Austin Independent School District Contract and Procurement Services
Invitation for Bid B13-062 Fire/Security Alarm & Access Control Equipment This competitive solicitation is an Invitation for Bid (IFB) advertised under Texas Education Code 44.031 in the Austin American-Statesman newspaper and the Austin ISD web site for procurement of goods and services. Austin ISD seeks bids for fire/security alarm and access control equipment. Proposers are encouraged to read the entire contents of this IFB. There are multiple documents, some included by reference, that make up the IFB.
Timeline Date
Event
03/26/2013
Advertise/Issue Date
04/02/2013
Due Date for Written Inquires
04/04/2013
Answers to Written Inquiries Posted on AISD Website
04/09/2013
Due Date/Open Date by 2:00 pm
05/28/2013
Recommendation Presented to Board of Trustees
Contact:
Deliver Proposals to: Contract & Procurement Services 1111 West 6th Street Building A, Suite 330 Austin, TX 78703
Contents Section I Section II Section III Section IV Section V
Introduction, Contract Term, Terms and Conditions General Instructions Special Instructions & Bid Forms Certifications
Austin ISD Contract & Procurement Services
Donna Magnuson Procurement Specialist 512-414-2114 Fax: 512-480-0924
[email protected]
AUSTIN INDEPENDENT SCHOOL DISTRICT Fire/Security Alarm & Access Control Equipment Bid Number B13-062
Opening 2:00 P.M., April 9, 2013
Section I Introduction This competitive solicitation is an Invitation for Bid (IFB) advertised under Texas Education Code 44.031 in the Austin American-Statesman newspaper and the Austin ISD web site for procurement of goods and services. Austin ISD seeks bids for fire/security alarm and access control equipment for AISD. Bidders are encouraged to read the entire contents of this IFB. There are multiple documents, some included by reference, that make up the IFB. Bidders may make written inquiries concerning this solicitation to obtain clarification of the requirements. Inquiries shall be submitted no later than the close of business on the date specified on the cover page. Questions received by this deadline and corresponding answers will be included in an Addendum posted on the Austin ISD Contract & Procurement Services web site. Submit inquiries via email to the contact persons listed on the cover page. In the subject line of the email, type “Questions” and the solicitation number: Questions: B13-062.
Contract Term The agreement(s) resulting from this solicitation will be in effect for one (1) year from the date of award by the Board of Trustees, or such date established by the agreement. At the end of the contract period if AISD has not completed the bidding process and awarded a new contract, AISD may extend the contract for an additional sixty days.
Section II Terms and Conditions Procurement of goods and services shall be made by the method that provides the best value for the District. This competitive solicitation is either an Invitation for Bid (IFB) or a Request for Proposal (RFP) advertised under Texas Education Code 44.031 and District Policies: CAA, Fiscal Management- Financial Ethics CH, Purchasing and Acquisition; CHE, Purchasing and Acquisition- Vendor Relations; CHF, Purchasing and Acquisition- Payment Procedures; CHG, Purchasing and Acquisition- Real Property and Improvements; and CHH, Purchasing and Acquisition- Financing Personal Property Purchases. Persons or entities considering whether to submit a bid or proposal are encouraged to review the entirety of these policies before submitting a bid or proposal. All can be accessed on the District’s web site www.austinisd.org in the Quicklinks box under Policy. Selected portions are re-stated here for emphasis. Ethics “All Trustees, employees, vendors, contractors, consultants, volunteers, and any other parties who are involved in the District’s financial transactions shall act with integrity and diligence in duties involving the District’s fiscal resources.” Policy CAA (Local)
Page 1
AUSTIN INDEPENDENT SCHOOL DISTRICT Fire/Security Alarm & Access Control Equipment Bid Number B13-062
Opening 2:00 P.M., April 9, 2013
Contacting Board Members “Vendors shall not contact Board members individually for the purpose of soliciting a purchase or contract between the time a request for proposal or a bid is formally released and a recommendation is made by the administration to the Board. If a vendor violates this prohibition during this time frame, consideration of the vendor for award shall be invalidated. Board members shall be notified of possible violations and actions taken.” Policy CHE (Local) Opening Bids “Bids may be opened only by the Board at a public meeting or by an officer or employee of the District at or in an office of the District. A bid that has been opened may not be changed for the purpose of correcting an error in the bid price.” Local Gov’t Code 271.026 “The Board shall have the right to reject any and all bids.” Local Gov’t Code 271.027(a) Bid openings and the receipt of proposals will be held at the offices of: Contract & Procurement Services 1111 West 6th Street, Building A, Suite 330 Austin, Texas 78703 Bids and proposals are due no later than 2:00 PM on the date indicated in the IFB or RFP. “The public and all bidders shall be invited to attend the bid opening. Any bid may be withdrawn prior to the scheduled time for opening. Bids received after the specified time shall not be considered.” Policy CH (Local) “Proposals received after the specified time shall not be considered. Proposals shall be opened at the time specified, and the public and all proposers shall be invited to attend the proposal opening. Proposals may be withdrawn prior to the scheduled time of opening. Changes in the content of a proposal, and in prices, may be negotiated after proposals are opened.” Policy CH (Local) Factors “In awarding a contract, the District shall consider: 1. 2. 3. 4. 5. 6. 7. 8.
