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TREASURY FILE

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My ref

SH/PSO/12077/79

Your ref

36 A~ 197'1.

You asked r e cently about a rrangements for a new Chancellor moving into 11 Downing Street. If a new Chancellor is appointed PSA make arrangements with your office to meet him. The local PSA representative and the a ccommodation officer (the Cabinet Office are responsible at No 11) show him the flat at No 11. The new incumbent is responsible for moving his personal effects; furniture is provided. Security arrangements are the responsibility of the accommodation officer. Although this accommodation is provided free, the Chancellor is liable to tax, under the Finance Act 1977, on services such as maintenance, decoration, gas and electricity plus 10% of the original cost of supplied fittings and paintings. The tax a ssessment is made on either (a) a predetermined cost per sq foot agreed by PSA with Inland Revenue to cover maintenance and decoration (heating and fuel are extra); or (b)

actual costs for these items as recorded by PSA; or

(c)

10% of the Chancellor's salary;

whichever is the most favourable. So far, the assessment has always been made at 10% of salary.

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.

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~~

MRS E J MEEK

Private Secretary

Martin Hall Esq

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cc:

Miss Court Mr Chambers Mr Uden Mr Enderby

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TELEPHONES

I spoke to Mr . Chambers to-day about his minute of 15th June .

I told him that I thought this

was not a particularly opportune time for a thorough

,/

/

review of our telephone system , since there were a number of uncertainties about the Private Office.

f~ture

shape of the

We agreed to revert to the subject

during the Chancellor's absence at Internati onal Meetings in September /October.

M. A. HALL 17th August 1979

CHANCELLOR OF THE EXCHEgUER REFURBISHI NG OF NO .11 DOWNING STREET Following their meeting with you on 9th August to modify the original estimate of £10,000 to refurbish No.11, PSA have submitted a revised estimate to include only the more es sent ial items as suggested by you.

You will see from the attached list that the

cost has been reduced to £4,300. 2.

I would be grateful to know if PSA may be advised to proceed

accordingly or do you wish to make any further economies.

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1ST FLOOR D,LUIllG ROOM ( 101) 2 Floor standard lamps and

£

s h~des

275

FAlG LY ROOM (105) 1 Sett ee 2 se at er, new 2 new shades for 2 exi sting floor lamp standards

280

KITCHEN 1 Tab l e and 6 chairs 2 Roller blipds co-or dinated to wallp ap er

410

2ND FLOOR DRESSING ROOM/STUDY ( 201) 3 pairs curtains lined with shaped trimmed pelmets 2 loose covers for 2 e xisting easy chairs 2 existing small ch airs, r ecover and repair frame 1 Floor standard lamp and sha de

1370

GUEST BEDROOM (205) 2 pairs curt ains lined with shaped trimmed pelmets CHANCELLOR'S STUDY ( 206) 2 pair curtains lined with shaped : trimmed pelmet Recover 1 existing swivel desk chair in hide 2 new shades ' for 2 existing floor standard l amps (from 3rd floor bedroom)

800

LIFT LOBBY New clc car pet using standard low loop pile

350

3RD FLOOR STAIRCASE LANDING AND PASSAGE Adapt existing carpe t from lift lobby

75

BEDROOM 2 new floor standard l amps and shades

120:

MR~ATTISHILL

REFURBISHING OF NO.11 DOWNING STREET I attach a draft letter to send to Mr. Peterson at No.10 about refurbishing of No.11, which the Chancellor wished to see in advance . Is it acceptable please?

(C. UDEN) 11th September, 1979.

6 DRAFT ----Write to:

C. Peterson, Esq., 10 Downing Street, LONDON, SW1

REFURBISHING OF NO.11 DOWNING STREET I have learned from the Chancellor's Private Secretary that you wish to be informed of the details concerning the refurbishing of No. 11. 2.

Work has already started on the kitchen which is long

overdue for a refit.

