Accounts Receivable-Student Accounts Specialist Job


[PDF]Accounts Receivable-Student Accounts Specialist Job...

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JOB DESCRIPTION (Rev. 9/15) JOB TITLE: REPORTS TO:

Accounts Receivable/Student Accounts Specialist Director of Accounting

GENERAL STATEMENT OF DUTIES: The Denver Seminary Accounts Receivable/Student Accounts Specialist is responsible for processing cash receipts on student accounts, processing all miscellaneous cash receipts from various Seminary sources, responding to account inquiries and determining needed account adjustments. A cash drawer must be maintained, counted and verified with high levels of accuracy. The position also processes and posts financial aid, monitors payment plans, runs and verifies student billing and prepares statements. TYPICAL PHYSICAL DEMANDS AND WORKING CONDITIONS: May include prolonged sitting. May require some lifting of up to 20 pounds. Requires eyehand coordination and manual dexterity. Requires ability to distinguish letters and symbols. Requires the use of office equipment, such as computer, typewriter, telephones, calculators and copiers. Requires correct vision and hearing within normal ranges. Requires verbal, written and interpersonal communication skills. ESSENTIAL FUNCTIONS: (This may not include all of the functions assigned.) • Accounts Receivable—applying cash receipts to student accounts, analyzing student accounts for accuracy and clarification and processing account inquiries and adjustments. o Student Billing—verifying pre-billing reports, running weekly student billing, and preparing periodic statements. o A/R Oversight and Collections—managing payment plans, A/R account maintenance and delinquent account collections processes. o Oversight and Coordination of Financial Clearance Process— ensuring that all students registered for the upcoming semester have paid, established a payment plan or have financial aid sufficient to cover their charges. o Tax Reporting—compiling and preparing 1098-T forms. • Maintenance of Cash Drawer—processing all cash receipts, reporting daily cash income and forwarding for verification and entry into g/l records, making change and cashing checks for students, staff and faculty, and disbursing petty cash payments. • Processing of Student Financial Aid and Government Loans—applying financial aid to student accounts and working with A/P to verify student stipend and refund checks. • Student Billing—verifying pre-billing reports, running weekly student billing, posting monthly rent charges and preparing periodic statements. • General Ledger—assisting in general ledger accounting and preparing monthly account reconciliations of specific accounts as assigned. Staff, fulltime, non-exempt September 2015

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General Office Duties—assisting with semester financial clearance, spreadsheet preparation and specialized reporting to management and external customers as needed.

EDUCATION/TRAINING/SKILLS: Accounting courses at the college level or equivalent accounting or bookkeeping experience. QUALIFICATIONS: Required: Knowledge of computer operation, data entry and Microsoft office applications, particularly Excel Ability to perform multiple tasks concurrently Ability to communicate in a clear and professional manner Essential: Experience in cashiering and accounts receivable High level of attention to detail, accuracy and consistency in application of all policies and procedures Ability to maintain confidentiality Ability to be part of an active team environment Helpful: • Ten-key by touch OUTCOMES: All cash receipts will be accurately processed within one day of receipt and cash drawer will be counted, verified and maintained with 99% accuracy. Cash and receipts will be secured and safe-guarded at all times. Cash receipt entries to receivables accounts will be accurate and clear. All entries and adjustments will be up-to-date. Financial aid will be processed and posted in compliance with internal policies and government regulations. Customer service satisfaction (internal and external) will be maintained at a high level as measured by periodic surveys. Communication and cooperation with other departments of the seminary will be maintained in a proactive and professional manner. Denver Seminary is an equal opportunity employer committed to excellence in all areas of ministry and operations. NOTICE TO APPLICANTS: Please read this job description carefully and ask someone for help if you have difficulty understanding the functions of this job. Please describe any accommodations that you need in order to perform this job.

Staff, fulltime, non-exempt September 2015

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Accommodations needed:

I HAVE READ AND UNDERSTAND THE REQUIREMENTS OF THIS JOB AND CAN SAFELY AND EFFECTIVELY PERFORM ALL THE JOB FUNCTIONS LISTED ABOVE. Signature ________________________________ Date_______________________

Staff, fulltime, non-exempt September 2015

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