [Store Address]. For details, refer to "Registering the fax number in address book" on page 10-4.

d-Color MF550/MF450

3-21

To send a fax

3 –

[Check E-mail Settings] cannot be used in Fax mode.



[Check Scan Settings]: The scanning settings can be checked. Touching each setting on the screen displays the corresponding scanning setting, enabling you to alter settings. To display the next screen, touch [Forward ] and to display the previous screen, touch [ Back]. Refer to "Specifying scanning conditions" on page 3-9 and "Scan settings" on page 7-3 for scanning settings.

– –

– –

– –

3-22

[Check Original Settings]: Original settings can be checked. Touching each setting on the screen displays the corresponding original setting, enabling you to alter settings. For details on original setting, refer to "Original settings" on page 7-5.

[Communication Settings]: Communication settings can be checked. Touching each setting on the screen displays the corresponding communication setting, enabling you to alter settings. To display the next screen, touch [Forward ] and to display the previous screen, touch [ Back].

d-Color MF550/MF450

To send a fax

3 –

4

For details of communication settings, refer to "Communication settings" on page 7-6.

After checking has been completed, touch [Close] until you return to the Fax/Scan screen. –

When Scan Settings, Original Settings or Communication Settings are changed, the Scan Settings screen, Original Settings screen or Communication Settings screen appears. The machine does not return to the Check Job Detailed Settings screen.

d-Color MF550/MF450

3-23

To send a fax

3 3.8

Operations while scanning If original size cannot be detected If the original size cannot be detected, the scan size screen is displayed. Set the original size.

1

Touch the Original Size button and then touch [OK].

2

Touch [Close] and then touch [OK]. Fax/Scan screen is displayed.

3

Press [Start] key. Fax is sent.

When there is a memory overflow When using memory transmission, if the original contains many pages or when the original contains images with fine details creating a large amount of data, the memory may became full. In such cases, set the machine to Quick Memory TX and send the fax (Quick Memory TX can be set at the Communication Method Settings in the Communication Settings screen).

! Detail

Refer to "Error messages" on page 5-5 for procedures when the memory becomes full. Refer to "To use quick memory transmission" on page 3-36 regarding sending a fax using Quick Memory TX. Original auto rotation

d-Color MF550 When an A4 size (v) or an 8-1/2 e 11 (v) size original is sent, it is rotated to A4 size (w) or 8-12 e 11 (w) size and then sent. When an original longer than A4 (v) size or 8-1/2 e 11 (v) is sent once, the original is sent without being rotated to A4 (v) size or 8-1/2 e 11size (v).

d-Color MF450 An A4 or 8-1/2 e 11 original loaded in the v orientation is automatically rotated and sent in the w orientation. When A4 or 8-1/2 e 11 document pages are loaded in the v orientation to be sent together with longer document pages, the A4 or 8-1/2 e 11 document pages are sent without being rotated to the w orientation. In this case, it can be rotated and transmitted by setting the machine to mixed original. Refer to "Sending an original of varying sizes by a single operation (Mixed original)" on page 7-24.

2 Note

When you do not wish to conduct auto rotation, contact your technical representative.

3-24

d-Color MF550/MF450

To send a fax

3.9

3

When unable to send If the fax cannot be sent because the recipient’s line is busy, it can be transmitted again by using the redial function. The redial function of this machine has auto redial, manual redial and resend functions.

2 Note

The destination cannot be changed for either auto redial or manual redial in the Current Jobs list. Even after redialing, if the fax cannot be sent because of problems with the line, refer to "Fax cannot be sent" on page 5-3. Redial Dialing the same destination again is called "redialing". When a fax cannot be sent because the recipient’s fax machine line is busy, the number is redialed after a set period has elapsed. Until it is redialed, the job to be sent is treated as a reserved job standing by to be redialed. Auto redial function When you are unable to send a fax because the recipient’s line is busy, the machine automatically redials the number of times set via the Line Parameter Setting.

! Detail

The number of auto redials set in advance is 3 times, at three-minute intervals. Refer to "Specifying transmission/ receiving mode (Line parameter settings)" on page 11-40 regarding auto redial frequency settings. Redial confirmation screen When a fax cannot be sent due to issues such as problems with the line, a screen for confirming redialling is displayed.

1

Touch [OK].

Redialing begins after the set time has elapsed. When a transmission is not possible even after redialing, a display screen for confirming that the job cannot be correctly completed is displayed.

d-Color MF550/MF450

3-25

To send a fax

3 2

Touch [OK]. –

To check the result for jobs that have been sent, touch [Job History].

Manual redial (Current jobs list) This operation enables you to manually redial jobs waiting to be redialed.

1

Touch [Job List], and then touch [Job Details].

2

Touch [Send].

3

Select a job with the status [Waiting To Redial] and then select [Redial]. –

When fax multi line is not installed



When fax multi line is installed

The redial screen is displayed.

4

Touch [OK]. Redialing of the selected job is performed.

3-26

d-Color MF550/MF450

To send a fax

3

Manual redial (Fax retransmit user box) Even if the auto redial frequency exceeds the one specified by the Line Parameter Setting, if the job cannot be sent, it is saved in the Fax Retransmit User Box. Jobs in the Fax Retransmit User Box can be manually redialed.

! Detail

You need to set Incomplete TX Hold setting in the Utility mode to "Yes" to resend. Refer to "Specifying the resending (Incomplete TX hold)" on page 11-54 regarding resend settings.

1

Press [User Box] key.

2

Touch [Use Document].

3

Touch [System User Box].

4

Touch [Fax Retransmit User Box] and then touch [OK].

5

Select the job you wish to resend and touch [Fax].

6

Confirm the destinations displayed in Broadcast Destinations list and touch [Start] or press [Start] key. The job is resent.

2 Note

It is also possible to change the destination. After resending, the job is automatically deleted from the Fax Retransmit User Box.

d-Color MF550/MF450

3-27

To send a fax

3 3.10

Reserving a transmission It is possible to reserve the next transmission while the machine is communicating or printing. This function is called reserved transmission.

2 Note

[Off-Hook] cannot be used for reserved transmission.

1

Touch [Next Fax/Scan Job]. – – –

2

Load the original to be faxed.

– –

3

Refer to "Loading the original" on page 3-6 for details on loading the original. When you wish to release a reserved transmission, touch [Job List] and then touch [Delete].

Specify functions if required. – – –

3-28

If [TX Display] or [Copy Operating Screen] is not set to [Yes], [Next Fax/Scan Job] will not be displayed. Refer to "Setting the screen during fax operation (Fax active screen)" on page 11-16 regarding screen display settings during transmissions. For details on the screen display settings while printing, refer to the User manual – Copy Operations.

For details on Scan settings, refer to "Specifying scanning conditions" on page 3-9 or "Scan settings" on page 7-3. For details on Original Settings, refer to "Original settings" on page 7-5. For details on Communication settings, refer to "Communication settings" on page 7-6.

4

Specify the destination.

5

Press [Start] key.

d-Color MF550/MF450

To send a fax

3.11

3

Sending a fax while confirming the status of the recipient’s machine (Manual transmission) Use this operation when sending a fax while checking the status of the receiving machine. This is called a manual transmission. Quick Memory TX cannot be used with manual transmission.

1

Press [Fax/Scan] key to display the Fax/Scan screen.

2

Load the original to be faxed. –

3

Specify Scan Settings functions if required. –

4

When [RX] is selected, touch [Send] to set the machine to Tranmission mode. When an external phone is connected, lifting the receiver of the external phone places the machine in the same state as that when [Off-Hook] is touched.

Destinations are specified as follows. – – – –

6

For details on scan settings, refer to "Specifying scanning conditions" on page 3-9 or "Scan settings" on page 7-3.

Touch [Off-Hook]. – –

5

Refer to "Loading the original" on page 3-6 for details on loading the original.

Specifying from registered destinations Specifying by direct input Specifying from the job history Specifying from the program destinations

Touch [Start] when you hear a repeated "paw...paw" sound. –

When [Start] key is pressed, the "Off-Hook start" confirmation screen is displayed. Touch [Yes] and then touch [OK] to start transmission. The transmission begins. If using an external telephone, replace the external telephone’s receiver.

d-Color MF550/MF450

3-29

To send a fax

3 3.12

Aborting transmission Operations for aborting transmissions differ according to whether the job is being executed (including reserved jobs) or timer transmission has been reserved.

2 Note

Jobs to be transmitted that are stored in this machine are called reserved jobs. Aborting a job during transmission It is possible to abort the transmission of jobs being transmitted (including reserved jobs) by using the following procedure.

1

Touch [Job List].

2

Touch [Job Details].

3

Touch [Send].

4

Check that the [Current Jobs] is selected.

5

Select the job you wish to abort, and touch [Delete].

6

Touch [Yes] and then touch [OK].

The job is deleted.

7

Touch [Close]. The machine returns to the Fax/Scan screen.

3-30

d-Color MF550/MF450

To send a fax

3

Canceling timer transmission reserved jobs Transmission can be cancelled by deleting timer transmission reserved jobs.

1

Touch [Job List].

2

Touch [Job Details].

3

Touch [Send].

4

Check that the [Current Jobs] is selected, and touch [Timer TX Job].

5

Select the job you wish to abort, and touch [Delete]. –

6

Touch

or

, to display the next screen or previous screen.

Touch [Yes] and then touch [OK].

The job is deleted.

7

Touch [Close]. The machine returns to the Fax/Scan screen.

d-Color MF550/MF450

3-31

To send a fax

3 3.13

Checking reserved jobs to be transmitted The transmission reservation status stored in the memory can be checked using the job list displayed on the screen.

1

Touch [Job List].

2

Touch [Job Details].

3

Touch the [Send].

4

Touch [Current Job]. –

5

Touch [Timer TX Job], to check timer transmission jobs.

When you have completed checking, touch [Close] until the machine returns to the returning to the Fax/Scan screen.

! Detail

When an optional fax multi line has been installed, it is possible to display the [Send] executed list according to telephone line. When you wish to display the executed list on line 1, touch [L1], and when you wish to display the executed list on line 2, touch [L2]. Touch

or

to display the previous or next list screen.

Select a job and touch [Check Job Set] or [Detail] check the details of that job.

3-32

d-Color MF550/MF450

To send a fax

3.14

3

Checking transmission results It is possible to check transmission results with the job list. The following items can be checked on the Job History list screen. Job History list (Send) Items

Description

Address Type

Address types (Fax, E-Mail Addr., FTP file, SMB file, TWAIN, Other (d-Color MF450)) are displayed.

Address

The fax number, E-mail address, box number etc. of the recipient is displayed.

Time Stored

The time specified for transmission is displayed. The time is displayed as hours and minutes for the current day, and it is displayed as the month and day for other days.

Org.

The number of pages sent is displayed.

Result

The transmission result (Job Complete, Deleted by User, Deleted Due to Error etc.) is displayed.

Job History list (Receive) Items

Description

User Name

The user name is displayed during user authentication and the account name is displayed during account management. In other cases, registration sources such as COPY, PRINT, and FAX-RX etc. are displayed.

Document Name

The received and saved original name is displayed.

Time Stored

The time when the original was received is displayed. The current date is displayed as hh:mm and other dates are displayed as mm:dd.

Org.

The number of pages received is displayed.

Result

The reception result (Job Complete, Deleted by User, Deleted Due to Error etc.) is displayed.

To check the transmission result

! Detail

Touch [Comm. List] to check the communication result in the form of Scan TX List, Fax TX List, and Fax RX List. Touch [Activity Report], [TX Report], or [RX Report] and then press [Start] key to check the printed report. Touch [Detail] to check detailed information about the job. For broadcasting transmissions, "Broadcast" is displayed in the destination. The detailed information of the job can be verified by selecting the job from the list and touching [Details].

d-Color MF550/MF450

3-33

To send a fax

3

3-34

1

Touch [Job List].

2

Touch [Job Details].

3

Touch [Send] or [Receive].

4

Touch [Job History]. –

When a fax multi line has not been installed



When a fax multi line has been installed

d-Color MF550/MF450

To send a fax

5

6

3 Check the transmission result. –

Job History List (Send)



Job History List (Receive)

When you have completed checking, touch [Close]. The machine returns to the Fax/Scan screen.

d-Color MF550/MF450

3-35

To send a fax

3 3.15

Memory transmission and quick memory transmission There are two ways of sending originals using this machine: quick memory transmission and memory transmission. Memory transmission In this method, a whole original is scanned in advance, stored in the memory, and then the fax is transmitted. The total number of pages is attached automatically to the page numbering in the transmission source information, and an image of the first page of the sent original is included in the TX Result Report. However, if the original contains many pages or if it was scanned with a fine image quality (high resolution) causing the data to become very large, the memory may become full. Additionally, if quick memory transmission is not specified, as a rule the machine automatically uses memory transmission. Quick memory transmission With this feature, the machine starts to transmit the fax after 1 page of the original has been scanned. Even if an original has many pages, a fax can be sent without filling the memory using this function. To use quick memory transmission

1

Press [Fax/Scan] key, and make the Fax/Scan screen display.

2

Load the original to be faxed. –

Refer to "Loading the original" on page 3-6 for details on loading the original.

3

Touch [Communication Settings].

4

Touch [Communication Method Settings].

5

Touch [Quick Memory TX]. –

6

Touch [Quick Memory TX] again if you wish to abort this setting.

Touch [OK] and touch [Close] on the next screen. Quick memory transmission is set, and the machine returns to the Fax/Scan screen.

7

Specify other settings if required. – – –

8

Specify the destination. –

3-36

For details on Scan settings, refer to "Specifying scanning conditions" on page 3-9 or "Scan settings" on page 7-3. For details on Original Settings, refer to "Original settings" on page 7-5. For details on Communication Settings, refer to "Communication settings" on page 7-6.

For details regarding specifying destinations, refer to "Specifying only one destination" on page 3-12.

d-Color MF550/MF450

To send a fax

9

3 Press [Start] key. – –

When a line is being used, transmission starts when the line is capable of being used again. If the fax cannot be sent because the recipient’s line is busy, the recipients number is redialed. For details regarding redialling, refer to "When unable to send" on page 3-25. – For aborting transmission, refer to "Aborting transmission" on page 3-30. – If you are unable to send a fax, refer to "Fax cannot be sent" on page 5-3. Fax transmission starts as the first page is scanned.

d-Color MF550/MF450

3-37

To send a fax

3 3.16

Attaching the total page count to a sent fax (Total # of pages) Using the original page count function enables you to attach with page numbering the total number of pages recorded at the transmission source to the total page numbering when sending a fax using quick memory transmission.

2 Note

The following functions cannot be used together with this function. When the following functions are selected, the original count function is automatically released. Memory transmission, Simplex/Duplex (Cover+2-Sided), Frame Erase, Book Copy, Scan Size, Mixed Original, Polling TX, Polling RX, Bulletin Board and Timer TX

! Detail

Page numbering recorded at the transmission source is printed in the form of "Page number/total number of pages". When the number of set pages and number of scanned pages is different, the number of set pages is printed. When using memory transmission, the operation is unnecessary since the number of total pages is automatically attached. To send a fax after specifying the number of pages

1

Press [Fax/Scan] key, and make the Fax/Scan screen display.

2

Load the original to be faxed. – –

Refer to "Loading the original" on page 3-6 for details on loading the original. The number of original pages can be set up to 999 pages.

3

Touch [Communication Settings].

4

Touch [Communication Method Settings].

5

Touch [Quick Memory TX].

6

Touch [OK] and touch [Close] on the next screen. Quick memory transmission is set, and the machine returns to the Fax/Scan screen.

7

3-38

Touch [Original Settings].

d-Color MF550/MF450

To send a fax

3

8

Touch [Total # of Pages (Quick Memory TX)].

9

Enter the original count using the keypad and then touch [OK]. –

10

Touch [No] to release the settings

Touch [OK]. The original page count is set and the machine returns to the Fax/Scan screen.

11

Specify other settings if required. – – –

12

Specify the destination. –

13

For details on Scan Settings, refer to "Specifying scanning conditions" on page 3-9 or "Scan settings" on page 7-3. For details on Original Settings, refer to "Original settings" on page 7-5. For details on Communication Settings, refer to "Communication settings" on page 7-6.

For details regarding specifying destinations, refer to "Specifying only one destination" on page 3-12.

Press [Start] key. –

If the fax cannot be sent because the recipient’s line is busy, the recipients number is redialed. For details regarding redialling, refer to "When unable to send" on page 3-25. – For aborting transmission, refer to "Aborting transmission" on page 3-30. – If you are unable to send a fax, refer to "Fax cannot be sent" on page 5-3. Transmission begins.

d-Color MF550/MF450

3-39

To send a fax

3 3.17

Sending a fax after specifying a time (Timer TX) Timer TX is a function that specifies a time for transmission. It is economical to transmit at discounted calling times, such as late at night or early in the morning.

2 Note

The following functions cannot be used together with this function. Total # of Pages setting, Polling TX, Bulletin Board and Quick Memory TX

! Detail

Only the time can be specified. Dates cannot be specified. Specify the time in hours and minutes. Timer TX can be specified for 21 originals including normal transmission of 20 originals and Polling RX of 1 original. To conduct timer TX

1

Press [Fax/Scan] key, and make the Fax/Scan screen display.

2

Load the original to be faxed. –

3-40

Refer to "Loading the original" on page 3-6 for details on loading the original.

3

Touch [Communication Settings].

4

Touch [Communication Settings].

5

Touch [Timer TX].

d-Color MF550/MF450

To send a fax

6

3 Enter the transmission start time using the keypad. –



7

Enter the transmission start time with 2 digits in the 24-hour clock format. Example: Enter "21" and "07" when setting the transmission start time as 9.07 pm. Touch [No] to release timer transmission settings.

Touch [OK] twice, and then touch [Close]. Timer TX is set, and the machine returns to the Fax/Scan screen.

8

Specify other settings if required. – – –

9

Specify the destination. –

10

For details on Scan Settings, refer to "Specifying scanning conditions" on page 3-9 or "Scan settings" on page 7-3. For details on Original Settings, refer to "Original settings" on page 7-5. For details on Communication Settings, refer to "Communication settings" on page 7-6.

For details regarding specifying destinations, refer to "Specifying only one destination" on page 3-12.

Press [Start] key. –

If the fax cannot be sent because the recipient’s line is busy, the recipients number is redialed. For details regarding redialling, refer to "When unable to send" on page 3-25. – For aborting transmission, refer to "Aborting transmission" on page 3-30. – If you are unable to send a fax, refer to "Fax cannot be sent" on page 5-3. The scanned original is stored in memory as a reserved original and transmission is started at the specified time.

d-Color MF550/MF450

3-41

To send a fax

3 3.18

Faxing overseas (Overseas TX) Overseas TX is a function that transmits the information with a slow transmission speed if the original is to be sent to areas where communication conditions are bad. The procedure for overseas transmission is explained here.

2 Note

The following functions cannot be used together with this function. Polling TX, Polling RX, Bulletin board Enquire directly with telephone companies (KDDI etc) regarding line types that are used, contract details and dialing methods. To send a fax in overseas transmission mode

1

Press [Fax/Scan] key to display the Fax/Scan screen.

2

Load the original to be faxed. –

3

Touch [Communication Settings].

4

Touch [Line Settings].

5

Touch [Overseas TX]. –

6

Touch [Overseas TX] again to release the settings.

Touch [OK] and then touch [Close] on the next screen. Overseas TX is set and the machine returns to the Fax/Scan screen. –

3-42

Refer to "Loading the original" on page 3-6 for details on loading the original.

International dialing codes can be registered together with telephone numbers in the Address Book and Program destinations. Refer to "Registering the address book" on page 10-4 for registering abbreviated destinations, and refer to "Registering program destinations" on page 10-15 for registering Program destinations.

d-Color MF550/MF450

To send a fax

7

3 Specify other settings if required. – – –

8

Dial the international telephone service code, followed by the recipient’s country code, area code and recipient’s fax number. –

9

For details on Scan Settings, refer to "Specifying scanning conditions" on page 3-9 or "Scan settings" on page 7-3. For details on Original Settings, refer to "Original settings" on page 7-5. For details on Communication Settings, refer to "Communication settings" on page 7-6.

International telephone service codes differ by telephone company. Enquire directly with telephone companies regaridng international telephone service codes.

Press [Start] key. –

If the fax cannot be sent because the recipient’s line is busy, the recipients number is redialed. For details regarding redialling, refer to "When unable to send" on page 3-25. – For aborting transmission, refer to "Aborting transmission" on page 3-30. – If you are unable to send a fax, refer to "Fax cannot be sent" on page 5-3. Transmission begins.

d-Color MF550/MF450

3-43

To send a fax

3 3.19

Fax header settings Position set for fax header The original to be sent is recorded as follows at the recipient’s end. When the Header Position is set to [Inside Body Text].

From: MFP 01

To:123456789

05/25/2006

#138 P001/001

When the Header Position is set to [Outside Body Text].

From: MFP 01

To:123456789

05/25/2006

#138 P001/001

When the Header Position is set to [OFF].

! Detail

The Header Position is set in [Header Information] in the Utility mode. Multiple transmission source names can also be registered. For Header Information, refer to "Registering transmission source name and fax number (Header information)" on page 11-35. For setting methods of attaching Fax Header, refer to "Specifying the method of setting the transmission source/reception information (Header/footer position)" on page 11-38.

3-44

d-Color MF550/MF450

To send a fax

3

Print receiver’s name setting It is possible to set whether receiver’s name is printed at the Fax Header or not. When [Print Receiver’s Name] is ON, the sender’s name and receiver’s name is printed.

From: MFP 01 To:123456789 05/25/2006 13:22 #138 P001/001

When [Print Receiver’s Name] is OFF, the sender’s name and Sender Fax Name is printed.

From: MFP 01

987654321

05/25/2006 13:22 #138 P001/001

! Detail

For recipient printing settings, refer to "Specifying the method of setting the transmission source/reception information (Header/footer position)" on page 11-38.

d-Color MF550/MF450

3-45

3

3-46

To send a fax

d-Color MF550/MF450

4

Reception

Reception

4

4

Reception

4.1

Reception modes This machine has the following reception modes. Select the setting appropriate for the telephone line in use. Auto reception (Fax only mode) Specify this mode when the telephone line is to be used only for faxing. Refer to "Auto reception (Fax only mode)" on page 4-4.

Incoming

Received original

Reception starts automatically

Manual reception (Telephone only mode) This mode should be set when an external telephone is connected and many telephone calls are received. For details, refer to "Manual reception (Telephone only mode)" on page 4-5.

Incoming

The external phone continues ringing Pick up the receiver and talk

d-Color MF550/MF450

4-3

Reception

4 4.2

Auto reception (Fax only mode) Specify this mode when the telephone line is to be used only for faxing. Faxes are automatically received on detection of the set number of rings. During reception "Receiving" is displayed on the message display part of the screen.

2 Note

The message is not displayed when [RX Display] is set to [No]. This mode operates when the [Receive Mode] is set to [Auto RX] in the [Line Parameter Setting] of the Utility mode.

Incoming

Received original

Reception starts automatically

! Detail

Refer to "Specifying transmission/ receiving mode (Line parameter settings)" on page 11-40 regarding reception mode and settings for the number of incoming rings.

4-4

d-Color MF550/MF450

Reception

4.3

4 Manual reception (Telephone only mode) This mode should be set when an external telephone is connected and many telephone calls are received. This mode operates when the [Receive Mode] is set to [Manual RX] in the [Line Parameter Setting] of the Utility mode. Refer to "Specifying transmission/ receiving mode (Line parameter settings)" on page 11-40 regarding reception mode settings.

Incoming

The external phone continues ringing Pick up the receiver and talk

The following procedure describes operations for manual reception. Manual reception

1

When the external telephone line rings, touch [Off-Hook] on the Fax/Scan screen.

2

Confirm that [RX] has been selected.

3

Touch the [Execute] button on the Off-Hook screen. –

When [Start] key is pressed, reception starts after touching [Yes] and then touching [OK] on the "Off-Hook start" confirmation screen.

! Detail

When reception is from a fax information service, touch [Off-Hook] and after dialing press [Start] key. When an original is loaded in the ADF or original glass, [RX] is not highlighted even if a fax is received. In this case, touch [RX] to highlight the button.

d-Color MF550/MF450

4-5

Reception

4 4.4

When unable to receive fax An error message is displayed if a fax cannot be received. Refer to "Fax cannot be sent" on page 5-3, and then perform the indicated operation. The error message display disappears after pressing [Stop] key.

! Detail

If the external telephone bell keeps on ringing, [Receive Mode] may be set to [Manual RX] in the [Line Parameter Settings] of the Utility mode. To receive the fax automatically, the device should be set to [Auto RX]. Refer to "Specifying transmission/ receiving mode (Line parameter settings)" on page 11-40 for details. Reception may not be possible when the memory is full. Check that paper is loaded in the paper tray.

4-6

d-Color MF550/MF450

Reception

4.5

4 Temporary memory reception Temporary memory reception If the received original cannot be printed because of a paper misfeed, etc., the received original is saved in the memory until it can be printed. This function is known as temporary memory reception. When problems such as paper misfeeds, etc. are corrected, the received original saved in the memory is printed. Temporary memory reception may not be possible when the memory is full. Forwarding a job received in temporary memory A job received in temporary memory can be forwarded to another destination.

1

Touch [Job List].

2

Touch [Job Details].

3

Touch [Receive].

4

Select the job to be forwarded from the list and touch [Forward].

5

Select the job to be forwarded from the list and touch [Destination].

6

Specify the address. – – –

7

Touch [Direct Input] to specify the destination to be directly entered. Touch [Select from Address Book] to specify from a registered detination. Refer to "Specifying by direct input" on page 3-15 regarding direct input methods and "Specifying from registered destinations" on page 3-12 regarding methods for specifying from a registered destination.

Touch [OK]. The fax is sent.

d-Color MF550/MF450

4-7

Reception

4 4.6

Maintaining a record during reception When printing the received fax, the page size of the received original is compared with the size of the loaded paper, and the fax is printed by reducing the size at the specified reduction rate or by reducing the size so as to fit the loaded paper. However, if printing is set for equal size printing, the received fax is printed at the same size regardless of the paper size of the received fax. Reduction printing When a regular size original is received, the size of the received fax is reduced at the reduction rate set for that paper size and printed out. (The initial value is 96%) Refer to "Settings of transmission and reception mode (TX/RX settings)" on page 11-42 for reduction rate settings.

Original

Received original

Reduce at the minimum reduction rate

Printing after reducing the size to fit the paper When the received original is longer than regular size, an appropriate paper size is determined from the width and length of the received original and it is printed on paper of that size. When the most appropriate paper size is not loaded in the paper tray, the original is reduced and printed on a paper of the nearest size.

Original

Received original

Reduce to fit the paper

Standards of determining the appropriate paper size and paper selection are as follows.

4-8

d-Color MF550/MF450

Reception

4 Step 1 Selecting the appropriate paper The appropriate paper size is determined by the following principle from the width and length of the received original. Width of the received original

Reception information recording position

Length of the received original

A4

[OFF] or [Inside Body Text]

0 - 150

151 - 305

306 - 390

391 or more

[Outside Body Text]

0 - 141

142 - 296

297 - 381

382 or more

5.5 e 8.5 v *1

8.5 e 11 w

8.5 e 14 w

11 e 17 w

[OFF] or [Inside Body Text]

0 - 232

233 or more

[Outside Body Text]

0 - 223

224 or more

8.5 e 11 v

11 e 17 w

[OFF] or [Inside Body Text]

0 - 232

233 or more

[Outside Body Text]

0 - 223

224 or more

8.5 e 11 v

11 e 17 w

Selected paper size B4

Selected paper size A3

Selected paper size

If "5.5 e 8.5 w" is appropriate, "5.5 e 8.5 v" is selected because it is the only possible length to set to the machine body. Width of the received original

Reception information recording position

Length of the received original

A4

[OFF] or [Inside Body Text]

0 - 154

155 - 314

315 - 386

387 or more

[Outside Body Text]

0 - 146

147 - 306

307 - 378

379 or more

A5 v

A4 w

B4 w

A3 w

[OFF] or [Inside Body Text]

0 - 195

196 - 395

396 or more

[Outside Body Text]

0 - 186

187 - 386

387 or more

B5 v

B4 w

A3 w

[OFF] or [Inside Body Text]

0 - 226

227 or more

[Outside Body Text]

0 - 217

218 or more

A4 v

A3 w

Selected paper size B4

Selected paper size A3

Selected paper size

d-Color MF550/MF450

4-9

Reception

4 Step 2 Selecting the actual paper for printing

Whether or not the appropriate paper size determined in Step 1 is loaded in the machine is confirmed. Appropriate paper size is loaded: Printing starts. Appropriate paper size is not loaded or [Auto Tray Switch ON/OFF] (Auto tray changeover function) of the corresponding paper tray is set to [Restrict]: Next, the appropriate paper is sequentially checked from the top. At this time, if [Print Separate Fax Pages] in the Utility mode is set to [ON], the paper is checked so that pages are divided and then printing is conducted.

