Today’s Date:
Audio & Visual Set-up Request Form Please submit this form 30 days prior to event to
[email protected] or Ministry Center.
Event Name: Location: Contact Name: Phone/Email: Ministry: Est. Attendees Start Date(ie: 1/1/18): End Date:
Ministry Leader: Start Time(ie: 9:00am): End Time:
Requesting a Lighting Operator: No
Yes
Requesting a Sound Operator: No
Yes
Requesting a Graphic Presenter Operator: No
Yes* *Photos, Video & Slides must be in a digital format (PowerPoint or Keynote format preferred) and submitted 14 days prior to the event.
If you have your own operators, please provide their names: Live Music: No
Yes
§ List of Instruments: § Sound Check and Call Time*: *Musicians & vocalist are to arrive 2 hours prior to event to perform a sound check.
Number of Musicians: Number of Speakers:
Number of Vocalists: Number of Lavalieres*: *Max 3 lavaliers
Rev 040818
Audio & Visual Set-up Form Page 2
If the event is offsite, the ministry leader and/or contact person must provide and arrange for transportation of sound equipment and support personnel. Contact person’s responsibility: Ø Submit Program three days prior to event. Ø Pick up and return all equipment. Ø Review inventory list to verify receipt of all listed equipment. Ø Check to see that all equipment is in good condition before and after event. Ø Check off and sign inventory sheet upon returning equipment. Ø Turn in completed sheet to the Ministry Center. Ø Fill out repair request if necessary. Ø Return all equipment to proper storage area. Contact’s Signature:
Date:
* * TURN IN THIS FORM TO THE MINISTRY CENTER * *
TECH MINISTRY USE ONLY: Date Request Received:
Approved:
Yes
No
Reason for disapproval: Event assigned to and system inventory list created by: Date equipment picked up: Date equipment returned: Condition of the equipment returned: System checked in by: Tech Team assigned to event: Forward information to additional Personnel:
Rev 040818