9.
Purchase price. The reputation of the vendor and of the vendor’s goods and services. The quality of the vendor’s goods or services. The extent to which the goods or services meet the District’s needs. The vendor’s past relationship with the District. The impact on the ability of the District to comply with laws relating to historically underutilized businesses. The total long-term cost to the District to acquire the goods or services. For a contract that is not for goods and services related to telecommunications and information services, building construction and maintenance, or instructional materials, whether the vendor or the vendor’s ultimate parent company or majority owner has its principal place of business in this state or employs at least 500 persons in this state. Any other relevant factor specifically listed in the request for bids or proposals. Education Code 44.031(b)
Recycled Products Page 2
AUSTIN INDEPENDENT SCHOOL DISTRICT Fire/Security Alarm & Access Control Equipment Bid Number B13-062
Opening 2:00 P.M., April 9, 2013
“The District shall give preference in purchasing to products made of recycled materials if the products meet applicable specifications as to quantity and quality.” Policy CH (Legal) Agricultural Products “If the cost and quality are equal, the District shall give preference in purchasing to agricultural products, including textiles and other similar products that are produced, processed, or grown in Texas.” Policy CH (Legal) Vegetation for Landscaping “If cost is equal and the quality is not inferior, the District shall give preference to Texas vegetation when it purchases vegetation for landscaping purposes.” Policy CH (Legal)
Section III General Instructions 1.
Bids must be submitted on this form or in accordance with the special instructions and must reach the Austin Independent School District (AISD) Contract & Procurement Office on or before the hour of opening on the date specified. Late bids will not be considered. SUBMIT ORIGINAL PLUS ONE (1) COPY in a sealed, plainly marked envelope. Inquiries pertaining to this bid should be identified by title, date and bid number.
2.
All vendors doing business with AISD must have on file, a current W-9 Request for Taxpayer Identification Number and Certification. A copy of this form is included for your completion and is to be submitted with your bid if not already on file.
3.
All supplemental information required by the Bid Form must be included with the Bid. Failure to provide complete and accurate information may disqualify bidder.
4.
Bids must show the unit price and total for specified quantity and shall include transportation F.O.B. destination prepaid and allowed. Amendments to bids, once filed, may be submitted in a sealed envelope only, and properly identified, prior to opening hour.
5.
Bids will represent a true and correct statement and shall contain no cause for claim of omission or error.
6.
The use of brand and manufacturer's names is for the purpose of brevity in establishing type and quality of merchandise and is not restrictive. Manufacturer, trade and/or brand name must be indicated for each article and when omitted, district will consider bid to be as specified. Illustrations and complete description must be included with the bid if bidding other than specified.
7.
Unless a prompt payment discount with a payment term of at least ten (10) days is offered and accepted by the District, payment terms shall be Net thirty (30) days from date of acceptance or receipt of a properly prepared and submitted invoice, whichever is later.
8.
Section V contains forms that are required to be completed and submitted along with your response. Failure to complete and submit these forms may be grounds for disqualification of your offer. Section V includes these forms: Proposal/Bid Certification, Felony Conviction Notice, Suspension and Debarment Certification, CTPA Adoption Clause, Cooperative (Interlocal) Agreement Clause, and W-9 Request for Taxpayer Identification number and Certification.