2 Note

For details on the [Auto Tray Switch ON/OFF], refer to the User manual – Copy Operations. When [Print Separate Fax Pages] is [OFF]: The printing paper is sequentially selected from the top row. Appropriate paper

5.5 e 8.5 v

8.5 e 11 w

8.5 e 11 v

8.5 e 14 w

11 e 17 w

Paper order (from top to bottom)

5.5 e 8.5 v

8.5 e 11 w

8.5 e 11 v

8.5 e 14 w

11 e 17 w

5.5 e 8.5 w

8.5 e 11 v

8.5 e 11 w

11 e 17 w

A3 w

A5 v

A4 w

A4 v

B4 w

B4 w

A5 w

A4 v

A4 w

A3 w

8.5 e 14 w

8.5 e 11 w

8.5 e 14 w

8.5 e 14 w

8.5 e 11 w

8.5 e 11 w

8.5 e 11 v

11 e 17 w

11 e 17 w

8.5 e 11 v

A4 w

A4 w

B4 w

B4 w

A4 w

A4 v

A3 w

A3 w

A4 v

B5 v B5 w 8.5 e 14 w 11 e 17 w B4 w A3 w

d-Color MF550 Appropriate paper

A5 v

A4 w

B5 v

B4 w

A4 v

A3 w

Paper order (from top to bottom)

A5 v

A4 w

B5 v

B4 w

A4 v

A3 w

A5 w

A4 v

B5 w

A3 w

A4 w

B4 w

A4 w

F4 w

B4 w

A4 w

F4 w

A4 w

A4 v

B4 w

A4 w

A4 v

B4 w

F4 w

B5 v

A3 w

A4 v

F4 w

A3 w

B5 w

F4 w

F4 w

A3 w

B4 w A3 w

4-10

d-Color MF550/MF450

Reception

4 d-Color MF450 Appropriate paper

A5 v

A4 w

B5 v

B4 w

A4 v

A3 w

Paper order (from top to bottom)

A5 v

A4 w

B5 v

B4 w

A4 v

A3 w

A5 w

A4 v

B5 w

A3 w

A4 w

B4 w

A4 w

B4 w

B4 w

A4 w

B4 w

A4 w

A4 v

A3 w

A4 w

A4 v

A3 w

B5 v

A4 v

B5 w

A3 w

B4 w A3 w

2 Note

Page division printing may be conducted if the received original is longer or is received at a high resolution even if [Print Separate Fax Pages] is [OFF]. When [Print Separate Fax Pages] is [ON]: The printing paper is sequentially selected from the top row. Appropriate paper Paper order (from top to bottom)

5.5 e 8.5 v

8.5 e 11 w

8.5 e 11 v

8.5 e 14 w

11 e 17 w

5.5 e 8.5 v

8.5 e 11 w

8.5 e 11 v

8.5 e 14 w

11 e 17 w

5.5 e 8.5 w

A4 w

8.5 e 11 w

11 e 17 w

A3 w

A5 v

8.5 e 14 w

A4 v

B4 w

8.5 e 11 v

A5 w

11 e 17 w

A4 w

A3 w

8.5 e 11 w

8.5 e 11 w

B4 w

8.5 e 14 w

8.5 e 11 v

A4 v

8.5 e 11 v

A3 w

11 e 17 w

8.5 e 11 w

A4 w

A4 w

B4 w

A4 v

A4 v

A3 w

A4 w

B5 v B5 w 8.5 e 14 w 11 e 17 w B4 w A3 w

d-Color MF550 Appropriate paper

A5 v

A4 w

B5 v

B4 w

A4 v

A3 w

Paper order (from top to bottom)

A5 v

A4 w

B5 v

B4 w

A4 v

A3 w

A5 w

F4 w

B5 w

B5 v

A4 w

A4 v

A4 w

B4 w

B4 w

B5 w

F4 w

A4 w

A4 v

A3 w

A4 w

A3 w

B4 w A3 w

B5 w

A4 v

A4 v

F4 w

F4 w

A4 w

B5 v

A3 w

F4 w

B4 w A3 w

d-Color MF450

d-Color MF550/MF450

4-11

Reception

4 Appropriate paper

A5 v

A4 w

B5 v

B4 w

A4 v

A3 w

Paper order (from top to bottom)

A5 v

A4 w

B5 v

B4 w

A4 v

A3 w

A5 w

B4 w

B5 w

B5 v

A4 w

A4 v

A4 w

A3 w

B4 w

B5 w

B4 w

A4 w

A3 w

A4 v

A4 w

A3 w

B5 w

A4 v

A4 v

B5 v

A3 w

A4 w

B4 w A3 w

If recording paper of B5 w, B5 v, A4 w or A4 v size is selected, the image on that page may be extended over to multiple pages when recorded.

2 Note

If the width of the selected printing paper is less than the image width of the received original, it is reduced to match the paper width, even if [Print Separate Fax Pages] is [ON].

! Detail

If the actual paper for printing is smaller than the paper determined in Step 1, the fax is reduced and then printed. If the [Print Separate Fax Pages] is [OFF] and the orientation of the actual paper for printing and the orientation of the paper determined in Step 1 is different, it is automatically rotated 90º and then printed. Refer to "Settings of transmission and reception mode (TX/RX settings)" on page 11-42 regarding [Print Separate Fax Pages]. When faxes with varying sizes are to be printed, processing is carried out one by one for each page. When the paper sizes determined in Step 1 and Step 2 are set for multiple trays, the paper tray is selected according to the settings specified in the [Auto Tray Selection Settings]. For details on the [Auto Tray Selection Settings], refer to the User manual – Copy Operations. When the required paper size is set for the manual tray only, it is printed from manual paper feed tray. However, when the manual tray is not set to "Auto Tray Select" in [Auto Tray Selection Settings], paper is not fed from the manual tray. Pages are not divided if [Print Separate Fax Pages] is [ON] and [TX/RX Settings] in the Utility mode is set as follows. Tray is set to [Tray Selection for RX Print] When [Min. Reduction for RX Print] is set to [Full Size] When [Print Paper Selection] is set to [Fixed Size] or [Priority Size] When [Duplex Print (RX)] is [ON] Refer to "Settings of transmission and reception mode (TX/RX settings)" on page 11-42 for [Tray Selection for RX Print], [Min. Reduction for RX Print], [Print Paper Selection] and [Duplex Print (RX)]. When printable paper is not loaded, a message is displayed instructing you to load paper. When [Print Paper Selection] is set to [Priority Size], A4, B4 or A3 is selected as the appropriate paper size. When such sizes do not exist, a normal paper size is selected and printing conducted. When [Print Paper Selection] is set to [Fixed Size], A4, B4 or A3 is selected as the appropriate paper size. When such sizes do not exist, a message is displayed until paper has been loaded.

4-12

d-Color MF550/MF450

Reception

4 When [Tray Selection for RX Print] is set to a setting other than [Auto], the fax is printed on the paper of the paper tray specified in the [Tray Selection for RX Print] (excluding manual tray). When the size is smaller than the received original, it is reduced and then printed. When there is no paper in the specified paper tray, a message is displayed until the paper is loaded. When [Print Paper Selection] is set to a setting other than [Auto Select] and [Tray Selection for RX Print] is also set to a setting other than [Auto], [Tray Selection for RX Print] is given priority. Printing to equal size When [Min. Reduction for RX Print] in the Utility mode is set to "Full Size", faxes are printed on paper of the same size. If paper of the same size is not loaded, the fax is printed on larger-sized paper.

Original

Received original

Printing to equal size

2 Note

Page cannot be divided Images with sizes larger than A3 size cannot be printed. When a paper of an appropriate size is not loaded, a message is displayed until paper is loaded. Method of printing during reception The relationship between the actual printing of the fax and the paper size of the received fax is as follows.

! Detail

When [Duplex Print (RX)] is [ON], the fax can be printed on both sizes of the paper. Refer to "Settings of transmission and reception mode (TX/RX settings)" on page 11-42 for details. d-Color MF550: Size of the received paper

Fixed size (A3 - A5)

d-Color MF550/MF450

[Min. Reduction for RX Print] settings Equal

96 – 87 %

Prints the fax of equal size on a larger paper

Reduces and prints the fax on the same size paper

Specify tray in [Tray Selection for RX Print] Reduces and prints the fax on paper in the specified paper tray

4-13

Reception

4 d-Color MF450: Size of the received paper

4-14

Specify tray in [Tray Selection for RX Print]

e 1.0

96 – 87 %

Recorded at full scale to fit in the larger paper

Recorded after being reduced to fit in the same size of paper

Recorded after being reduced to fit in the specified size of paper

The page division recording OFF

Recorded at full scale to fit in the larger paper

Recorded after being reduced to fit in the appropriate size of paper

Recorded after being reduced to fit in the specified size of paper

The page division recording ON

Recorded at full scale to fit in the larger paper

Recorded after page division depending on the paper used

Recorded after being reduced to fit in the specified size of paper

Standard size (A3 - A5)

Long original (longer than the Standard size) (A3 - A5)

[Min. Reduction for RX Print] settings

d-Color MF550/MF450

Reception

4.7

4 Footer Setting When [Footer Position] is set to [Inside Body Text] or [Outside Body Text] in [Header/Footer Position] in the Utility mode, reception information (date, time, reception number, page number) is printed on the received original as the footer.

! Detail

Refer to "Specifying the method of setting the transmission source/reception information (Header/footer position)" on page 11-38 regarding [Footer Position] settings. When the Footer Position is set to [Inside Body Text]

01/20/2005 13:43

R001 P.001/003

When the Footer Position is set to [Outside Body Text]

01/20/2005 13:43

R001 P.001/003

When the Footer Position is set to [OFF]

d-Color MF550/MF450

4-15

4

4-16

Reception

d-Color MF550/MF450

5

Troubleshooting

Troubleshooting

5

5

Troubleshooting

5.1

Fax cannot be sent If the fax cannot be sent, refer to the following table, and then perform the indicated operations. If the fax still cannot be sent correctly, even after performing the described operations, contact your technical representative.

! Detail

If the fax cannot be sent, TX Result Report is output. For details, refer to "TX result report" on page 12-9. (When TX Result Report printing is set) For error messages refer to "Error messages" on page 5-5. For details on the troubleshooting procedures for original misfeed, paper misfeed, poor print quality, or empty toner, refer to the User manual – Copy Operations.

Checkpoints

Remedy

Was the transmission procedure performed correctly?

Check the transmission procedure, and then try sending the fax again.

Is the recepient’s Fax number correct? Was the Address Book or Program destination registered correctly?

There may be a mistake in the registering the Fax number when using the Address Book or Program destination. Print the Address Book list and check that the numbers are registered correctly. Correct if an error is found.

Are the telephone line settings correct?

Is the [Dialing Method] set in the Utility mode suitable for the line used? Check the settings and correct if there is an error.

Is the telephone line connected correctly?

Is the telephone line disconnected? Check the telephone line connection and connect it if it is disconnected.

Is there any trouble in the recipient’s fax machine?

Is there any trouble such as recipient’s fax machine is turned off or there is no paper? Check by calling up the recipient.

d-Color MF550/MF450

5-3

Troubleshooting

5 5.2

Fax cannot be received If the fax cannot be received, refer to the following table, and then perform the indicated operations. If the fax still cannot be received correctly, even after performing the described operations, contact your technical representative.

! Detail

If the fax cannot be sent, fax sending result report is output. For details, refer to "TX result report" on page 12-9. (When fax sending result report printing is set) For error messages refer to "Error messages" on page 5-5. For details on the troubleshooting procedures for original misfeed, paper misfeed, poor print quality, or empty toner, refer to the User manual – Copy Operations.

Symptoms

Checkpoints

Remedy

Fax cannot be received

Is the paper loaded?

When the paper load icon lights up and there is no paper in the tray, the received original is stored in the memory. Load the paper. For details on paper loading operation, refer to the User manual – Copy Operations.

Is the paper blocked?

If there is a paper misfeed, the received original is stored in the memory. Remove the blocked paper. For details on the remedy of paper misfeed, refer to the User manual – Copy Operations.

Is the toner empty?

Fax cannot be received if the toner is empty. Replace the toner cartridge immediately. For details on the toner cartridge replacement, refer to the User manual – Copy Operations.

Is the machine set to receive faxes manually?

When the [Receiver Mode] of Utility mode is set to [Manual RX], reception operation is necessary. Refer to "Manual reception (Telephone only mode)" on page 4-5 and carry out the reception operation.

Is the telephone line connected correctly?

Is the telephone line disconnected? Check the telephone line connection and connect it if it is disconnected.

Is the [Closed Network RX] valid?

If the [Closed Network RX] is valid, fax is received from specific senders only. Contact your administrator.

Was the fax sent with an incorrect SUB address in the F-code by the sender?

If an incorrect SUB address is received while confidential box or Relay User Box is set, a transmission error occurs and the fax cannot be received. Check the SUB address setting on the sender’s fax machine.

Is the PC-FAX RX functions set?

Check the Box saved in PC-FAX RX functions.

Is the TSI User Box Setting set?

Check the Box saved by TSI User Box Setting.

Is the forced Memory RX function set?

When the Memory RX function is set, print the received original as follows. 1. Touch [User Box] key. 2. Touch [Use Document]. 3. Touch [System User Box]. 4. Touch [Memory RX User Box] and then touch [OK]. 5. When password is set, enter the password and touch [OK]. 6. Select the original which is to be printed and touch [Print List]. Or, set the [Memory RX Setting] to [No].

Fax cannot be printed

5-4

d-Color MF550/MF450

Troubleshooting

5.3

5

Error messages If there is a machine malfunction, the error screen appears with one of the following error messages. Refer to the following table, and then perform the indicated operations. If the correct transmission is still not possible even after performing the described operations, contact your technical representative. Error Message

Remedy

TX failed due to error.

Though the set number of rings are redialed, the fax cannot be set as the recepient’s line may be busy. Check the recepient’s status and then try sending the fax again.

No response

The recepient’s fax machine cannot receive faxes. Call and check the recepient’s status and then try sending the fax again.

Not enough memory to continue the job.

Memory becomes full while scanning the original. Press [Start] key when the scanned original is to be sent and press [Stop] key when it is to be stopped.

Transmission failed. Please check line connection.

The telephone line may not be connected. Check the telephone line connection. If it is disconnected, connect it.

d-Color MF550/MF450

5-5

Troubleshooting

5 5.4

If "Inform the service representative" is displayed (Service call) When there is a problem that cannot be remedied by the customer, "Inform the service representative" message is displayed on the screen. (Service Call Screen) Normally, the telephone and fax number of the technical representative of the customer is displayed on the centre of the service call screen. The procedure to inform the technical representative about the trouble on phone is explained here.

7 CAUTION To prevent the risk of serious accident, perform the following when the call for service screen is displayed and the facsimile is no longer able to operate. % 1. Write down the trouble code number of the message. % 2. Turn off the [Power] (auxiliary power) key and main power switch. % 3. Disconnect the power cord from the outlet. % 4. Contact your service representative and inform the representative of the trouble code number.

5-6

d-Color MF550/MF450

6

Specifications

Specifications

6

6

Specifications The specifications for the main fax-related products are listed below. In order to incorporate improvements, these product specifications are subject to change without notice. Item

Specifications

Image memory capacity

1024 MB (Standard)

Number of stored pages

10000 sheets (When an A4 size original with about 700 characters is stored with "Fine" resolution)

Compatible lines

Local telephone lines (Including Fax communication networks) PBX line

Scanning line density

Ultra Fine: 600 dpi e 600 dpi Super Fine: 400 dpi e 400 dpi, 16 dot/mm e 15.4 line/mm 300 e 300 dpi: 300 dpi e 300 dpi Fine: 200 dpi e 200 dpi, 8 dot/mm e 7.7 line/mm Standard: 8 dot/mm e 3.85 line/mm Depending on the capacity of the recipient’s fax machine, fax is sent with one of the above-mentioned scanning line density.

Baud rate

2400 / 4800 / 7200 / 9600 / 12000 / 14400 / 16800 / 19200 / 21600 / 24000 / 26400 / 28800 / 31200 / 33600 bps

Maximum scanning size

Original glass: 420 e 297 mm (16-1/2 e 11-3/4 inch) (A3 size) ADF: 297 mm e 1000 mm (11-3/4 e 39-1/4 inch)

Maximum recording size

420 e 297 mm (16-1/2 e11-3/4 inch) (A3 size) Documents longer than 1,000 mm (39-1/4 inches) cannot be received. When receiving an original longer than the size of the paper that is loaded, it is printed as specified by the paper divide setting.

d-Color MF550/MF450

6-3

6

6-4

Specifications

d-Color MF550/MF450

7

Useful transmission functions

Useful transmission functions

7

7

Useful transmission functions

7.1

List of functions on the settings screen Following functions are displayed on the Scan Settings, Original Settings and Communication Settings screens. Scan settings

! Detail

For details on Basic settings, refer to "Specifying scanning settings" on page 3-9. For details on [Separate Scan], refer to "Faxing a multi-page original using the original glass" on page 3-7.

2 Note

Following buttons are disabled in Fax mode. "Color" in [Quality Adjustment]. [Document Name]

Screen display

Description

Basic settings

[Original Type], [Simplex/Duplex], [Resolution], [Density], [Separate Scan] are set. For details, refer to page 3-9, page 3-7.

[Quality Adjustment]

[Background Removal]

Adjusts the density of background color of the original. For details, refer to page 7-7.

[Sharpness]

Emphasizes the character edges. For details, refer to page 7-9.

[Erase]

[Frame Erase]

Erases the black shadow on Top, Bottom, Right, and Left of the original when a booklet is scanned. For details, refer to page 7-11.

[Book Scan]

[Book Copy]

When book or catalog is scanned, it scans a spread as separate left and right pages and faxes 1 page at a time. For details, refer to page 7-13.

d-Color MF550/MF450

7-3

Useful transmission functions

7 Screen display [Application]

Description [Scan Size]

Sends the fax after specifying the scan size. This is useful when you want to fax only a portion of the original. For details, refer to page 7-17.

[Annotation]

The original can be saved in the box with date/time and filing number at the same time as the transmission of the Fax. Date/Time and Filing number are added to the original received by the recipient. For details, refer to the User manual – Box Operations.

[Stamp/Composition]

The scanned date and time, page number and fixed sentences are affixed to all the pages of the scanned original and the Fax is sent. For details, refer to the User manual – Network Scanner Operations.

[Send & Print]

Function to copy at the same time as Fax transmission. For details, refer to page 7-20.

[TX Stamp]

A stamp can be affixed on the scanned original. For details, refer to page 7-22.

! Detail

Set the [Fax TX Settings] of the Utility mode to [Do Not Cancel] to use the Annotation function and Stamp/Composition function. For details, refer to "Specifying stamp printing specifications (Stamp settings)" on page 11-28.

7-4

d-Color MF550/MF450

Useful transmission functions

7

Original settings

2 Note

Following buttons are disabled in Fax mode. [Original Direction] in Direction Settings.

Screen display "Special Original"

"Direction Settings"

Description [Mixed Original]

When an original of varying sizes is loaded, this function detects the original size in one operation and sends them. For details, refer to page 7-24.

[Z-Folded Original]

Function to fax originals with original sizes that cannot be correctly detected due to fold lines. For details, refer to page 7-26.

[Long Original]

Function that sends pages having a length of more than 432mm (17 inch). For details, refer to page 7-28.

[Binding Position]

When a duplex original is scanned with ADF, it sets the margins of the original and adjusts the position of the back of the original page. For details, refer to page 7-30.

[Total # of Pages (Quick Memory TX)]

Function to send the fax with the total number of pages of the original during quick memory transmission. For details, refer to page 3-38.

[Despeckle]

Function that reduces the effect that the dust from the left partition glass has on the scan data when scanning an original from the ADF. For details, refer to page 7-32.

d-Color MF550/MF450

7-5

Useful transmission functions

7 Communication settings

2 Note

Following buttons are disabled in Fax mode. [E-Mail Settings] [URL Notification Setting]

Screen display

Description

[Line Settings]

[Overseas TX]

Function that sends the information at a slow transmission speed if the original is to be sent to areas where communication facilities are bad. For details, refer to page 3-42.

[ECM OFF]

Function that sends information after turning Off the ECM mode. For details, refer to page 7-33.

[V. 34 OFF]

Function that sends information after turning Off the super G3 mode, if super G3 mode cannot be used due to limitations of the exchange, etc. For details, refer to page 7-35.

"Check Dest. & Send"

Function that prevents transmission to incorrect fax number. Compares the specified fax number and recipient’s fax number information (CSI) and faxes only if they match. For details, refer to page 7-37.

"Select Line"

Specifies the telephone line settings to be used for transmission. For details, refer to page 7-43.

[Quick Memory TX]

Function that scans and transmits one page at a time. For details, refer to page 3-36.

[Polling RX]

Function that sends an original loaded in the sender’s fax machine or an original reserved for polling transmission, when a request is sent by the recepient. For details, refer to page 9-6.

[Timer TX]

Function that starts transmission of fax at specified time. For details, refer to page 3-40.

[Password TX]

Function that sends a password-protected fax if the recipient’s machine is set up for closed network communication. For details, refer to page 7-43.

[Polling TX]

Function that stores the scanned original in an exclusive polling transmission memory in order to send it through polling when requested by the recipient. For details, refer to page 9-3.

[F-Code TX]

Function that uses confidential box transmission and relay request by specifying SUB Address and Transmission ID (Password). For details, refer to page 7-47, page 7-49.

[Communication/Reception Method Settings]

[Fax Header Settings]

7-6

At the time of Fax transmission, usage of transmission source information can be specified for each job. For details, refer to page 7-52.

d-Color MF550/MF450

Useful transmission functions

7.2

7

Sending a fax after adjusting the density of background color (Background removal) Background Removal is a function that adjusts the background color density of the original. If original background is colored, the background of the transmission data becomes black when it is scanned. In such cases, original can be sent after adjusting the background color density of the transmission data.

2 Note

Can be used in both original glass and ADF.

1

Press [Fax/Scan] key to display the Fax/Scan screen.

2

Load the original. –

For details on loading originals, refer to "Loading the original" on page 3-6.

3

Touch the buttons in the order of [Scan Settings], [Quality Adjustment].

4

Touch [Background Removal].

d-Color MF550/MF450

7-7

Useful transmission functions

7 5

Touch [Dark] button to darken the background color of original, and [Light] button to lighten the background. –

6

If [Auto] is selected, the original scanning speed falls as the reserved operation for background adjustment is carried out for each page of the original.

Touch [OK]. Returns to Quality Adjustment screen.

7

Touch [OK]. Returns to Scan Settings screen.

8

Touch [OK]. Returns to Fax/Scan screen.

9

Set other functions if required. – – –

10

Specify the destination. –

11

For details on Scan Settings, refer to "Specifying scanning conditions" on page 3-9 or "Scan settings" on page 7-3. For details on Original Settings, refer to "Original settings" on page 7-5. For details on Communication Settings, refer to "Communication settings" on page 7-6.

For details on destination, refer to "Specifying only one destination" on page 3-12 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page 3-17.

Press [Start] key. –

If the fax cannot be sent because the recipient’s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send" on page 3-25. – To stop the transmission, refer to "Aborting transmission" on page 3-30. – When Fax cannot be sent, refer to "Fax cannot be sent" on page 5-3. The scanned original is stored in the memory as a scheduled job and transmission is started.

7-8

d-Color MF550/MF450

Useful transmission functions

7.3

7

Sending the fax after emphasizing the character edges (Sharpness) Sharpness is the function that adjusts the intensity of the edges. When the text in the original is blurred, the clarity of the text can be increased by adjusting the sharpness with "+". Moreover, the sharpness can be decreased with "-".

2 Note

Can be used in both original glass and ADF.

1

Press [Fax/Scan] key to display the Fax/Scan screen.

2

Load the original. –

For details on loading originals, refer to "Loading the original" on page 3-6.

3

Touch the buttons in the order of [Scan Settings], [Quality Adjustment].

4

Touch [Sharpness].

d-Color MF550/MF450

7-9

Useful transmission functions

7 5

To increase the clarity of the edges, touch on - side.

6

Touch [OK].

on + side, and to smoothen the text, touch

Returns to Quality Adjustment screen.

7

Touch [OK]. Returns to Scan Settings screen.

8

Touch [OK]. Returns to Fax/Scan screen.

9

Set other functions if required. – – –

10

Specify the destination. –

11

For details on Scan Settings, refer to "Specifying scanning conditions" on page 3-9 or "Scan settings" on page 7-3. For details on Original Settings, refer to "Original settings" on page 7-5. For details on Communication Settings, refer to "Communication settings" on page 7-6.

For details on destination, refer to "Specifying only one destination" on page 3-12 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page 3-17.

Press [Start] key. –

If the fax cannot be sent because the recipient’s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send" on page 3-25. – To stop the transmission, refer to "Aborting transmission" on page 3-30. – If the fax could not be sent, refer to "Fax cannot be sent" on page 5-3. The scanned original is stored in the memory as a scheduled job and transmission is started.

7-10

d-Color MF550/MF450

Useful transmission functions

7.4

7

Sending the fax after removing the black shadow (Frame erase) When original is scanned while the ADF is open, there may be a black shadow around the original at the time of scanning the booklet original and the original may be faxed with the black shadow. Frame Erase is a function that erases the black shadow on Top, Bottom, Right, and Left sides of the original when a booklet is scanned.

Width of erasure

Ordinary transmission Frame erasure transmission

2 Note

Can be used in both original glass and ADF. The frame erase quantity can be set within a range of 0.1 - 50 mm (1/16 - 2 inch) with a scale of 0.1 mm (1/16 inch). Initial Frame erase value at the time of procurement: 5.0 mm (3/16 inch) Following functions cannot be used simultaneously. Quick Memory TX, Total # of Pages, Polling RX, Bulletin board polling RX and Long Original.

1

Press [Fax/Scan] key to display the Fax/Scan screen.

2

Load the original. –

For details on loading originals, refer to "Loading the original" on page 3-6.

3

Touch the buttons in order of [Scan Settings], [Erase].

4

Touch [Frame Erase].

d-Color MF550/MF450

7-11

Useful transmission functions

7 5

Select [Top], [Left], [Frame: Right], [Bottom], [Frame] and set the respective erase values. –

– –

6

When a frame on a specify position is not to be erased, touch the button of the desired frame and then touch [None]. When [None] is to be cancelled, press the keypad or [+] button and specify the erase quantity. Touch [No] to cancel the frame erase settings. Press the keypad or [-] and [+]. "Input Error" is displayed when a numerical value outside the range is input. When "Input Error" is displayed or when there is any mistake while entering the deletion width, press [C] (clear) key and enter the value again.

Touch [OK]. Returns to Erase screen.

7

Touch [Close]. Returns to Scan Settings screen.

8

Touch [OK]. Returns to Fax/Scan screen.

9

Set other functions if required. – – –

10

Specify the destination. –

11

For details on Scan Settings, refer to "Specifying scanning conditions" on page 3-9 or "Scan settings" on page 7-3. For details on Original Settings, refer to "Original settings" on page 7-5. For details on Communication Settings, refer to "Communication settings" on page 7-6.

For details on destination, refer to "Specifying only one destination" on page 3-12 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page 3-17.

Press [Start] key. –

If the fax cannot be sent because the recipient’s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send" on page 3-25. – To stop the transmission, refer to "Aborting transmission" on page 3-30. – If the fax could not be sent, refer to "Fax cannot be sent" on page 5-3. The scanned original is stored in the memory as a scheduled job and transmission is started.

7-12

d-Color MF550/MF450

Useful transmission functions

7.5

7

Sending double page originals page by page from right to left (Book copy) When the book or catalog etc. is sent by fax, the original is divided into right and left pages and is sent page by page. There are following types of book copy. Function name

Description

[Book Spread]

A double page original is sent as a part page.

[Separation]

Double page original is divided page by page into left and right pages and faxed.

[Front Cover]

The original is sent in order of front cover + order of divided pages.

[Front + Back Covers]

The original is sent in order of front cover + order of divided pages + back cover.

2 Note

Load the original on the original glass.

1

Press [Fax/Scan] key to display the Fax/Scan screen.

2

Load from the first page on the original glass. – – –

3

For details on loading originals, refer to "Loading the original" on page 3-6. When there is a front cover, first load the front cover. When fax is to be sent with the cover, the original is scanned in the order of front cover, back cover, and double page text original.

Touch buttons in order of [Scan Settings], [Book Scan].

d-Color MF550/MF450

7-13

Useful transmission functions

7 4

Touch [Book Copy].

5

Select the desired end settings and then touch [OK]. – – – –

7-14

Touch [No] to cancel book-copy function. If [Separation], [Front Cover] or [Front + Back Cover] is selected, [Binding Position] is displayed. Select to match the binding orientation of the original and then touch [OK]. Specify "Book Erase" if required. Select the erase method, specify the deletion width with the keypad or [-] and [+] and touch [OK]. The black shadow in the surrounding and center part can be erased by setting "Book Erase". The "Book Erase" can be used in combination with other functions.



Center Erase screen Press keypad or [-] and [+] to specify the Center Erase settings. "Input Error" is displayed when a numerical value outside the range is input. When "Input Error" is displayed or when there is any mistake while entering the deletion width, press [C] (clear) key and enter the value again.



For details on [Frame Erase], refer to "Sending the fax after removing the black shadow (Frame erase)" on page 7-11.

d-Color MF550/MF450

Useful transmission functions

6

7

Touch [OK]. Returns to Book Scan screen.

7

Touch [Close]. Returns to Scan Settings screen.

8

Touch [OK]. Returns to Fax/Scan screen

9

Set other functions if required. – – –

10

Specify the destination. – – –

11

For details on Scan Settings, refer to "Specifying scanning conditions" on page 3-9 or "Scan settings" on page 7-3. For details on Original Settings, refer to "Original settings" on page 7-5. For details on Communication Settings, refer to "Communication settings" on page 7-6.

Advances to Procedure 11 when specify [Book Spread] or [Separation] are specified. Advances to Procedure 12 when specify [Front Cover] or [Front + Back Covers] are specified. For details on destination, refer to "Specifying only one destination" on page 3-12 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page 3-17.

Press [Start] key. The scanned original is stored in the memory as a scheduled job and transmission is started.

12

Scan the entire original and touch [Finish]. –

When [Front Cover] is selected, double page text original is scanned page by page after the Front cover is scanned.



When [Front + Back Covers] is selected, Back cover is scanned after the Front cover and finally the double page text original is scanned page by page.

d-Color MF550/MF450

7-15

Useful transmission functions

7 13

Press [Start] key. –

If the fax cannot be sent because the recipient’s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send" on page 3-25. – To stop the transmission, refer to "Aborting transmission" on page 3-30. – If the fax could not be sent, refer to "Fax cannot be sent" on page 5-3. The scanned original is stored in the memory as a scheduled job and transmission is started.

7-16

d-Color MF550/MF450

Useful transmission functions

7.6

7

Sending a fax after specifying the scan size of the original (Scan size) Scan Size is a function to send the fax after specifying the scan size of the original. When the paper width on the recipient’s side is smaller than the paper size of the original that is sent, the original is reduced and then printed. When the original is not to be reduced, and the scan size is specified for the paper size on the recepient’s side, the original of the original size can be sent.

2 Note

The original scanning position of an original loaded on ADF is different from the original scanning position of an original loaded on original glass. When Scan Size and Mixed Original setting are specified at the same time, the size specified in Scan Size setting is applied. Following functions cannot be used simultaneously. Quick Memory TX, Polling RX, Total # of Pages and Bulletin board polling RX

1

Press [Fax/Scan] key to display the Fax/Scan screen.

2

Load the original. –

For details on loading originals, refer to "Loading the original" on page 3-6.

3

Touch buttons in order of [Scan Settings], [Application].

