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MELBOURNE COASTREK 2016 EVENT DAY – Friday 18 November Registration Procedure

 Register according to bib/team number. Teams will be advised of this info. the week before event day.  If needed, register any team changes at the ‘Team Change Desk’ before proceeding to registration.  Each team member will have a unique bib & timing chip so it’s essential that you put the correct bib on, as per the label on the envelope containing all 4 bibs.  WHERE: Badcoe Hall, Pt Nepean Quarantine Stn, Portsea.  WHO: You can nominate a team member to register on behalf of the team and pick up your event bibs.  WHEN: Registration by EVENT ~60km Teams have 1 option 1) Thursday 17 November, 4.00 to 8.00pm ~30km Teams have 2 options 1) Thurs 17 Nov, 4.00 to 8.00pm OR 2) Fri 18 Nov as outlined in the table* below.

Event Day Transport

 There will be NO car access at the starts – Cape Schanck and Koonya. You must be dropped at Point Nepean and we will take you to the start by bus.  Come to Point Nepean Quarantine Station and park on Jarman Oval.  If the Team HAS registered: head to the bus departure area and line up according to the signage. If the Team STILL has to register (30kers only): head to Badcoe Hall, located adjacent the Parade Ground. 

 There will be coffee carts and we recommend a toilet stop before you get on the bus as it will be busy at the start.

Compulsory Gear You Must Carry  Hi-Vis Vest with reflective strips.  Basic First Aid (e.g. blister pads, bandaids, sunscreen, tape, bandage) + 1 emergency blanket per team.  Water holder (bottle or bladder – at least 2L capacity). Cups will not be provided.  Food  At least 1 copy of the Map Book per team.  Event bibs worn on front.  For 60km teams: Head torch / torch for start/night walking + spare batteries.  Recommended: phones on at least 2 different networks.

Safety Stay together as a team, use your head torch in the dark, wear your Hi-Vis Vest, follow the maps/track notes, have a support crew on call, hydrate and eat, be prepared for heat, cold or rain, and read the Coastrek E-Book chapters (Resources/Plan & Train at melbourne.coastrek.com.au). Roads: While every effort has been made to make Melbourne Coastrek safe for trekkers when you’re on or near roads, all normal Vic Roads pedestrian road rules apply. Please wear your Hi-Vis Vest with reflective strips and obey pedestrian rules for all road crossings and road reserves.

Registration by Event and Start Waves 60km Starts Wave 1-5.45 Wave 2-6.00 Wave 3-6.15

Rego Period THURSDAY Thurs 17 Nov, 4-8pm ONLY

BUS DEP from Pt Nepean Fri - 4.45am Fri - 5.00am Fri - 5.15am

30km Starts Wave 1-6.30 Wave 2-6.45 Wave 3-7.00 Wave 4-7.15 Wave 5-7.30 Wave 6-7.45 Wave 7-8.00

*Rego Period FRIDAY 5.15-5.45am 5.30-6.00am 5.45-6.15am 6.00-6.30am 6.15-6.45am 6.30-7.00am 6.45-7.15am

BUS DEP from Pt Nepean Fri - 6.00am Fri - 6.15am Fri - 6.30am Fri - 6.45am Fri - 7.00am Fri - 7.15am Fri - 7.30am

EMERGENCY PROCEDURE NON LIFE-THREATENING ISSUES (to get First Aiders) - First Aiders will be at each Luv  Stop and the Finish – for minor issues come to the first aid area. - If you need help on the course follow these steps: STEP 1: Call or text the Emergency Phone 0417 044 244 who will arrange help. Phone numbers STEP 2: If you can’t get through and you’re in doubt of severity call 000. will be printed STEP 3: Call your support crew if they can assist. on your bib STEP 4: If you do leave the course you must advise HQ 0411 344 138. LIFE-THREATENING ISSUES – Call Emergency Services STEP 1: Call 000 (you must tell them that you are part of the Melbourne Coastrek event). STEP 2: Call the Coastrek Emergency Phone 0417 044 244 and advise what has happened.

