approved


to replace Betty Ann Palmore. Mike thanked all members of ELT .... Rick Ford. 44. 20. Vernita Chris anson. 45. 21. Dana Turco. 46. 22. Gordon Turco. 4...

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APPROVED

Congregation Meeting Minutes Meeting held: July 26th 2015 – 11:20am Attendance:

Meeting was held in the Great Room, attendance list is attached.

Preliminaries:

Randy Sloper opened the meeting in prayer.

Business:

President Mike Bevers presented the agenda. Some minor updates were made to the budget from what was presented to the congregation two weeks ago at the congregational forum. New members will be presented for the Executive Leadership. Team: Dave Hoag will be presented for Vice President (3 year term, followed by Presidential term); Teri Sato will be presented as Member At Large to replace Betty Ann Palmore. Mike thanked all members of ELT leadership team for their time and effort. Pastor Reinke reminded the congregation about the importance of respect at a congregational meeting. The congregation agreed to follow respectful listening expectations during the meeting. If anyone has questions or concerns following the meeting, David is prepared to follow up with people this afternoon. Regardless of how we vote on the budget, Pastor Reinke stated that the ELT will review the budget again in November to follow best practices to correct some issues from our past. Pastor Reinke discussed direction and protection, two major areas of concern with his position as Lead Pastor. The Leadership Team wants to be sure people know and understand their spiritual gifts. In addition, we will run a Stewardship Campaign at St. Luke’s this fall to put an emphasis on tithing and spreading the word of the Lord. Also, we hope to start the call process and hopefully call a Lead Pastor by January sometime. We have significant plans, but they are measurable. We

plan to achieve more by spending less. At the end of November, we will have a clear plan of where our budget stands. President Les Soltis congratulated outgoing President Mike Bevers for his service on ELT. Update on St. Luke’s Foundation by President, Ky Hopewell: The goal of the Foundation is to educate members on the importance of estate and legacy planning; to provide members with an opportunity to invest in a lasting legacy; to promote and fund new ministry, missions, capital, and special projects; to ensure Christ’s work at St. Luke’s to reach out and bring people into a personal relationship with Jesus Christ as our Savior and Lord. If an undesignated gift comes in, $.50 of every dollar goes to the endowment fund. $0.25 goes to support ministry and missions funds, and $0.25 of every dollar goes to support the capital development fund. The fund currently has a balance of $36,247. The Foundation will also support several upcoming financial seminars: a Social Security seminar in October, a Medicare seminar in November, and individual meetings with small groups and families as well. The grants are to foster ministry growth and development, to fund the application process, and to provide funds available to the board of Directors. One of these programs is the BAG program, which currently has a balance of about $2,700. BAG stands for Bridging the Gap. Val Danforth presented a video; Communities in Schools is currently working on an application that may spread the program to 11 schools in the area. Ky encouraged us to pray for that process. Also, another big program from the foundation is the Young Adult Intern, which is now funded at $900. Hannah Gillrup was selected to fill that position and she is now working with Pastor Jake to better support the young adults at St. Luke’s. Mike presented the current slate of candidates for the Executive Leadership Team. All members were voted in with a unanimous vote by the congregation: Les Soltis (President), Dave Hoag (Vice President), Morgan Griffith (Secretary), Randy Sloper (Chair of Lay Ministers); Members-at-Large: Bob Snyder, Stephanie Esbenshade, Steve Straume, and Teri Sato. FY2016 Budget presented by Mike Bevers (ELT President), Les Soltis (ELT Vice President), and Todd Zern (Operations Director):

o o o o

General fund giving decrease Preschool, kindergarten, childcare collectively above net projections by 6% Staffing/mortgage payments above budget Projecting a $140,696 deficit by year-end

