Accounts Receivable Assistant UK Part-time, Permanent appointment £16,000 - £18,000 (pro rata – Depending on qualification and experience) Part Time – Permanent Position Oxford, UK SAE is part of the Navitas Group, which is a diversified global education provider that offers an extensive range of educational services for students and professionals including university programs, language training, workforce education and student recruitment. SAE Institute is looking for an Accounts Receivable Assistant to assist with the financial administration of course fees and other payments including direct debits, credit/debit card, bank transfers, and student loans for all UK campuses. Credit control and maintaining the student ledger using CAS (or other systems). Essential Experience in direct debit system administration Experience in Accounts receivable procedures and general practice Experience in the use of accounting specific software (Oracle, SAP, Sage, Hyperion). Experience in Credit Control Experience in managing accounting procedures. Demonstrated analytical skills. Effective interpersonal skills with a variety of cultural and ethnic stakeholder groups. Computer literacy skills inclusive of demonstrated competence with the Microsoft Office suite. The ability to work as part of a team but also on own initiative when necessary. Ability to time manage and prioritise work. The ability to communicate effectively in person, in writing and over the telephone with individuals and with a wide variety of audiences. Ability to work flexibly in a supportive capacity. Must have rights to live and work in UK. Desirable An understanding of the education sector. Knowledge and understanding of the principles of Equal Opportunity Employment and Occupational Safety and Health principles and practices. Capacity to understand and implement internal controls and process improvements. Relevant qualification at NVQ 1 level and above Full details can be found in the attached position description. What we offer An attractive remuneration package will be negotiated with the successful candidate. SAE offers outstanding longterm career opportunities within the UK and abroad, and is values driven and an equal opportunity employer. Enquiries and applications, including an application form, a cover letter addressing the selection criteria and resume, should be sent to Susan Cormack, Senior Finance Officer,
[email protected]. Applications close when the position is filled. We regret that due to the volume of the applications, only successful applicants will be contacted.
Position Description Title:
Accounts Receivable Assistant
Business Division:
SAE Corporate
Responsible to:
Senior Finance Officer
1.
Primary Objectives of Job:
To assist with the financial administration of course fees and other payments including direct debits, credit/debit card, bank transfers, and student loans for all UK campuses. Credit control and maintaining the student ledger using CAS (or other systems). 2.
Key Relationships: i.
Senior Finance Officer, SAE UK
ii.
SAE Finance professionals
iii.
SAE Campus Administrators
iv.
SAE Campus Managers
3.
Key accountabilities that are part of the role:
Direct Debit System Administration i.
Ensuring completed credit arrangements have been received
ii.
Checking financial suitability of every applicant who has applied for monthly payment plan
iii.
Dealing with applicants who fail the suitability check
iv.
Ensuring the change of their payment plan, where necessary
v.
Sending & receiving completed direct debit forms in hard-copy format
vi.
Checking the forms and correspondence if details are missing or incorrect
vii.
Processing forms onto our systems i.e. CAS
Direct Debit System Accounts viii.
Processing forms to the direct debit system
ix.
Sending forms to the bank/third party
x.
Advising bank/third party on monthly amounts - changes dependent on campus, intake, course and specific month of the plan
xi.
Checking for and correcting any errors
1
xii.
Dealing with payments not taken – liaising with the bank and credit control measures with the students
Accounts Receivable i.
Maintaining the student ledger using CAS system
ii.
Entering payment receipts on CAS
iii.
Entering one-off charges (such as reminder charges or replacement ID cards)
iv.
Processing student refunds
v.
Preparing reports as required
vi.
Assisting Auditors when necessary
vii.
Upkeep of Student Loan Confirmations – Payment Advice Letters
viii. ix.
Entering student receipts onto the Oracle system via a monthly journal. Reconciling student receipts to the bank statements and reconciling the bank transactions on Oracle.
Credit Control i.
Following procedures to ensure students are not outstanding with fees
ii.
Following up of student debtors and updating CAS using debtors list
iii.
Ensure owing students are not attending classes and using practical facilities and notifying relevant campus
iv.
Meeting and discussing with students any financial difficulties, possible Individual Payment Plan requests and Student Finance billing queries and issues
v.
Referring overdue students ready for debt collection to the Senior Finance Officer
Other Duties and Responsibilities vi.
Undertake such other duties and tasks as may lie within the scope of this post to ensure the effective delivery and development of financial service to the UK network
4.
Selection Criteria:
Essential Criteria: i.
Experience in direct debit system administration
ii.
Experience in Accounts Receivable procedures and general practices
iii.
Experience in the use of accounting specific software (Oracle, SAP, Sage, Hyperion)
iv.
Experience in Credit Control
v.
Experience in managing accounting procedures
vi.
Demonstrated analytical skills
vii.
Effective interpersonal skills with a variety of cultural and ethnic stakeholder groups
viii.
Computer literacy skills inclusive of demonstrated competence with the Microsoft Office suite
ix.
Ability to work as part of a team but also on own initiative when necessary
2
x.
Ability to time manage and prioritise work
xi.
Ability to communicate effectively in person, in writing and over the telephone with individuals and with a wide variety of audiences
xii.
Ability to work flexibly in a supportive capacity
xiii.
Must have rights to live and work in the UK
Desirable Criteria: i.
An understanding of the education sector.
ii.
Knowledge and understanding of the principles of Equal Opportunity Employment and Occupational Safety and Health principles and practices.
iii.
Capacity to understand and implement internal controls and process improvements.
iv.
Relevant qualification at NVQ 1 level and above
3
Job Application Form
Position applied for: ....................................................................................................................... Campus/Location: .......................................................................................................................... Last/ Current Position: ................................................................................................................... If Internal Candidate: Navitas / UPD / SAE / other: ………………………………………… Dates employed within Navitas from/to: …………………………………………
Personal Details Surname: .........................................................
Name: ...................................................................
Current Address: .............................................................................................................................. Preferred number ...............................................
Preferred contact time: ............................................
Email address: .................................................. Citizenship: ….................................................................................................................................... Work Visa Status: .............................................................................................................................
Application Details Where did you see the job advert? ………………………………………………………………………….. Did you know about Navitas / SAE prior to submitting your application? Yes / No In what capacity ………………………………………………………………………….. I do want that SAE Institute keeps my résumé on file (please tick the box)
Please note that internal applications are welcome. All applications will be treated in exactly the same manner and those short-listed for an interview will be informed of the details of their interview. In the event you are shortlisted for an interview it is important that you advise your line manager that you have reached this stage of the process. In the event that you are offered the role the recruiting manager for this role will contact you and your line manager to discuss appropriate transitional arrangements and commencement dates to ensure continuity of business prior to formalising the arrangements.
Please contact GHR if you have any questions
about this.
Signature:
_______________________________
Date:
Version 2 – July 2013