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Withdrawals Individual: In the event of a team member withdrawal, the remaining team members MUST report the details at the next Luv Stop, to the Withdrawals Desk. Team: If the Whole Team is withdrawing, you MUST call Coastrek HQ on 0411 344 138 or go to the nearest Luv Stop to report it. If a team is reduced to one member during the day, they MUST link up with another team and walk with at least two trekkers for safety purposes. If a team is reduced to two or less members during the night they must link up with another team and walk with at least 3 trekkers.

4 Seasons

 Read the E-Book chapters on being prepared for all weather conditions – heat, cold, wet.  We encourage teams to have a Support Crew who can cater for their needs throughout the duration of the trek, e.g. cold drinks if it’s hot, additional warm layers for the cold or something dry in case of rain.  Remember to call the Emergency Number (printed on your bibs) / take any Team Member showing signs of weather exposure to the First Aid stations located at the Luv Stops and Finish.

Luv  Stops (aka Checkpoints) & Timing Your bib which displays your team number is collected during Registration at Point Nepean. It must be worn on your front and visible at all times. Each bib has a timing chip on the back of it. This will register when you cross the start and finish lines to record your time. In between the start and finish there are Luv Stops where the whole team will need to ‘Check-In’ simultaneously and cross a timing strip. Team time is taken from the last team member to cross the timing strip. Your team must stay in sight of each other the whole time.

Checking-In at Luv  Stops & Finish Line Present as a complete team. Our Event Crew will not allow you to proceed to check-in until you’re all accounted for. There may be some queuing early on in the event so we do ask for your patience. Thank you! When all team members are present you may cross the timing strip. This records your progress and sends a live result to the Event Timing team. What if there are team member/s missing/withdrawn? Report any withdrawals to the Withdrawal Desk. Luv Stops have a closing time. If you reach a stop after closing you will be recorded as withdrawn from the

event. If you choose to continue you do so at your own risk. Closing times are: 60km Event Site Gunnamatta (20km) Koonya (30km) Portsea (43.5km) Fort Nepean (54km) Finish 30km Event Portsea (13.5km) Fort Nepean (24km) Finish

Closes 6 hours from start time 9 hours from start time 13 hours from start time 16.25 hours from start time

18 hours from start time 4.5 hours from start time 8 hours from start time 10 hours from start time

Results Each team must start and finish with the same 4 members, complete the whole course as marked, and have checked-in at all Luv Stops to be eligible for a line honours placing.

Official results will be available on the website within 24 hours. You will also be able to print your certificate.

Tips

 Gear: be prepared for ALL weather – hot, cold, wet. It’s YOUR responsibility to ensure you have gear ready for ALL sorts of weather, to avoid exposure issues.  Food: only small snacks are available at the Luv Stops! Please don’t count on there being something you like/ can eat. Come prepared!  The Route: will be marked as best as possible with pink reflective Coastrek branded trail markers. Some will be closer together where needed and further apart on ‘obvious’ sections. If you go ‘off track’ then you accept there will be no markers. PLEASE DON’T TAKE THE MARKERS AS A SOUVENIR

What to do next… 1. Stay injury free – maintain training, don’t cram! 2. Organise your Support Crew and Compulsory Gear. Give your Support Crew a copy of the Map Book. 3. Reread the E-Book chapters under ‘Resources/Plan and Train’ and ‘Event Day’ page on the website. 4. Send out your Fundraising emails! 5. Read the Emails for updates and motivation magic. 6. Join us on Facebook, Instagram, and Twitter for the latest Coastrek news and important information. 7. Print / download a copy of the map book in week prior the event to have most current version, and keep it in a waterproof covering (e.g. laminate it, use a zip lock bag, plastic sleeve, etc.) 8. Download the ‘Emergency Plus’ App – a National app that can help you provide your location to emergency services.

Everything you need to know is @ www.melbourne.coastrek.com.au Brought to you by…

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