10 year giving history at St. Luke’s 2008 – The church raised more than it has ever raised (almost $2 million for the 4 Those 2 Come Capital Campaign) Playground Improvement Project Budget - $36,700 Funding $25,000 private donation $5000 school fundraising efforts $5000 Thrivent Choice dollars $1700 operating expenses Expenses $27,700 play equipment $6000 Fence $3,000 Chips / other Mission Plan vs. Budget o Centered on the understanding that this is God’s mission at St. Luke’s o We are called to be stewards of His ministry o All the resources we have belong to Him o Mission plan reminds us that it is all about Him, not about us FY2017 Income Assumptions Giving – current trend line shows 1% decrease in giving, anticipate same for fY17 School & Childcare – 85% school & childcare enrollment, new director / pursuing accreditation and new classroom development Facility Outreach – maintain outreach Staffing – worship & arts / communications directors reduced, missions coordinator attrition, change in health benefits premiums / deductibles, lead pastor – April 2017, total reduction - $140,000 Operations – delay major expenses / maintain general repairs Programming – continue overall ministry program spending and development

Q&A with Todd Zern and ELT regarding the budget: o Yes, Concordia Plan Services is working closely with staff to help staff make the best decision about healthcare benefits

o Preschool Registrar and Childcare Director now moved to different line item, now paid by school instead of Church funds. Relocation costs also were increased to help fund a move by the new Lead Pastor. o For the practice of not disclosing individual salaries of staff members, the staffing budget is presented as a whole but not as individual line items for each staff member. o There was a question about whether we have researched other Health Services beside Concordia. Todd explained that Concordia determines rates and premiums internally and they provide care that reflects our faith. They are an incredible partner and they support us on our behalf. Mike Bevers commented on that and explained that it is a fantastic program that provides a good deal for our staff members. Les Soltis supported that comment as well. Stewardship / Special Gifts o Create a zero-based plan in which to implement this transition and prepare for future o Together in faith, we are moving forward with God’s vision for FY 2017 o Stewardship Focus – teach & equip the body of Christ through financial giving o Stewardship Goal - $120,000 $37,000 (30% received / pledged to date) Yes, there is a plan to start a stewardship campaign in the fall focused on the importance of giving to God to help educate the community on what that means. Dave Ramsay also commented that it is important to maintain this facility and that takes ongoing funds. Les supported that comment and stated that, yes, we do need to continue to take care of our buildings and grounds. There is a committee in place, led by Val Danforth, to support the Ten for the World Campaign. Yes, we still give to Ten for the World. Traditionally, large expenses would have been taken care of by the operating budget. We are putting all of our emphasis on maintaining what we currently have right now. A Building Committee has been created to analyze our resources on an ongoing basis so that we can create a list of what we need to fix and maintain on a priority basis. There is a plan now to take 25% of the operating budget and set it aside to restrict it to use it to fix and repair large maintenance concerns. Stephanie Esbenshade , ELT member, also reminded that the congregation that the ELT will continue to monitor and adjust the budget as needed over the coming year. There are also plans in place to put together a Financial Committee to continue to provide a check and balance system with the budget. The congregation unanimously voted to approve the FY2017 Mission Plan. Glen Smith reminded ELT that leadership needs to be mindful of our constitution and by-laws. Les agreed to follow up with that and continue to make changes as needed.

David commented that the Worship & Arts Director position will now be covered by 3 separate worship teams. Tammy is helping with a lot of the managerial tasks and Jake is taking leadership of the three teams. If this is an opportunity for people to step in and help or support worship leaders, please reach out and welcome others to participate and volunteer to maintain a strong worship team here at St. Luke’s. Jake commented that there are a lot of opportunities for people to help, particularly in the area of technology. Closing:

Meeting was closed in prayer by Pastor David Reinke

Respectfully submitted by,

Morgan Griffith Secretary, ELT

Attachments: July2016Mtg_Attendance.pdf

Congregational Meeting Attendance Meeting held: June 26, 2016 - 11:15am 1

Ewald  Friedemann

26

2

Yvonne  Riveness

27

3

Nadia  Moore

28

4

Debbie  Skelton

29

5

Liana  Snyder

30

6

Marla  Beckstrom

31

7

Roger  Hale

32

8

Marianne  Bell

33

9

Mike  Bevers

34

10

Mitzie  Ollila

35

11

Tammy  Caley

36

12

Sheila  Cavan

37

13

Gerald  Church

38

14

Jerry  Blessing

39

15

Diane  Percival

40

16

Barry  Turnbull

41

17

Charlene  Turnbull

42

18

Rod  Riveness

43

19

Tim  Waisanen

44

20

Linda  Waisanen

45

21

Shauna  Higgins

46

22

Teri  Johnson

47

23

Greg  Gamble

48

24

Christy  Gamble

49

25

Terry  Westerkamp

50

Gary  Westerkamp Lois  Thompson Bill  Thompson Susan  Fish Mark  VanWinkle Miriam  VanWinkle David  VanWinkle Kenneth  Breyer Kendra  Breyer Robert  Grothe Jan  Grothe Sara  Wood MaV  Sato Marge  Ulmer Pat  Smith Glen  Smith Monte  Hart Michael  Harrell Steve  Smith Beth  Smith Ky  Hopewell MaryAnn  Hopewell Mark  Foster Carolyn  Saastad Milton  Steward

Congregational Meeting Attendance Meeting held: June 26, 2016 - 11:15am 1

Trudy  Sturvant

26

2

William  McDaniel

27

3

Debbie  Mennigger

28

4

John  Wiese

29

5

Anne  Wiese

30

6

Aaron  Griffith

31

7

Morgan  Griffith

32

8

Barb  Gibbs

33

9

Roy  Ray  

34

10

Astrid  Maurer

35

11

Bryann  Mann

36

12

Bree  Mann

37

13

Tina  Jackson

38

14

Roger  Erickson

39

15

Lind  Simonsen

40

16

Dave  Ramsay

41

17

Stephanie  Hoag

42

18

Nathan  Breyer

43

19

Julie  Kinzner

44

20

Gerald  Neumann

45

21

Barbie  Petzold

46

22

Chris  Davis

47

23

PauleSe  Bodeutsch

48

24

Paul  Jeroma

49

25

Kim  Jeroma

50

Linda  Herold Donna  Breyer Holly  BriS Robert  Percival Hannah  Gillrup Amy  Sato Tammy  FosseS Andrew  Foss Dave  Hoag Kathy  SolVs Nancy  Maynard Randy  Sloper Robert  Snyder Stephen  Percival Kathy  Boyle Denise  Ward Taia  Smith Teri  Sato Kendra  Breyer Gayle  Bean Dick  Bean Stephanie  Esbenshade Kevin  Kinzner Ruth  Hileman Debbie  McCleary

Congregational Meeting Attendance Meeting held: June 26, 2016 - 11:15am 1

Ruth  Roth

26

2

Hary  Roth

27

3

Bruce  Soileau

28

4

Trudy  Soileau

29

5

LaVerne  Gunderson

30

6

Shirley  Longnecker

31

7

Helen  Firnhaber

32

8

Susan  Karms

33

9

Cindy  Swezea

34

10

Linda  Salyer

35

11

Steve  Salyer

36

12

Mark  Taylor

37

13

David  Emmert

38

14

Edmund  Lyons

39

15

Sylvia  Courtney

40

16

Kevin  Peek

41

17

Karin  Foster

42

18

Jean  Ford

43

19

Rick  Ford

44

20

Vernita  ChrisQanson

45

21

Dana  TurcoR

46

22

Gordon  TurcoR

47

23

Howard  ChrisQanson

48

24

Donna  Metz

49

25

MarQn  Metz

50

Lyle  Kreuger Helen  Krueger Mark  Palmore BeRy  Ann  Palmore Amy  Carlisle Les  SolQs Todd  Zern Patricia  Harrell