2014-2017 strategic plan

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2014-2017 STRATEGIC PLAN





MISSION STATEMENT TRYPO provides well-rounded music education programs and performance opportunities for young people to foster lifelong passion, appreciation and support of music.

VISION STATEMENT TRYPO cultivates the next generation of music educators, performers, arts supporters and audiences.

COMBINED MISSION AND VISION STATEMENT TRYPO cultivates the next generation of music educators, performers, arts supporters and audiences by providing well-rounded music education programs and performance opportunities for young people.

CORE VALUES → → → →

Innovation Community Education Engagement

STRATEGIC PLAN PROGRESS • Strategic Plan Adopted: March 2014 • Year 1 Evaluation Completed: March 2015 o Green = Significant Progress o Yellow = Some Progress o Red = Not yet begun • Year 2 Evaluation Scheduled: Summer 2016

Goal Area: Performance Opportunities Statement: Creating exceptional pre-professional level performance experiences of different mediums to create a well-rounded musician. Goal #1 The orchestral large ensemble experience is the core of TRYPO’s program offerings. Create a professional atmosphere in full orchestra and other large ensemble opportunities. Task #1 Task #2 Task #3 Venues: Maintain a balance between consistency and Soloists/Guest Conductor: Consider engaging a Materials: Continue to present professional- quality novelty through a concert at Carnegie Music Hall of local professional soloist/vocalist one concert per print and recording materials for students and Oakland at least once per season and using other season with YPO. audience members. season concerts to explore new halls and Year 1 Progress: Symphonette had PSO soloist, but Year 1 Progress: Concert Programs, CDs, and other performance venues. we have not yet engaged a soloist with YPO except merchandise were beautifully and professional Year 1 Progress: We will perform in new venues at for concerto competition winners. Talk to Music designed and printed. Continue in Years 2 and 3. Chautauqua and New York City. No new local venues Director about Years 2 and 3. engaged yet. Address in Years 2 and 3. Goal #2 Provide opportunities outside of the core orchestral experience to create a well-rounded musician: City Music Center, chamber program, touring, summer program. Task #1 Task #2 Task #3 Chamber: Maintain existing full year program and Touring: Consider implementing a touring City Music Center: Maintain relationship with City pursue Chamber Music Chautauqua summer schedule every three years to occur the year Music Center and Duquesne University to continue residency program. following a PYSO tour, to begin with a possible providing TRYPO with first-class rehearsal space and Year 1 Progress: Chamber Program grown to a total Carnegie Hall tour in Summer 2015, including student access to CMC’s program offerings. of 8 groups during Year 1. Chautauqua summer development of fund-raising plan. Year 1 Progress: Relationship in good standing. program launching in August. Continue all programs Year 1 Progress: NYC tour completed for Year 1. Continue in Years 2 and 3. in Year 2 and 3. Already learned a lot about fund-raising plans for touring for next tour in 2017-18. Goal #3 Continue to consider innovative programming to advance the repertoire of students and provide engagement for the audience. Task #1 Task #2 Task #3 Consider innovation through implementation of Soloists/Guest Conductor: Consider engaging a Broaden our library of repertoire. Perform one piece multi-media or cross-discipline collaborations. local professional soloist/vocalist on one concert annually composed in the last fifty years or so and Year 1 Progress: We will perform world premiere of a per season with YPO. 50 percent of repertoire not performed in last five piece for orchestra and steel drums. In discussions for Year 1 Progress: Symphonette had PSO soloist, but years. collaborative concerts in Years 2 and/or 3 with we have not yet engaged a soloist with YPO except Year 1 Progress: We will perform world premiere of Pittsburgh Youth Chorus, Duquesne University, and for concerto competition winners. Talk to Music a piece for orchestra and steel drums. Plans still in other organizations. Director about Years 2 and 3. consideration for Years 2 and 3.

Goal Area: Educational Opportunities and Exposure to Art Form Statement: Refining and expanding educational opportunities beyond the performance environment. Goal #1 Refine curricular opportunities to enhance students’ performance (individual and ensemble) skills through opportunities outside of the large ensemble rehearsal. Task #1 Task #2- Year 1 REVISED Task #3 - Year 1 REVISED Co-develop with coaches and conductors Organize at least one annual Evaluate and implement more rigorous and effective expectations of sectional format and more effective performance/technique master class with a seating audition procedures. season coaching schedule. visiting teaching artist, and one other extraYear 1 Progress: New audition structure Year 1 Progress: New sectional format implemented curricular learning opportunity, such as a Career implemented in Year 1 for twice-a-year auditions. including mini-sectionals and “play-and-coach” Seminar or Alexander Technique. Consider Discussions about possibility of incorporating one format. Great feed-back from all coaches. presenting in conjunction with PSO, Duquesne “screened” audition during Year 2. Great feed-back and/or CMC. Also consider optional joint monthly from all coaches. educational opportunities. Year 1 Progress: Discussions underway for implementation in Years 2 and 3. Goal #2 Strengthen the relationship with the Pittsburgh Symphony to provide students with exposure to the professional art form. Task #1 Task #2 Task #3 Continue at least one annual “TRYPO Goes to the Continue to provide families with access to PSO Explore PSO mentorship opportunities. PSO” event. discounted season subscriptions. Year 1 Progress: New sectional “play-and-coach” Year 1 Progress: TRYPO Goes to the PSO events Year 1 Progress: Materials included in TRYPO format pairs sections with PSO players on individual occurred on October 12, 2014 and March 1, 2015. registration packets. instruments. Great feed-back from all coaches and Plans to continue in Years 2 and 3. students. Continue into Years 2 and 3 and consider ways to grow. Goal #3- Year 1 REVISED Strengthen the relationship with Duquesne University and other area arts organizations. Task #1- Year 1 REVISED Task #2- Year 1 REVISED Task #3 Develop possibility of Duquesne Scholars Program, or Consider ways to expand affiliation agreement Establish annual Duquesne admissions funnel, such approach other schools to allow college students to with CMC and/or other arts organizations. as special admissions day. Mock audition day for fill empty positions in TRYPO. Year 1 Progress: New collaborative office share TRYPO members considering admission. Year 1 Progress: Duquesne Scholars program started with Pittsburgh Youth Chorus. Informal Year 1 Progress: Not yet addressed. Consider ways and provided orchestra opportunities to four collaborations begun with PYSO with chamber to implement in Years 2 and 3. Duquesne musicians. Consider ways to expand in music and Chautauqua. Discussions underway Years 2 and 3. with PYSO about possible areas of collaboration.

