Girls on the Run of Southeastern Michigan 5k Event and Celebration Expo Guide Sunday, May 17, 2015 University of Michigan North Campus Research Complex Ann Arbor, MI
Dear Girls on the Run Participants, Coaches, Family and Community Members, We invite you to join us for the 2015 Girls on the Run of Southeastern Michigan 5k event on Sunday, May 17th. The girls have been training through the spring and your participation and attendance at the 5k recognizes their commitment and celebrates their goal of finishing a 5k. We are very excited to have a new presenting sponsor, Gamma Phi Beta, and a new event location at the University of Michigan in Ann Arbor. To prepare for the event as a participant or spectator, we ask that you review this guide prior to the 5k day. Thank you for taking part in this incredible event! Sincerely, Girls on the Run of Southeastern Michigan Staff and 5k Event Committee
5K Event Details
Who: What: When: Where: Why:
Girls on the Run Program Participants, Coaches, Family and Community Members Girls on the Run of Southeastern Michigan 5k Event Sunday, May 17, 2015 Teams meet at 8:15 am; 5k begins at 9:00 am North Campus Research Complex, 2800 Plymouth Road, Ann Arbor 48109. The teams meet up in the parking area at the intersection of Hubbard Street and Hayward Street, Ann Arbor, MI 48109 The Girls on the Run 5k is the culminating event of the 10-‐week program. Whether running, walking or skipping across the finish line on 5k day, completing a 5k is a goal set by the girls at the beginning of the program. Proceeds from community participant registration benefit Girls on the Run of Southeastern Michigan so all girls who wish to participate in the program have the opportunity regardless of financial circumstances.
5K Event Registration for Community Participants
*Girls and coaches participating in the 2015 Girls on the Run season are automatically registered for the 5k event and receive their 5k bib number from their coach at 8:15 am when the teams meet up at the event. We invite anyone from the community to register and participate in our non-‐ competitive 5k run/walk. Every finisher receives a medal!
Online Registration You can register online for $25 at www.girlsontherunsemi.org through May 12. You will receive email confirmation of your registration and be able to pick up your 5k bib and event shirt* at the Packet Pick Up sites listed below or on the 5k event morning beginning at 7:00 am near the team meet up area.
Late Registration
You may register for $30 at our Packet Pick Up sites May 13 – 16 (listed below.)
Packet Pick Up and Late Registration Sites Splash Universe 100 Whitetail Drive, Dundee, MI 48131 Wednesday, May 13 5:00 pm – 7:00 pm
Ann Arbor Running Company 2755 Oak Valley Drive, Ann Arbor, MI 48103 Thursday, May 14 10:00 am – 7:00 pm Friday, May 15 10:00 am – 7:00 pm Saturday, May 16 10:00 am – 3:00 pm
There is no event-‐day late registration, only event-‐day packet pick up for pre-‐registered participants
*We ordered 2,000 event shirts for community participants, but we are only able to guarantee that participants who registered before April 15th will receive the shirt size they requested. Shirts will be held for pre-‐registered “guaranteed” participants through 9:00 am at the 5k.
Girls on the Run Merchandise
Girls on the Run apparel and accessories will also be available for purchase at the Packet Pick Up on May 13th at Splash Universe in Dundee from 5:00 pm – 7:00 pm! Supplies are limited, so visit early for the best selection of sizes and styles.
Due to University of Michigan’s no solicitation policy, we will not have merchandise sales at the 5k event. 5k Event Shirt Sale After the 5k on Sunday, May 17th, beginning at 12:00 pm at Ann Arbor Running Company we will also have any remaining 2015 5k event shirts (with the new star logo!) available to purchase for girls and coaches who would like the event shirt in addition to their green program shirt.
5K Event Timeline 7:00 am 8:15 am 8:45 am 9:00 am 11:00 am
Packet Pick Up for community registrants opens Celebration Expo opens Girls and coaches meet at their team sign in the team meet-‐up area in the parking lot at the intersection of Hubbard and Hayward streets Road closures take effect. All roads on the 5k course will be completely closed to vehicle traffic until the police reopen them once clear from 5k participants. 5k begins! 4 wave start: 9:00 am PINK wave 9:03 am GREEN wave 9:06 am BLUE wave 9:09 am YELLOW wave Celebration Expo closes
Wave Start To provide a safe event for all participants, we have a four-‐wave start for the 5k. This divides the field into four groups, each starting 3 minutes apart. Each wave has its own announcement and horn to begin the 5k. Each of the teams has been assigned a wave color. The girls’ bibs will have a sticker on the front showing the color of her wave. Community participants can choose to join any of the four waves. We do request that participants who are pushing a stroller line up at the back of their wave to avoid the congestion (or running over anyone’s feet!) at the front of their wave field.