4

Touch [Scan Size].

d-Color MF550/MF450

7-17

Useful transmission functions

7 5

Touch the button for specifying original size to match the original. – –

– – –

Touch or to display the next or previous fixed size screen. Custom Size screen is displayed on touching [Custom Size]. Select [X] or [Y] and enter the numeric value with the keypad. (If a numeric value is already entered, press [C] (clear) key and then enter the value with the keypad. If a decimal value is displayed in the screen and the specified value is outside the allowable range, the message "Input Error" appears. Type a value within the allowable range. If the value was incorrectly entered, press [C] (clear) key to erase the value, and then specify the correct value. Photo size screen is displayed on touching the [Photo Size]. The entered numeric value or all the selected settings are cleared on pressing [Reset] key. Fixed size screen



Custom Size screen



Photo Size screen



6

Touch [OK]. Returns to Application screen.

7-18

d-Color MF550/MF450

Useful transmission functions

7

7

Touch [Close]. Returns to Scan Settings screen.

8

Touch [OK]. Returns to Fax/Scan screen.

9

Set other functions if required. – – –

10

Specify the destination. –

11

For details on Scan Settings, refer to "Specifying scanning conditions" on page 3-9 or "Scan settings" on page 7-3. For details on Original Settings, refer to "Original settings" on page 7-5. For details on Communication Settings, refer to "Communication settings" on page 7-6.

For details on destination, refer to "Specifying only one destination" on page 3-12 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page 3-17.

Press [Start] key. –

If the fax cannot be sent because the recipient’s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send" on page 3-25. – To stop the transmission, refer to "Aborting transmission" on page 3-30. – If the fax could not be sent, refer to "Fax cannot be sent" on page 5-3. The scanned original is stored in the memory as a scheduled job and transmission is started.

d-Color MF550/MF450

7-19

Useful transmission functions

7 7.7

Copying the original at the same time as sending the fax (Send & Print) It is a function to copy at the same time as Fax transmission. Number of copies can be increased and 2-Sided printing and staple margins can be set.

2 Note

In order to use the staple function, the optional finisher must be installed.

1

Press [Fax/Scan] key to display the Fax/Scan screen.

2

Load the original. –

For details on loading originals, refer to "Loading the original" on page 3-6.

3

Touch [Scan Settings] and then [Application].

4

Touch [Send & Print].

5

Select the desired end settings and touch [OK]. – – – –

6

Enter the desired number of copies with the keypad to specify the number of copies. When [C] (clear) key is pressed, the number of copies return to 1. Touch [1-Sided] or [2-Sided] to specify Simplex/Duplex printing. Touch [Corner] or [2 Position] to specify the staple margins and touch [None] to cancel the staple margins.

Touch [Close]. Returns to Scan Settings screen.

7-20

d-Color MF550/MF450

Useful transmission functions

7

7

Touch [OK]. Returns to Fax/Scan screen.

8

Set other functions if required. – – –

9

Specify the destination. –

10

For details on Scan Settings, refer to "Specifying scanning conditions" on page 3-9 or "Scan settings" on page 7-3. For details on Original Settings, refer to "Original settings" on page 7-5. For details on Communication Settings, refer to "Communication settings" on page 7-6.

For details on specifying destination, refer to "Specifying only one destination" on page 3-12 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page 3-17.

Press [Start] key. –

If the fax cannot be sent because the recipient’s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send" on page 3-25. – To stop the transmission, refer to "Aborting transmission" on page 3-30. – When fax cannot be sent, refer to "Fax cannot be sent" on page 5-3. The scanned original is stored in the memory as a scheduled job and transmission is started. It is copied at the same time.

d-Color MF550/MF450

7-21

Useful transmission functions

7 7.8

Confirming that the original is scanned (TX Stamp) When the fax is to be sent using ADF, whether each page of the original has been scanned or not can be confirmed by adding the completion stamp to the scanned original. A 4 mm (1/4 inch) diameter pink colored - stamp is added on the bottom edge of the front side of the original. When a duplex is to be sent, the stamp is added on the front side.

Front surface of original

Original transmitting direction

Stamp position

2 Note

In order to use the TX Stamp function, optional stamp unit must be installed. The stamp ink is a consumable commodity. When the stamping becomes light, contact your technical representative. When a mixed original is selected, the completion stamp may not be stamped on the above-mentioned position. Even if completion stamp setting is specified, the completion stamp may not be added if the original sending is multiplexed, etc. Send the original once again. Check whether the original has been correctly faxed or not from the transmission result report and the transmission report of settings confirmation screen. If the completion stamp function is used while Quick Memory TX is selected, the Quick Memory TX is cancelled and it changes memory transmission.

1

Press [Fax/Scan] key to display the Fax/Scan screen.

2

Load the original. –

3

Touch buttons in order of [Scan Settings], [Application].

4

Touch [TX Stamp]. –

7-22

For details on loading originals, refer to "Loading the original" on page 3-6.

Touch [TX Stamp] once again to cancel the settings.

d-Color MF550/MF450

Useful transmission functions

5

7

Touch [Close]. Returns to Scan Settings screen.

6

Touch [OK]. Returns to Fax/Scan screen.

7

Set other functions if required. – – –

8

Specify the destination. –

9

For details on Scan Settings, refer to "Specifying scanning conditions" on page 3-9 or "Scan settings" on page 7-3. For details on Original Settings, refer to "Original settings" on page 7-5. For details on Communication Settings, refer to "Communication settings" on page 7-6.

For details on destination, refer to "Specifying only one destination" on page 3-12 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page 3-17.

Press [Start] key. –

If the fax cannot be sent because the recipient’s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send" on page 3-25. – To stop the transmission, refer to "Aborting transmission" on page 3-30. – If the fax could not be sent, refer to "Fax cannot be sent" on page 5-3. The scanned original is stored in the memory as a scheduled job and transmission is started.

d-Color MF550/MF450

7-23

Useful transmission functions

7 7.9

Sending an original of varying sizes by a single operation (Mixed original) Mixed Original is a function that detects each original size when an original with varying sizes is loaded. Transmitted and reproduced in the same sizes as the original pages at the destination.

You set original pages of mixed sizes on the ADF.

2 Note

When Scan Size setting and Mixed Original setting are specified at the same time, the size specified in Scan Size setting is applied. Following functions cannot be used simultaneously. Quick Memory TX, Total # of Pages, Z-Folded Original, Long Original, Binding Position, Polling RX, Bulletin board Polling RX.

1

Press [Fax/Scan] key to display the Fax/Scan screen.

2

Slide the lateral guides to fit the size of the largest page. – –

3

7-24

The possible combinations of original sizes differ depending on the widest original loaded (position of the lateral guides). For details on the mixed original sizes that can be loaded in the ADF, refer to the User manual – Copy Operations.

Arrange the sending side of the original upwards as shown in the figure.

d-Color MF550/MF450

Useful transmission functions

4

7

Arrange the sending side of the original upwards and load it in the paper feed tray. Slide the lateral guides against the edges of the original. –

Load the original pages into the ADF so that the top of the pages is toward the back or the left side of the machine.

lateral guide

5

Touch [Original Settings].

6

Touch [Mixed Original]. –

7

Touch [Mixed Original] again to cancel the settings.

Touch [OK]. Returns to Fax/Scan screen.

8

Set other functions if required. – – –

9

Specify the destination. –

10

For details on Scan Settings, refer to "Specifying scanning conditions" on page 3-9 or "Scan settings" on page 7-3. For details on Original Settings, refer to "Original settings" on page 7-5. For details on Communication Settings, refer to "Communication settings" on page 7-6.

For details on destination, refer to "Specifying only one destination" on page 3-12 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page 3-17.

Press [Start] key. –

If the fax cannot be sent because the recipient’s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send" on page 3-25. – To stop the transmission, refer to "Aborting transmission" on page 3-30. – If the fax could not be sent, refer to "Fax cannot be sent" on page 5-3. The scanned original is stored in the memory as a scheduled job and transmission is started.

d-Color MF550/MF450

7-25

Useful transmission functions

7 7.10

Sending an original with folds (Z-folded original) Function to fax originals with original sizes that cannot be correctly detected due to fold lines.

2 Note

Use ADF. Z-Folded Original cannot be faxed using original glass. Originals from the second original onwards are transmitted with the size same as that of first original. When the original size differs for each page, specify [Mixed Original] without specifying Z-Folded Original. Following functions cannot be used simultaneously. Mixed Original, Long Original, Polling RX, Bulletin board Polling RX, and Separate Scan settings

1

Press [Fax/Scan] key to display the Fax/Scan screen.

2

Load the original. –

For details on loading originals, refer to "Loading the original" on page 3-6.

3

Touch [Original Settings].

4

Touch [Z-Folded Original]. –

5

Touch [Z-Folded Original] again to cancel the settings.

Touch [OK]. Returns to Fax/Scan screen.

6

Set other functions if required. – – –

7

Specify the destination. –

7-26

For details on Scan Settings, refer to "Specifying scanning conditions" on page 3-9 or "Scan settings" on page 7-3. For details on Original Settings, refer to "Original settings" on page 7-5. For details on Communication Settings, refer to "Communication settings" on page 7-6.

For details on destination, refer to "Specifying only one destination" on page 3-12 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page 3-17.

d-Color MF550/MF450

Useful transmission functions

8

7

Press [Start] key. –

If the fax cannot be sent because the recipient’s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send" on page 3-25. – To stop the transmission, refer to "Aborting transmission" on page 3-30. – If the fax could not be sent, refer to "Fax cannot be sent" on page 5-3. The scanned original is stored in the memory as a scheduled job and transmission is started.

d-Color MF550/MF450

7-27

Useful transmission functions

7 7.11

Sending a long original (Long original) Function that sends pages having a length of more than 432mm (17 inch). Original of a length of up to 1000mm (39-1/4 inch) can be sent by specifying Long Original setting.

2 Note

Use ADF. Long Original cannot be faxed using original glass. Long Original does not correspond to multiple page original. When long original is to be sent, load the original page by page in ADF. Following functions cannot be used simultaneously. Duplex, Frame Erase, Mixed Original, Binding Position, Separate Scan settings, Polling RX and Bulletin board Polling RX.

1

Press [Fax/Scan] key to display the Fax/Scan screen.

2

Load the original. –

For details on loading originals, refer to "Loading the original" on page 3-6.

3

Touch [Original Settings].

4

Touch [Long Original]. –

5

Touch [Long Original] again to cancel the settings.

Touch [OK]. Returns to Fax/Scan screen.

6

Set other functions if required. – – –

7

Specify the destination. –

7-28

For details on Scan Settings, refer to "Specifying scanning conditions" on page 3-9 or "Scan settings" on page 7-3. For details on Original Settings, refer to "Original settings" on page 7-5. For details on Communication Settings, refer to "Communication settings" on page 7-6.

For details on destination, refer to "Specifying only one destination" on page 3-12 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page 3-17.

d-Color MF550/MF450

Useful transmission functions

8

7

Press [Start] key. –

If the fax cannot be sent because the recipient’s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send" on page 3-25. – To stop the transmission, refer to "Aborting transmission" on page 3-30. – If the fax could not be sent, refer to "Fax cannot be sent" on page 5-3. The scanned original is stored in the memory as a scheduled job and transmission is started.

d-Color MF550/MF450

7-29

Useful transmission functions

7 7.12

Specifying the binding position (Binding position) Function to specify the binding position settings when a double sided original is to be sent using ADF. There are top and left binding position for a double-sided original and position of the back of the original is different.

Top/Bottom bind 1

2

Transmission 3

2 3

1

1

2

3

Destination FAX Left/Right bind

2 Note

Use ADF. Binding Position function cannot be used with original glass. Following functions cannot be used simultaneously. Mixed Original, Long Original, Separate Scan settings, Polling RX and Bulletin board Polling RX.

1

Press [Fax/Scan] key to display the Fax/Scan screen.

2

Load the original. –

7-30

For details on loading originals, refer to "Loading the original" on page 3-6.

3

Touch [Original Settings].

4

Touch [Binding Position].

d-Color MF550/MF450

Useful transmission functions

5

Touch [Top], [Left] or [Auto] to select the margins of a double-sided original.

6

Touch [OK].

7

Returns to Original Settings screen.

7

Touch [OK]. Returns to Fax/Scan screen.

8

Set other functions if required. – – –

9

Specify the destination. –

10

For details on Scan Settings, refer to "Specifying scanning conditions" on page 3-9 or "Scan settings" on page 7-3. For details on Original Settings, refer to "Original settings" on page 7-5. For details on Communication Settings, refer to "Communication settings" on page 7-6.

For details on destination, refer to "Specifying only one destination" on page 3-12 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page 3-17.

Touch [Start] key. –

If the fax cannot be sent because the recipient’s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send" on page 3-25. – To stop the transmission, refer to "Aborting transmission" on page 3-30. – If the fax could not be sent, refer to "Fax cannot be sent" on page 5-3. The scanned original is stored in the memory as a scheduled job and transmission is started.

d-Color MF550/MF450

7-31

Useful transmission functions

7 7.13

Faxing by reducing the effect of dust from the left partition glass (Despeckle) Function that reduces the effect that the dust from the left partition glass has on the scan data when scanning an original from the ADF.

! Detail

The scan speed is slowed. For details on cleaning the left partition glass, refer to User manual – Copy Operations.

1

Press the [Fax/Scan] key to display the Fax/Scan screen.

2

Load the original in the ADF. –

For details on loading originals, refer to "Loading the original" on page 3-6.

3

Touch [Original Settings].

4

Touch [Despeckle].



5

To cancel the settings, touch [Despeckle] again.

Touch [OK]. Returns to Fax/Scan screen.

6

Set other functions if required. – – –

7

Specify the destination. –

8

For details on scan settings, refer to "Specifying scanning conditions" on page 3-9 or "Scan settings" on page 7-3. For details on original settings, refer to "Original settings" on page 7-5. For details on communication settings, refer to "Communication settings" on page 7-6.

For details on destination, refer to "Specifying only one destination" on page 3-12 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page 3-17.

Press the [Start] key. – To stop the transmission, refer to "Aborting transmission" on page 3-30. – If the fax cannot be sent, refer to "Troubleshooting" on page 5-3. The scanned original is stored in memory as a reserve job and transmission is started.

7-32

d-Color MF550/MF450

Useful transmission functions

7.14

7

Sending a fax after cancelling ECM mode (ECM OFF) ECM OFF is a function to send a fax after cancelling the ECM mode and shortening the communication time. ECM mode is provided for communication of error resending method decided by ITU-T (International Telecommunication Union). In the communication between faxes with the ECM mode, as the communication is carried out while confirming that there is no error in the sent data, image disarry due to static in the telephone line can be prevented during communication. In this machine, a fax is sent by ECM mode till ECM OFF is specified.

2 Note

Following functions cannot be used simultaneously. Polling RX, Polling TX, V. 34 OFF, Bulletin board registration, Bulletin board Polling RX. When there is a lot of static in the telephone line, communication time might be longer as compared to when the ECM mode is set to ECM OFF.

1

Press [Fax/Scan] key to display the Fax/Scan screen.

2

Load the original. –

For details on loading originals, refer to "Loading the original" on page 3-6.

3

Touch [Communication Settings].

4

Touch [Line Settings].

5

Touch [ECM OFF]. –

Touch [ECM OFF] again to cancel the settings.

d-Color MF550/MF450

7-33

Useful transmission functions

7 6

Touch [OK]. Returns to Communication Settings screen.

7

Touch [Close]. Returns to Fax/Scan screen.

8

Set other functions if required. – – –

9

Specify the destination. –

10

For details on Scan Settings, refer to "Specifying scanning conditions" on page 3-9 or "Scan settings" on page 7-3. For details on Original Settings, refer to "Original settings" on page 7-5. For details on Communication Settings, refer to "Communication settings" on page 7-6.

For details on destination, refer to "Specifying only one destination" on page 3-12 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page 3-17.

Press [Start] key. –

If the fax cannot be sent because the recipient’s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send" on page 3-25. – To stop the transmission, refer to "Aborting transmission" on page 3-30. – If the fax could not be sent, refer to "Fax cannot be sent" on page 5-3. The scanned original is stored in the memory as a scheduled job and transmission is started.

7-34

d-Color MF550/MF450

Useful transmission functions

7.15

7

Sending a fax after cancelling Super G3 mode (V. 34 OFF) V. 34 is communication method used during Super G3 fax communication. When the recipient’s machine or this machine is connected through a private switchboard, communication with Super G3 mode may not be possible depending on the setup of the telephone line. In such cases, fax can be sent after setting the Super G3 mode to Off by selecting [V. 34 OFF]. Automatically returns to V. 34 mode when the transmission ends.

2 Note

Following functions cannot be used simultaneously. Polling RX, Polling TX, Bulletin board registration, and Bulletin board Polling RX.

1

Press [Fax/Scan] key to display the Fax/Scan screen.

2

Load the original. –

For details on loading originals, refer to "Loading the original" on page 3-6.

3

Touch [Communication Settings].

4

Touch [Line Settings].

5

Touch [V. 34 OFF]. –

6

Touch [V. 34 OFF] once again to cancel the settings.

Touch [OK]. Returns to Communication Settings screen.

d-Color MF550/MF450

7-35

Useful transmission functions

7 7

Touch [Close]. Returns to Fax/Scan screen.

8

Set other functions if required. – – –

9

Specify the destination. –

10

For details on Scan Settings, refer to "Specifying scanning conditions" on page 3-9 or "Scan settings" on page 7-3. For details on Original Settings, refer to "Original settings" on page 7-5. For details on Communication Settings, refer to "Communication settings" on page 7-6.

For details on destination, refer to "Specifying only one destination" on page 3-12 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page 3-17.

Press [Start] key. –

If the fax cannot be sent because the recipient’s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send" on page 3-25. – To stop the transmission, refer to "Aborting transmission" on page 3-30. – If the fax could not be sent, refer to "Fax cannot be sent" on page 5-3. The scanned original is stored in the memory as a scheduled job and transmission is started.

7-36

d-Color MF550/MF450

Useful transmission functions

7.16

7

Sending an original in public/personal/group box by fax An original saved in Public/Personal/Group box can be sent by fax. Bind and send multiple originals saved in the box when they are to be sent by fax as a single job.

! Detail

When an Personal box is logged in with user authentication, Group box can be used by logging in with account authentication. For details on the box function, refer to the User manual – Box Operations. Sending an original in public/personal/group by fax

1

Press [User Box] key.

2

Touch [Use Document].

3

Select [Public], [Personal], [Group] tab, then select the box with the job with the original that is to be used and then touch [OK]. – – –

When a password is set to browse the box, enter the password and then touch [OK]. Box can also be selected by touching [Enter User Box No.], entering the box number with the keypad and then touching [Apply]. When [Personal] tab is logged in with user authentication, [Group] tab is displayed when the same is logged in with account authentication.

d-Color MF550/MF450

7-37

Useful transmission functions

7 4

Select the original that is to be faxed and touch [Send].

5

Specify the destination. –

6

For details on destination, refer to "Specifying only one destination" on page 3-12 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page 3-17.

Touch [Execute]. –

If the fax cannot be sent because the recipient’s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send" on page 3-25. – To stop the transmission, refer to "Aborting transmission" on page 3-30. – If the fax could not be sent, refer to "Fax cannot be sent" on page 5-3. The original saved in the box is stored in the memory as scheduled job and the transmission is started. Binding and sending an original in public/personal/group box

1

Press [User Box] key.

2

Touch [Use Document].

3

Select [Public], [Personal], [Group] tab, then select the box with the job with the original that is to be used and then touch [OK]. – –

7-38

When a password is set to browse the box, enter the password and then touch [OK]. Box can also be selected by touching [Enter User Box No.], entering the box number with the keypad and then touching [Apply].

d-Color MF550/MF450

Useful transmission functions –

When [Personal] tab is logged in with user authentication, [Group] tab is displayed when the same is logged in with account authentication.

4

Select the multiple originals that are to be faxed and touch [Bind TX].

5

Check the binding order and touch [OK]. –

6

To change the binding order, touch original button of the original to be changed and touch the original button of the destination original to change the order.

Specify the destination. –

7

7

For details on destination, refer to "Specifying only one destination" on page 3-12 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page 3-17.

Touch [Start]. –

If the fax cannot be sent because the recipient’s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send" on page 3-25. – To stop the transmission, refer to "Aborting transmission" on page 3-30. – If the fax could not be sent, refer to "Fax cannot be sent" on page 5-3. The original saved in the box is stored in the memory as scheduled job and the transmission is started.

d-Color MF550/MF450

7-39

Useful transmission functions

7 7.17

Check the recipient’s machine and send the fax (Check Dest. & Send) Compares the specified fax number and recipient’s fax number information (CSI) and faxes only if they match. If they do not match there is a communication error and misdirected transmission is prevented.

! Detail

Destination confirmed transmission can also be set at the time of Address Book registration. In Check Dest. & Send settings, the settings in Communication Settings of Fax/Scan screen are given priority over contents registered in the Address Book.

1

Press [Fax/Scan] key to display the Fax/Scan screen.

2

Load the original. –

For details on loading originals, refer to "Loading the original" on page 3-6.

3

Touch [Communication Settings].

4

Touch [Line Settings].

5

Touch [Yes] of "Check Dest. & Send".

6

Touch [OK]. Returns to Communication Settings screen.

7

Touch [Close]. Returns to Fax/Scan screen.

7-40

d-Color MF550/MF450

Useful transmission functions

8

Set other functions if required. – – –

9

For details on Scan Settings, refer to "Specifying scanning conditions" on page 3-9 or "Scan settings" on page 7-3. For details on Original Settings, refer to "Original settings" on page 7-5. For details on Communication Settings, refer to "Communication settings" on page 7-6.

Specify the destination. –

10

7

For details on destination, refer to "Specifying only one destination" on page 3-12 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page 3-17.

Press [Start] key. –

If the fax cannot be sent because the recipient’s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send" on page 3-25. – To stop the transmission, refer to "Aborting transmission" on page 3-30. – If the fax could not be sent, refer to "Fax cannot be sent" on page 5-3. The scanned original is stored in the memory as a scheduled job and transmission is started. Transmists only when the specified fax number and the number registered in the recipient’s machine match.

d-Color MF550/MF450

7-41

Useful transmission functions

7 7.18

Sending the fax after reconfirming the destination (Destination check display function) After pressing [Start] key on completion of destination specification, the destination list screen is displayed with the number of destinations. As the fax is sent after reconfirming the destination, misdirected transmission due to the mistake in the destination can be prevented.

! Detail

[Destination Check Display Function] must be set to [ON] to use the destination Check Display Function. For details, refer to "Specifying the ON/OFF settings of the function (Function ON/OFF setting)" on page 11-45.

1

Press [Fax/Scan] key to display the Fax/Scan screen.

2

Load the original. –

3

If necessary, set [Scan Settings], [Original Settings] and [Communication Settings]. – – –

4

For details on Scan Settings, refer to "Specifying scanning conditions" on page 3-9 or "Scan settings" on page 7-3. For details on Original Settings, refer to "Original settings" on page 7-5. For details on Communication Settings, refer to "Communication settings" on page 7-6.

Specify the destination. –

5

For details on loading originals, refer to "Loading the original" on page 3-6.

For details on destination, refer to "Specifying only one destination" on page 3-12 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page 3-17.

Press [Start] key. Destination settings screen is displayed.

6

Confirm that the specified destination is correct and touch [Send] or press [Start] key. –

If the fax cannot be sent because the recipient’s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send" on page 3-25. – To stop the transmission, refer to "Aborting transmission" on page 3-30. – If the fax could not be sent, refer to "Fax cannot be sent" on page 5-3. The scanned original is stored in the memory as a scheduled job and transmission is started.

7-42

d-Color MF550/MF450

Useful transmission functions

7.19

7

Sending the fax after specifying the telephone line (Select line settings) When the fax multi line is installed, transmission is possible after specifying [Line 1] or [Line 2].

2 Note

Fax multi line must be installed. Line cannot be specified when "Line 2 Settings" of [Multi Line Settings] is [RX Only].

! Detail

For details on [Multi Line Settings], refer to "Specifying the communication methods of Extended telephone lines (Multi line settings)" on page 11-72.

1

Press [Fax/Scan] key to display the Fax/Scan screen.

2

Load the original. –

For details of loading the reference original, refer to "Loading the original" on page 3-6.

3

Touch [Communication Settings].

4

Touch [Line Settings].

5

Select the telephone line that is to be used from "Select Line". –

6

When [Unset] is selected, use an available telephone line.

Touch [OK]. Returns to Communication Settings screen.

7

Touch [Close]. Returns to Fax/Scan screen.

d-Color MF550/MF450

7-43

Useful transmission functions

7 8

Set other functions if required. – – –

9

Specify the destination. –

10

For details on Scan Settings, refer to "Specifying scanning conditions" on page 3-9 or "Scan settings" on page 7-3. For details on Original Settings, refer to "Original settings" on page 7-5. For details on Communication Settings, refer to "Communication settings" on page 7-6.

For details on destination, refer to "Specifying only one destination" on page 3-12 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page 3-17.

Press [Start] key. –

If the fax cannot be sent because the recipient’s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send" on page 3-25. – To stop the transmission, refer to "Aborting transmission" on page 3-30. – If the fax could not be sent, refer to "Fax cannot be sent" on page 5-3. The scanned original is stored in the memory as a scheduled job and transmission is started.

7-44

d-Color MF550/MF450

Useful transmission functions

7.20

7

Sending the fax with the password (Password TX) Password TX is a function for sending the fax with a password. If the recipient’s fax machine is set for closed network receptions, the sender must send a password that is same as the recipient’s closed network reception password.

2 Note

This function can be used only when the recipient’s fax machine has closed network reception (Password) functions. Following functions cannot be used simultaneously. Polling TX, Polling RX, Bulletin board settings, Bulletin board Polling RX, and F-Code TX.

1

Press [Fax/Scan] key to display the Fax/Scan screen.

2

Load the original. –

For details on loading originals, refer to "Loading the original" on page 3-6.

3

Touch [Communication Settings].

4

Touch [Communication Method Settings].

5

Touch [Password TX].

6

Enter the password (Maximum 20 digits) with the keypad. – – – –

7

Numbers 0-9 and # and * can be entered for the password. If an incorrect number has been entered, touch [Delete] and then correct the number. When [C] (clear) key is pressed, all entered contents are deleted. Touch [No] to cancel the settings.

Touch [OK]. Returns to the Communication Method Settings screen.

d-Color MF550/MF450

7-45

Useful transmission functions

7 8

Touch [OK]. Returns to Communication Settings screen.

9

Touch [Close]. Returns to Fax/Scan screen.

10

Set other functions if required. – – –

11

Specify the destination. –

12

For details on Scan Settings, refer to "Specifying scanning conditions" on page 3-9 or "Scan settings" on page 7-3. For details on Original Settings, refer to "Original settings" on page 7-5. For details on Communication Settings, refer to "Communication settings" on page 7-6.

For details on destination, refer to "Specifying only one destination" on page 3-12, "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page 3-17.

Press [Start] key. –

If the fax cannot be sent because the recipient’s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send" on page 3-25. – To stop the transmission, refer to "Aborting transmission" on page 3-30. – If the fax could not be sent, refer to "Fax cannot be sent" on page 5-3. The scanned original is stored in the memory as a scheduled job and transmission is started.

7-46

d-Color MF550/MF450

Useful transmission functions

7.21

7

Confidential transmission (F-Code TX) A confidential transmission is a function to send an original to specific persons using a confidential box. Sending an original to a confidential box on the recipient’s fax machine is called a confidential transmission and receiving an original in this machine’s confidential box is called confidential reception. The procedure for confidential transmission is explained here.

Sender

Confidential box

Receiver

2 Note

For confidential transmission, a confidential box and communication password should be set on the recipient’s fax machine. The communication password might not be required by the recipient’s fax machine. This function can be used only when the recipient’s fax machine has F-code functions. For details on F-code, refer to the "Fax glossary" on page 13-6. Following functions cannot be used simultaneously. Polling TX, Polling RX, Bulletin board registration, Bulletin board Polling reception and Password TX.

1

Press [Fax/Scan] key to display the Fax/Scan screen.

2

Load the original. –

For details on loading originals, refer to "Loading the original" on page 3-6.

3

Touch [Communication Settings].

4

Touch [Communication Method Settings].

5

Touch [F-Code TX].

d-Color MF550/MF450

7-47

Useful transmission functions

7 6

Touch [SUB Address] and enter the confidential box number of the recipient’s fax machine with the keypad. – –

– – – –

7

When communication password is required, press [Password] and enter the communication password. Up to 20 digits can be entered in the SUB Address and Password. When the recipient’s fax machine is FK-502, enter the confidential box number within 9 digits and the password within 8 digits. In other cases, it differs depending on the recipient’s fax machine. Numbers 0-9 and # and * can be entered in the password. If an incorrect number has been entered, touch [Delete] and then correct the number. When [C] (clear) key is pressed, all entered contents are deleted. Touch [No] to cancel the settings.

Touch [OK]. Returns to the Communication Method Settings screen.

8

Touch [OK]. Returns to Communication Settings screen.

9

Touch [Close]. Returns to Fax/Scan screen.

10

Set other functions if required. – – –

11

Specify the destination. –

12

For details on Scan Settings, refer to "Specifying scanning conditions" on page 3-9 or "Scan settings" on page 7-3. For details on Original Settings, refer to "Original settings" on page 7-5. For details on Communication Settings, refer to "Communication settings" on page 7-6.

For details on destination, refer to "Specifying only one destination" on page 3-12, "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page 3-17.

Press [Start] key. – Press [Stop] key to stop the original registration. The scanned original is stored in the memory as a scheduled job and transmission is started.

7-48

d-Color MF550/MF450

Useful transmission functions

7.22

7

Sending the fax after specifying the relay destination (F-Code TX) The relay request is a function to send the original once to the relay distribution station and from there to the transmission destination. When there are frequent broadcasts to distant recipient destinations, the entire communication cost can be cut down by grouping the relay distribution station and the relay distribution destination according to area.

Terminating station

Originating station

Relay station

Local call Toll call

Terminating station

2 Note

The fax machine that makes a relay request is called the "Originating station", the fax machine which actually carries out the relay broadcast is called the "Intermediate relay station" and lastly the fax machine that is received is called "Terminating station". For making a relay request, the relay box number, relay password, destination group number should be specified in the fax machine of the intermediate relay station. This function can be used only when the recipient’s fax machine that is relay distribution station has Fcode functions. For details on F-code, refer to "Fax glossary" on page 13-6. Following functions cannot be used simultaneously. Polling TX, Polling RX, Bulletin board registration, Bulletin board Polling RX and Password TX.