Page 3
AUSTIN INDEPENDENT SCHOOL DISTRICT Fire/Security Alarm & Access Control Equipment Bid Number B13-062 9.
Opening 2:00 P.M., April 9, 2013
Deliveries under terms of these proposals will be in accordance with the dates indicated herein except where no date is indicated, the vendor will deliver by the date indicated on purchase orders issued as a result of this solicitation. If delays are foreseen, written notice shall be given the AISD Contract and Procurement Office which will consider an extension. Delivery of purchases in good condition will be vendor’s responsibility and no delay in receipt or replacement of items will be contingent upon claim adjustment by carrier. All goods are subject to inspection and return at the expense of the vendor if found to be inferior to those specified. Deliveries will be accepted Monday through Friday, 8:00 A.M. to 4 P.M. only.
10.
Quantities shown on the bid form are estimates and do not obligate AISD to order or accept more than its actual requirements during the term of the contract, nor do the estimates limit the AISD to ordering less than its actual requirements.
11.
The Austin Independent School District requires vendors to complete the Conflict of Interest Questionnaire (Form CIQ), as prepared by the Texas Ethics Commission, in compliance with House Bill 914, Chapter 176 of the Texas Local Government Code. The form should be prepared and submitted online at http://www.austinisd.org/inside/hb914/ciqform.phtml.
Section IV Special Instructions 1. If bidding brand/model other than specified, bidder shall state the manufacturer’s name and model number on separate sheet and provide complete descriptive and technical literature he proposes to furnish for each item. 2. Unless the bidder states otherwise in bid, AISD may award the contract(s) for any item or group of items listed.
3. Bids must show the unit price and total for specified quantity and shall include transportation F.O.B. destination prepaid and allowed. In case of discrepancy between Unit Price and Extended Total, the Unit Price shall be considered correct.
BID FORMS Please bid on the following items, in accordance with the instructions, terms and conditions, and requirements/specifications contained in this solicitation. There are three sections included on the bid form: A.
Fire Alarm Equipment
B.
Security Alarm Equipment
C.
Access Control Equipment
Page 4
AUSTIN INDEPENDENT SCHOOL DISTRICT Fire/Security Alarm & Access Control Equipment Bid Number B13-062
BID FORM
Opening 2:00 P.M., April 9, 2013
Vendor Name A. FIRE ALARM EQUIPMENT
Unit Item
Brand
Part #
Description
Extended Total
Qty Price
1
Silent Knight
058200XL
ADDRESSABLE FIRE CONTROL PANEL /BOARD ONLY
8
Ea
2
Silent Knight
5860R
REMOTE ANNUNCIATOR
3
Ea
3
Silent Knight
058950XL
INTELLIGENT DISTRIBUTED POWER MODULE/BOARD ONLY
3
Ea
4
Silent Knight
5495
DISTRIBUTED POWER MODULE
10
Ea
5
Silent Knight
5496
INTELLIGENT REMOTE POWER MODULE
2
Ea
6
Silent Knight
SD505APS
PHOTOELECTRIC SMOKE DETECTOR
200
Ea
7
Silent Knight
SD500-PS
ADDRESSABLE PULL STATION
25
Ea
8
Silent Knight
SD500MIM
MINI CONTACT MODULE
1
Ea
9
Silent Knight
SD500AIM
ALARM INPUT MODULE
10
Ea
10
Silent Knight
SD500ARMS
ADDRESSABLE RELAY MODULE
25
Ea
11
Silent Knight
SK-IP-2
IP FIRE ALARM COMMUNICATOR
25
Ea
12
Silent Knight
SD505 6AB
DETECTOR BASE
25
13
Silent Knight
SD505AHS
HEAT DETECTOR
10
Page 5
Ea
AUSTIN INDEPENDENT SCHOOL DISTRICT Fire/Security Alarm & Access Control Equipment Bid Number B13-062 Part #
Opening 2:00 P.M., April 9, 2013 Description
QTY
Item
Brand
14
Silent Knight
SD505ADH
ADDRESSABLE DUCT HOUSING
3
Ea
15
Silent Knight
SD505ADHR
ADDRESSABLE DUCT HOUSING W/ RELAY
10
Ea
16
Silent Knight
STS5.0
5 FT SAMPLING TUBE-PKG OF FIVE
2
pkg.