Wave Start: Wave Assignments for Girls on the Run Teams Site Name Abbot Adams Addison Angell Ann Arbor Christian Ann Arbor Learning Ann Arbor Open Ann Arbor STEAM Bach Bartlett Bishop Brick Britton Deerfield Brummer Burns Park Challenger Childs Clinton Concord Country Creekside Livingston Custer Dexter Schools Dicken Douglas Road Dundee Schools East Arbor Charter Eberwhite Erickson Estabrook Farley Hill Fortis Academy Grass Lake Schools Haisley Hartland Community Ed Harvest Hawkins Herrick Park Highlander Way Hilton
Wave PINK PINK PINK PINK PINK PINK PINK PINK PINK PINK PINK PINK PINK PINK PINK PINK PINK PINK PINK PINK PINK GREEN GREEN GREEN GREEN GREEN GREEN GREEN GREEN GREEN GREEN GREEN GREEN GREEN GREEN GREEN GREEN GREEN GREEN GREEN
Site Name Holmes Huron Valley Catholic Hutchings King Kreeger Lawton Lincoln (Hudson) Madison Schools Maltby Manor Milan Middle School Monroe Middle School Multicultural Navigator Northwest Onsted Paragon Academy Pattengill Patterson South Arbor Charter South Pointe Scholars Southeast Southwest St. Charles Borromeo St. Francis St. John St. Mary St. Thomas Symons Tecumseh Acres Three Fires Thurston Triumph Academy Village Waterloo Whiteford Whitmore Lake Wines Woodland Meadows/ Heritage
Wave BLUE BLUE BLUE BLUE BLUE BLUE BLUE BLUE BLUE BLUE BLUE BLUE BLUE BLUE BLUE BLUE BLUE BLUE BLUE YELLOW YELLOW YELLOW YELLOW YELLOW YELLOW YELLOW YELLOW YELLOW YELLOW YELLOW YELLOW YELLOW YELLOW YELLOW YELLOW YELLOW YELLOW YELLOW YELLOW
5k Event Volunteers Our 5k Event is possible due to the support of over 300 volunteers, who do everything from monitor the course safety, lead fun activities at the expo, and clean and pack everything up at the end of the morning. Our event volunteers will be wearing bright yellow shirts, and our 25-‐member 5k Committee and Girls on the Run staff will be wearing bright orange Girls on the Run shirts. Please ask any of us for assistance! If we do not know the answer, we will be able to connect you with the person who can help. Interested in volunteering? We still have many volunteer opportunities available! Email
[email protected] for more information.
5k Event Safety The safety of the girls, all participants and spectators at the Girls on the Run 5k Event is our first priority. Police officers from University of Michigan’s Department of Public Safety will be on the course to direct traffic and maintain road closures. The course will be completely closed to vehicle traffic starting at 8:45 am. Girls on the Run volunteer course marshals will be along the entire route. Huron Valley Ambulance and Red Cross will be on site to provide medical treatment or transportation in case of a medical emergency. Severe Weather Plan If it is at all possible (even in the rain or cold!) we will continue to have the event. If the weather is too severe and it is not safe for participants to run, the event will be cancelled by 8:00 am on Sunday, May 17. It will NOT be rescheduled. Please follow the Girls on the Run of Southeastern Michigan facebook page and @GOTRSEMI on twitter for a cancellation announcement. Participants who opted in for the Hyper-‐Reach text alerts will receive a text message if there is an event cancellation. Medical Emergencies While Huron Valley Ambulance and Red Cross are on site, please call 911 if there is a life-‐threatening medical emergency. Flag the nearest course marshal or event volunteer so that Girls on the Run staff can be notified of the emergency once 911 has been called. If you have an injury that is not life-‐threatening, notify a course marshal or event volunteer so that Red Cross or the Huron Valley Ambulance’s EMT bike team can provide medical assessment and treatment as appropriate.