! Detail

This machine can be used as Intermediate relay station by setting the relay box. In order to use this machine as a Intermediate relay station, the [Relay RX] of the Utility mode must be set to [ON] and the relay box must be registered. For details refer to "Specifying relay box settings" on page 10-29 and "Specifying the ON/OFF settings of the function (Function ON/OFF setting)" on page 11-45. If the [Relay Printing] of the Utility mode in the Intermediate relay station is set to [ON], the relayed original is printed after relay distribution. For details, refer to "Specifying the ON/OFF settings of the function (Function ON/OFF setting)" on page 11-45.

1

Press [Fax/Scan] key to display the Fax/Scan screen.

2

Load the original. –

For details on loading originals, refer to "Loading the original" on page 3-6.

3

Touch [Communication Settings].

4

Touch [Communication Method Settings].

d-Color MF550/MF450

7-49

Useful transmission functions

7 5

Touch [F-Code TX].

6

Enter the relay box number of the relay station in the [SUB Address] with the keypad. – – – – –

Up to 20 digits can be entered in the [SUB Address] and [Password]. Relay password is mandatory. Numbers 0-9 and # and * can be entered in the password. If an incorrect number has been entered, touch [Delete] and then correct the number. When [C] (clear) key is pressed, all entered contents are deleted. Touch [No] to cancel the settings.

7

Touch [Password] and enter the relay password.

8

Touch [OK]. Returns to the Communication Method Settings screen.

9

Touch [OK]. Returns to Communication Settings screen.

10

Touch [Close]. Returns to Fax/Scan screen.

11

Set other functions if required. – – –

12

Specify the destination of Intermediate relay station. –

7-50

For details on Scan Settings, refer to "Specifying scanning conditions" on page 3-9 or "Scan settings" on page 7-3. For details on Original Settings, refer to "Original settings" on page 7-5. For details on Communication Settings, refer to "Communication settings" on page 7-6.

For details on destination, refer to "Specifying only one destination" on page 3-12 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page 3-17.

d-Color MF550/MF450

Useful transmission functions

13

7

Press [Start] key. – Press [Stop] key to stop the original registration. The scanned original is stored in the memory as a scheduled job and transmission is started.

d-Color MF550/MF450

7-51

Useful transmission functions

7 7.23

Specifying the way of adding the transmission source information (Fax header settings) Fax header (transmission source information) can be added for each job at the time of fax transmission. The contents added to original as fax header are registered in [Header Information] of the Utility mode. The method of adding fax header is set in [Header/Footer Position] of the Utility mode.

! Detail

For details on [Header Information], refer to "Registering transmission source name and fax number (Header information)" on page 11-35 and for the details on [Header/Footer Position], refer to "Specifying the method of setting the transmission source/reception information (Header/footer position)" on page 11-38. For the details on recording location of fax header, refer to "Fax header settings" on page 3-44.

1

Press [Fax/Scan] key to display the Fax/Scan screen.

2

Load the original. –

For details on loading originals, refer to "Loading the original" on page 3-6.

3

Touch [Communication Settings].

4

Touch [Fax Header Settings].

5

Specify whether to add the fax header. –

If [Header Position] is set to [OFF] and [Yes] is selected in the Fax Header Settings screen, the header information is added to the header.

6

Select the desired sender name from the list to change the sender name.

7

Touch [OK]. Returns to Communication Settings screen.

7-52

d-Color MF550/MF450

Useful transmission functions

8

7

Touch [Close]. Returns to Fax/Scan screen.

9

Set other functions if required. – – –

10

Specify the destination. –

11

For details on Scan Settings, refer to "Specifying scanning conditions" on page 3-9 or "Scan settings" on page 7-3. For details on Original Settings, refer to "Original settings" on page 7-5. For details on Communication Settings, refer to "Communication settings" on page 7-6.

For details on destination, refer to "Specifying only one destination" on page 3-12 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page 3-17.

Press [Start] key. –

If the fax cannot be sent because the recipient’s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send" on page 3-25. – To stop the transmission, refer to "Aborting transmission" on page 3-30. – If the fax could not be sent, refer to "Fax cannot be sent" on page 5-3. The scanned original is stored in the memory as a scheduled job and transmission is started.

d-Color MF550/MF450

7-53

7

7-54

Useful transmission functions

d-Color MF550/MF450

8

Useful reception functions

Useful reception functions

8

8

Useful reception functions

8.1

Using a confidentially received original Confidential reception Confidential communication is a function to transmit and receive originals between specific persons using a confidential box. Sending an original to a confidential box on the recipient’s fax machine is called a confidential transmission and receiving an original in this machine’s confidential box is called confidential reception. Details of the procedure for printing and deleting originals received in confidential boxes is given below.

Sender

Confidential box

Receiver

2 Note

For details on confidential reception, refer to "Confidential box settings" on page 10-22 and set the confidential boxes and communication passwords as indicated (Communication password settings can be omitted). Give the confidential box number and communication password to the confidential transmission sender. This function can be used only when the recipient’s fax machine has F-code functions. For details on F-code, refer to "Fax glossary" on page 13-6. Printing confidentially received originals Confidential RX Report is printed automatically when there is a confidential reception. Follow the procedure given below to print the originals registered in confidential box.

1

Press [User Box] key to display Box screen.

2

Touch [Use Document].

3

Select the box specified as "confidential box" and touch [OK]. –

4

When a password is set for browsing the box, enter the password on the displayed screen and touch [OK].

Select the confidentially received originals that are to be printed and touch [Print]. –

Touch

or

, to display the next or previous screen.

5

Specify the print settings if required.

6

Touch [Start] or press [Start] key. – Touch [Cancel] to stop the operation. Specified originals in the confidential box are printed.

d-Color MF550/MF450

8-3

Useful reception functions

8 Deleting confidentially received originals

Follow the procedure given below to delete originals registered in confidential box.

1

Press [User Box] key to display Box screen.

2

Press [File Document].

3

Select the box specified as "confidential box" and touch [OK]. –

4

Select the confidentially received originals that are to be deleted and touch [Delete]. – – –

5

When a password is set for browsing the box, enter the password on the displayed screen and touch [OK].

Touch or , to display the next or previous screen. Touch [Cancel] to stop the operation. For details on the other original arrangement operations, refer to the User manual – Box Operations.

Touch [Yes] on the displayed confirmation screen and then touch [OK]. – To stop the deletion, touch [No] and then touch [OK]. Specified originals in the confidential box are deleted.

8-4

d-Color MF550/MF450

Useful reception functions

8.2

8

Handling originals received by memory The received original is stored in memory and can be printed if required. This function is called as the Memory RX. Details of the procedure for printing and deleting the received originals when Memory RX is set are given below.

! Detail

For details on Memory RX Settings, refer to "Specifying memory reception settings (Memory RX settings)" on page 11-47. Printing received originals Follow the procedure given below to print received originals stored in memory.

1

Press [User Box] key to display Box screen.

2

Touch [Use Document].

3

Touch [System User Box].

4

Touch [Memory RX User Box] and then touch [OK].

5

Enter the password and touch [OK]. –

6

Press [C] (clear) key to clear all entered content.

Select the received original which is to be printed and touch [Print List]. – Touch or , to display the next or previous screen. – Touch [Cancel] to stop the operation. The specified received original is printed.

d-Color MF550/MF450

8-5

Useful reception functions

8 Deleting received originals Follow the procedure given below to delete received originals stored in memory.

1

Touch [File Document].

2

Touch [System User Box]. –

[Personal] tab is displayed on login with user authentication and [Group] tab is displayed on login with account authentication.

3

Touch [Memory RX User Box] and then touch [OK].

4

Enter the password and touch [OK]. –

5

Select the received original which is to be printed and touch [Delete]. – –

6

Press [C] (clear) key to clear all entered content.

Touch or , to display the next or previous screen. Touch [Cancel] to stop the operation.

Touch [Yes] on the displayed confirmation screen and then touch [OK]. – To stop the deletion, touch [No] and then touch [OK]. The specified received original is deleted.

8-6

d-Color MF550/MF450

Useful reception functions

8.3

8

Printing at the time of reception When [Duplex Print (RX)] is set to [ON] When [Duplex Print (RX)] in Utility mode is set to [ON] the fax is printed on both sides of the paper.

! Detail

For details, refer to "Settings of transmission and reception mode (TX/RX settings)" on page 11-42.

d-Color MF550/MF450

8-7

8

8-8

Useful reception functions

d-Color MF550/MF450

9

Polling

Polling

9

9

Polling

9.1

Sending a fax when requested by the recipient (Polling transmission) Polling transmission is a function that sends originals previously stored in the machine’s memory when requested by the recipient. The original specified for polling transmission is stored in the Polling TX User Box of the System User Box and is sent when a polling request is received from the recipient. The polling transmission provides a polling transmission in which the original is stored in the Polling TX User Box and a bulletin board polling transmission in which the original is stored in the Bulletin Board User Box. Polling transmission using the Polling TX User Box is explained here.

2 Note

Only one original can be registered for polling transmission. Memory transmission is set automatically. Following functions cannot be used simultaneously. Quick Memory TX, Total # of Pages, Polling RX, Timer TX, Overseas TX, ECM OFF, F-Code TX, Password TX, V. 34 OFF, Bulletin board registration and Bulletin board Polling RX

! Detail

For details on polling transmission using bulletin board, refer to "Registering an original on a bulletin board" on page 9-8. For details on the printing or deleting polling transmission originals, refer to the User manual – Box Operations. Reserving polling transmission originals Follow the procedure given below to send a polling transmission.

1

Press [Fax/Scan] key to display the Fax/Scan screen.

2

Load the original. –

For details on loading originals, refer to "Loading the original" on page 3-6.

3

Touch [Communication Settings].

4

Touch [Communication Method Settings].

5

Touch [Polling TX].

d-Color MF550/MF450

9-3

Polling

9 6

Touch [Normal]. –

7

Touch [No] to cancel the settings.

Touch [OK]. Returns to the Communication Method Settings screen.

8

Touch [OK]. Returns to Communication Settings screen.

9

Touch [Close]. Returns to Fax/Scan screen.

10

Set other functions if required. – – –

11

For details on Scan Settings, refer to "Specifying scanning conditions" on page 3-9 or "Scan settings" on page 7-3. For details on Original Settings, refer to "Original settings" on page 7-5. For details on Communication Settings, refer to "Communication settings" on page 7-6.

Press [Start] key. – If the fax could not be sent, refer to "Fax cannot be sent" on page 5-3. The scanned original is stored in the memory as a polling transmission original and is sent when a polling request is received from the recipient.

Printing originals in the polling TX user box Originals in the Polling TX User Box can be printed.

9-4

1

Press [User Box] key to display Box screen.

2

Touch [Use Document].

3

Touch [System User Box].

d-Color MF550/MF450

Polling

9 4

Touch [Polling TX User Box] and then touch [OK].

5

Touch [Start] or press [Start] key. – Touch [Cancel] to stop the operation. The originals in the Polling TX User Box are printed.

Deleting originals in the polling TX user box Following the procedure given below to delete originals registered in Polling TX User Box.

1

Press [User Box] key to display Box screen.

2

Touch [File Document].

3

Touch [System User Box].

4

Touch [Polling TX User Box] and then touch [OK].

5

Touch [Delete].

6

Touch [Yes] on the displayed confirmation screen and then touch [OK]. – To stop the deletion, touch [No] and then touch [OK]. Originals in the Polling TX User Box are deleted.

! Detail

For details on the other original arrangement operations, refer to the User manual – Box Operations.

d-Color MF550/MF450

9-5

Polling

9 9.2

Receiving a sender’s original when requested by this machine (Polling reception) Polling reception Polling reception is a function that sends an original loaded on the sender’s fax machine or an original reserved for polling transmission when requested by the recipient. This function is useful when the telephone bill is to be incurred by the recipient. Polling reception by specifying multiple destinations is called as sequential polling reception. Sequential Polling RX Report is printed on completion of sequential polling reception.

2 Note

It may not be possible to use the polling reception function with the recipient’s fax machine. Following functions cannot be used simultaneously. Quick Memory TX, Frame Erase, Scan Size, Total # of Pages, Mixed Original, Z-Folded Original, Long Original, Binding Position, Confidential transmission, Relay request, ECM OFF, Overseas TX, Polling TX, Password TX, V. 34 OFF, Separate Scan setting, Bulletin board registration and Bulletin board Polling RX.

! Detail

For details on polling RX Report, refer to "Polling RX report" on page 12-13 and for details on Sequential Polling RX Report, refer to "Sequential polling RX report" on page 12-15. Polling reception The polling reception includes a normal polling reception mode and a bulletin board polling reception mode for polling originals registered in the bulletin board of the recipient’s fax machine. Normal polling reception is explained below.

! Detail

For details on polling reception using bulletin board, refer to "Polling reception of bulletin board original" on page 9-12.

9-6

1

Press [Fax/Scan] key to display the Fax/Scan screen.

2

Touch [Communication Settings].

3

Touch [Communication Method Settings].

4

Touch [Polling RX].

d-Color MF550/MF450

Polling

9 5

Touch [Normal]. –

6

Touch [No] to cancel the settings.

Touch [OK]. Returns to the Communication Method Settings screen.

7

Touch [OK]. Returns to Communication Settings screen.

8

Touch [Close]. Returns to Fax/Scan screen.

9

Specify the destination. –

10

For details on destination, refer to "Specifying only one destination" on page 3-12 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page 3-17.

Press [Start] key. – Press [Reset] key to stop the polling reception. – If fax cannot be received, refer to "Fax cannot be received" on page 5-4. Receives the original loaded on the sender’s fax machine or the original reserved for polling transmission.

d-Color MF550/MF450

9-7

Polling

9 9.3

Polling after specifying the original (Bulletin board) In this machine, the original that is to be browsed can be posted and original that is to be polling transmitted can be stored by registering the bulletin board. The procedures to register originals on a bulletin board and to receive originals registered on the bulletin board of the sender’s machine by polling are explained below.

! Detail

This function can be used only if the sender’s fax machine has F-code functions. For details on F-code, refer to "Fax glossary" on page 13-6. Registering an original on a bulletin board Follow the procedure given below to register an original on a bulletin board.

2 Note

Only one original can be registered on one bulletin board. When another original is already registered on the specified bulletin board, it is overwritten. Following functions cannot be used simultaneously. Quick Memory TX, Total # of Pages, Polling TX, Timer TX, Overseas TX mode, ECM OFF, Password TX, V. 34 OFF, and F-Code TX

! Detail

It is necessary to register the Bulletin Board User Box in advance. For details on registering a Bulletin Board User Box, refer to "Specifying bulletin board settings" on page 10-26.

1

Press [Fax/Scan] key to display the Fax/Scan screen.

2

Load the original. –

9-8

For details on loading originals, refer to "Loading the original" on page 3-6.

3

Touch [Communication Settings].

4

Touch [Communication Method Settings].

5

Touch [Polling TX].

d-Color MF550/MF450

Polling

9 6

Touch [Bulletin], and enter the box number of the Bulletin Board User Box on which the original is to be registered with the keypad.

– – – –

7

Enter a 9 digit number from1 - 999999999 for the box number. Enter ‘5’, if the box number is "000000005". If an incorrect number has been entered, touch [Delete] and then correct the number. Press [C] (clear) key to clear all bulletin board box numbers. Press [No] to cancel the settings.

Touch [OK]. Returns to the Communication Method Settings screen.

8

Touch [OK]. Returns to Communication Settings screen.

9

Touch [Close]. Returns to Fax/Scan screen.

10

Set other functions if required. – – –

11

For details on Scan Settings, refer to "Specifying scanning conditions" on page 3-9 or "Scan settings" on page 7-3. For details on Original Settings, refer to "Original settings" on page 7-5. For details on Communication Settings, refer to "Communication settings" on page 7-6.

Press [Start] key. The scanned original is registered on the bulletin board.

d-Color MF550/MF450

9-9

Polling

9 Printing a bulletin board original A bulletin board original can be printed.

1

Press [User Box] key to display Box screen.

2

Touch [Use Document].

3

Touch [System User Box].

4

Touch [Bulletin Board User Box] and then touch [OK].

5

Select the box with the document that is to be printed and touch [OK].

6

Touch [Start] or press [Start] key.

The bulletin board original is printed.

9-10

d-Color MF550/MF450

Polling

9 Deleting a bulletin board original Follow the procedure given below to delete originals registered in Bulletin Board User Box.

1

Press [User Box] key to display Box screen.

2

Touch [File Document].

3

Touch [System User Box].

4

Touch [Bulletin Board User Box] and then touch [OK].

5

Select the box with the original that is to be deleted and touch [OK].

6

Touch [Delete]. –

7

Touch [Close] to discontinue the operation.

Touch [Yes] on the displayed confirmation screen and then touch [OK]. – To stop the deletion, touch [No] and then touch [OK]. Specified original in the bulletin board box is deleted.

! Detail

For details on the other original arrangement operations, refer to the User manual – Box Operations.

d-Color MF550/MF450

9-11

Polling

9 Polling reception of bulletin board original

The original registered on the bulletin board of sender’s machine can be received by polling. Follow the procedure given below to receive a polling reception.

2 Note

Bulletin board polling reception cannot be used simultaneously with the following functions. Quick Memory TX, Memory transmission, Erase Frame, Scan Size, Total # of Pages, Mixed Original, ZFolded Original, Long Original, Binding Position, Polling TX, Overseas TX, ECM OFF, Password TX, FCode TX, V. 34 OFF and Separate Scan Settings

1

Press [Fax/Scan] key to display the Fax/Scan screen.

2

Touch [Communication Settings].

3

Touch [Communication Method Settings].

4

Touch [Polling Reception].

5

Touch [Bulletin] and enter the bulletin board number with the keypad.

– – – –

6

A maximum of 20 digits can be entered in the [Bulletin]. If an incorrect number has been entered, touch [Delete] and then correct the number. Press [C] (clear) key to clear all the entered numbers. Touch [No] to cancel the settings.

Touch [OK]. Returns to the Communication Method Settings screen.

7

Touch [OK]. Returns to Communication Settings screen.

9-12

d-Color MF550/MF450

Polling

9 8

Touch [Close]. Returns to Fax/Scan screen.

9

Specify the destination. –

10

For details on destination, refer to "Specifying only one destination" on page 3-12 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page 3-17.

Press [Start] key. Starts the polling reception of bulletin board on the sender’s fax machine.

d-Color MF550/MF450

9-13

9

9-14

Polling

d-Color MF550/MF450

10

Registering/specifying settings

Registering/specifying settings

10

Registering/specifying settings

10.1

Displaying the fax registration screen

10

Displaying create one-touch destination screen Follow the procedure given below to display the Create One-Touch Destination screen.

! Detail

Fax can be registered in Web Connection. Web Connection is a device management utility provided by the HTTP server that is embedded in the device. The settings of this machine can be changed by activating the Web browser with a network computer and accessing the Web Connection. The settings can be changed easily from an available computer even if you are far away from the machine and even characters can be entered easily. As there are settings that can be specified only in Web Connection, refer to the User manual – Web Connection Operations for details.

1

Press [Utility/Counter] key to display the Utility mode screen.

2

Touch [One-Touch/User Box Registration]. – –

3

In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [One-Touch/User Box Registration], enter [1] with the keypad. [One-Touch/User Box Registration] cannot be registered or changed when [Registering and Changing Address] is set to [Restrict] in the Utility mode. Contact the administrator to register or change the [One-Touch/User Box Registration].

Touch [Create One-Touch Destination].

Create One-Touch Destination screen is displayed.

d-Color MF550/MF450

10-3

Registering/specifying settings

10 10.2

Registering the address book E-mail addresses, fax numbers of the destinations to which fax is sent frequently and registered boxes can be registered in Address Book. The registered Address Book can be used from [From Address Book] tab of Fax/Scan screen. A maximum of 2000 destinations (0001 - 2000) including scanner destinations and destinations of other functions of this machine can be registered. If search characters are registered at the time of registering the destinations, the destinations can be specified using the search characters. Operations of Address Book registration, changing registered destinations and deleting registered destinations are explained below.

2 Note

The registration is not possible if the name and the destination in the registration screen are not set.

! Detail

Address Book, Group destination and Program destination can be registered using Web Connection. If Web Connection is used, settings changes and destination registrations can be made from a network computer. For details on the using Web Connection, refer to the User manual – Web Connection Operations. The registered contents can be checked on the Speed Dial List. For details on Speed Dial List, refer to "Speed dial list (Address book destination list)" on page 12-33. Registering the fax number in address book Follow the procedure given below to register Fax numbers in the Address Book.

1

Display Create One-Touch Destination screen. –

2

Touch [Address Book]. –

10-4

For details on display methods of Create One-Touch Destination screen, refer to "Displaying the fax registration screen" on page 10-3.

In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Address Book], enter [1] on the keypad.

d-Color MF550/MF450

Registering/specifying settings

3

Touch [Fax].

4

Touch [New].

5

Touch [Name], enter the destination name and then touch [OK]. – –

6

10

Name of up to 24 characters can be registered. For details on character input operations, refer to "Entering text" on page 13-3.

Touch [Index] and then register the search character. – – –

Touch the search button of the search character that is to be registered from [Favorites] - [etc]. If the search character is specified for destinations that are used often, it is displayed at the beginning on the [Address Book] tab when [Favorites] is selected. Normally, search character is set automatically from the first character of registered name.

d-Color MF550/MF450

10-5

Registering/specifying settings

10 7

Enter the fax number of the destination on the keypad. – – – – – – – – – –

Numbers of up to 38 digits can be entered. If there is a wrong entry, delete 1 character at a time by touching [Delete] or delete all by pressing [C] (clear) key and correct the entry. [Tone]: If pulse dialing is being used, touch this button to send a push-button tone. Use Tone when fax information service is being used. Tone is displayed as "T" on the screen. [Pause]: Touch this button to insert a pause when dialing. Touch [Pause] once to insert a 1-second pause. In addition multiple pauses can be entered. It is displayed as "P" on the screen. [-]: Touch this button to insert a delimiter during dialing. It has no effect on the dailing. It is displayed as "-" on screen. : Moves the cursor to the right. : Moves the cursor to the left. [Delete]: The characters before the cursor are deleted one by one. [Outside]: When [PBX Connection Settings] are valid, [Outside] is displayed and the outside line can be specified. If selected, it is displayed as "E-". When [PBX Connection Settings] are valid, and a transmission is to be sent from an extension line to the outside line, touch [Pause] after the outside line access number such as "0" for more secure dialing. It is displayed as "P" on the screen.

8

For specifying line settings, touch [Line Settings], specify the function and then touch [OK].

9

Touch [OK]. – Touch [Cancel] to discontinue the registration. The destinations are registered and displayed in a list.

10

Touch [Close]. –

11

Returns to procedure 4 when the registration of Address Book is to be continued.

Touch [Close] until it returns to Fax/Scan screen.

! Detail

For details on PBX Connection Settings, refer to "Specifying the function related to private branch exchange (PBX connection setting)" on page 11-63. For details on Line Settings, refer to "Sending the fax after specifying the telephone line (Select line settings)" on page 7-43. Registering fax numbers in address book from destination settings screen Destinations specified by direct input or destinations specified from direct input sending log can be registered in Address Book.

1

Specify the destination by direct input or from the job history. –

2

10-6

For details on specifying destinations by direct input, refer to "Specifying by direct input" on page 3-15 and for details on specifying destinations from job history, refer to "Specifying from the job history" on page 3-16.

Touch [Check Job] in the left panel and then touch [Check Job Settings].

d-Color MF550/MF450

Registering/specifying settings

10

3

Touch [Destination Settings].

4

Select the destination to be registered from the list on the Destination Settings screen and the touch [Store Address].

5

Enter the name of destination and touch [OK]. – –

Name of up to 24 characters can be registered. For details on text input operations, refer to "Entering text" on page 13-3.

d-Color MF550/MF450

10-7

Registering/specifying settings

10 6

Register the search character and touch [OK]. – – –

7

Touch the search button of the search character that is to be registered from [Favorite] - [etc]. If the search character is specified for destinations that are used often, it is displayed at the beginning on the [Address Book] tab when [Favorite] is selected. Normally, search character is set automatically from the first character of registered name.

Check the registration contents and touch [Yes] and then touch [OK]. – –

The registration name can be changed on touching [Name]. Index screen is also displayed after the changes. Search characters can be changed on touching [Index].

The destination is registered.

8

Touch [Close] until it returns to Fax/Scan screen. –

10-8

Returns to the [direct input] tab of the Fax/Scan screen in case of destination registration from direct input and returns to [Job History] tab of the Fax/Scan screen in case of destination registration from Record.

d-Color MF550/MF450

Registering/specifying settings

10

Changing the address book Follow the procedure given below to change the Address Book.

1

Display Create One-Touch Destination screen. –

2

For details on display methods of Create One-Touch Destination screen, refer to "Displaying the fax registration screen" on page 10-3.

Touch [Address Book]. –

In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Address Book], enter [1] on the keypad.

3

Touch [Fax].

4

Select the destination to be changed and then touch [Edit].

5

Select the item to be changed, change the contents on displayed screen and then touch [OK]. –

6

Check the changed contents and then touch [OK]. –

7

Touch [Cancel] to discontinue the change.

Touch [Close]. –

8

For details on respective setup items, refer to "Registering the fax number in address book" on page 10-4.

To continue changes return to Procedure 4.

Touch [Close] until it returns to Fax/Scan screen.

d-Color MF550/MF450

10-9

Registering/specifying settings

10 Deleting address book destinations

Follow the procedure given below to delete destination from the Address Book. 0 If a destination is deleted, it is also deleted from the Group destinations and Program destinations that are using the deleted destination.

1

Display Create One-Touch Destination screen. –

2

Touch [Address Book]. –

In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Address Book], enter [1] on the keypad.

3

Touch [Fax].

4

Select the destination to be deleted and touch [Delete].

5

Touch [Yes] on the displayed confirmation message screen and then touch [OK]. –

6 7

Touch [No] to stop the deletion, and then touch [OK].

Touch [Close]. –

10-10

For details on display methods of Create One-Touch Destination screen, refer to "Displaying the fax registration screen" on page 10-3.

Return to procedure 4 to continue the deletion.

Touch [Close] until it returns to Fax/Scan screen.

d-Color MF550/MF450

Registering/specifying settings

10.3

10

Registering group destinations Multiple destinations can be grouped and registered in Group destinations. Group destinations are useful when same contents are to be used in broadcast transmission or at the time of broadcast polling reception. Up to 100 Group destinations (01 - 99, 00) can be registered including the groups used in scanner functions. Up to 500 destinations in the Address Book can be registered in one Group destination. Only destinations in the Address Book can be registered in Group destination. Group destination should be registered after registering the destinations in the Address Book. A group name can be given to each group. The operations for registering destination and name in Group destinations, operations for changing registered Group destinations, operations for deleting registered Group destinations are explained below.

2 Note

The registration is not possible if the name and the destination are not set.

! Detail

Address Book, Group destination and program destination can be registered using Web Connection. If Web Connection is used, settings changes and destination registrations can be made from a network computer. For details on the using Web Connection, refer to the User manual – Web Connection Operations. The registered contents can be checked on the Group Address List. For details on Group Address List, refer to "Printing group address list" on page 12-35. For details on Address Book registration, refer to "Registering the address book" on page 10-4. Registering group destinations Follow the procedure given below to register Group destinations.

1

Display Create One-Touch Destination screen. –

2

For details on display methods of Create One-Touch Destination screen, refer to "Displaying the fax registration screen" on page 10-3.

Touch [Group]. –

In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Group] enter [2] on the keypad.

d-Color MF550/MF450

10-11

Registering/specifying settings

10 3

Touch [New].

4

Touch [Name], enter the name of Group destination and touch [OK]. – –

5

Touch [Select Group]. –

6

10-12

Name of up to 24 characters can be registered. For details on text input operation, refer to "Entering text" on page 13-3.

Up to 500 destinations can be registered in one group.

Select the category with the destination that is to be registered in group destination.

d-Color MF550/MF450

Registering/specifying settings

7

Select destination registered in group destination.

– –

[Index]: Select this button to display the destination in the Address Book with touching the index character button. [Registration Number]: Numbers used for registration are displayed after every 100 registrations. The destinations in the Address Book are displayed on touching the number button applicable to the registered destination. Touch or to scroll the displayed number button.

8

Touch [OK].

9

Touch [Close].

10

Touch [OK]. –

11

Touch [Cancel] to discontinue the registration.

Touch [Close]. –

12

10

Return to procedure 3 to continue registration of group destination.

Touch [Close] until it returns to Fax/Scan screen.

Changing group destinations Follow the procedure given below to change the Group destination.

1

Display Create One-Touch Destination screen. –

2

For details on display methods of Create One-Touch Destination screen, refer to "Displaying the fax registration screen" on page 10-3.

Touch [Group]. –

In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Group] enter [2] on the keypad.

d-Color MF550/MF450

10-13

Registering/specifying settings

10 3

Select the group destination to be changed and touch [Edit]. – –

4

Select the item to be changed, change the desired contents on displayed screen and then touch [OK] or [Close]. –

5

Touch [Cancel] to discontinue the change.

Touch [Close]. –

7

For details on respective set items, refer to "Registering group destinations" on page 10-11.

Check the changed contents and then touch [OK]. –

6

Touch or to go to next page or previous page. The destination registered in Group destination can be confirmed by selecting the Group destination and touching [Check Job Set].

To continue changes, return to Procedure 3.

Touch [Close] until it returns to Fax/Scan screen.

Deleting registered group destinations Follow the procedure given below to delete Group destinations. 0 When a Group destination is deleted, it is also deleted from Program destination in which the deleted group destination is being used.

1

Display Create One-Touch Destination screen. –

2

Touch [Group]. –

3

10-14

Touch [No] to stop the deletion, and then touch [OK].

Touch [Close]. –

6

Touch or to go to next page or previous page. The destination registered in group destination can be confirmed by selecting the Group destination and touching [Check Job Set].

Touch [Yes] on the displayed confirmation message screen and then touch [OK]. –

5

In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Group] enter [2] on the keypad.

Select the group destination to be deleted and touch [Delete]. – –

4

For details on display methods of Create One-Touch Destination screen, refer to "Displaying the fax registration screen" on page 10-3.