17
Silent Knight
SD 505DTS
TEST SWITCH DUCT TYPE DETECTOR
10
Ea
18
Silent Knight
5815XL
ZONE EXPANSION MODULE
5
Ea
19
BOSCH
DS240
24V LONG RANGE BEAM SMOKE DET
1
Ea
20
Silent Knight
SK-BEAM-T
ADDRESSABLE SGL-ENDED BEAM SMOKE DETETECTOR
1
Ea
21
UNION
MX 12070
BATTERY 12V 7AH
300
Ea
22
UNION
MX 12017
BATTERY 12V 17AH
25
Ea
23
Farenhyt
IFP1000
ADDRESSABLE FIRE CONTROL PANEL
2
Ea
24
Farenhyt
RPS1000
INTELLIGENT POWER SUPPLY
1
Ea
25
Farenhyt
RA-1000R
REMOTE ANNUNCIATOR
1
Ea
26
System Sensor
H1224
WALL MOUNT HORN
2
Ea
27
System Sensor
S1224MC
WALL MOUNT STROBE SELECTABLE
25
Ea
28
System Sensor
P1224MC
WALL MOUNT HORN STROBE SELSECTABLE
25
Ea
29
System Sensor
PC2W
CEILING MOUNT HORN STROBE WHITE, Selectable
25
Ea
30
System Sensor
WBB
WEATHERPROOF BACK BOX
2
Ea
Page 6
Price
Total
AUSTIN INDEPENDENT SCHOOL DISTRICT Fire/Security Alarm & Access Control Equipment Bid Number B13-062 Part #
Opening 2:00 P.M., April 9, 2013 Description
QTY
Item
Brand
31
System Sensor
H12/24K
WEATHERPROOF HORN
2
Ea
32
System Sensor
SCW
CEILING MOUNT STROBE WHITE SELECTABLE
25
Ea
33
DITEK
DK-2MHLP
24 VOLT SIGNAL SURGE SUPPRESSOR
5
Ea
34
DITEK
DTK MRJ31XSCP-WP
DTK SURGE SUPPRESSOR
5
Ea
35
Air Products
MR101CR
MULTI VOLTAGE RELAY SPDT 10A
5
Ea
36
Air Products
MR201CR
MULTI VOLTAGE RELAY DPDT 10A
5
Ea
37
ESL
DHF24120C
FLUSH MOUNT DOOR HOLDER
10
Ea
38
ESL
DHS24120C
SURFACE MOUNT DOOR HOLDER
10
Ea
39
ESL
DHFMI24120
FLOOR MOUNT DOOR HOLDER
5
Ea
40
ESL
DH-ER1C
EXTENSION ROD 1 INCH
10
Ea
41
ESL
DH-ER3C
EXTENSION ROD 3 INCH
10
Ea
42
Smoke Check
2.5 OZ
CANNED SMOKE FOR TESTING
100
Ea
43
SDI
2S-SOLO851KT
CO/SMOKE/HEAT DET TEST KIT
1
Ea
44
SDI
SOLOA4AER
NONFLAMMABLE A4 DETECTOR TESTER
5
Ea
45
STI
STI-1130
STOPPER COVER W/HORN SURFACE MOUNT
10
Ea
46
STI
SF-STI17530
12 x 14 POLYCARBONATE ENCLOSURE
2
Ea
47
STI
SF7520
POLYCARBONATE ENCLOSURE
2
Ea
Page 7
Price
Total
AUSTIN INDEPENDENT SCHOOL DISTRICT Fire/Security Alarm & Access Control Equipment Bid Number B13-062 Item
Brand
48
MEIR
49
SPACE AGE ELC.