Most of the equipment has been there

since 1963 and is fast wearing out. 3.

The PSA prepared three orders of cost for modernising

the kitchen as follows : (i)

to replace the existing - equipment and lighting; to redecorate using vinyl wallpaper and to replace the fl oor covering with cork tiles;

(ii)

in addition to (i) above, to replace the sink units and make good the tiling;

(iii)

and

to replace and modernise the kitchen entirely.

The costs for these schemes were £2,400, £4,150 and £6,400 respectively. 4.

Whilst scheme (iii) was the most desirable if the

current economic cl i mate had allowed it, scheme (i) would have probably involved further major work in about five years time.

Under scheme (ii) the kitchen would remai n in

good condition for some yea rs ah ea d and was therefore chosen.

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5.

There is also a need to replace or repair certain items

of furniture and soft furnishings which have been sadly neglected over the last 10 years.

A final decision has yet

to be made on how far this should go. 6.

The original e stimat e for the furnishings totalled

£10,000 which the Chancellor has had modified .

A revised

estimate of £4,300 has now been prepared by PSA t o include what is regarded as the most essential items and this has yet to be submitted to the Chancellor for his consideration. 7.

These items include:5 floor standard lamps and shades 4 replacement lamp shades 1 two-seater settee 7 pairs curtains with pelrnets 5 chairs t o be recovered 1 table and 6 chairs for kitchen 2 roller blinds for kitchen New carpet for lift lobby

8.

Finally, since 3rd May approximately £1,225 has been

spent on sundry repairs and maintenance , cleaning carpets and replacing household linen.

This is expenditure which

is normally incurred when a change of occupancy takes place .

(C. UDEI~)

L Treasury Chambers

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Parliament Street London SW1 P 3AG 4799

Telex 262405

Telephone Direct Line 01-233 Switchboard 01-233 3000

C. Peterson, Esq., 10 Downing Street, LONDON, SW1

Your refere nce Our reference

Date

17th September, 1979.

REFURBISHING OF NO.11 DOWNING STREET I have learned from the Chancellor's Private Secretary that you wished to be informed of the details concerning the refurbishing of No. 11 • 2. Work has already started on the kitchen which is long overdue for a refit. Most of the equipment has been there since 1963 and is fast wearing out. 3. The PSA prepared three orders of cost for modernising the kitchen as follows: (i)

(ii)

to replace the existing equipment and lighting; to redecorate using vinyl wallpaper and to replace the floor covering with cork tiles; in addition to (i) above, to replace the sink units and make good the tiling; and

(iii) to replace and modernise the kitchen entirely. The costs for these schemes were £2,400, £4,150 and £6,400 respectively. 4. Whilst scheme (iii) was the most desirable if the current economic climat e had allowed it, scheme (i) would have probably involved further major work in about five years time. Under scheme (ii) the kitchen would remain in good condition f or some years ahead and was therefore cho s en. 5. There is also a need to replace or repair certain items of furniture a nd soft furnishings which have been sadly neglected over the last 10 years. A final decision has yet to be made on how far t h i s should go.

/6.

q The original estimate for t h e furnishings totall ed the Chancel lor has had modif i ed . A r evis ed estima te of now been prepared by PSA to include wha t is regarded a s essential i tems and t h i s has yet to be submit ted to the his consideratio n. 6.

7.

£10,000 which £4 , 300 has the most Chan cel l or fo r

Thes e i tems i nclude: 5 floor standard lamps and shades 4 replacement lamp shades 1 two-seater settee 7 pairs curtains wit h pelmets 5 chairs to be recovered 1 table and 6 chair s for kitchen 2 roller blinds f or kitchen New carpet for lift lobby

8. Finally, since 3rd May approximately £1,225 has been spent on sundry repairs and maintenance, cleaning carpets and repla cing household linen. This is expenditure which is normally incurred when a change of occupancy takes place.