Return to procedure 3 to continue the deletion.

Touch [Close] until it returns to Fax/Scan screen.

d-Color MF550/MF450

Registering/specifying settings

10.4

10

Registering program destinations Scan Settings, Original Settings, Communication Settings can be combined with frequent transmission destinations and registered in program destinations. If these are registered in program destinations, the functions such as Scan Settings, Original Settings, Communication Settings and registered destinations can be called, specified and transmitted by just touching the program button. A maximum of 400 (001 - 400) program destinations can be registered including program destinations of other functions like scanner, etc. Program names can be registered in program destinations. The operations of program registration, changing registered programs, deleting registered programs are explained below.

2 Note

The registration is not possible if the name and the destination are not set.

! Detail

Address Book, Group destination and program destination can be registered using Web Connection. If Web Connection is used, settings changes and destination registrations can be made from a network computer. For details on the using Web Connection, refer to the User manual – Web Connection Operations. Registering program destinations Follow the procedure given below to register Program destinations.

1

Press [Fax/Scan] key to display Fax/Scan screen.

2

Specify Scan Settings, Original Settings and Communication Settings if required. – – –

For details on Scan Settings, refer to "Specifying scanning conditions" on page 3-9 or "Scan settings" on page 7-3. For details on Original Settings, refer to "Original settings" on page 7-5. For details on Communication Settings, refer to "Communication settings" on page 7-6.

3

Press [Mode Memory] key.

4

Touch [Page List]. – –

Program registration can be grouped according to pages. Touch [Page List] to specify program destination display in unit of pages. Select the page button on the Page List screen, touch [Change Page Name] and change the displayed page name.

d-Color MF550/MF450

10-15

Registering/specifying settings

10 5

Select the page button for which program destination is to be registered, and touch [OK]. –

6

to go to next or previous page list.

Touch

or

to go to next or previous program on the page.

Touch [Name], enter Program destination name and touch [OK]. – –

Name of up to 24 characters can be registered. For details text input operation, refer to "Entering text" on page 13-3.

8

Touch [Address].

9

Touch [Select from Address Book] or [Direct Input], and enter the destination. – –

10-16

or

Touch an unregistered button and then touch [Register Program]. –

7

Touch

When [Select from Address Book] is touched, select and set the destination from Address Book or Group destinations. Advance to procedure 10. If [Direct Input] is touched, enter the fax number. Advance to procedure 13.

d-Color MF550/MF450

Registering/specifying settings

10

Touch [Fax].

11

Select the destination to be registered in the program destination and touch [OK].

10



Multiple destinations cannot be selected. When multiple destinations are to be specified, register them as Group destinations. For details on registration method of Group destination, refer to "Registering group destinations" on page 10-11.



[Index]: Select this button to display the destination in the Address Book with touching the index character button. [Registration Number]: Numbers used for registration are displayed after every 100 registrations. The destinations in the Address Book are displayed on touching the number button applicable to the registered destination. Touch or to scroll the displayed number button.



12

Touch [Close]. Advance to procedure 16.

13

Touch [Fax].

14

Enter Fax number of the recipient on the keypad and touch [OK]. – – – – – –

[Tone]: If pulse dialing is being used, touch this button to send a push-button tone. Use Tone when fax information service is being used. Tone is displayed as "T" on the screen. [Pause]: Touch this button to insert a pause when dialing. Touch [Pause] once to insert a 1-second pause. In addition multiple pauses can be entered. It is displayed as "P" on the screen. [-]: Touch this button to insert a delimiter during dialing. It has no effect on the dailing. It is displayed as "-" on screen. :Moves the cursor to the right. : Moves the cursor to the left. [Delete]: The characters before the cursor are deleted one by one.

15

Touch [Close].

16

Touch [OK]. – Touch [Cancel] to discontinue the registration. Program destinations are registered.

d-Color MF550/MF450

10-17

Registering/specifying settings

10 17

Touch [OK]. – Return to procedure 4 to continue registration of program destinations. Returns to Fax/Scan screen.

Deleting program destinations Follow the procedure given below to delete program destinations.

1

Press [Fax/Scan] key to display Fax/Scan screen.

2

Press [Mode Memory] key.

3

Touch [Page List]. – – –

4

10-18

Touch [Page List] to specify program destination display in unit of pages. Select the page button on the Page List screen, touch [Change Page Name] and change the displayed page name. Touch or to go to next or previous page list.

Select the button of the page with the Program destination to be deleted, and then touch [OK].

d-Color MF550/MF450

Registering/specifying settings

5

Select the button of the Program to be deleted and touch [Delete]. – –

6

Touch or to go to next or previous program destination on the page. Select program destination and touch [Check Program Settings] to confirm the program destination settings.

Touch [Yes] on the displayed confirmation message screen and then touch [OK]. –

7

10

Touch [No] to stop the deletion, and then touch [OK].

Press [Reset] key. – Return to procedure 4 to continue the deletion. Returns to Fax/Scan screen.

d-Color MF550/MF450

10-19

Registering/specifying settings

10 10.5

Changing the destination level (Apply levels/groups to destinations) Apply levels/groups to destinations This function is used for information security to specify specific destination information so that only a specific person can access. It can be used in conjunction with user authentication and information on the destination level that matches the specified user level can be accessed. The [Apply Levels/Groups to Destinations] in [One-Touch/User Box Registration] levels can be changed within the level permitted in the [Apply Levels/Groups to Destinations] in [User Authentication/Account Track].

2 Note

Level settings can be set from "Level 0 (Low)" - "Level 5 (High)" and can be changed only to Level 0, Level 1, Level 2 and Level 3 for users who are permitted up to Level 3.

! Detail

For details on the user authentication, refer to the User manual – Copy Operations. For details on [Apply Levels/Groups to Destinations] in [User Authentication/Account Track], refer to "Protecting the destination information (Limiting access to destinations)" on page 11-30. Changing destination levels

1

Press [Utility/Counter] key to display the Utility mode screen.

2

Touch [One-Touch/User Box Registration]. – –

3

10-20

In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [One-Touch/User Box Registration], enter [1] on the keypad. [One-Touch/User Box Registration] cannot be registered or changed when [Registering and Changing Addresses] is set to [Restrict] in the Utility mode. Contact the administrator to register or change the [One-Touch/User Box Registration].

Touch [Limiting Access to Destinations].

d-Color MF550/MF450

Registering/specifying settings

4

Touch [Apply Levels/Groups to Destinations].

5

Touch the destination button whose level is to be changed.

6

Select the destination whose level is to be changed from the list and touch [Apply Level]. –

7

10

Touch the search button of the search character on the Address Book screen to display the registered destination.

Change the level and touch [OK]. –

Touch [Cancel] to discontinue the change.

Destination level is changed.

8

Touch [Close] until it returns to Fax/Scan screen.

d-Color MF550/MF450

10-21

Registering/specifying settings

10 10.6

Confidential box settings The confidential communication that uses F-code can be used in this machine. It is necessary to register the confidential box for confidential reception. A maximum of 20 confidential boxes can be registered.

2 Note

Give the box number and communication password set in the confidential box to the sender.

! Detail

For details on confidential communication operations, refer to "Confidential transmission (F-Code TX)" on page 7-47. Registering a confidential box

! Detail

A confidential box can be registered from Web Connection. For details on the using Web Connection, refer to the User manual – Web Connection Operations.

1

Press [Utility/Counter] key to display the Utility mode screen.

2

Touch [One-Touch/User Box Registration]. – –

3

10-22

In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [One-Touch/User Box Registration], enter [1] on the keypad. [One-Touch/User Box Registration] cannot be registered or changed when [Registering and Changing Address] is set to [Restrict] in the Utility mode. Contact the administrator to register or change the [One-Touch/User Box Registration].

Touch [Create User Box].

d-Color MF550/MF450

Registering/specifying settings

4

Touch [Public/Personal User Box].

5

Touch [New].

6

Specify the [User Box No.], [User Box Name], and [Password]. –

7

10

For details on [Index] and "Type", refer to the User manual – Box Operations.

Touch [Forward]. Registration screen (2/2) is displayed.

d-Color MF550/MF450

10-23

Registering/specifying settings

10 8

Set "Auto Document Delete Time".

9

Touch [Confidential RX].

10

Touch [Yes], enter the communication password (within 8 digits from 0-9, * and #) with the keypad and touch [OK]. –

Confidential reception is possible even if the communication password is not set. In that case, inform only the box number to the sender.

11

To confirm, enter the communication password again and touch [OK].

12

Touch [OK]. – Touch [Cancel] to discontinue the registration. The box is registered.

13

Touch [Close]. –

14 10-24

Returns to procedure 5 when the registration is to be continued.

Touch [Close] until it returns to Fax/Scan screen.

d-Color MF550/MF450

Registering/specifying settings

10

Working of confidential communication In confidential communication, each fax machine operates with the following role. Confidential transmission side Fax is sent after specifying the confidential box Communication password and confidential box number are specified and the fax is sent.

Confidential reception side Open confidential box and confirm the details Received original is stored in a specified confidential box in the memory.

Original in the confidential box can be printed/deleted.

d-Color MF550/MF450

10-25

Registering/specifying settings

10 10.7

Specifying bulletin board settings Bulletin board polling transmission/reception that uses F-code, can be used in this machine. The Bulletin Board User Box should be set to use bulletin board. Maximum 10 Bulletin Board User Boxes can be registered.

2 Note

Notify the set details to the recipient of the bulletin board box.

! Detail

For details on operation of bulletin board, refer to "Polling after specifying the original (Bulletin board)" on page 9-8. Registering bulletin board user box

! Detail

Bulletin Board User Box can be registered from "Web Connection". For details on the using Web Connection, refer to the User manual – Web Connection Operations.

1

Press [Utility/Counter] key to display the Utility mode screen.

2

Touch [One-Touch/User Box Registration]. – –

3

10-26

In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [One-Touch/User Box Registration], enter [1] on the keypad. [One-Touch/User Box Registration] cannot be registered or changed when [Registering and Changing Address] is set to [Restrict] in the Utility mode. Contact the administrator to register or change the [One-Touch/User Box Registration].

Touch [Create User Box].

d-Color MF550/MF450

Registering/specifying settings

4

Touch [Bulletin Board User Box].

5

Touch [New].

6

Specify [User Box No.], [User Box Name], [Password], and then touch [Forward]. – – –

10

Name of up to 20 characters can be registered. Password of up to 8 alphanumeric characters can be registered. For details on the box types, refer to the User manual – Box Operations.

d-Color MF550/MF450

10-27

Registering/specifying settings

10 7

Set "Auto Document Delete Time".

8

Touch [OK]. The box is registered.

9

Touch [Close]. –

10

Returns to procedure 5 when the registration is to be continued.

Touch [Close] until it returns to Fax/Scan screen.

Structure of bulletin board polling transmission and reception In bulletin board polling transmission and reception, each fax machine operates with the following role. Polling transmission of bulletin board Polling transmission from bulletin board Store the original for polling transmission on the bulletin board.

Polling reception of bulletin board Polling reception by specifying bulletin board Specify the box number and send a request for polling reception.

10-28

d-Color MF550/MF450

Registering/specifying settings

10.8

10

Specifying relay box settings Relay broadcast function that uses F-code can be used in this machine. The [Relay RX] of the Utility mode should be set to [ON] and the Relay User Box should be registered for using this machine as intermediate relay station. Maximum 5 Relay User Box can be registered.

! Detail

Notify the set details to the originating station that sends the original. The Terminating Station information should be registered as a group destination in advance to use the relay distribution function. Registering relay user box

! Detail

Relay User Box can be registered from "Web Connection". For details on the using Web Connection, refer to the User manual – Web Connection Operations.

1

Press [Utility/Counter] key to display the Utility mode screen.

2

Touch [Destination/Box Registration]. – –

3

In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [One-Touch/User Box Registration], enter [1] on the keypad. [One-Touch/User Box Registration] cannot be registered or changed when [Registering and Changing Address] is set to [Restrict] in the Utility mode. Contact the administrator to register or change the [One-Touch/User Box Registration].

Touch [Create User Box].

d-Color MF550/MF450

10-29

Registering/specifying settings

10 4

Touch [Relay User Box].

5

Touch [New]. – – –

6

Set [User Box No.], [User Box Name], [Relay Destination] and [Relay TX Password]. – – –

7

For details on Relay RX settings, refer to "Specifying the ON/OFF settings of the function (Function ON/OFF setting)" on page 11-45. For details on operation for sending a fax by specifying relay destination, refer to "Sending the fax after specifying the relay destination (F-Code TX)" on page 7-49. For details on registration of Group destination, refer to "Registering group destinations" on page 10-11.

Name of up to 20 characters can be registered. Specify a Group destination that is set in advance for relay destination. Enter a relay password with 0-9, * and #.

Touch [OK]. The box is registered.

10-30

d-Color MF550/MF450

Registering/specifying settings

8

Touch [Close]. –

9

10

Returns to procedure 5 when the registration is to be continued.

Touch [Close] until it returns to Fax/Scan screen.

Working of relay distribution In relay distribution, each fax machine operates with the following roles. Originating station Making a relay request Set the relay box number, relay password and send a fax to intermediate relay station.

Intermediate relay station Carrying out relay distribution Original sent from originating station is stored temporarily in a specified relay box in the memory.

The original in the Relay User Box is broadcast to the Group destinations registered in the Relay User Box.

Terminating station Reception Original sent from relay station is received.

! Detail

If the [Relay Printing] of the Utility mode in the intermediate relay station is set to [ON], the relayed original is printed after relay distribution. For details, refer to "Specifying the ON/OFF settings of the function (Function ON/OFF setting)" on page 11-45.

d-Color MF550/MF450

10-31

Registering/specifying settings

10 10.9

Setting memory RX user box The received original is saved in Memory RX Box, when [Memory RX Setting] are valid in Utility mode.

! Detail

For details on method of printing original received in Memory RX function, refer to "Handling originals received by memory" on page 8-5.

10-32

d-Color MF550/MF450

11

Utility mode

Utility mode

11

11

Utility mode

11.1

Utility mode operation Settings related to the control of this machine are provided in the Utility mode. It is recommended that an administrator should be appointed in advance to manage this machine in order to avoid confusion. The method for displaying and exiting [User Settings] and [Administrator Settings] screens from the Utility mode is explained below.

2 Note

Utility mode can be specified in Web Connection. Web Connection is a device management utility provided by the HTTP server that is embedded in the device. The settings of this machine can be changed by activating the Web browser with a network computer and accessing the Web Connection. The settings can be changed easily from an available computer even if you are far away from the machine and even characters can be entered easily. As there are settings that can be specified only in Web Connection, refer to the User manual – Web Connection Operations for details. Displaying user settings screen

1

Press [Utility/Counter] key to display the Utility mode screen.

2

Touch [User settings].

Terminating user settings screen %

Touch [Close] until it returns to Fax/Scan screen.

d-Color MF550/MF450

11-3

Utility mode

11 Displaying administrator settings screen

1

Press [Utility/Counter] key to display the Utility mode screen.

2

Touch [Administrator Settings].

3

Enter the administrator password and then touch [OK]. –

Administrator password can be changed in the [Security Settings]. Administrator should responsibly maintain the password.

Terminating administrator settings screen %

11-4

Touch [Close] until it returns to Fax/Scan screen.

d-Color MF550/MF450

Utility mode

11.2

11 Utility mode list Following settings are provided in the utility operations related to Fax. * is a default value at the time of procurement. Scan/Fax Settings User Settings > Custom Display Settings > Scan/Fax Settings Initial Fax/Scan screen settings are specified. (page 11-14) Item

Description

Values that can be set

Default Tab

Initial values of destination column display of Fax/Scan screen are set.

Address Search/Job History/Address Book*/Direct Input

Program Default

Initial values of page display of Fax/Scan program calling screen are set.

Temporary One-Touch/PAGE 1* PAGE27

Address Book Index Default

When [Address Book] tab is the search characters, initial value of display is set.

Favorites (often used destinations)*/A etc

Shortcut key 1

Set whether to display the buttons that are often used on the bottom of Fax/Scan screen and on the right side of the display of available memory.

ON/OFF* Set following settings when it is set to [Use]. Original Type*/Simplex/Duplex/Resolution/File Type/Density/Image Adjustment/Background Removal/Color/Sharpness/Frame Erase/Book Copy/Application/Scan Size/Original Direction/Binding Position/Total # of Pages (Quick Memory TX)/Line Settings/Communication Method Settings/Password TX/Timer TX/F-code TX/Polling RX/Polling TX/Email Settings/URL Notification Settings

Set the initial value of display of [Address Book].

Index*/Address type

Shortcut key 2

Default Address Book

FAX Active Screen operation User Settings > Custom Display Settings > FAX Active Screen operation Set whether or not to display messages on the screen during sending and receiving. (page 11-16) Item

Description

Values that can be set

TX Display

Set whether or not to display the message "Sending" on the screen.

Yes/No*

RX Display

Set whether or not to display the message "Receiving" on the screen.

Yes/No*

Default Scan/Fax Settings User Settings > Scan/Fax Settings > Default Scan/Fax Settings Set the initial values of Fax/Scan screen. (page 11-18) Item

Description

Values that can be set

Default Scan/Fax Settings

Set the initial values of Fax/Scan functions.

Current Setting Factory Default*

d-Color MF550/MF450

11-5

Utility mode

11 Power Save Settings Administrator Settings > System Settings > Power Save Settings Set the power save mode settings. (page 11-20) Item

Description

Values that can be set

Enter Power Save Mode

When a fax is received in power save mode, settings about whether to shift to the power save mode after a fixed period of time and after the completion of print (normal state) or to shift to power save mode immediately (instant) are made.

Normal/Immediately*

Print/Fax Output Settings Administrator Settings > System Settings > Output Settings > Print/Fax Output Settings The printing method for received original is set. (page 11-22) Item

Description

Values that can be set

Fax

The printing method for received original is set.

Batch Print*/Page Print

Registering and Changing Address Administrator Settings > System Settings > Restrict User Access > Restrict Access to Job Settings> Registering and Changing Address Whether or not to prohibit changes in the registered destination of Fax is set. (page 11-24) Item

Description

Values that can be set

Registering and Changing Address

Whether or not to prohibit changes in the registered destination of Fax is set.

Allow*/Restrict

Restrict Broadcasting Administrator Settings > System Settings > Restrict User Access > Restrict Operation > Restrict Broadcasting Whether or not to prohibit sending a fax to multiple destinations is set. (page 11-26) Item

Description

Values that can be set

Restrict Broadcasting

Whether or not to prohibit sending a fax to multiple destinations is set.

ON/OFF*

Stamp Settings Administrator Settings > System Settings > Stamp Settings This setting is specified to use the Annotation function and Stamp/Page Printing function. (page 11-28)

11-6

Item

Description

Values that can be set

Fax TX Settings

This setting is specified to use the Annotation function and Stamp/Page Printing function.

Cancel*/Do Not Cancel

d-Color MF550/MF450

Utility mode

11 Limiting Access to Destinations Administrator Settings > User Authentication/Account Track > Limiting Access to Destinations The destination level that protects destination information is set. (page 11-30) Item

Description

Values that can be set

Create Group

Groups used in the destination level settings are registered.

1-20

Address Book

Destination levels in Address Book are set.

Level 0*- Level 5 Access permitted groups

Group

Destination levels of Group destinations are set.

Program

Destination levels of Program destinations are set.

Apply Levels/Groups to Destinations

Header Information Administrator Settings > Fax Settings > Header Information Sender name and fax number are registered. (page 11-35) Item

Description

Values that can be set

Sender

Registered name is printed on the originals received by the recipient as Header information.

Within 30 characters

Sender Fax No.

Registered fax number is printed on the originals received by the recipient as Header information. Generally fax number of the machine is entered.

Within 20 characters using 0-9, +, space, *, #

Header/Footer Position Administrator Settings > Fax Settings > Header/Footer Position The location where Header and Footer is added is specified. (page 11-38) Item

Description

Values that can be set

Header Position

Position where Header is to be printed is set.

Inside Body Text/Outside Body Text*/OFF

Print Receiver’s Name

If it is [ON], sender name and destination are printed as Header.

ON*/OFF

Footer Position

Position where Footer is to be printed is set.

Inside Body Text/Outside Body Text/OFF*

d-Color MF550/MF450

11-7

Utility mode

11 Line Parameter Settings Administrator Settings > Fax Settings > Line Parameter Settings The items related to incoming calls/outgoing calls are set. (page 11-40) Item

Description

Values that can be set

Dialing Method

The dialing method is specified

PB

Receive Mode

In case of automatic reception, select the Auto RX settings and if the line is often busy due to external phone connection etc., select the Manual RX settings.

Auto RX*/Manual RX

Number of RX Call Rings

Number of incoming calls (RX) are set. The frequency of pseudo ring-back tones from reception of incoming call till actual reception is set.

0-15 times (2 times*)

Number of Redials

Number of redials are set when recipient is not responding as line is busy etc.

0-7 times (3 times*)

Redial Interval

Interval for redial is set.

1-15 minutes (3 minutes*)

Line Monitor Sound

Generally it is set to [ON] when tone from the telephone lines is heard from speaker.

ON/OFF*

Line Monitor Sound Vol.

Volume of the speaker is set.

0-31 (16*)

TX/RX Settings Administrator Settings > Fax Settings > TX/RX Settings Handling the file at the time of polling transmission or printing methods at the time of reception are set. The items related to reception are set. (page 11-42)

11-8

Item

Description

Values that can be set

Duplex Print RX

When set to [ON], the received original is printed on both sides of the paper.

ON/OFF*

Letter/L er over A4/A3

When it is set to [ON] inch system paper is selected on priority for the printing paper of received original.

ON/OFF*

Print Paper Selection

When priority of each size is set: It is printed in priority size. When priority size is not set, it is printed in the paper of the nearest size. When each size is fixed: It is printed only in the set size.

Auto select*/Fixed Size/Priority Size

Print Paper Size*1

Paper size for printing the received original is set. Initial setting differs as per settings of [Letter/L er over A4/A3].

A3 / B4 / A4* / 8-1/2 e 11 / 8-1/2 e 14 / 11 e 17

Incorrect User Box No. Entry

Operation when unregistered box number is specified is set for the fax reception-using box. [Auto Create User Box] is selected, box of entered number is created.

Print*/Show Error Message/Auto Create User Box

Tray Selection for RX Print*2

Paper tray is set when paper tray used in output of the received originals is to be fixed.

Auto*/Tray 1/Tray 2/Tray 3/Tray 4

Min. Reduction

Output magnification of received original is set.

87 to 96%*/Full Size

Print Separate Fax Pages

If it is set to [ON], the original longer than the fixed size is received and printed by page division.

ON/OFF*

File After Polling TX

Set whether to delete the original after the completion of polling transmission.

Delete*/Save

No. of Sets (RX)

Number of copies (prints) of received original is set.

1* to 10

*1

Set the [Tray selection for RX Print] to [Auto] to validate the setting of [Print Paper Size].

*2

Type of the tray differs as per the loaded option.

d-Color MF550/MF450

Utility mode

11 Function ON/OFF Setting Administrator Settings > Fax Settings > Function Settings > Function ON/OFF Setting ON/OFF settings of the function for transmission or reception are specified. (page 11-45) Item Function ON/OFF Setting

Description

Values that can be set

F-Code TX

Set whether or not to use the F-code transmission function. For details on F-code transmission, refer to page 7-47.

ON*/OFF

Relay RX

At relay distribution station, original received from Originating station is broadcast to relay distribution destination. The relay box should be registered in order to use the relay distribution function.

ON*/OFF

Relay Printing

The original received from Originating station is printed.

ON/OFF*

Destination Check Display Function

Whether or not to display the list of specified destinations at the time of sending the fax is set.

ON/OFF*

Memory RX Settings Administrator Settings > Fax Settings > Function Settings > Memory RX Settings Whether or not to use the Memory RX function is set. (page 11-47) Item

Description

Values that can be set

Memory RX Settings

Whether or not to use the Memory RX function is set. When these settings are valid, set a password (within 8 digits) to be used at the time of printing. Memory RX is the function of printing the received original after storing in the memory for some time and then printing after the receiving such instruction and not printing it immediately.

Set password in 8 digits/NO*

Closed Network RX Administrator Settings > Fax Settings > Function Settings > Closed Network RX Whether or not to use the closed network reception function is set. (page 11-49) Item

Description

Values that can be set

Closed Network RX

Whether or not to use the closed network reception function is set. When these settings are valid, set the password (4 digits) to be used in closed network reception. Closed network reception is a function that accepts the communication only from the caller machine that matches the password.

Set password in 4 digits/No*

d-Color MF550/MF450

11-9

Utility mode

11 Forward TX Setting Administrator Settings > Fax Settings > Function Settings > Forward TX Setting Set whether or not to use the Forwarding fax function. (page 11-51) Item

Description

Values that can be set

Forward TX Setting

Set whether or not to use the Forward TX Setting. When set to [Yes] output function and forwarding destination are set. Forwarding box is a function that forwards the received original to other party specified in advance.

Yes/No* Following settings are specified when set to [ON]. Output Method: Forward & Print/Forward & Print (If TX Fails) Forwarded destination settings Telephone line settings

Incomplete TX Hold Administrator’s Settings > Fax Settings > Function Settings > Incomplete TX Hold Whether or not to save the original which was not able to be transmitted even after redialling because of communication error or because the recipient’s line was busy, in a resending box is set. (page 11-54) Item

Description

Values that can be set

Incomplete TX Hold

Whether or not to save the original which was not able to be transmitted even after redialling because of communication error or because the recipient’s line was busy, in a resending box is set.

Yes/No* When set to [ON] file storage duration is set from 12 Hours/ 24 Hours/ 48 Hours/ 72 Hours/.

PC-FAX RX Setting Administrator’s Settings > Fax Settings > Function Settings > PC-FAX RX Setting Whether or not to use the PC-FAX RX function is set. (page 11-56) Item

Description

Values that can be set

PC-FAX RX Settings

Whether or not to use the PC-FAX RX function is set. When set to [Allow], reception output destination is set. PC-FAX RX means the received original file is stored in the box on the hard disk. When the PC-FAX reception setting is [Allow], the settings like whether to print the original or not and password check after the reception are possible.

Allow/Restrict* When set to [Allow], settings are as follows. Receiving User Box Destination: Memory RX User Box*/Specified User Box Print: ON/OFF* Password Check: ON/OFF*

TSI User Box Setting Administrator Settings > Fax Settings > Function Settings > TSI User Box Setting A function that sorts the received original by TSI information of received fax. (page 11-59)

11-10

Item

Description

Values that can be set

TSI User Box Setting

A function that sorts the received original by TSI information of received fax. The operation when the original is received by unregistered TSI information, is set.

Yes/No* Following settings are specified when set to [Yes]. Setting when corresponding box is not there: Automatically Print*/ Memory RX User Box Print: Yes/No* TSI User Box Registration

d-Color MF550/MF450

Utility mode

11 PBX Connection Setting Administrator Settings > Fax Settings > PBX Connection Setting The connection procedure of PBX telephone line is set. (page 11-63) Item

Description

Values that can be set

PBX Connection Setting

This machine is valid when connected to PBX telephone line. When these settings are valid, external line number is set within the range 09999. The Outside line number is a number to connect to Outside line as 0 of 0 transmission. When fax number registered in Program destination and Address Book is set in ISD, ISD number set here is dialed before the registered telephone number.

(Outside line number setting) / OFF*

Report Settings Administrator Setting > Fax Setting > Report Settings The printing method for report is set (page 11-65) Item

Description

Values that can be set

Activity Report

Whether or not to print the report is set and when the report is to be printed is set.

ON*/OFF Following settings are made when set to [ON]. Output settings: Daily/ Every 100 comm.*/100/daily

TX Result Report

ON/If TX Fails*/OFF

Sequential TX result Report

ON*/OFF

Timer Reservation TX Report

ON*/OFF

Confidential RX Report

ON*/OFF

Bulletin TX Report

ON*/OFF

Relay TX Result Report

ON*/OFF

Relay Request Report

ON*/OFF

PC-FAX TX Error Report

ON/OFF*

Broadcast Result Report

The printing methods for broadcast result report are set.

All Destinations*/Each Destination

TX Report Check

Whether or not to display the transmission report selection screen is set. When set to [ON], it is displayed every time there is a transmission.

ON/OFF*

Job Settings List Administrator Settings > Fax Settings > Job Settings List List of Fax setup values specified in this machine can be printed. (page 12-39)

d-Color MF550/MF450

11-11

Utility mode

11 Line Parameter Setting Administrator Settings > Fax Settings > Multi Line Settings > Line Parameter Setting Parameters for extended telephone line are set. (page 11-68) Item

Description

Values that can be set

Dialing Method

Sets dial methods of line 2 (extended telephone lines)

PB

Number of RX Call Rings

Incoming calls frequency of line 2 (extended telephone lines) is set. The frequency of pseudo ring-back tones from reception of incoming call till actual reception is set.

0 to 15 times (2 times*)

Line Monitor Sound

When telephone ring is heard from speaker while communicating with line 2 (extended telephone line), it is set to [ON].

ON/OFF*

Function Settings Administrator Settings > Fax Settings > Multi Line Settings > Line Parameter Setting Functions for extended telephone line are set. (page 11-70) Item

Description

Values that can be set

PC-FAX TX Settings

The telephone lines when PC-FAX is sent, are set.

Line 1/Line 2/ No Selection*

Multi Line Settings Administrator Settings > Fax Setting > Multi Line Settings > Multi Line Settings The communication function of telephone line 2 (extended telephone line) is set. (page 11-72) Item

Description

Values that can be set

Multi Line Settings

The communication function of telephone line 2 (Extended telephone line) is set.

TX and RX*/RX Only/TX Only

Sender Fax No. Administrator Settings > Fax Settings > Multi Line Settings > Sender Fax No. The fax number of telephone line 2 (extended telephone line) is registered. (page 11-74) Item

Description

Values that can be set

Sender Fax No.

The fax number of telephone line 2 (extended telephone line) is registered.

Within 20 characters using 0-9, +, space, *, #

Manual Destination Input Administrator Settings > Security Settings > Security Details > Manual Destination Input Whether or not direct input of destination is permitted is set. (page 11-76)

11-12

Item

Description

Values that can be set

Manual Destination Input

Whether or not direct input of destination is permitted is set.