50
Fire Ray
Opening 2:00 P.M., April 9, 2013
Part #
Description
QTY
Price
BW-BW102
ENCLOSURE 20 X 24 RED
5
Ea
SSU00672
FACP MAINTENANCE RECORD ENCLOSER
20
Ea
50RU
AUTOMATIC FIRE DETECTION BEAM
1
Ea
B. SECURITY ALARM EQUIPMENT 1
Napco
GEM-X255
255-ZONE SUPPER-EXPANDABLE HYBRID CONTROL
5
Ea
2
Napco
GEM-9600
96 ZONE CONTROL PANEL
10
Ea
3
Napco
GEM-3200
32 ZONE CONTROL PANEL
100
Ea
4
Napco
PCI-MINI
PCI-MINI PROGRAMMING MODULE
3
Ea
5
Napco
GEM RPICAE2
GEM LCD KEY PAD LABABLED 'GEMX255 SUPPORT
100
Ea
6
Napco
RB3008
8 Position Relay Board
10
Ea
7
Napco
GEM EZM8
8 ZONE EXPANSION MODULE 255 COMPATABLE
10
Ea
8
Napco
GEM RECV2
32 CHANNEL WIRELESS RECEIVER
10
Ea
9
Napco
GEM RTRANS
WIRELESS DOOR SWITCH
1
Ea
10
Napco
GEM-WP PANIC
WIRELESS PANIC BUTTON,W
10
Ea
11
Napco
2WAY UNIVKF
BIDIRECTIONAL KEYFOB
1
Ea
12
Napco
NL-MOD
NETLINK PANEL MODULE
100
Ea
13
Napco
NL-CSRCV
NETLINK SOFTWARE PACKAGE
3
Ea
Page 8
Total
AUSTIN INDEPENDENT SCHOOL DISTRICT Fire/Security Alarm & Access Control Equipment Bid Number B13-062 Item
Brand
14
Napco
15
Part #
Opening 2:00 P.M., April 9, 2013 Description
QTY
Price
M7300STE
LONG RANGE DUAL TECH MOTION DETECTOR
25
Ea
Rokonet
RK 150T
CEILING MOUNT MOTION DETECTOR
50
Ea
16
Sentrol
Sentrol 1078C
3/4" DIAMETER STEEL DOOR SWITCH
100
Ea
17
Napco
C-100STE
DUAL TECH MOTION DETECTOR
200
Ea
18
Napco
C-100ST LR
DUAL TECH MOTION DETECTOR LONG RANGE
25
Ea
19
IntelliSense
DT 900
DUAL TECH CK-DT906 DETECTOR
5
Ea
20
Amseco
SSX-52
SIREN SELF CONTAINED WEATHER PROOF
50
Ea
21
Revere
RT-1640SLM
PLUG IN TRANSFORMER
5
Ea
22
Altronix
AL400ULX
4 AMP POWER SUPPLY 12 OR 24VDC
10
Ea
23
Altronix
Altronix SMP-3
3 AMP POWER SUPPLY
5
Ea
24
Altronix
SMP5PM-CTX
POWER SUPPLY W/ ENCLOSER
10
Ea
25
Altronix
R248UL
POWER SUPPLY 3.5AMP 24VAC
5
Ea
26
Napco
FW-2
FIREWOLF 2-WIRE SMOKE DETECTOR
50
Ea
27
ACT
ACT GOLD IBT
INTELLIGENT BATTERY TESTER 12V
1
Ea
28
MACURCO
GD-2A
COMBUSTIBLE GAS DET WITH ALM AND TRBLE RELAY
10
Ea
29
Viking
E-30EWP
HANDS FREE ENTERY PHONE
5
Ea
30
Viking
RC-2A
REMOTE TOUCHTONE RELAY CONTROLLER
5
Ea
Page 9
Total
AUSTIN INDEPENDENT SCHOOL DISTRICT Fire/Security Alarm & Access Control Equipment Bid Number B13-062 Item
Brand
31
Viking
32
Part #
Opening 2:00 P.M., April 9, 2013 Description
QTY
Price
VE-5X5
WEATHER RESISTANT BACK BOX
5
Ea
AES
7794
AES INTELLIPRO FIRE MODULE
10
Ea
33
AES
7094
AES INTELLIPRO BURG MODULE
2
Ea
34
AES
7058E
8 ZONE TRANSCRIEVER
2
Ea
35
AES
7788F-ULP
8 ZONE FIRE SUBSCRIBER INCLUDING 7794 MODULE
50
Ea
36
AES
7058E-P
8 ZONE TRANSCEIVER WITH INTERGRATED INTELL-PRO
2
Ea
37
AES
7705i