(C. UDEN)

MR. UDEN

REFURBI SHING OF NO.ll DOHNING STREET Thank you for copying to me your let ter of 17th Septemb er . We agreed that, on the Chancel,lor 's instructions, except for the kitchen work would not proceed unti l we had received a re ply from No.lO and the Chancellor had seen it .

(M.A. HALL) 19th September , 1979

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Treasury Chambers, Parliament Street, SWIP 3AG 01-233 3000

Dec ember , 1979

REFURBISHING OF NO.ll DOWNING STREET I have so far seen no r eply from you to Clive Uden's lett er of 17th September . It is, of course, not absolutely clear from that l etter that a reply is requir ed . But I have also spoken to you three times on the te lephone, in t h e hope of eliciting some steer on paragr aphs 5 to 7 of Uden's letter. Not unnaturally, the Chancellor would like to proceed with some at least of this work. 2. I am sorry to nag you about this - but time is slipping by.

1/ ~I /IIJk- (fJ1 M. A. HALL

C. Peterson, Esq ., No.lO Downing Street .

MR. UDEN

TELEPHONES IN NO.n DOVINING STREET If the Keymaster is not really suitable to No. 11, we need to consider ways in which the Chancellor's criteria can be met by more simple changes; I can think, for instance, of the obvious immediate requirement for the same extension on the CBX exchange to be available in the upstairs and downstairs studies. 2.

Perhaps we had better have another word about this .

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M. A. HALL l~th November 1979

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MR. CHAMBERS

' THE CHANCELLOR 'S ROBES

This note is simply to record that the Chancellor's Robes, and their box, are now in No.ll Downing Street.

(M.A. HALL)

19th November 1979

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cc:

TELEPHONES IN No.ll DOWNING

M~.

Chambe~6

ST~EET

I was dismayed to find that you hau now been gone e-we~{ for a week's leave, and that we had not had an opportunity of discussing my minute of 14th November. As I have mentioned to you more than once, the Chancellor is increasingly exercised about the lack of any action to meet his requirements on the telephone system in No .ll. He has, of course, seen your minute of 14th September . As I explained , the Chancellor would r egard it as incumbent on the Post Office to say what they can do to meet his stipulations , given that the Keymaster is not now thought to be appropriate . 2. Could I urge you and the Post Office to regard this as an urgent priority. We can, if you and they wish , arrange another meeting with the Chancellor and Lady Howe.

jIj ,

A. HALL

7tt.. December 1979.

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Thank you for your letter about / the work at Number 11, Downing Street, I am very sorry that this has been so long outstanding, I was under the impression that the Prime Minister had had a word with the Chancellor, If not, I am s ure that she would wish to leave this to the Chancellor's discretion, keeping in mind how sensitive expenditure of this kind can be,

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x MR M A HALL REFURBISHING OF 11 IXlWNING STREET I refer to your minute dated 2 January.

The PSA's revised estimates of costs of

the items listed in your minute which take into account the likely increases in prices, are as follows: 2.

To be set in hand immediately Kitchen 1 table and 6 chairs 2 roller blinds co-ordinated to wall paper

430

Utensils, including 6 sets of stainless steel cutlery for meals in kitchen

600

1st Floor Drawing Room (101) 2 floor s tandard lamps and shades

290

Family Room (105) 1 settee 2 seater, new

295

2new shades for 2 existing floor lamp standards '2nd Floor "Dressing Room/Study (201) 2 existing small chairs, recover and repair frame

130

§ 1 new shade for existing floor standard lamp '(Chancellor's Study (206)

51

Recover 1 existing swivel desk chair in hide

175

§ 1 new shade for existing floor standard lamp

51

3rd Floor Bedroom/Sitting room 2 modern floor ,.standand . lamps and shades (replacements) TOTAL

125 2147

)

3.