Allow*/Restrict

d-Color MF550/MF450

Utility mode

11 Restrict Fax TX Administrator Settings > Security Settings > Security Details > Restrict Fax TX Whether or not fax sending is prohibited is set. (page 11-78) Item

Description

Values that can be set

Restrict FAX TX

Whether or not Fax sending is prohibited is set.

ON/OFF*

Hide Personal Information Administrator Settings > Security Settings > Security Details > Hide Personal Information Whether or not the destination of the record list of Job List screen is displayed is set. (page 11-80) Item

Description

Values that can be set

Hide Personal Information

Whether or not the destination of the record list of Job List screen is displayed is set.

ON/OFF*

Display Activity Log Administrator Settings > Security Settings > Security Details > Display Activity Log Whether or not the activity log is displayed is set. (page 11-82) Item

Description

Values that can be set

Display Activity Log

Whether or not the activity log record is displayed is set.

ON*/OFF

d-Color MF550/MF450

11-13

Utility mode

11 11.3

Setting the initial state of Fax/Scan screen (Scan/Fax settings) Initial Fax/Scan screen settings are specified. The selected item here is displayed as initial value. Default Tab: Address Search/Job History/Address Book*/Direct Input. Initial values of destination column display of Fax/Scan screen are set. Program Default: Temporary One-Touch/PAGE 1*- PAGE 27 Initial values of page display of Fax/Scan program calling screen are set. Address Book Index Default: Favorite (often used destinations)*/A - etc When [Address Book] tab is the search characters, initial value of display is set. Shortcut key 1, Shortcut key 2: ON/OFF* Set whether to display the buttons that are often used on the bottom of Fax/Scan screen and on the right side of the display of available memory. Set following settings when it is set to [Use]. Original Type*/Simplex/Duplex/Resolution/File Type/Density/Image Adjustment/Background Removal/Color/Sharpness/Frame Erase/Book Copy/Application/Scan Size/Original Direction/Binding Position/Total # of Pages (Quick Memory TX)/Line Settings/Communication Method Settings/Password TX/Timer TX/F-code TX/Polling RX/Polling TX/E-mail Settings/URL Notification Settings Default Address Book: Index*/Address Type Set the initial value of display of [Address Book]. * is a default value at the time of procurement.

1

Refer to "Displaying user settings screen" on page 11-3 and display user settings screen. –

2

Touch [Custom Display Settings]. –

3

11-14

Some items may not be displayed according to setting options.

In the Utility mode, the number displayed on button can be entered and selected with the keypad. In case of [Custom Display Settings], enter [2] with the keypad.

Touch [Scan/Fax Settings].

d-Color MF550/MF450

Utility mode

11 4

Select the items to be set.

5

Touch the button for the item to be set, from the displayed items.

6

Touch [OK]. The settings are changed.

7

Touch [Close] until it returns to Fax/Scan screen.

d-Color MF550/MF450

11-15

Utility mode

11 11.4

Setting the screen during fax operation (Fax active screen) Whether or not to display messages of "Sending", "Receiving" on the screen is set. TX Display: ON/OFF* Set whether or not to display the message "Sending" on the screen. RX Display: ON/OFF* Set whether or not to display the message "Receiving" on the screen. * is a default value at the time of procurement.

1

Refer to "Displaying user settings screen" on page 11-3 and display user settings screen. –

2

Touch [Custom Display Settings]. –

3

11-16

Some items may not be displayed according to setting options.

In the Utility mode, the number displayed on button can be entered and selected with the keypad. In case of [Custom Display Settings], enter [2] with the keypad.

Touch [FAX Active Screen].

d-Color MF550/MF450

Utility mode

11 4

Select [TX Display] or [RX Display].

5

Touch [Yes] or [No].

6

Touch [OK]. The settings are changed.

7

Touch [Close] until it returns to Fax/Scan screen.

d-Color MF550/MF450

11-17

Utility mode

11 11.5

Setting initial setting value of fax function (Default Scan/Fax setting) Initial setting value of Fax/Scan function can be set. Fax/Scan function selected when main power supply is turned [ON] touched or [Reset] key is pressed, can be set. Default Scan/Fax Settings: Current Setting/Factory Default* [Current Setting] Each item set on the touch panel is registered as initial setting of Fax/Scan function before entering on the Utility mode. [Factory Default] The Factory Default is registered in initial setting of Fax/Scan function. * is a default value at the time of procurement.

2 Note

For this setting, display the Fax/Scan screen and then press the [Utility/Counter] key.

1

Refer to "Displaying user settings screen" on page 11-3 and display user settings screen. –

2

Touch [Scan/Fax Settings]. –

3

11-18

Some items may not be displayed according to setting options.

In the Utility mode, the number displayed on button can be entered and selected with the keypad. In case of [Scan/Fax Settings], enter [4] with the keypad.

Touch [Default Scan/Fax Settings].

d-Color MF550/MF450

Utility mode

11 4

Touch [Current Setting] or [Factory Default] and touch [OK]. The settings are changed.

5

Touch [OK].

6

Touch [Close] until it returns to Fax/Scan screen.

d-Color MF550/MF450

11-19

Utility mode

11 11.6

Specifying the power save transition conditions (Enter power save mode) The settings for shifting to power saving state are set. Enter Power Save Mode: Normal/Immediately* When a fax is received in power save mode, settings about whether to shift to the power save mode after a fixed period of time and after the completion of print (normal state) or to shift to power save mode immediately (instant) are made. * is a default value at the time of procurement.

1

Display administrator setting screen after referring to "Displaying administrator settings screen" on page 11-4. –

2

Touch [System Settings]. –

11-20

Some items may not be displayed according to setting options.

In the Utility mode, the number displayed on button can be entered and selected with the keypad. For [System Settings], enter [1] with the keypad.

3

Touch [Power Save Settings].

4

Touch [Enter Power Save Mode].

d-Color MF550/MF450

Utility mode

11 5

Touch the button for the item to be set, from the displayed items.

6

Touch [OK]. The settings are changed.

7

Touch [Close] until it returns to Fax/Scan screen.

d-Color MF550/MF450

11-21

Utility mode

11 11.7

Setting the printing method for received original (Print/Fax output settings) The printing method for received original is set. Fax: Batch Print*/Page Print The printing method for received original is set. * is a default value at the time of procurement.

1

Displays administrator setting screen after referring to "Displaying administrator settings screen" on page 11-4. –

2

Touch [System Settings]. –

3

11-22

Some items may not be displayed according to setting options.

In the Utility mode, the number displayed on button can be entered and selected with the keypad. For [System Settings], enter [1] with the keypad.

Touch [Output Settings].

d-Color MF550/MF450

Utility mode

11 4

Touch [Print/Fax Output Settings].

5

Touch [Fax].

6

Select the printing method. – – –

7

[Batch Print] The printing starts after receiving all received originals. [Page Print] The printing starts when 1 page of received original is received. When [Duplex Print (RX)] is [ON], the printing starts after receiving the data of both sides (2 pages).

Touch [OK]. The settings are changed.

8

Touch [Close] until it returns to Fax/Scan screen.

d-Color MF550/MF450

11-23

Utility mode

11 11.8

Specifying the prohibitions to cause a change in destination registration (Registering and changing addresses) Whether or not to prohibit changes in the registered destination of Fax is set. Registering and Changing Addresses: Allow*/Restrict * is a default value at the time of procurement.

1

Display administrator setting screen after referring to "Displaying administrator settings screen" on page 11-4. –

2

Touch [System Settings]. –

3

11-24

Some items may not be displayed according to setting options.

In the Utility mode, the number displayed on button can be entered and selected with the keypad. For [System Settings], enter [1] with the keypad.

Touch [Restrict User Access].

d-Color MF550/MF450

Utility mode

11 4

Touch [Restrict Access to Job Settings].

5

Touch [Registering and Changing Addresses] and then touch [Restrict].

6

Touch [OK]. The settings are changed.

7

Touch [Close] until it returns to Fax/Scan screen.

d-Color MF550/MF450

11-25

Utility mode

11 11.9

Setting prohibitions for sending a fax to multiple destinations (Restrict broadcasting) Whether or not to prohibit sending a fax to multiple destinations is set. Restrict Broadcasting: ON/OFF* * is a default value at the time of procurement.

1

Display administrator setting screen after referring to "Displaying administrator settings screen" on page 11-4. –

2

Touch [System Settings]. –

3

11-26

Some items may not be displayed according to setting options.

In the Utility mode, the number displayed on button can be entered and selected with the keypad. For [System Settings], enter [1] with the keypad.

Touch [Restrict User Access].

d-Color MF550/MF450

Utility mode

11 4

Touch [Restrict Operation].

5

Touch [Restrict Broadcasting] and then touch [ON].

6

Touch [OK]. The settings are changed.

7

Touch [Close] until it returns to Fax/Scan screen.

d-Color MF550/MF450

11-27

Utility mode

11 11.10

Specifying stamp printing specifications (Stamp settings) This setting is specified to use the Annotation function and Stamp/Page Printing function.

2 Note

For details on the Annotation function, refer to the User manual – Box Operations and for details on the Stamp/Composition function, refer to the User manual – Network Scanner Operations. Fax TX Settings: Cancel*/ Do Not Cancel * is a default value at the time of procurement.

1

Display administrator setting screen after referring to "Displaying administrator settings screen" on page 11-4. –

2

Touch [System Settings]. –

3

11-28

Some items may not be displayed according to setting options.

In the Utility mode, the number displayed on button can be entered and selected with the keypad. For [System Settings], enter [1] with the keypad.

Touch [Forward

].

d-Color MF550/MF450

Utility mode

11 4

Touch [Stamp Settings].

5

Touch [Fax TX Settings].

6

Touch [Do Not Cancel].

7

Touch [OK]. The settings are changed.

8

Touch [Close] until it returns to Fax/Scan screen.

d-Color MF550/MF450

11-29

Utility mode

11 11.11

Protecting the destination information (Limiting access to destinations) The destination level that protects destination information is set. Create Group: 1-20 Groups used in the destination level settings are registered. Apply Levels/Groups to Destinations: Level 0* to Level 5, reference allowed group Address Book, Group destination and destination level of Program are set. Registering the groups Groups used in the destination level settings are registered.

1

Display administrator setting screen after referring to "Displaying administrator settings screen" on page 11-4. –

2

Touch [User Authentication/Account Track]. –

3

11-30

Some items may not be displayed according to setting options.

In the Utility mode, the number displayed on button can be entered and selected with the keypad. For [User Authentication/Account Track], enter [4] with the keypad.

Touch [Limiting Access to Destinations].

d-Color MF550/MF450

Utility mode

11 4

Touch [Create Group].

5

Touch an unregistered group button.



Details of the group button can be checked after touching registered group button and then touching [Details].

6

Touch [Edit].

7

Touch [Group Name].

d-Color MF550/MF450

11-31

Utility mode

11 8

Input group name and touch [OK].

9

Select "Access Allowed Level".

10

Touch [OK]. Groups are registered.

11

Touch [OK]. –

12

Returns to procedure 5 when the registration is to be continued.

Touch [Close] until it returns to Fax/Scan screen.

Specifying destination level settings Address Book, Group destination and destination level of Program are set.

1

Display administrator setting screen after referring to "Displaying administrator settings screen" on page 11-4. –

2

Touch [User Authentication/Account Track]. –

11-32

Some items may not be displayed according to setting options.

In the Utility mode, the number displayed on button can be entered and selected with the keypad. For [User Authentication/Account Track], enter [4] with the keypad.

d-Color MF550/MF450

Utility mode

11 3

Touch [Limiting Access to Destinations].

4

Touch [Apply Levels/Groups to Destinations].

5

Select the Destination type whose destination level is to be set.

d-Color MF550/MF450

11-33

Utility mode

11 6

Select the destination whose destination level is to be set from the list.

7

Set the destination level. –

When setting destination level registered by the [Create Group] as a group, touch [Apply Group] and touch group button and then touch [OK].



At the time of setting destination level, touch [Apply Level] and level button and then touch [OK].

The destination level is set.

8

11-34

Touch [Close] until it returns to Fax/Scan screen.

d-Color MF550/MF450

Utility mode

11.12

11 Registering transmission source name and fax number (Header information) Sender name and fax number are registered. Sender: Within 30 characters. Registered name is printed on the originals received by the recipient as Header Information. Sender Fax No.: Within 20 characters using 0 to 9, +, space, *, # Registered fax number is printed on the originals received by the recipient as Header Information.

1

Display administrator setting screen after referring to "Displaying administrator settings screen" on page 11-4. –

2

Touch [Fax Settings]. –

3

Some items may not be displayed according to setting options.

In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Fax settings], enter [8] on the keypad.

Touch [Header Information].

d-Color MF550/MF450

11-35

Utility mode

11 4

Touch [Sender].

5

Select the list that is to be registered, touch [New], enter Sender name and then touch [OK]. – – – – –



Touch or to go to next page or previous page. Touch [Edit] when already registered sender name are to be corrected. Touch [Delete] when already registered sender name are to be deleted. A maximum of 20 sender names can be registered. The registered sender name can be selected from Scan Settings screen at the time of transmission. For details refer to "Specifying the way of adding the transmission source information (Fax header settings)" on page 7-52. For details on text input operations, refer to "Entering text" on page 13-3.

Sender name is registered.

6

When two or more sender name are registered in the Sender name list, touch [Set as Default] and set the initial value. –

11-36

The sender name that is set to the default value here is initial value of the [Fax Header Settings] of [Communication Settings].

7

Touch [Close].

8

Touch [Sender Fax No.].

d-Color MF550/MF450

Utility mode

11 9

Enter fax number using keypad, [+], [Space], –

,

, and touch [OK].

To delete all entered characters, press [C] (clear) key on the control panel.

– – – – –

[+]: + is entered. [Space]: Space is entered. : Moves the cursor to the left. :Moves the cursor to the right. [Delete]: Deletes 1 character at a time located at the position of cursor. When cursor is at right side, it gets deleted from the end. The fax number is set.

10

Touch [OK].

11

Touch [Close] until it returns to Fax/Scan screen.

d-Color MF550/MF450

11-37

Utility mode

11 11.13

Specifying the method of setting the transmission source/reception information (Header/footer position) The location where Header and Footer is added is specified. The location where Header and Footer is added is of following type respectively. Header Position Inside Body Text: Transmission source information is written on the original and then printed. Outside Body Text*: Transmission source information is printed on the outer side of the original. OFF: Transmission source information is not printed. Print Receiver’s Name ON*: Sender name and destination is printed as transmission source information. OFF: Sender name and fax number is printed as transmission source information. Footer Position Inside Body Text: Reception time and reception number are printed as a superscript on the received original. Outside Body Text: Reception time and reception number is printed below the received original. OFF*: Reception information is not printed. * is a default value at the time of procurement.

! Detail

Header information is printed in the received original of the recipient. For details, refer to "Fax header settings" on page 3-44. For the details of reception information, refer to "Footer Setting" on page 4-15.

1

Display administrator setting screen after referring to "Displaying administrator settings screen" on page 11-4. –

2

Touch [Fax Settings]. –

11-38

Some items may not be displayed according to setting options.

In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Fax settings] enter [8] on the keypad.

d-Color MF550/MF450

Utility mode

11 3

Touch [Header/Footer Position].

4

Select the items to be set.

5

Touch the button for the item to be set, from the displayed items.

6

Touch [OK]. The settings are changed.

7

Touch [Close] until it returns to Fax/Scan screen.

d-Color MF550/MF450

11-39

Utility mode

11 11.14

Specifying transmission/ receiving mode (Line parameter settings) The items related to transmission and reception is specified. Dialing Method: PB The dialing method is specified Receive Mode: Auto RX*/Manual RX In case of automatic reception, select the Auto RX settings and if the line is often busy due to external phone connection etc., select the Manual RX settings. No. of RX Call Rings: 0-15 times (2 times*) Number of incoming calls (RX) are set. The frequency of pseudo ring-back tones from reception of incoming call till actual reception is set. Number of Redials: 0 to 7 times (3 times*) Number of redials are set when recipient is not responding as line is busy etc. Redial Interval: 1 to 15 minutes (3 minutes*) Interval for redial is set. Line Monitor Sound: ON/OFF* At the time of communication, when the ring on the line is heard from the speaker, it is set to [ON]. Line Monitor Sound Vol.: 0 to 31 (16*) Volume of the speaker is set. * is a default value at the time of procurement.

1

Display administrator setting screen after referring to "Displaying administrator settings screen" on page 11-4. –

2

Touch [Fax Settings]. –

11-40

Some items may not be displayed according to setting options.

In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Fax settings], enter [8] on the keypad.

d-Color MF550/MF450

Utility mode

11 3

Touch [Line Parameter Settings].

4

Select the items to be set. –

5

or

to display the next or the previous page.

Touch the button for the item to be set, from the displayed items. –

6

Touch

To change the [Line Monitor Sound Vol.] touch the [Line Monitor Sound Vol.] and set the level after touching [Lower] or [Higher] and then touch [OK].

Touch [OK]. The settings are changed.

7

Touch [Close] until it returns to Fax/Scan screen.

d-Color MF550/MF450

11-41

Utility mode

11 11.15

Settings of transmission and reception mode (TX/RX settings) Handling the file at the time of polling transmission or printing methods at the time of reception are set. Duplex Print RX: ON/OFF* When set to [ON], the received original is printed on both sides of the paper. When [Print Separate Fax Pages] is [ON], it is not displayed. Letter/Ledger over A4/A3: ON/OFF* When it is set to [ON] inch system paper is selected on priority for the printing paper of received original. Print Paper Selection: Auto Select*/Fixed Size/Priority Size When the default size is specified: The paper is printed by the default size. When priority size is not set, it is printed in the paper of the nearest size. When the fixed size is specified: The paper is printed by the fixed size only. Print Paper Size*1: A3 / B4 / A4* / 8-1/2 e 11 / 8-1/2 e 14 / 11 e 17 The paper size to output the received original is specified. Initial setting differs as per settings of [Letter/Ledger over A4/A3]. *1 Set the [Tray Selection for RX Print] to [Auto] to validate the setting of [Print Paper Size]. Incorrect User Box No. Entry: Print*/Show Error Message/Auto Create User Box Operation when unregistered box number is specified is set for the fax reception-using box. [Auto Create User Box] is selected, box of entered number is created. [Auto Create User Box] cannot be selected when the password rules are set to ON. For details on the password rules, refer to the User manual – Copy Operations. Tray Selection for RX Print*3: Auto */ Tray 1/ Tray 2/ Tray 3/ Tray 4 Paper tray is set when paper tray used in output of the received originals is to be fixed. *3 Type of the tray differs as per the loaded option. Min. Reduction for RX Print: 87- 96%*/Full Size*4 Output magnification of received original is set. *4 When the [Min. Reduction for RX Print] at the time of printing the original is set to [Double], the settings of the [Print Paper Selection], [Tray Selection for RX Print] function become [Auto]. Moreover, the [Print Separate Fax Pages] becomes [OFF]. Print Separate Fax Pages: ON/OFF* If it is set to [ON], the original longer than the fixed size is received and printed by page division. When [Duplex Print RX] is [ON], it is not displayed. File After Polling TX: Delete*/Save Set whether to delete the original after the completion of polling transmission. No. of Sets (RX): 1*-10 Number of copies (prints) of received original is set.

11-42

d-Color MF550/MF450

Utility mode

11 1

Display administrator setting screen after referring to "Displaying administrator settings screen" on page 11-4. –

2

Some items may not be displayed according to setting options.

Touch [Fax Settings]. –

In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Fax settings], enter [8] on the keypad.

3

Touch [TX/RX Settings].

4

Select the items to be set. –

Touch

d-Color MF550/MF450

or

when the next or the previous page is to be displayed.

11-43

Utility mode

11 5

Touch the button for the item to be set, from the displayed items.

6

Touch [OK]. The settings are changed.

7

11-44

Touch [Close] until it returns to Fax/Scan screen.

d-Color MF550/MF450

Utility mode

11.16

11 Specifying the ON/OFF settings of the function (Function ON/OFF setting) ON/OFF settings of the function for transmission or reception are specified. F-Code TX: ON*/OFF Set whether or not to use the F-code transmission function. For details on the confidential function, refer to "Confidential transmission (F-Code TX)" on page 7-47. For details on F-Code transmission, refer to "Sending the fax after specifying the relay destination (FCode TX)" on page 7-49. Relay RX: ON*/OFF At relay distribution station, original received from Originating station is broadcast to relay distribution destination. The relay box should be registered in order to use the relay distribution function. For registration of relay box, refer to "Specifying relay box settings" on page 10-29. Relay Printing: ON/OFF* The original received from Originating station is printed. Destination Check Display Function: ON/OFF* Whether or not to display the list of specified destinations at the time of sending the fax is set. * is a default value at the time of procurement.

1

Display administrator setting screen after referring to "Displaying administrator settings screen" on page 11-4. –

2

Touch [Fax Settings]. –

3

Some items may not be displayed according to setting options.

In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Fax settings], enter [8] on the keypad.

Touch [Function Settings].

d-Color MF550/MF450

11-45

Utility mode

11 4

Touch [Function ON/OFF Setting]. –

If any of these functions like [Memory RX Setting], [Forwarding TX Setting], [PC-FAX RX Setting], [TSI User Box Setting] are valid, the other items are not displayed.

5

Select the items to be set.

6

Touch the button for the item to be set, from the displayed items.

7

Touch [OK]. The settings are changed.

8

11-46

Touch [Close] until it returns to Fax/Scan screen.

d-Color MF550/MF450

Utility mode

11.17

11 Specifying memory reception settings (Memory RX settings) Whether or not to use the Memory RX function is set. When these settings are valid, password (within 8 digits) used at the time of printing is set. Memory RX is the function of printing the received original after storing in the memory for some time and then printing after the receiving such instruction and not printing it immediately. Memory RX Settings: (Set password in 8 digits) ON/OFF* * is a default value at the time of procurement.

! Detail

When the [Memory RX Settings] is [ON], [PC-FAX RX Setting], [TSI User Box Setting] and [Forward TX Setting] cannot be used. Refer to "Handling originals received by memory" on page 8-5 for the printing method etc. of the Memory RX original.

1

Displays administrator setting screen after referring to "Displaying administrator settings screen" on page 11-4. –

2

Touch [Fax Settings]. –

3

Some items may not be displayed according to setting options.

In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Fax settings], enter [8] on the keypad.

Touch [Function Settings].

d-Color MF550/MF450

11-47

Utility mode

11 4

Touch [Memory RX Settings].

5

Touch [No], confirm that the cursor is displayed on the password input column and then enter the password that is to be input at the time of printing (within 8 digits).

6

Touch [OK]. The settings are changed.

7

11-48

Touch [Close] until it returns to Fax/Scan screen.

d-Color MF550/MF450

Utility mode

11.18

11 Reception settings only for the specific caller (Closed network RX) Whether or not to use the closed network reception function is set. When the function is valid, password that is used in closed network reception should be set within 4 digits. Closed network reception is a function that accepts the communication only from the caller machine that matches the password. When closed network reception is set to valid, the password that is set here is verified with the password that is sent from the caller machine and communication error occurs when password does not match and when password is not approved. Closed network reception function: Set password in 4 digits/No* * is a default value at the time of procurement.

2 Note

This function can be used only when the caller machine model has the password function.

1

Displays administrator setting screen after referring to "Displaying administrator settings screen" on page 11-4. –

2

Touch [Fax Settings]. –

3

Some items may not be displayed according to setting options.

In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Fax settings], enter [8] on the keypad.

Touch [Function Settings].

d-Color MF550/MF450

11-49

Utility mode

11 4

Touch [Closed Network RX].

5

Touch [NO] and enter password (numerical character 4 digits) that is used in closed network reception after confirming the display of the cursor in the password input column. –

6

When [C] (clear) key is pressed, all entered contents are deleted.

Touch [OK]. The settings are changed.

7

11-50

Touch [Close] until it returns to Fax/Scan screen.

d-Color MF550/MF450

Utility mode

11.19

11 Forwarding the received original (Forward TX setting) The forwarded fax is set. Forward TX Setting is a function that forwards the received original to other party specified in advance. Forwarded TX Setting: Yes/No* Following setting are made when set to [Yes]. – Output Method: Forward & Print/Forward & Print (If TX Fails) – Forwarded destination settings – Select line settings * is a default value at the time of procurement.

2 Note

When [Forward TX Setting] are [Yes], [Memory RX Setting], [PC-FAX RX Setting], [TSI User Box Setting] cannot be used.

1

Display administrator settings screen after referring to "Displaying administrator settings screen" on page 11-4. –

2

Touch [Fax Settings]. –

3

Some items may not be displayed according to setting options.

In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Fax settings], enter [8] on the keypad.

Touch [Function Settings].

d-Color MF550/MF450

11-51

Utility mode

11 4

Touch [Forward TX Setting].

5

Select [Yes].

6

Set "Output Method". – –

7

Touch [Forward Dest.] and enter the fax number of the recipient to whom the received original is to be forwarded. When the fax multi line is installed, the telephone line can be specified by touching [Select Line]. – –

– –

11-52

[Forward & Print]: The received original is forwarded and this machine prints the original. [Forward & Print (If TX Fails)]: The received original is forwarded and when it cannot be forwarded, this machine prints the original.

The fax number can be entered up to 38 digits. [Tone], [Pause], [-] can be used. Refer to "Fax number input procedure of the destination specification by direct input", for how to use these buttons. Refer to "Specifying by direct input" on page 3-15 for the destination specification by the direct input. Transfer destination can be specified from the registered destination table when [Select from Address Book] is touched. When [C] (clear) key is pressed, all entered contents are deleted.

d-Color MF550/MF450

Utility mode

11 8

Touch [OK]. The settings are changed.

9

Touch [Close] until it returns to Fax/Scan screen.

d-Color MF550/MF450

11-53

Utility mode

11 11.20

Specifying the resending (Incomplete TX hold) The original, which cannot be sent even by auto redial, is temporality saved in Fax Retransmit User Box since there is communication error or recipient’s line is busy. Resending settings: Yes/No* When it is set to [Yes], the settings are as follows. File Storage Duration: 12 hours/24 hours/48 hours/72 hours * is a default value at the time of procurement.

1

Display administrator setting screen after referring to "Displaying administrator settings screen" on page 11-4. –

2

Touch [Fax Settings]. –

3

11-54

Some items may not be displayed according to setting options.

In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Fax settings], enter [8] on the keypad.

Touch [Function Settings].

d-Color MF550/MF450

Utility mode

11 4

Touch [Incomplete TX Hold].

5

Touch [Yes] to specify the "File Storage Duration".

6

Touch [OK]. The settings are changed.

7

Touch [Close] until it returns to Fax/Scan screen.

d-Color MF550/MF450

11-55

Utility mode

11 11.21

Specifying the reception in box of hard disk (PC-FAX RX setting) Whether or not to use the PC-FAX RX function is set. When set to [Allow], output destination box is set. PCFAX RX saves the original file received by fax in the hard disk box. Saved file can be downloaded on network computer.

Sender

1000

Original

2000 Hard disk

Allow/Restrict* When set to [Allow], settings are as follows. Receiving User Box Destination: Memory RX User Box*/Specified User Box When it is set in Specified User Box, it is saved in the box specified in F-code (SUB address). Document received by fax is saved in Memory RX User Box and specified box in the form of TIFF. Print: ON/OFF* When PC-FAX RX setting is [ON], it is possible to specify whether it is printed after receiving the fax or not. Password Check: ON/OFF* When PC-FAX RX setting is [ON] it is possible to set the communication password. * is a default value at the time of procurement.

2 Note

When [PC-FAX RX Setting] is set to [Allow], [Memory RX Setting], [Forward TX Settings] and [TSI User Box Setting] cannot be used.

11-56

d-Color MF550/MF450

Utility mode

11 1

Displays administrator setting screen after referring to "Displaying administrator settings screen" on page 11-4. –

2

Some items may not be displayed according to setting options.

Touch [Fax Settings]. –

In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Fax settings], enter [8] on the keypad.

3

Touch [Function Settings].

4

Touch [PC-FAX RX Setting].

d-Color MF550/MF450

11-57

Utility mode

11 5

Select the [Allow]. – –

6

[Restrict]: PC-FAX is not received [Allow]: PC-FAX is received even if any of the fax number or PC-FAX number is received and received originals are saved in specified box.

Select the box in which original received by PC- FAX is saved by "Receiving User Box Destination". – – –

[Memory RX User Box] It forwards to forced memory reception box. [Specified User Box] It forwards by F-Code (SUB address), which specifies the sending side. For the operation at the time of PC-FAX RX, refer to "PC-FAX RX function operations" on page 2-12.

7

Whether the fax original is printed after reception is specified by "Print".

8

Whether password is checked or not is specified by "Password Check". –

9

When it is set to [ON], enter the password (within 8 digits) as "Communication Password" by keypad.

Touch [OK]. The settings are changed.

10

11-58

Touch [Close] until it returns to Fax/Scan screen.

d-Color MF550/MF450

Utility mode

11.22

11 Distributing the received original per sender (TSI user box setting) Whether or not to use the TSI User Box Setting function is set. When it is used, the TSI User Box is registered. The originals received by sender’s fax number (TSI) is transmitted to distribution destination (box destination/ e-mail address/ FTP address/SMB address) set for each sender. Hard disk

Sender

1000

Original

2000 Hard disk

E-Mail server

E-Mail FTP server

FTP SMB server

SMB

TSI User Box Setting: Yes/No* Following settings are specified when set to [ON]. Action when TSI User Box is not set: Automatically Print*/Memory RX User Box The operation when unregistered TSI information is received, is set. Print: Yes/No* Whether it is printed after reception or not is set. TSI User Box Registration * is a default value at the time of procurement.

2 Note

When the transmission does not end normally, the received original is printed. When [TSI User Box Setting] are set to [Yes], [Memory RX Setting], [Forward TX Settings] and[PC-FAX RX Setting] cannot be used. "Print" is valid only when distribution destination is E-mail/FTP/SMB address.

d-Color MF550/MF450

11-59

Utility mode

11 1

Display administrator setting screen after referring to "Displaying administrator settings screen" on page 11-4. –

2

Touch [Fax Settings]. –

11-60

Some items may not be displayed according to setting options.

In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Fax settings], enter [8] on the keypad.

3

Touch [Function Settings].

4

Touch [TSI User Box Setting].

d-Color MF550/MF450

Utility mode

11 5

Touch [Yes], to set the TSI User Box Setting.