Goal Area: Organizational Support Statement: Cultivate, diversify and grow funding sources to ensure a sustainable financial basis for operations and strategic growth. Goal #1: Strengthen and grow relationships with institutional giving community in regards to underwriting current program needs. Task #1 Task #2 Task #3 Create a system of annual correspondence with each Build relationships with corporations and evaluate Continue to identify new sources of institutional foundation apart from required documentation. possibility of creating corporate sponsorship support, including joint proposals. (Including student correspondence, and invitations to program. Year 1 Progress: Joint proposal submitted with student concerts.) Year 1 Progress: New corporate sponsorships Pittsburgh Youth Chorus for a connections grant to Year 1 Progress: Some progress made in setting established. fund a shared development staff member. schedule of correspondence. Consider ways to build systems for Years 2 and 3. Goal #2: Create strategies for long-range fund-raising plan that engages alumni, alumni parents and major donors. Task #1 –(Long Term Goal) Task #2 Task #3–(Long Term Goal) Create an endowed scholarship program. Create a plan to engage, interact and continue Create a legacy giving plan. Year 1 Progress: No progress made. If shared relationships with alumni and current students. Year 1 Progress: No progress made. If shared development staff member is engaged, this might Year 1 Progress: No progress made beyond development staff member is engaged, this might become possible during Years 2 and 3. existing work to compile spreadsheet of known become possible during Years 2 and 3. data. If shared development staff member is engaged, this might become possible during Years 2 and 3. Goal #3: Create internal processes to support a growing fund-raising program. Task #1 Task #2 Research and implement CRM software to track Enhance system of receiving donations from alumni/donor and foundation needs and deadlines. receipt of mail to acknowledgement. Year 1 Progress: Basic software identified and Year 1 Progress: Some delegation has assisted engaged. Need system for implementation and more with this. Need to continue to improve in Years 2 structured usage. Consider more involved software and 3. for Years 2 and 3. New Development staff to assist if funded.

Goal Area: Community Investment and Involvement Statement: Organizational outreach and community investment. Goal #1: Increase student access to programs and financial support. Task #1 Task #2 Develop a new scholarship program involving City Launch After-School Outreach Program with Music Center and Pittsburgh Public Schools, including Pittsburgh Public Schools, including development development of fund-raising plan. of fund-raising plan. Year 1 Progress: New program to assist students with Year 1 Progress: Program launched in Fall 2014. transitioning to double bass established. Some Program funded in full. Await feedback from new discussions with Pittsburgh Public Schools have PPS arts officer for Year 2 and 3 continuation begun. Continue PPS expansion in Years 2 and 3. and/or expansion. Proposal submitted to consider funding Year 2. Goal #2: Recruit students from more diverse backgrounds. Task #1 Task #2 Create a program to visit Pittsburgh Public Schools Evaluate the possibility of establishing a tuition (middle or high school) with students or coaches to discount for Pittsburgh Public School students. promote Outreach Program, TRYPO and/or City Music Year 1 Progress: Some discussions have occurred Center scholarships. with CAPA staff and River City Brass Saturday Year 1 Progress: Await input from new PPS arts program. Await feedback from new PPS arts officer for Year 2 and 3 launch. Discussions underway officer for Year 2 and 3 possibilities. to piggyback on some of the traveling auditions by Pittsburgh Jazz Orch staff. Goal #3: Make tuition more affordable and competitive. Task #1 Task #2 Review tuition levels on an ongoing basis, comparing Overall examination of internal cost structures, our rates with other local organizations, with special with special attention to tour years. attention to tour years. Year 1 Progress: TRYPO Finance Committee Year 1 Progress: TRYPO staff underwriting a consistently engaged through periodic meetings in substantial amount of travel expenses to keep costs evaluating internal cost structure to insure affordable for members during Year 1. No plans to balance. raise tuition fees in Year 2.

Task #3 Organize at least one annual collaborative concert and/or other event with schools and other community arts organizations. Year 1 Progress: Collaborative performance in NYC in June 2015 with the St. Margaret’s Steel Drum Orchestra from Trinidad. Discussions underway for artistic collaborations in Years 2 and 3 with Pittsburgh Youth Chorus and Duquesne University.

Task #3 Pilot a new comp ticket program at various Pittsburgh Public Schools to increase interest in concert attendance. Year 1 Progress: No progress made. Await discussion with new PPS arts officer to determine interest for Year 2 and 3.