Driving Directions to the Event
From the North: U.S. 23 South to Plymouth Road (exit 41.) Turn right on Plymouth Road. Take Plymouth Road one mile. Turn left at Huron Parkway and take an immediate right to access the NCRC’s parking structure and Baxter Road parking lots. There are additional parking lots on the east side of Huron Parkway. From the South: U.S. 23 North to Geddes Road (exit 39.) At traffic circle, take the 3rd exit onto Geddes Road. Continue straight on Geddes through the next two traffic circles. Continue on Geddes Road for 1 mile. Turn right on Huron Parkway. Drive 1/2 mile on Huron Parkway. Make U-‐turn for Glazier Way. Turn right on Glazier Way; NC51 parking lot is on immediate right. From the East: I-‐94 west to U.S. 23 North to Geddes Road (exit 39.) At traffic circle, take the 3rd exit onto Geddes Road. Continue straight on Geddes through the next two traffic circles. Continue on Geddes Road for 1 mile. Turn right on Huron Parkway. Drive 1/2 mile on Huron Parkway. Make U-‐turn for Glazier Way. Turn right on Glazier Way; NC51 parking lot is on immediate right. From the West: I-‐94 east and M-‐14 east to the Barton Drive exit. Turn left onto Barton Drive. Follow Barton Drive for one mile, then turn left onto Plymouth Road. Take Plymouth Road for 1.4 miles. Turn right at Nixon Road to enter the North Campus Research Complex (2800 Plymouth Road) parking area.
Parking Information
All parking is free in marked lots. Gold, 24-‐hour Blue and Red Residential marked parking spots are restricted on event day. There are over 3,600 available spots in the lots marked on the event parking map (next page.) Please arrive early as this event location is new to everyone in attendance! Volunteers will be stationed at the parking lots to assist with wayfinding and to redirect drivers if their lot is full. Vehicles parked in lots along the 5k route can not exit while the road closures are in effect. If you know you must leave the event before 10:45 am, we recommend you park in the Glazier Way or NCRC East parking lots.
Event Maps: Parking
Event Maps: Pre-‐ and Post Event Activities
Team Meet Up Area Each Girls on the Run site will have a 9’ flag with the site name on it. In the map above, you can see how they will be organized alphabetically in the parking lot at the intersection of Hubbard and Hayward streets. Coaches will be at their flags by 8:15 am to check in with their girls, distribute their bibs and team materials. The teams will warm up together and walk to the start line together (Announcements to move to the start, in wave order, will begin at 8:45 am once Hubbard Road is closed to traffic.)
Celebration Expo Our program staff and sponsors have developed free activities based on Girls on the Run’s mission for all attendees to enjoy before or after the 5k event!
Event Maps: 5k Course Map
The 5k route will be completely closed to vehicle traffic for the safety of our participants, beginning at 8:45 am. Road closures will be monitored and enforced by University of Michigan’s Department of Public Safety and over 20 volunteer course marshals. Mile markers will be posted at miles 1, 2 and 3. There are two water stations at Mile 1 and Mile 2. At the finish, participants will receive a finisher’s medal and post-‐event refreshments. We ask for the safety of our participants, spectators stay out of the finishers’ chute and meet their finisher at the exit of the chute after post-‐event refreshments or back at their team sign.
WonderGirl Team
Our WonderGirl team is a set of four women who embody the Girls on the Run spirit. They will walk and run with each of the four waves but not cross the finish line until everyone else has finished, ensuring that no one participant is “last” and that the completion of the 2015 Girls on the Run 5k is a joyful celebration!