6

Select the operation when unregistered TSI information is received in "Action when TSI User Box is not set". – –

[Automatically Print] Received original is printed. [Memory RX User Box] Received original is saved in Memory RX User Box.

7

Whether the original is printed after reception is set by [Print]

8

Touch [TSI User Box Registration]. The selection list of registration No. is displayed.

9

Select the number that is to be registered and then touch [Edit]. – – –

When forwarding destination is to be deleted, select the forwarding destination that is to be deleted and then touch [Delete]. The forwarding destination can be registered up to 128. Touch or , to display the next screen or previous screen.

d-Color MF550/MF450

11-61

Utility mode

11 10

Enter the transmission source information (fax number) of transmission source using numeric keypad, [+], [Space], or .

– – – – – – –

11

[+]: + is entered. [Space]: Space is entered. : Moves the cursor to the left. :Moves the cursor to the right. [Delete]: Deletes 1 character at a time located at the position of cursor. When cursor is at right side, it gets deleted from the end. In case of actual communication, [+], [space] is ignored. To delete all entered characters, press [C] (clear) key on the control panel.

Specify the forwarding destination. – – – –

To specify from registered destinations, touch [Select from Address Book], specify the forwarding destination and then touch [OK]. To directly specify the box number, touch [Search by User Box Number] and enter the Box number with the keypad. Box No. can be specified within the range of 1- 999999999. The Relay User Box is out of scope of the sorting destination.

12

Touch [OK].

13

Touch [OK] and then touch [OK] of the next screen. TSI reception sorting is set.

14

11-62

Touch [Close] until it returns to Fax/Scan screen.

d-Color MF550/MF450

Utility mode

11.23

11 Specifying the function related to private branch exchange (PBX connection setting) The connection methods of PBX telephone lines are set. PBX Connection Settings: (Outside line number setting)/OFF* Set outside line number, when PBX connection mode is [ON]. The outside line number is a number to connect to outside line as 0 of 0 sending. When fax number registered in Program destination and Address Book is set in ISD, outside line number set here is dialed before the registered telephone number. * is a default value at the time of procurement.

1

Displays administrator setting screen after referring to "Displaying administrator settings screen" on page 11-4. –

2

Touch [Fax Settings]. –

3

Some items may not be displayed according to setting options.

In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Fax settings], enter [8] on the keypad.

Touch [PBX Connection Setting].

d-Color MF550/MF450

11-63

Utility mode

11 4

Touch [No], enter the outside line number after confirming the display of cursor in input field of outside line number. –

5

When [C] (clear) key is pressed, all entered contents are deleted.

Touch [OK]. The settings are changed.

6

11-64

Touch [Close] until it returns to Fax/Scan screen.

d-Color MF550/MF450

Utility mode

11.24

11 Specifying the printing methods for report (Report setting) The printing methods of report and paper feed tray at the time of printing report are set. Activity Report: ON*/OFF Set as given below, when it is set to [ON]. Output Settings: Daily/Every 100 comm.*/100/Daily Whether or not to print the Activity Report is set and when the report is to be printed is set. TX Result Report: ON/If TX fails*/OFF Whether to print the TX Result Report or not is set and when the report is to be printed is set. Sequential TX Report: ON*/OFF Whether sequential TX Report is printed or not is set. Timer Reservation TX Report: ON*/OFF Whether the Timer Reservation TX report is printed or not is set. Confidential RX Report: ON*/OFF Whether Confidential Reception Report is printed or not is set. Bulletin TX Report: ON*/OFF Whether Bulletin TX Report is printed or not is set. Relay TX Result Report: ON*/OFF Whether Relay TX Result Report is printed or not is set. Relay Request Report: ON*/OFF Whether Relay Request Report is printed or not is set. PC-FAX TX Error Report: ON/OFF* Whether PC-FAX sending error report is printed or not is set. Broadcast Result Report: All Destinations*/Each Destination The printing methods for Broadcast Result Report are set. When [Each Destination] is selected, Broadcast Report is output only when fax cannot be sent even after redialing. Report is not output when transmission exits normally. TX Result Report Check*1: ON*/OFF Whether or not to display the transmission report selection screen is set. When set to [ON], it is displayed every time there is a transmission. *1 When [ON] is set in [TX Result Report Check], the transmission result report is printed when [Yes] is touched on the screen displayed during fax transmission. It is not printed if [No] is touched. * is a default value at the time of procurement.

d-Color MF550/MF450

11-65

Utility mode

11 1

Display administrator setting screen after referring to "Displaying administrator settings screen" on page 11-4. –

2

Touch [Fax Settings]. –

In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Fax settings], enter [8] on the keypad.

3

Touch [Report Settings].

4

Select the items to be set. –

11-66

Some items may not be displayed according to setting options.

Touch

or

, to display the next screen or previous screen.

d-Color MF550/MF450

Utility mode

11 5

Touch the button for the item to be set, from the displayed items.

6

Touch [OK]. The settings are changed.

7

Touch [Close] until it returns to Fax/Scan screen.

d-Color MF550/MF450

11-67

Utility mode

11 11.25

Specifying the extended telephone line parameter settings (Lines parameters setting) Parameters for extended telephone line are set. Dialing Method: PB Sets dial methods of line 2 (extended telephone lines) Number of RX Call Rings: 0 - 15 times (2 times*) Incoming calls frequency of line 2 (extended telephone lines) is set. The frequency of pseudo ring-back tones from reception of incoming call till actual reception is set. Line Monitor Sound: ON/OFF* When telephone ring is heard from speaker while communicating with line 2 (extended telephone line), it is set to ON. * is a default value at the time of procurement.

2 Note

Extended telephone lines can be set only when fax multi line is installed.

1

Display administrator setting screen after referring to"Displaying administrator settings screen" on page 11-4. –

2

Touch [Fax Settings]. –

3

11-68

Some items may not be displayed according to setting options.

In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Fax settings], enter [8] on the keypad.

Touch [Multi Line Settings].

d-Color MF550/MF450

Utility mode

11 4

Touch [Line Parameter Setting].

5

Select the items to be set.

6

Touch the button for the item to be set, from the displayed items.

7

Touch [OK]. The settings are changed.

8

Touch [Close] until it returns to Fax/Scan screen.

d-Color MF550/MF450

11-69

Utility mode

11 11.26

Specifying the extended telephone line function settings (Function settings) Functions for extended telephone line are set. PC-FAX TX Settings: Line 1/Line 2/No Selection* The telephone lines when PC-FAX is sent, are set. * is a default value at the time of procurement.

2 Note

Extended telephone lines can be set only when fax multi line is installed.

1

Displays administrator setting screen after referring to "Displaying administrator settings screen" on page 11-4. –

2

Touch [Fax Settings]. –

3

11-70

Touch [Fax Settings].

In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Fax settings], enter [8] on the keypad.

Touch [Multi Line Settings].

d-Color MF550/MF450

Utility mode

11 4

Touch [Function Settings].

5

Select the items to be set.

6

Touch the button for the item to be set, from the displayed items.

7

Touch [OK]. The settings are changed.

8

Touch [Close] until it returns to Fax/Scan screen.

d-Color MF550/MF450

11-71

Utility mode

11 11.27

Specifying the communication methods of Extended telephone lines (Multi line settings) The communication function of telephone line 2 (extended telephone line) is set. Multi Line Settings: TX and RX*/RX Only/TX Only The communication function of telephone line 2 (extended telephone line) is set. * is a default value at the time of procurement.

2 Note

Extended telephone lines can be set only when fax multi line is installed.

1

Display administrator setting screen after referring to "Displaying administrator settings screen" on page 11-4. –

2

Touch [Fax Settings]. –

3

11-72

Some items may not be displayed according to setting options.

In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Fax settings], enter [8] on the keypad.

Touch [Multi Line Settings].

d-Color MF550/MF450

Utility mode

11 4

Touch [Multi Line Settings].

5

Touch the button for the item to be set, from the displayed items.

6

Touch [OK]. The settings are changed.

7

Touch [Close] until it returns to Fax/Scan screen.

d-Color MF550/MF450

11-73

Utility mode

11 11.28

Specifying the fax number of extended telephone line (Sender fax no.) The fax number of Extended telephone line is registered. Sender Fax No.: Within 20 characters using 0 - 9, +, space, *, # Registered fax number is printed on the originals received by the recipient as Header information.

2 Note

Extended telephone lines can be set only when fax multi line is installed.

1

Display administrator setting screen after referring to "Displaying administrator settings screen" on page 11-4. –

2

Touch [Fax Settings]. –

3

11-74

Some items may not be displayed according to setting options.

In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Fax settings], enter [8] on the keypad.

Touch [Multi Line Settings].

d-Color MF550/MF450

Utility mode

11 4

Touch [Sender Fax No.].

5

Enter the fax number using keypad, [+], [Space],

– – – – –

6

,

.

[+]: + is entered. [Space]: Space is entered. : Moves the cursor to the left. :Moves the cursor to the right. [Delete]: Characters at the position of cursor are deleted one by one. When cursor is at right side, it gets deleted from the end.

Touch [OK]. The fax number is registered.

7

Touch [Close] until it returns to Fax/Scan screen.

d-Color MF550/MF450

11-75

Utility mode

11 11.29

Prohibiting the direct input of fax number (Manual destination input) Set whether direct input of destination is permitted. Manual Destination Input: Allow*/Restrict * is a default value at the time of procurement.

1

Display administrator setting screen after referring to "Displaying administrator settings screen" on page 11-4. –

2

Touch [Security Settings]. –

11-76

Some items may not be displayed according to setting options.

In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Security settings], enter [0] on the keypad.

3

Touch [Security Details].

4

Touch [Manual Destination Input].

d-Color MF550/MF450

Utility mode

11 5

Touch [Restrict].

6

Touch [OK]. Direct input of fax number is prohibited.

7

Touch [Close] until it returns to Fax/Scan screen.

d-Color MF550/MF450

11-77

Utility mode

11 11.30

Prohibiting the fax sending function (Restrict fax TX) Set whether Fax sending is prohibited or not. If [Restrict Fax TX] is set to [ON], the Fax function is not displayed on the Fax/Scan screen. Restrict Fax TX: ON/OFF* The Fax sending function is prohibited. * is a default value at the time of procurement.

1

Display administrator setting screen after referring to "Displaying administrator settings screen" on page 11-4. –

2

Touch [Security Settings]. –

3

11-78

Some items may not be displayed according to setting options.

In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Security settings], enter [0] on the keypad.

Touch [Security Details].

d-Color MF550/MF450

Utility mode

11 4

Touch

5

Touch [Restrict Fax TX].

6

Touch [ON].

7

Touch [OK].

.

Fax sending function is prohibited.

8

Touch [Close] until it returns to Fax/Scan screen.

d-Color MF550/MF450

11-79

Utility mode

11 11.31

Specifying settings such that fax number cannot be displayed (Hide personal information) Whether to display destination of log list on Job List screen is set. Hide Personal Information: ON/OFF* * is a default value at the time of procurement.

1

Display administrator setting screen after referring to "Displaying administrator settings screen" on page 11-4. –

2

Touch [Security Settings]. –

3

11-80

Some items may not be displayed according to setting options.

In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Security settings], enter [0] on the keypad.

Touch [Security Details].

d-Color MF550/MF450

Utility mode

11 4

Touch

5

Touch [Hide Personal Information].

6

Touch [ON].

7

Touch [OK].

.

Fax number is hidden.

8

Touch [Close] until it returns to Fax/Scan screen.

d-Color MF550/MF450

11-81

Utility mode

11 11.32

Specifying settings such that communication history cannot be displayed (Display activity log) Whether or not to display activity is set. Display Activity Log: ON*/OFF * is a default value at the time of procurement.

1

Display administrator setting screen after referring to "Displaying administrator settings screen" on page 11-4. –

2

Touch [Security Settings]. –

3

11-82

Some items may not be displayed according to setting options.

In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Security Settings], enter [0] on the keypad.

Touch [Security Details].

d-Color MF550/MF450

Utility mode

11 4

Touch

5

Touch [Display Activity Log].

6

Touch [OFF].

7

Touch [OK].

.

Activity log is hidden.

8

Touch [Close] until it returns to Fax/Scan screen.

d-Color MF550/MF450

11-83

11

11-84

Utility mode

d-Color MF550/MF450

12

Reports and lists

Reports and lists

12

Reports and lists

12.1

Report/list types

12

This machine prints the following types of reports and lists. Reports Reports include automatically printed reports, reports for which printing methods can be set and reports for which printing commands can be given if required. Report Name

Description

Activity Report

Sending and receiving records are described in this report. A total of 100 communications including transmission and reception are recorded on different pages for transmission and reception respectively. The Activity Report is printed automatically and reports displaying transmission records only, reception records only or transmission and reception records together can be printed independently. Printing interval can be selected from OFF/Daily/Every 100 comm./100/daily in Administrator Settings of the Utility mode. Report output time can also be specified when Activity Report output is set to [Daily] or [100/daily]. Activity Report can be printed by selecting the following contents if the buttons are touched in the order of [Job List]>[Job Details]>[Send]>[Job History] [Comm. List]. TX Report RX Report Activity Report

TX Result Report

Transmission result is printed automatically. The printing time can be selected from ON/If TX Fails/OFF in the TX Result Report settings of the Utility mode.

Polling TX Report

Polling TX Report is printed automatically when [TX Result Report] in the [Report Settings] of the Utility mode is set to [ON] or [If TX Fails].

Polling RX Report

Polling RX Report is printed automatically when [TX Result Report] in the [Report Settings] of the Utility mode is set to [ON] or [If TX Fails].

Sequential Polling RX Report

The Sequential Polling RX report is printed automatically when [Sequential TX Report] in the [Report Settings] of Utility mode is set to [ON].

Broadcast Report

Broadcast Report is printed automatically when the sequential broadcast ends when [Sequential TX Report] in the [Report Settings] of Utility mode is set to [ON].

Reservation Communication Report

Reservation Communication Report is printed automatically when transmission is reserved when [Timer Reservation TX Report] in the [Report Settings] of the Utility mode is set to [ON].

Reservation Polling TX Report

Reservation Polling TX Report is printed automatically when polling transmission is reserved when [Timer Reservation TX Report] in the [Report Settings] of the Utility mode is set to [ON].

Broadcast Reserved Report

Broadcast Reserved Report is printed automatically when sequential broadcast is reserved when [Timer Reservation TX Report] in the [Report Settings] of the Utility mode is set to [ON].

An address Polling RX Reserved Report

An address Polling RX Reserved Report is printed automatically when polling is reserved for one destination when [Timer Reservation TX Report] in the [Report Settings] of the Utility mode is set to [ON].

Sequence Polling RX Reserved Report

Sequence Polling RX Reserved Report is printed automatically when polling is reserved for multiple destinations when [Timer Reservation TX Report] in the [Report Settings] of the Utility mode is set to [ON].

Confidential RX Report

Confidential RX Report is printed automatically when there is a confidential reception when [Confidential RX Report] in the [Report Settings] of the Utility mode is set to [ON].

Bulletin board transmission report (Polling TX Report)

Bulletin board transmission report (Polling TX Report) is printed automatically when [Bulletin board TX Report] in the [Report Settings] of the Utility mode is set to [ON].

Relay TX Result Report

Relay TX Result Report is printed automatically when [Relay TX Result Report] in the [Report Settings] of the Utility mode is set to [ON].

d-Color MF550/MF450

12-3

Reports and lists

12 Report Name

Description

Relay Request Report

Relay Request Report is printed automatically when [Relay Request Report] in the [Report Settings] of the Utility mode is set to [ON].

PC-FAX TX Error Report

PC-FAX TX Error Report is printed automatically when a PC-FAX transmission error occurs, when [PC-FAX TX Error Report] in the [Report Settings] of the Utility mode is set to [ON].

Lists Give list printing instructions if required.

12-4

List Name

Description

Speed Dial List (Address Book destination list)

Registration details of Address Book can be printed.

Group Address List

Registration details of Group dialing can be printed.

Program List

Registration details of Program destinations can be printed.

Fax Setting List

Details of Fax settings of the Utility mode can be printed.

d-Color MF550/MF450

Reports and lists

12.2

12

Activity report Conventions of activity report Transmission and reception records are described in Activity Report. A total of 100 communications including transmission and reception are recorded on different pages for transmission and reception respectively. The Activity Report is printed automatically and only transmission records (TX Report), only reception records (RX Report) and transmission and reception records (Activity Report) can also be printed if required.

No.: Serial numbers are given respectively for sending and receiving. Destination: Described as follows. Blank when there is no information. TX Report: Name registered with the destination in the Address Book or in the program RX Report: Name registered with the destination in the Address Book Recipient’s telephone number Start Time: Describes the start time of the communication. Time: Describes the time required for communication. Prints: Describes the number of sheets sent. In case of memory transmission, the sent pages and the total number of pages are described in fractional format. Result: Item

Description

OK:

Described when communication is terminated normally.

S-OK:

Described when communication has stopped.

PW-OFF:

Described when operation power switch was turned OFF during communication.

TEL:

Described when there is telephone call.

NG:

Described when there is communication error.

Cont:

Described when there is a transmission error and that there is transition to resend wait mode (Error page redial).

No Ans:

Described when there is no response from the recipient.

Busy:

Described when communication is not possible as the recipient’s line is busy.

M-Full:

Described when it is not possible to receive a fax when the fax file memory becomes full during reception.

d-Color MF550/MF450

12-5

Reports and lists

12 Note: One of the following is described. Item L1

Main line

TMR

Timer communication

ORG

Original size specification

MIX

Mixed Original transmission

CSRC

Telediagnosis

PC

PC-FAX

SP

Special Original

RTX

Resending

MBX

Confidential

L2

Sub-line

POL

Polling

FME

Frame Erase transmission

CALL

Manual communication

FWD

Forward

BND

Binding Position

FCODE

F-code specifications

RLY

Relay

BUL

Bulletin board

2 Note

Some items may not be described depending on the optional settings. Auto printing Interval at which the communication management report is printed can be set in [Report Setting] of the Utility mode.

! Detail

For [Report Settings], refer to "Specifying the printing methods for report (Report setting)" on page 11-65.

12-6

d-Color MF550/MF450

Reports and lists

12

Manual printing Can be printed as follows.

1

Touch [Job List].

2

Touch [Job Details].

3

Touch [Send].

4

Touch [Job History]. –



When optional fax multi line is installed, telephone line wise list can be displayed during execution of [Send]. Touch [L1] to display list during execution of Line 1 and touch [L2] to display list during the execution of Line 2. When the fax multi line is not installed



When the fax multi line is installed

d-Color MF550/MF450

12-7

Reports and lists

12 5

Touch [Comm. List].

6

Touch [Fax TX List].

7

Touch either [Activity Report], [TX Report] or [RX Report], and then press the [Start] key.

Report is printed.

12-8

d-Color MF550/MF450

Reports and lists

12.3

12

TX result report Conventions of TX result report

Destination: Any of the following is described. Name registered with the destination in the Address Book or in the program Recipient’s telephone number Start Time: Describes the start time of the communication. Time: Describes the time required for communication. Prints: Describes the number of sheets sent. In case of memory transmission, the sent pages and the total number of pages are described in fractional format. Result: Item

Description

OK:

Described when communication is terminated normally.

S-OK:

Described when communication has stopped.

NG:

Described when there is a communication error.

Busy:

Described when communication is not possible as recipient’s line is busy.

No Ans:

Described when there is no response from the recipient.

TEL:

Described when there is telephone call.

Cont:

Described when there is communication error and there is a transition to resend wait mode (Error page redial).

M-Full:

Described when it is not possible to receive when the fax file memory becomes full during reception.

Note: One of the following is described. Item

Description

L1

Main line

TMR

Timer communication

ORG

Original size specification

MIX

Mixed Original transmission

CSRC

Telediagnosis

PC

PC-FAX

SP

Special Original

RTX

Resending

MBX

Confidential

L2

Sub-line

POL

Polling

FME

Frame Erase transmission

CALL

Manual communication

FWD

Forward

d-Color MF550/MF450

12-9

Reports and lists

12 Item

Description

BND

Binding Position

FCODE

F-code specifications

RLY

Relay

BUL

Bulletin board

Manual printing TX Result Report Check screen is displayed for every transmission when [TX Result Report Check] of the Utility mode is set to [ON]. Transmission report is printed on touching [Yes]. It is not printed if [No] is touched.

! Detail

For details on [TX Result Report Check], refer to "Specifying the printing methods for report (Report setting)" on page 11-65. Auto printing ON / If TX Fails / OFF can be set for [TX Result Report] in the Utility mode.

! Detail

For details on [TX Result Report], refer to "Specifying the printing methods for report (Report setting)" on page 11-65.

12-10

d-Color MF550/MF450

Reports and lists

12.4

12

Polling TX report Polling TX Report is printed automatically. ON / If TX Fails / OFF can be set for [TX Result Report] in the Utility mode.

Destination: Recipient’s machine ID is described. Start Time: Describes the start time of the communication. Time: Describes the time required for communication. Number of sheets: Describes the number of sheets sent. In case of memory transmission, the sent pages and the total number of pages are described in fractional format. Result: Item

Description

OK:

Described when communication is terminated normally.

S-OK:

Described when communication has stopped.

PW-OFF:

Described when operation power switch was turned OFF during communication.

TEL:

Described when there is telephone call.

NG:

Described when there is communication error.

Cont:

Described when there is a transmission error and that there is transition to resend wait mode (Error page redial).

No Ans:

Described when there is no response from the recipient.

Busy:

Described when communication is not possible as the recipient’s line is busy.

M-Full:

Described when it is not possible to receive a fax when the fax file memory becomes full during reception.

Note: One of the following is described. Item

Description

L1

Main line

TMR

Timer communication

ORG

Original size specification

MIX

Mixed Original transmission

CSRC

Telediagnosis

PC

PC-FAX

SP

Special Original

RTX

Resending

MBX

Confidential

L2

Sub-line

POL

Polling

FME

Frame Erase transmission

CALL

Manual communication

FWD

Forward

d-Color MF550/MF450

12-11

Reports and lists

12 Item

Description

BND

Binding Position

FCODE

F-code specifications

RLY

Relay

BUL

Bulletin board

! Detail

For details on [TX Result Report], refer to "Specifying the printing methods for report (Report setting)" on page 11-65.

12-12

d-Color MF550/MF450

Reports and lists

12.5

12

Polling RX report Polling RX Report is printed automatically when a polling transmission is received. ON / If TX Fails / OFF can be set for [TX Result Report] in the Utility mode.

Destination: Any of the following is described. Destination name for recipients’ whose destination name is registered in Address Book Recipient’s telephone number Start Time: Describes the start time of the communication. Time: Describes the time required for communication. Prints: Describes the number of sheets sent. Result: Item

Description

OK:

Described when communication is terminated normally.

S-OK:

Described when communication has stopped.

PW-OFF:

Described when operation power switch was turned OFF during communication.

TEL:

Described when there is telephone call.

NG:

Described when there is communication error.

Cont:

Described when there is a transmission error and that there is transition to resend wait mode (Error page redial).

No Ans:

Described when there is no response from the recipient.

Busy:

Described when communication is not possible as the recipient’s line is busy.

M-Full:

Described when it is not possible to receive a fax when the fax file memory becomes full during reception.

Note: One of the following is described. Item

Description

L1

Main line

TMR

Timer communication

ORG

Original size specification

MIX

Mixed Original transmission

CSRC

Telediagnosis

PC

PC-FAX

SP

Special Original

RTX

Resending

MBX

Confidential

L2

Sub-line

POL

Polling

FME

Frame Erase transmission

CALL

Manual communication

FWD

Forward

d-Color MF550/MF450

12-13

Reports and lists

12 Item

Description

BND

Binding Position

FCODE

F-code specifications

RLY

Relay

BUL

Bulletin board

! Detail

For details on [TX Result Report], refer to "Specifying the printing methods for report (Report setting)" on page 11-65.

12-14

d-Color MF550/MF450

Reports and lists

12.6

12

Sequential polling RX report Result of polling to multiple destinations is printed automatically. ON/OFF can be set in [Sequential TX Report] of the Utility mode.

Destination: Any of the following is described. Destination name for recipients’ whose destination name is registered in Address Book Recipient’s telephone number Start Time: Describes the start time of the communication. Time: Describes the time required for communication. Prints: Describes the number of sheets sent. Result: Item

Description

OK:

Described when communication is terminated normally.

S-OK:

Described when communication has stopped.

PW-OFF:

Described when operation power switch was turned OFF during communication.

TEL:

Described when there is telephone call.

NG:

Described when there is communication error.

Cont:

Described when there is a transmission error and that there is transition to resend wait mode (Error page redial).

No Ans:

Described when there is no response from the recipient.

Busy:

Described when communication is not possible as the recipient’s line is busy.

M-Full:

Described when it is not possible to receive a fax when the fax file memory becomes full during reception.

Note: One of the following is described. Item

Description

L1

Main line

TMR

Timer communication

ORG

Original size specification

MIX

Mixed Original transmission

CSRC

Telediagnosis

PC

PC-FAX

SP

Special Original

RTX

Resending

MBX

Confidential

L2

Sub-line

POL

Polling

FME

Frame Erase transmission

CALL

Manual communication

FWD

Forward

d-Color MF550/MF450

12-15

Reports and lists

12 Item

Description

BND

Binding Position

FCODE

F-code specifications

RLY

Relay

BUL

Bulletin board

! Detail

For details on [Sequential TX Report], refer to "Specifying the printing methods for report (Report setting)" on page 11-65.

12-16

d-Color MF550/MF450

Reports and lists

12.7

12

Reservation communication report Report is printed automatically when Timer TX is specified. ON/OFF can be set in [Timer Reservation TX Report] of the Utility mode.

Destination: Any of the following is described. Name registered with the destination in the Address Book or in the program Recipient’s telephone number Create Time: Describes the time when the transmission is reserved. Start Time: Describes the time set for timer communication. Prints: Describes the number of sheets scanned. Note: One of the following is described. Item

Description

L1

Main line

TMR

Timer communication

ORG

Original size specification

MIX

Mixed Original transmission

CSRC

Telediagnosis

PC

PC-FAX

SP

Special Original

RTX

Resending

MBX

Confidential

L2

Sub-line

POL

Polling

FME

Frame Erase transmission

CALL

Manual communication

FWD

Forward

BND

Binding Position

FCODE

F-code specifications

RLY

Relay

BUL

Bulletin board

! Detail

For details on [Timer Reservation TX Report], refer to "Specifying the printing methods for report (Report setting)" on page 11-65.

d-Color MF550/MF450

12-17

Reports and lists

12 12.8

Reservation polling TX report Reservation Polling TX Report is printed automatically when a polling transmission is reserved. ON/OFF can be set in [Timer Reservation TX Report] of the Utility mode.

Destination: Not described. Create Time: Describes the time when the polling transmission is reserved. Start Time: Not described. Prints: Describes the number of sheets scanned. Note: One of the following is described. Item

Description

L1

Main line

TMR

Timer communication

ORG

Original size specification

MIX

Mixed Original transmission

CSRC

Telediagnosis

PC

PC-FAX

SP

Special Original

RTX

Resending

MBX

Confidential

L2

Sub-line

POL

Polling

FME

Frame Erase transmission

CALL

Manual communication

FWD

Forward

BND

Binding Position

FCODE

F-code specifications

RLY

Relay

BUL

Bulletin board

! Detail

For details on [Timer Reservation TX Report], refer to "Specifying the printing methods for report (Report setting)" on page 11-65.

12-18

d-Color MF550/MF450

Reports and lists

12.9

12

Broadcast reserved report Broadcast Reserved Report is printed automatically when sequential broadcast transmission is reserved. ON/OFF can be set in [Timer Reservation TX Report] of the Utility mode.

Destination: Any of the following is described. Name registered with the destination in the Address Book or in the program Recipient’s telephone number when destination is specified on the keypad Create Time: Describes the time when the transmission is reserved. Start Time: Describes the time set for timer communication. Prints: Describes the number of sheets scanned. Note: One of the following is described. Item

Description

L1

Main line

TMR

Timer communication

ORG

Original size specification

MIX

Mixed Original transmission

CSRC

Telediagnosis

PC

PC-FAX

SP

Special Original

RTX

Resending

MBX

Confidential

L2

Sub-line

POL

Polling

FME

Frame Erase transmission

CALL

Manual communication

FWD

Forward

BND

Binding Position

FCODE

F-code specifications

RLY

Relay

BUL

Bulletin board

! Detail

For details on [Timer Reservation TX Report], refer to "Specifying the printing methods for report (Report setting)" on page 11-65.

d-Color MF550/MF450

12-19

Reports and lists

12 12.10

Address polling RX reserved report An address Polling RX Reserved Report is printed automatically when polling is reserved for one destination. ON/OFF can be set in [Timer Reservation TX Report] of the Utility mode.

Destination: Recipient’s telephone number is described. Create Time: Describes the time when polling is reserved. Start Time: Describes the time set for timer communication. Prints: Describes the number of sheets sent. Note: One of the following is described. Item

Description

L1

Main line

TMR

Timer communication

ORG

Original size specification

MIX

Mixed Original transmission

CSRC

Telediagnosis

PC

PC-FAX

SP

Special Original

RTX

Resending

MBX

Confidential

L2

Sub-line

POL

Polling

FME

Frame Erase transmission

CALL

Manual communication

FWD

Forward

BND

Binding Position

FCODE

F-code specifications

RLY

Relay

BUL

Bulletin board

! Detail

For details on [Timer Reservation TX Report], refer to "Specifying the printing methods for report (Report setting)" on page 11-65.

12-20

d-Color MF550/MF450

Reports and lists

12.11

12

Sequence polling RX reserved report Sequence Polling Rx Reserved Report is printed automatically when polling is reserved for multiple destinations. ON/OFF can be set in [Timer Reservation TX Report] of the Utility mode.

Destination: Recipient’s telephone number is described. Create Time: Describes the time when polling is reserved. Start Time: Describes the time set for timer communication. Prints: Describes the number of sheets sent. Note: One of the following is described. Item

Description

L1

Main line

TMR

Timer communication

ORG

Original size specification

MIX

Mixed Original transmission

CSRC

Telediagnosis

PC

PC-FAX

SP

Special Original

RTX

Resending

MBX

Confidential

L2

Sub-line

POL

Polling

FME

Frame Erase transmission

CALL

Manual communication

FWD

Forward

BND

Binding Position

FCODE

F-code specifications

RLY

Relay

BUL

Bulletin board

! Detail

For details on [Timer Reservation TX Report], refer to "Specifying the printing methods for report (Report setting)" on page 11-65.

d-Color MF550/MF450

12-21

Reports and lists

12 12.12

Confidential RX report Confidential RX Report is printed automatically when there is a confidential reception. ON/OFF can be set in [Confidential RX Report] of the Utility mode.