Work to be carried so that expenditure falls in 1980/1 £,

'2nd Floor Dressing Room Study (201)

5

3 pairs of curtains lined with shaped trimmed pelmets 2 loose covers for 2 existing easy chairs

1320

Guest bedroom (205) 2 pairs curtains lined with shaped trimmed pelmets

715

3rd Floor Staircase landing and passage - adapt carpet from lift lobby

90

Lift lobby New c/c carpet using standard l ow loop

pile~

..

400 TOTAL

2525

§ The PSA has examined the collection of lampshades in the cupboard at No 11. t hem have been used:

Some of

the others are mostly odd and generally are unsuitable for

lamp standards.

4.

I und erstand from PSA Supplies Division that Mr Geoffrey Finsberg has already signified

his approval to this phased expenditure.

The Supplies Division is therefore ready to put

the work in hand accordingly subject to the Chancellor's approval to the items marked with an asterisk.

P F CHAMBERS

:L~ February 1980

Secretary oj Stale Jor the Envirollmenr

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Private ci r cui1: s :

(as 11 0 W) Sir GeD!'frcy ' s priva te office-

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Private li ne in:

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Extensions f rom J'en is '

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Extensions f rom No . 10 ( i .3 ito) "'Ii "(;hoo'a'"'(\ . _ ~J~~_'_, _. _.'

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7.

Other 1. i nes in downs tail's r eccpt ion r oom :

st:udics to

Sir Geof f re y' s two studie s : could this not b e t wo extensions on same numL er , instead,o: two separate lines?

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(Firs t floor) Sitting r oom , T/V room , Kitchen ; (S econd floor) I,Jaster be droom , bot.h stud5.es; (Third fl oo r) Chi ldren ' s cit ting r oom;

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Hhere a r e they?

Hhat ar e they?

How far Le eded?

Uhat are the y? Hr;w fa r needed?

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Queri es :

A)

Can intercom ' )e provided between all At what cost?

B)

Does (4) need 1 exte rnal lines~ at nigh t ? Or switche d through?

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point~

oa (3)? 1

Should they all be dead, , Where? i -j

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Is there any gain from linking (3) and (4)? the accountan(:y problems be impossible?

Or would

D)

I s there any po i nt in linki ng (4) i nto (5)? Pe r haps on l y at ni ght and \\'eeke nds , '~j,e:-: (II ) is unmanne d?

E)

Are all lines in ( 6) and (7) real l y needed? Especially if full advant age is taken of p oss ibl e linkages and night- lining ?

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I suggest that \'lho ev e r (;om(Cf; to discuss i':i'ch u s should , if poss ibl e . fir st have inspect ed and listed all exisLing installations ?

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And that this Note (and any such Denis for his comments :

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sh o uld also be sho wn t o

he Sh Ollld , i f posstbl e , be present at

the meeting on Thursday .

N. B.

1.

Lady Howe is " hard o f hearing "

or special the~r

2.

buz~es

are d esi rab lo :

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that loud bells ,

do trim phones (with

cr0s cendo) offer any IIClp here?

Since a l most all do o r s at No. 11 are spring- loaded

and a lw ays shut , is ther e a case for any extra bells in 1 or 2 central places : landing above?

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Second Floor Study . Music Room

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Sitting Room

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. Master Bedroom /Lady Howe's Study,'

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Top Flat Ground Floor Study Secretary's Room 1 Additional Handset at Switchboard

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Ground Floor Study - 107 'B' end

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Ground Floor Sitting Room - 107 'A' end ."

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GROUND FIOOR SITTING ROOM Plan 107 A end (B end in Ground Floor Study)

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ParalleJto Music Room: AdditionB~ Bell (Private exchange line) Also to Lady Howe's Study and Main Bedroom

233 ,5461

Parallel to Main Bedroom

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Parallel to Upstairs Sitting Room Additional bell (Private exchange line) , Also to Lady Howe's Study and Main Bedroom

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MAIN BEDROOM

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