Frequently Asked Questions Do I have to know a Girls on the Run participant to register for the 5k event? You do not need to know a Girl on the Run to register for the 5k event! Anyone who wants to participate and support our program is welcome! Can boys/men participate in the Girls on the Run 5k? Yes! Anyone who wants to run, walk or skip to the finish line is welcome! My daughter is a GOTR participant; do I need to register her for the 5k? You do not need to complete the online 5k registration or submit an additional payment for your daughter as long as she is participating in the current Girls on the Run season. Where is the event this year? We do have a new location this year! The event will be on University of Michigan’s North Campus in the northeast area of Ann Arbor. The closest set of buildings to the 5k event is the North Campus Research Complex at 2800 Plymouth Road, Ann Arbor, 48109. The center of the 5k activity will be the intersection of Hubbard Road and Hayward Road. Where do I park the morning of the 5k? There are over 3,600 parking spots within ¾ of a mile of the team meet-up area. Most University of Michigan lots (exceptions: Gold and Red resident parking spaces) are free and available for use on Sunday morning. We have an custom parking Google map that highlights the closest parking lots to the event, how many parking spaces in each lot, and the walking distance to the team meet-up area. If you have a disability placard or license plate, we will have two rows of handicapped parking reserved in the Baxter 4 Parking Lot (south of the North Campus Research Complex buildings.) Please arrive early to give yourself extra time to find a parking space and walk to the team meet-up area. We will have volunteers at the parking lots to assist with parking and wayfinding. Are we required to attend the pre-event Packet Pick Up days? Picking up your packet at one of the Packet Pick-Up days is optional. Packet Pick-Up will be open from 7:00 am – 8:45 am the morning of the 5k, in the same parking area as the team meet-up area. The lines can get long. Visiting a Packet Pick-Up the week before the event will save you time Sunday morning! *Girls on the Run participants will receive their bib numbers from their coaches at the event on Sunday. They will not be available for pick up at any of the Packet Pick-Up times. Where and when are the Packet Pick-Ups before the event? We have increased our packet pick-up opportunities to 4 days the week before the 5k event! In addition to picking up your event shirt and bib number, there will be Girls on the
Run merchandise available for purchase! You may also register for the event at these Packet Pick-Up times, although there is an additional $5 fee for late registration during this period ($30 per registrant.) There is no event-day registration. Pre-Event Packet Pick-Up Dates Wednesday, May 13 from 5:00 – 7:00 pm: Splash Universe (100 Whitetail Drive, Dundee, MI 48131) Thursday, May 14 from 10:00 am – 7:00 pm: Ann Arbor Running Company (2755 Oak Valley Drive, Ann Arbor, MI 48103 in the Ann Arbor- Saline Road Target shopping center) Friday, May 15 from 10:00 am – 7:00 pm: Ann Arbor Running Company Saturday, May 16 from 10:00 am – 3:00 pm: Ann Arbor Running Company Can I register the morning of the 5k event? No. In compliance with the University of Michigan solicitation policy, we are unable to offer event-day registration. Late registration is available Wednesday – Saturday the week before the 5k at Packet Pick-Up locations. Can I purchase Girls on the Run merchandise at the 5k event? We will not have Girls on the Run apparel or accessories for sale at the 5k event, in compliance with the University of Michigan solicitation policy. However, we will have Girls on the Run apparel (youth and adult sizes) and accessories for sale at Packet Pick Up in Dundee at Splash Universe on May 13 from 5:00 – 7:00 pm and at Ann Arbor Running Company May 14th – May 17th during normal store hours. (You can go to the store after the 5k event!) What time should we arrive on Sunday if we have already picked up our bib numbers and t-shirts? Girls on the Run participants must meet their coaches at their team signs, in the Team Meet-Up Area in the parking area at the intersection of Hubbard and Hayward Streets between 8:00am and 8:15am. We encourage you to come earlier to enjoy the Celebration Expo activities, which open at 7:00 am. *Anyone who is not running with a Girls on the Run participant will want to be at the starting line by 8:50 am. What time should we arrive on Sunday if we have not picked up our packets yet? Packet Pick-Up will be open from 7:00 am – 8:45 am on Sunday morning. The lines are often long so we encourage you to arrive early to give yourself plenty of time to park, get water and use the restroom. What time do the roads close for the 5k? Road closures will begin at 8:45 am. All roads of the 5k route will be completely closed to vehicle traffic as long as 5k participants are on the route, or until 10:45 am. These road closures will be monitored and enforced by University of Michigan’s Department of Public Safety. They will re-open Baxter Road to allow for participants/attendees to exit these parking areas once the last participant has turned onto Hubbard Road (at the 1 mile mark, estimated at 10:00 am.)