Destination: Any of the following is described. Destination name when destination name is registered in Address Book. Recipient’s telephone number Start Time: Describes the start time of the communication. Time: Describes the time required for communication. Prints: Describes the number of sheets sent. Result:

12-22

Item

Description

OK:

Described when communication is terminated normally.

S-OK:

Described when communication has stopped.

PW-OFF:

Described when operation power switch was turned OFF during communication.

TEL:

Described when there is telephone call.

NG:

Described when there is communication error.

Cont:

Described when there is a transmission error and that there is transition to resend wait mode (Error page redial).

No Ans:

Described when there is no response from the recipient.

Busy:

Described when communication is not possible as the recipient’s line is busy.

M-Full:

Described when it is not possible to receive a fax when the fax file memory becomes full during reception.

d-Color MF550/MF450

Reports and lists

12

Note: One of the following is described. Item

Description

L1

Main line

TMR

Timer communication

ORG

Original size specification

MIX

Mixed Original transmission

CSRC

Telediagnosis

PC

PC-FAX

SP

Special Original

RTX

Resending

MBX

Confidential

L2

Sub-line

POL

Polling

FME

Frame Erase transmission

CALL

Manual communication

FWD

Forward

BND

Binding Position

FCODE

F-code specifications

RLY

Relay

BUL

Bulletin board

! Detail

For details on [Confidential RX Report], refer to "Specifying the printing methods for report (Report setting)" on page 11-65.

d-Color MF550/MF450

12-23

Reports and lists

12 12.13

Bulletin board transmission report (Polling TX report) Bulletin board reception result report (Polling TX Report) is printed automatically when an original registered on the bulletin board is transmitted through polling. ON/OFF can be set in [Bulletin TX Report] of the Utility mode.

Destination: Any of the following is described. Destination name when destination name is registered in Address Book. Recipient’s telephone number Start Time: Describes the start time of the communication. Time: Describes the time required for communication. Prints: Describes the number of sheets sent. Result:

12-24

Item

Description

OK:

Described when communication is terminated normally.

S-OK:

Described when communication has stopped.

PW-OFF:

Described when operation power switch was turned OFF during communication.

TEL:

Described when there is telephone call.

NG:

Described when there is communication error.

Cont:

Described when there is a transmission error and that there is transition to resend wait mode (Error page redial).

No Ans:

Described when there is no response from the recipient.

Busy:

Described when communication is not possible as the recipient’s line is busy.

M-Full:

Described when it is not possible to receive a fax when the fax file memory becomes full during reception.

d-Color MF550/MF450

Reports and lists

12

Note: One of the following is described. Item

Description

L1

Main line

TMR

Timer communication

ORG

Original size specification

MIX

Mixed Original transmission

CSRC

Telediagnosis

PC

PC-FAX

SP

Special Original

RTX

Resending

MBX

Confidential

L2

Sub-line

POL

Polling

FME

Frame Erase transmission

CALL

Manual communication

FWD

Forward

BND

Binding Position

FCODE

F-code specifications

RLY

Relay

BUL

Bulletin board

! Detail

For details on [Bulletin TX Report], refer to "Specifying the printing methods for report (Report setting)" on page 11-65.

d-Color MF550/MF450

12-25

Reports and lists

12 12.14

Relay TX result report Relay TX Result Report is printed automatically when there is a relay transmission to a relay distribution destination as intermediate relay station. ON/OFF can be set in [Relay TX Result Report] of the Utility mode.

Destination: Any of the following is described. Destination name when destination name is registered in Address Book. Recipient’s telephone number Start Time: Describes the start time of the communication. Time: Describes the time required for communication. Prints: Describes the number of sheets sent. Result:

12-26

Item

Description

OK:

Described when communication is terminated normally.

S-OK:

Described when communication has stopped.

PW-OFF:

Described when operation power switch was turned OFF during communication.

TEL:

Described when there is telephone call.

NG:

Described when there is communication error.

Cont:

Described when there is a transmission error and that there is transition to resend wait mode (Error page redial).

No Ans:

Described when there is no response from the recipient.

Busy:

Described when communication is not possible as the recipient’s line is busy.

M-Full:

Described when it is not possible to receive a fax when the fax file memory becomes full during reception.

d-Color MF550/MF450

Reports and lists

12

Note: One of the following is described. Item

Description

L1

Main line

TMR

Timer communication

ORG

Original size specification

MIX

Mixed Original transmission

CSRC

Telediagnosis

PC

PC-FAX

SP

Special Original

RTX

Resending

MBX

Confidential

L2

Sub-line

POL

Polling

FME

Frame Erase transmission

CALL

Manual communication

FWD

Forward

BND

Binding Position

FCODE

F-code specifications

RLY

Relay

BUL

Bulletin board

! Detail

For details on [Relay TX Result Report], refer to "Specifying the printing methods for report (Report setting)" on page 11-65.

d-Color MF550/MF450

12-27

Reports and lists

12 12.15

Relay request report Relay Request Report is printed automatically when an original is received from originating station as intermediate relay station. ON/OFF can be set in [Relay Request Report] of the Utility mode.

Destination: Any of the following is described. Destination name when destination name is registered in Address Book. Recipient’s telephone number Start Time: Describes the start time of the communication. Time: Describes the time required for communication. Prints: Describes the number of sheets sent. Result:

12-28

Item

Description

OK:

Described when communication is terminated normally.

S-OK:

Described when communication has stopped.

PW-OFF:

Described when operation power switch was turned OFF during communication.

TEL:

Described when there is telephone call.

NG:

Described when there is communication error.

Cont:

Described when there is a transmission error and that there is transition to resend wait mode (Error page redial).

No Ans:

Described when there is no response from the recipient.

Busy:

Described when communication is not possible as the recipient’s line is busy.

M-Full:

Described when it is not possible to receive a fax when the fax file memory becomes full during reception.

d-Color MF550/MF450

Reports and lists

12

Note: One of the following is described. Item

Description

L1

Main line

TMR

Timer communication

ORG

Original size specification

MIX

Mixed Original transmission

CSRC

Telediagnosis

PC

PC-FAX

SP

Special Original

RTX

Resending

MBX

Confidential

L2

Sub-line

POL

Polling

FME

Frame Erase transmission

CALL

Manual communication

FWD

Forward

BND

Binding Position

FCODE

F-code specifications

RLY

Relay

BUL

Bulletin board

! Detail

For details on [Relay Request Report], refer to "Specifying the printing methods for report (Report setting)" on page 11-65.

d-Color MF550/MF450

12-29

Reports and lists

12 12.16

PC-FAX TX error report PC-FAX TX Error Report is printed automatically when there is an error during PC-FAX transmission. ON/OFF can be set in [PC-FAX TX Error Report] of the Utility mode.

Destination: Any of the following is described. Destination name for recipients’ whose destination name is registered in Address Book. Recipient’s telephone number Create Time: Describes the time when PC-FAX transmission was started on the PC. Start Time: Describes the specified time when timer transmission is set. When there is no timer transmission, it is displayed as "--:--". Cause: Describes the reason for transmission error. Name: Job name or user name is described.

! Detail

For details on [PC-FAX TX Error Report], refer to "Specifying the printing methods for report (Report setting)" on page 11-65.

12-30

d-Color MF550/MF450

Reports and lists

12.17

12

Broadcast report Broadcast Report is printed automatically when sequential broadcast transmission is completed. ON/OFF can be set in [Sequential TX Report] of the Utility mode. Report output timing (all destination batches/each destination) can be specified in [Broadcast Result Report].

Destination: Any of the following is described. Name registered with the destination in the Address Book or in the program Recipient’s telephone number Start Time: Describes the start time of the communication. Time: Describes the time required for communication. Prints: Describes the number of sheets sent. The sent pages and the total number of pages are described in fractional format. Result: Item

Description

OK:

Described when communication is terminated normally.

S-OK:

Described when communication has stopped.

PW-OFF:

Described when operation power switch was turned OFF during communication.

TEL:

Described when there is telephone call.

NG:

Described when there is communication error.

Cont:

Described when there is a transmission error and that there is transition to resend wait mode (Error page redial).

No Ans:

Described when there is no response from the recipient.

Busy:

Described when communication is not possible as the recipient’s line is busy.

M-Full:

Described when it is not possible to receive a fax when the fax file memory becomes full during reception.

Note: One of the following is described. Item

Description

L1

Main line

TMR

Timer communication

ORG

Original size specification

MIX

Mixed Original transmission

CSRC

Telediagnosis

PC

PC-FAX

SP

Special Original

RTX

Resending

MBX

Confidential

L2

Sub-line

POL

Polling

FME

Frame Erase transmission

d-Color MF550/MF450

12-31

Reports and lists

12 Item

Description

CALL

Manual communication

FWD

Forward

BND

Binding Position

FCODE

F-code specifications

RLY

Relay

BUL

Bulletin board

! Detail

For details on [Sequential TX Report] and [Broadcast Result Report], refer to "Specifying the printing methods for report (Report setting)" on page 11-65.

12-32

d-Color MF550/MF450

Reports and lists

12.18

12

Speed dial list (Address book destination list) Speed Dial List (Address Book destination list) can be printed. Conventions of speed dial list

No.: Registration number. Index: Registered search word. Name: Registered destination name. Dial Number: Registered fax number. Line Settings: * is set when telephone line settings are specified. Machine Type of Destination: Registered model of the recipient (Monochrome/Color machine). Port Number: Registered port number. Access Allowed Level: Registered levels that can be referred. Printing the speed dial list

1

Press [Utility/Counter] key.

2

Touch [Administrator Settings].

3

Enter the administrator password and then touch [OK]. –

4

Touch [One-Touch/User Box Registration]. –

5

Administrator password can be changed in the [Security Settings]. Administrator should responsibly maintain the password.

In the Utility mode, the number displayed on button can be entered and selected with the keypad. For [One-Touch/User Box Registration], enter [3] on the keypad.

Touch [One-Touch/User Box Registration List].

d-Color MF550/MF450

12-33

Reports and lists

12 6

Touch [Address Book List].

7

Set "List Output Number". – – –

8

Touch [Starting Destination No.] and enter the registration number of Address Book destination that is to be printed on the keypad. Touch [Number of Destinations] and enter the number of pages that are to be printed from the print start number on the keypad. Up to 100 pages can be specified.

Set "Print Destination List by Type". –

Select the address type of list to be output from [E-Mail], [FTP], [SMB], [User Box], [Fax].

9

Touch [Print].

10

Select the tray that is to be used for printing.

11

Touch [Start] or press [Start] key. –

If number of papers required for Report/List are not loaded on the paper tray, [Start] key LED turns red and [Start] key is not accepted. Speed Dial List is printed.

12-34

d-Color MF550/MF450

Reports and lists

12.19

12

Group address list Registered Group Address List can be printed. Conventions of group address list

No.: Group number Name: Registered Group name. Addr. No.: Address Book destination number registered in the Group. Access Allowed Level: Registered levels that can be referred. Regist Count: Number of Address Book destination numbers registered in the Group. Printing group address list

1

Press [Utility/Counter] key.

2

Touch [Administrator Settings].

3

Enter the administrator password and then touch [OK]. –

4

Touch [One-Touch/User Box Registration]. –

5

Administrator password can be changed in the [Security Settings]. Administrator should responsibly maintain the password.

In the Utility mode, the number displayed on button can be entered and selected with the keypad. For [One-Touch/User Box Registration], enter [3] on the keypad.

Touch [One-Touch/User Box Registration List].

d-Color MF550/MF450

12-35

Reports and lists

12 6

Touch [Group List].

7

Set "List Output Number". – – –

Touch [Starting Destination No.] and enter the registration number of Group destination that is to be printed on the keypad. Touch [Number of Destinations] and enter the number of pages that are to be printed from the print start number on the keypad. Up to 20 pages can be specified.

8

Touch [Print].

9

Select the tray that is to be used for printing.

10

Touch [Start] or press [Start] key. –

If number of papers required for Report/List are not loaded on the paper tray, [Start] key LED turns red and [Start] key is not accepted. Group Address List is printed.

12-36

d-Color MF550/MF450

Reports and lists

12.20

12

Program list Registered Program List can be printed. Conventions of program list

No.: Program destination number. Name: Program destination registration name. Address Book: Address Book destination No. Printing program list

1

Press [Utility/Counter] key.

2

Touch [Administrator Settings].

3

Enter the administrator password and then touch [OK]. –

4

Touch [One-Touch/User Box Registration]. –

5

Administrator password can be changed in the [Security Settings]. Administrator should responsibly maintain the password.

In the Utility mode, the number displayed on button can be entered and selected with the keypad. For [One-Touch/User Box Registration], enter [3] on the keypad.

Touch [One-Touch/User Box Registration List].

d-Color MF550/MF450

12-37

Reports and lists

12 6

Touch [Program List].

7

Set "Starting Output Number". – – –

8

Touch [Starting Destination No.] and enter the registration number of Program destination that is to be printed on the keypad. Touch [Number of Destinations] and enter the number of pages that are to be printed from the print start number on the keypad. Up to 50 pages can be specified.

Set "Print Destination List by Type". – –

Select the destination type of the list that is to be output from [One-Touch], [Group] or [Direct Input]. When [Direct Input] is selected, [E-Mail], [FTP], [SMB], [User Box], [Fax] can be specified.

9

Touch [Print].

10

Select the tray that is to be used for printing.

11

Touch [Start] or press [Start] key. –

If number of papers required for Report/List are not loaded on the paper tray, [Start] key LED turns red and [Start] key is not accepted. Program List is printed.

12-38

d-Color MF550/MF450

Reports and lists

12.21

12

Fax setting list List of fax setup values specified in this machine can be printed. Conventions of fax settings list

Item: Items of Utility mode. Setting: Setting status.

d-Color MF550/MF450

12-39

Reports and lists

12

Conventions of relay list

No.: Relay User Box number. Group No.: Group registered as relay distribution destination. Password: Relay password. Conventions of sender (TSI) RX user box

No.: Registration number of TSI User Box Settings. Sender (TSI): Registered transmission source information. Forwarding Destination: Specified distribution destination.

12-40

d-Color MF550/MF450

Reports and lists

12

Conventions of confidential/bulletin list

No.: Registration number of confidential box Bulletin Board User Box Name: Registered name. Password: Confidential password. Type: "User Box No." (confidential box No.) or "Bulletin" are displayed Printing fax setting list

1

Press [Utility/Counter] key.

2

Touch [Administrator Settings].

3

Enter the administrator password and then touch [OK]. –

4

Administrator password can be changed in the [Security Settings]. Administrator should responsibly maintain the password.

Touch [Fax Settings].

d-Color MF550/MF450

12-41

Reports and lists

12 5

Touch [Job Settings List].

6

Select the tray that is to be used for printing.

7

Touch [Start] or press [Start] key. –

If number of papers required for Report/List are not loaded on the paper tray, [Start] key LED turns red and [Start] key is not accepted. The Fax Setting List is printed.

12-42

d-Color MF550/MF450

13

Appendix

Appendix

13

13

Appendix

13.1

About the original number stored in the memory A standard hard disk of 60 GB is installed in this machine and the fax image is saved in 31 GB area in this hard disk. Approximately 10000 pages of originals of standard size paper (A4/Letter with approximately 700 characters), saved/received from each function (copy, print, scan, box, fax) can be stored in the hard disk. (When stored at "Fine" resolution)

! Detail

It is possible that the memory becomes full while the original is being scanned and then overflows. In such case, you can select whether to sent the half scanned original or whether to sent it scanned from the start.

13.2

Entering text The following procedure describes how to use the keyboard that appears in the touch panel for typing in the names of registered accounts and custom paper sizes. The keypad can also be used to type in numbers. Any of the following keyboards may appear. Example Password input screen

Screen for entering the name of a custom paper size

d-Color MF550/MF450

13-3

Appendix

13

Touching [Shift] switches the keyboard display between lowercase letters (numbers) and uppercase letters (symbols).

Enlarging the keyboard The keyboard can be displayed larger so that it easier to read.

1

While the keyboard is displayed, touch [Enlarge ON]. The keyboard is displayed enlarged.

2

To cancel the enlarged display and return the keyboard to its normal size, touch [Enlarge OFF] while the keyboard is displayed enlarged.

2 Note

The keyboard is used in the same way, even when it is displayed enlarged.

13-4

d-Color MF550/MF450

Appendix

13 To type text %

Touch the button for the desired character from the keyboard that appeared. – To type in uppercase letters or symbols, touch [Shift]. – Numbers can also be typed in with the keypad. The entered characters appear in the text box.

2 Note

To revert to the setting when the keyboard was displayed, touch [Cancel]. To clear all entered text, press the [C] (clear) key. Some buttons may not appear, depending on the characters being entered.

! Detail

To change a character in the entered text, touch and to move the cursor to the character to be changed, touch [Delete], and then type in the desired letter or number. List of available characters Type

Characters

Alphanumeric characters/symbols

d-Color MF550/MF450

13-5

Appendix

13 13.3

Fax glossary The glossary explains the terms generally used for fax transmission. The terms of the functions that are not stored for this machine are also explained.

13-6

Terms

Explanation

bps

This is an abbreviation of bit per second. It means the amount of data sent in 1 second as the unit of data transmission.

ECM

(Error Correction Mode: Error correction mode) Error resend mode of G3 communication. It confirms whether the data is correctly sent to the recipient or not, and if it is not correctly sent, it communicates by resending the same data. If the recipient is set for the ECM mode and the communication is done in ECM unless ECM off is specified in this machine.

F-code

This is the communication procedure about the usage of sub address of T.30* standardized by ITU-T (international telecommunication union) provided by Japanese Communications Industrial Corporation. In the communication between fax with F code function, various functions that uses F code can be used even if the maker is different. In this machine, F code is used in the bulletin boards, relay request, relay transmissions, confidential communication, password transmission. (*Communication standard)

G3

This is a fax communication mode standardized by the ITU-T (International Telecommunication Union). The communication modes are G3 and G4. G3 is currently the most popularly used mode.

LDAP

Abbreviation of Lightweight Directory Access Protocol. A protocol to access the database that can manage information concerned with the environment and the mail address of the user for using the network through the TCP/IP network such as internet or intranet.

PB

Push telephone line

Super G3 (SG3)

This is a G3 communication mode standardized by ITU-T V. 34. The communication can be carried out at a higher speed ( high speed 33,400bps) than that of the usual G3 communication.

V. 34

This is a communication mode used at the time of fax communication of super G3. There are cases when the communication is not possible in super G3 mode depending on the telephone line conditions when the recipient’s machine/ own machine is connected to a telephone line via private branch exchange. In such cases, it is recommended to communicate with super G3 mode is turned off by selecting the V. 34 OFF.

Z-Folded Original

This function first confirms the original size which cannot be detected correct original size due to folds, then scans and sends after verifying the correct original size. This function can be used only when the original is scanned by ADF.

Batch transmission

This is a function automatically sends one original at a specified time, if the transmission conditions such as destination, sending time, memory transmission or resolution stored in the same original memory.

Overseas communication

This is a function to communicate with an overseas recipient. If an overseas communication mode is set, the fax is sent with a lower speed. Specifying an overseas TX ensures the fax transmission when faxing to the location where transmission conditions are poor, even within the country.

Resolution

This is a degree of details when scanning an original. The higher the resolution, the more detailed the image is, and the more time (transmission time) transmitting takes. Select the appropriate resolution.

Memory RX

This is the function to store the received original in memory and to print if required.

Quick memory transmission

This is the method to start sending of fax by scanning one page of the original at the same time. Even in case of multiple originals, this is a function to send the original without overflowing the memory.

Group

Grouping of the abbreviation No. of multiple groups. It is convenient when there are large numbers of reception of sequential broadcast and sequential polling in the same address.

Bulletin board

This function posts the original to be viewed, or stores the original to be transmitted through polling.

Total # of Pages

Used for quick memory transmission to send the fax with the total number of pages. This allows the recipient to check whether the all pages were received or not (In case of memory transmission, the total no. of pages are automatically added).

Consolidated original

This is a function to detect and send the respective size of original by setting the original with different sizes.

Resending

This is a function to resend the specific original stored in the memory that couldn’t be sent either to same destination or to another destination.

Background Removal

This is a function to send the original by adjusting the brightness of the background color of the original.

Sharpness

This is a function to send an original by enhancing the edge of character.

d-Color MF550/MF450

Appendix

13 Terms

Explanation

Main scanning direction

This is the horizontal direction for scanning originals.

Default value

The setting value specified in advance when the machine was shipped from the factory. Some default settings can be changed from the Utility mode. It is convenient when frequently used value is set as default settings depending on the usage conditions.

Confidential communication

A function for sending and receiving originals to be viewed only by specific persons. The sent confidential original is saved in a confidential box on the recipient’s fax machine and is not printed when it is received. The received original can be printed if a specific operation is performed, for example, the access code for the confidential box is entered.

Manual transmission

An operation to send a fax while checking the status of the receiving machine.

Transmission reservation

This is a function to reserve the next transmission while current transmission or printing.

Dialing method

There are three types: PB (push-button (tone) dialing), 10PPS (pulse dialing at 10 pps), and 20PPS (pulse dialing at 20 pps).

Temporary memory reception

This is a function for automatically saving the received original in the memory when the machine cannot print the received original, such as when the machine has run out of paper. When more paper is added, the temporarily saved original is printed.

Temporary Forward transmission

This is a function to manually forward the received original on hold, by using the setting confirmation button of the control panel. The transmission is used when the Fax/Scan screen is been displayed, or the operation is being stopped due to paper misfeed or running out of paper.

Timer TX

A function for sending a fax at a specified time. Sending faxes at discounted calling times, such as late at night or early in the morning can help to reduce the transmission costs.

Address Book

This is a function to register the frequently used fax number of the recipient. When destination is to be registered, you can register the address name and the searched character. It makes possible to specify the address using the searched character of the abbreviated selection.

Receiving

This is the condition where the fax machine answers the call.

Relay distribution station

A feature to broadcast the fax to the relay distribution destination by receiving the relay request from the relay instruction station.

Relay instruction station

The fax machine that sends the relay broadcast request.

Relay broadcast

This is a function to send the broadcast the fax via other fax (called as a relay distribution station). When there are multiple broadcast destinations at distant places, one of the broadcast destination is specified to the relay station and the entire amount of the communication charges can be reduced by doing the relay transmission from the relaying station.

Long original

A setting for sending original pages longer than A3 size (420mm/16-1/2 inch). Long originals can be transmitted by specifying the setting for long originals.

Transmission time

The time needed to send a fax. The higher the resolution or larger the paper, the longer the transmission takes.

Transmission speed

Specifies the transmission speed of modem for fax. In this function, the fax can be communicated at a high transmission speed of 33,600bps. When overseas communication mode is set, it communicates at a high transmission speed a with a noise of 7200bps or 4800bps.

Broadcast

A transmission of a single original to many recipients in one operation.

Password transmission

A function for sending a fax with a password. If the recipient’s fax machine is set for closed network receptions, the sender’s fax machine should transmit a fax with the password same as the closed network reception password.

Sending

Making a call. It is to send an original or to dial for pollings in case of fax.

Sender name

The name of this machine indicated in alphanumeric characters. This name is printed as a part of the transmission source at the edge of the transmitted original from the recipient’s machine.

Transmission source record

When a fax has been sent, the transmission time, name, telephone number, page number that is to be printed at the edge of the original saved on the recipient’s machine.

Sender Fax No.

The identifying code for the mutual recognition when transmitting faxes. Normally the fax number is registered as the Sender Fax No.

Sub-scanning direction

The vertical direction for scanning originals.

Program address

This is a function for registering recipient’s fax numbers where faxes are frequently sent and received and preset transmission operation procedures. By simply touching the program button, the address is specified and the communication can be automatically performed with the specified functions.

d-Color MF550/MF450

13-7

Appendix

13

13-8

Terms

Explanation

Pause

A temporary break in dialing. In this machine, each pause creates a one second break during dialing.

Polling

This is a function for sending an original loaded on the machine or stored in the memory when requested by the recipient.

Memory

This is a location where data is temporarily stored. The memory is used when communication is specified or temporarily stored original is saved.

Memory overflow

A condition where the fax memory becomes full while scanned originals or temporarily stored originals are saved.

Memory transmission

This is a procedure for starting a fax transmission after an original is scanned and stored in the memory. If memory transmission is used, the total number of pages are automatically printed in the page number of the transmission source information and an image of the first page of the sent original is printed in the transmission report. However, the memory may become full if there are many pages of the original or if the data is large due to finely detailed images.

Scanning

The operation of optically scanning the original and converting it to image data.

Scanning size

This is a function to specify the scanning size of an original and transmitting it. If the width of the paper in the recipient’s fax machine is smaller than that of the transmitted original, the fax is normally reduced when it is printed. If you do not wish to reduce the fax, specify an original size that is same as the size of the paper in the recipient’s fax machine in order to send the fax at its original size.

Redial

This is a function for dialing a fax number again after waiting for a specified length of time, such as when the recipient’s line is busy. You can select either to redial manually or to redial automatically the number.

Binding Position

This is a function for specifying the binding position of a double-sided original sent using the ADF. There is top/bottom binding, where the binding position is at the top (or bottom) of the original, and there is left/right binding, where the binding position is at the left (or right) of the original and the top and bottom of the second side of the original differ.

Frame Erase

This is a function to erase the black shadow around the original and then transmitting the fax, for example, when scanning the original formed of booklet or when scanning an original by keeping ADF open.

d-Color MF550/MF450

14

Index

Index

14

14

Index A

F

Aborting 3-30 Activity report 12-5 Address book 10-4 Address polling RX reserved report 12-20 Address type 3-13 ADF 3-6 Administrator settings screen 11-4 Annotation 7-4 Apply levels/groups to destinations 10-20 Auto reception 4-4

Fax active screen 11-16 Fax cannot be received 4-6, 5-4 Fax cannot be sent 3-25, 5-3 Fax header settings 3-44, 7-52, 11-35 Fax setting list 12-39 Footer setting 4-15 Forwarding TX setting 11-51 Frame erase 7-11 Function ON/OFF setting 11-45 Function settings 11-70

B

G

Background removal 7-7 Binding position 7-30 Book copy 7-13 Box original bind transmission 7-38 Box original fax transmission 7-37 Broadcast report 12-31 Broadcast reservation report 12-19 Broadcast transmission 3-17 Bulletin board 9-8, 10-26 Bulletin board transmission report 12-24 Bulletin board user box 2-10

General fax operation 3-3 Group address list 12-35 Group destinations 3-17, 10-11

C

J

Check Dest. & Send 7-40 Closed network RX 11-49 Communication result 3-33 Communication settings 3-3, 7-6 Confidential box 10-22 Confidential original box 2-10 Confidential reception 8-3 Confidential RX report 12-22 Confidential transmission 7-47 Control panel 2-4 Conventions of relay list 12-40

Job confirmation 3-32

D Default scan/fax setting 11-18 Density 3-11 Destination check display function 7-42 Destination settings 3-12 Detail search 3-14 Detecting original size 3-24 Direct Input 3-15 Duplex 3-36

E ECM OFF 7-33 Enter power save mode 11-20 Entering text 13-3 Error message 5-5

d-Color MF550/MF450

H Header information 11-35 Header/footer position 11-38 Hide personal information 11-80

I Incomplete TX hold 11-54 Initial settings 2-7

L Limiting access to destination 11-30 Line parameter settings 11-40, 11-68 Lists 12-4 Loading the original 3-6 Long original 7-28

M Manual conventions 1-14 Manual destination input 11-76 Manual reception 4-3, 4-5 Manual redial (Current jobs list) 3-26 Manual redial (Fax retransmit user box) 3-27 Manual transmission 3-29 Memory overflow 3-24 Memory RX 2-10, 8-5 Memory RX settings 11-47 Memory RX user box 2-10, 10-32 Memory transmission 3-36 Mixed original 7-24 Multi line settings 11-72 Multi-page original 3-7

14-3

Index

14 O Off-hook 3-29 Original auto rotation 3-24 Original glass 3-6 Original settings 7-5 Original type 3-9 Overseas TX 3-42

P Password TX 7-45 PBX connection setting 11-63 PC-FAX RX function 2-10 PC-FAX RX setting 11-56 PC-FAX TX error report 12-30 Polling reception 9-6 Polling RX report 12-13 Polling transmission 9-3 Polling TX report 12-11, 12-18 Polling TX user box 2-10 Precautions 2-3 Print/Fax output settings 11-22 Printing at the time of reception 4-8, 8-7 Program destinations 3-19, 10-15 Program list 12-37 Prohibit faxing to multiple destinations 11-26

Q Quick memory transmission 3-36

R Receiving fax through box 2-10 Reception mode 4-3 Record 3-16 Redial 3-25 Registered destination 3-12 Registering and changing address 11-24 Relay box 10-29 Relay destination specification 7-49 Relay request report 12-28 Relay TX result report 12-26 Report Settings 11-65 Reports 12-3 Reservation communication report 12-17 Reservation polling TX report 12-18 Reserved 3-28 Resolution 3-10 Restrict fax TX 11-78

Sequential polling RX report 12-15 Setting status 3-21 Sharpness 7-9 Simplex 3-10 Simplex/Duplex 3-10 Specification box 2-10 Specifications 6-3 Specifying the scan conditions 3-9 Speed dial list 12-33 Stamp settings 11-28 Stamp/Composition 7-4 System user box 2-10

T Telephone only mode 4-5 Temporary memory reception 4-7 Text entry 13-3 Timer TX 3-40 Total # of pages 3-38 Troubleshooting 5-3 TSI user box settings 11-59 TX result report 12-9 TX result report check screen 3-3 TX Stamp 7-22 TX/RX settings 11-42 Types of boxes 2-10

U User authentication 2-9 User manuals 1-16 User settings screen 11-3 Using a confidential box 7-47 Utility mode operations 11-3

V V. 34 OFF 7-35

Z Z-folded original 7-26

S Scan settings 3-3 Scan size 7-17 Scan/Fax settings 11-14 Search word key 3-13 Select line settings 7-43 Send & Print 7-20 Sender fax no. 11-74 Sequence polling RX reserved report 12-21

14-4

d-Color MF550/MF450