My daughter is a Girls on the Run participant, what should she wear? Girls on the Run participants must wear their green program t-shirt and running shoes. Teams often choose to wear something to help them stand out in the crowd! What should I bring? We encourage you to bring a water bottle. We encourage you to make and bring signs to show your support and enthusiasm. Don’t forget your cameras and video recording devices. We love when families share their photos and videos with us! Where do spectators go? You are invited to cheer on the participants at the start, along the course and the finish. The route this year loops back so that you can potentially see your runner 3 times and only have to walk ¼ mile! You may congratulate your runner once they have exited the finish chute and then proceed to the Team Meet-Up Area or Celebration Expo together. How do I know where to line up at the starting line? We have four waves at our starting line; our GOTR participants will have a sticker on the front of their bib to indicate their wave. Families and community runners who are joining us are welcome to join whichever wave they’d prefer. Can we bring pets? Please do not bring pets to the 5k event to ensure a safe morning for all! Are jogging strollers allowed on the course? Absolutely! We just ask that you line up at the back of your starting wave, to ensure your safety and the safety of the other participants. What if it rains, storms or snows? If it is at all possible (even in the rain or snow!) we will continue to have the event. The event will be cancelled by 8:00am if the weather is too severe and it is not safe for participants to run. It will NOT be rescheduled. Please subscribe to our facebook page and/or find us on twitter (@GOTRSEMI) for a cancellation announcement. What if my daughter or someone else gets hurt? If it is a medical emergency, call 911. For non-emergency medical treatment, find the nearest event volunteer- they will be wearing yellow volunteer shirts to access medical assistance. The volunteer will call for medical staff assist. There will be an American Red Cross medical tent at the finish line, Emergency Medical Technicians from Huron Valley Ambulance service on bikes throughout the course and volunteer course marshals along the entire 5k route. Huron Valley Ambulance service will be on site at all times in case of an emergency. How do I find my daughter after the 5k event? We strongly encourage you to register to run/walk with your daughter. Participating with her is a great way to model healthy behavior and support her in achieving her goal. If you, or someone else from your family, are unable to participate with your daughter, let her coach know. Each team will have a coach who will be a 'sweeper' and stay with the very last girl to ensure that every girl on their team has finished the 5k. We have course marshals all along the 3.1-mile course to
ensure that our participants are supervised at all times. We encourage you to make a meet-up plan with your girl prior to the event so you both know where to go when she finishes. What if I cannot find my daughter/parent? Go to the pink Girls on the Run tent in the Team Meet Up Area’s parking lot. This is the Information table and a volunteer will arrange for an announcement to be made over the sound system. Every GOTR participant will also have her parent/guardian’s name and phone number on the back of her bib number, and the Information volunteer will have a phone available to call that number to reach the parent/guardian listed. What time will the event finish? We encourage spectators and participants to stay and cheer on the finishers until WonderGirl crosses the finish line. This teaches our girls to support her teammates and practice good sportsmanship. We encourage you to celebrate with your daughter at our Celebration Expo next to the finish line and Team Meet-Up Area. There will be family-fun activities and interactive sponsor booths open until 11:00 am. Where can we purchase photographs of the event? We have professional photographers, volunteers and staff taking pictures. We have large GOTR letters and props that are a perfect for photos of your 5k finisher and her team. After the event we will post photos from our photographers on our flickr page and on our Girls on the Run of Southeastern Michigan facebook page. Our facebook and Instagram (@gotrsemi) pages are also a great place for you to share your pictures (and stories) with us!
5k Event Etiquette •
As much as possible, please try to run at an even pace the entire event instead of starting and stopping, sprinting and walking, etc.
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Should you need to walk, please move to the far right of the street and try to ease your pace into a walk instead of abruptly stopping.
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Allow runners to pass on the left.
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Please pass slower runners/walkers on the left.
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When approaching a water station, grab a cup of water while being aware of other runners who may be passing through. Please do not stop. If you need to slow down wait until after the water station and then move to your right to walk.
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If you see a person who needs medical attention, please alert a course marshal or a member of the Huron Valley Ambulance EMT bike team on the route.
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At the finish line please be aware that other runners are coming up behind you and do not stop abruptly. Once you receive your medal please proceed through the post-event refreshment station and then celebrate with your friends and family once you are out of the finishers’ chute.
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No dogs may accompany runners/walkers in the 5k for the safety of our two-footed and four-footed friends.
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No bicycles are allowed on the 5k course (except for designated EMTs and course leads).
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Participants may run or walk with a stroller but they must start at the back of their starting wave and stay to the right if faster participants are passing them. Encourage other runners and thank our volunteers! Have fun!
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