MultiNet Central Station Receiver
2
Ea
38
AES
7170
EM/RF IP Remote Transceiver
2
Ea
39
Falcon
22-4CLIP
PLENUM WIRE 22/4 1000FT. BOX
5,000
Ft
40
Falcon
16-2 CLIP
PLENUM WIRE 16/2 1000FT. BOX
5,000
Ft
41
Falcon
18-2CLIIP
PLENUM WIRE 18/2 1000FT. BOX
5,000
Ft
42
Falcon
22-2CLIIP
PLENUM WIRE 22/2 1000FT. BOX
5,000
Ft
43
Beldon
18-6 CL2P
PLENUM WIRE 18/6 1000FT. BOX
1,000
Ft
44
Systemax
24/4PRCATULCL2P
PLENUM WIRE CAT 5E 1000FT. BOX
2,000
Ft
45
Genesis
Fire alarm wire 18-2FPLP
18-2,2 CONDUCTOR WIRE, UNSHEILDED 1000FT. ROLL
5,000
Ft
46
Genesis
Fire alarm wire 14/4 FPLP
14-4,4 CONDUCTOR WIRE, UNSHEILDED 1000FT. ROLL
2,000
Ft
47
Genesis
Fire alarm wire 18-4 FPLP 18-4,4 CONDUCTOR WIRE,UNSHEILDED 1000FT. ROLL
5,000
Ft
Page 10
Total
AUSTIN INDEPENDENT SCHOOL DISTRICT Fire/Security Alarm & Access Control Equipment Bid Number B13-062 Part #
Opening 2:00 P.M., April 9, 2013 QTY
Item
Brand
Description
48
Genesis
Fire alarm wire 14/2 FPLP 14-2,2 CONDUCTOR WIRE,UNSHEILDED 1000FT. ROLL
5,000
Ft
49
Genesis
18-6CL2P
5,000
Ft
PLENUM WIRE18/6 SHEILDED
1000FT. ROLL
Price
C. ACCESS CONTROL EQUIPMENT 1
HID
5395
PROX CARD READER THINLINE II BLACK
20
ea
2
HID
5365
PROX CARD READER MINIPROX BLACK
20
ea
3
HID
CR-80
GRAPHICS QULITY WHITE PVC CARD 30 mil.
3000
Ea
4
HID
CR-80
ULTRACARD ADHESIVE BACKED PVC 10 mil.
1000
Ea
5
CONTINENTAL
CICC2326P
ISOPROX II card direct print cards 36Bit
8000
ea
6
CONTINENTAL
CIC1800T
TURBO SUPERTERM 8 DOOR CONTROLLER
5
ea
7
CONTINENTAL
CIC1300
SUPER TWO 2 DOOR CONTROLLER
5
ea
8
CONTINENTAL
CICP1300NETBD
COM PORT FOR 2/DOOR PANEL
5
ea
9
CONTINENTAL
UM5120-SMA
FIRMWARE UPGRADE CHIP
5
ea
4GFXS
THUB READER
2
Ea
4 CON. POWER TRANSFER HINGE 626
5
ea
10 4G V-FLEX (S) 11
Security Door Control PTH-4Q
12
VON DUPRIN
EL
VON DUPRIN EL CONVERSION KIT
2
ea
13
VON DUPRIN
EPT 10
VON DUPRIN EPT 10 ELEC POWER TRANSFER
2
ea
Page 11
Total
AUSTIN INDEPENDENT SCHOOL DISTRICT Fire/Security Alarm & Access Control Equipment Bid Number B13-062 Part #
Opening 2:00 P.M., April 9, 2013 Description
QTY
Item
Brand
14
VON DUPRIN
PS914
VON DUPRIN POWER SUPPLY
5
ea
15
VON DUPRIN
6111-FSE-US32D-24V
VON DUPRIN ELC. STRIKE
5
Ea
16
VON DUPRIN
99EO-28
PANIC DEVICE PUSH BAR 3FT
5
ea
17
VON DUPRIN
050534
CIRUIT BREAKER
5
ea
18
VON DUPRIN
050535
EL SOLENOID
5
ea
19
VON DUPRIN
900-2RS
2 ZONE CONTROLLER CARD
5
ea
20
VON DUPRIN
33A
PANIC DEVICE PUSH BAR 3FT
3
ea
21
VON DUPRIN
EL3327A-NL-315A
36” ELECTRIED PANIC WITH NITE LATCH TRIM BLACK
2
ea
22
ALTRONIX
R615DC8UL
RACK MOUNT POWER SUPPLY
5
ea
23
ALTRONIX
R2416300UL AC
RACK MOUNT POWER SUPPLY
5
ea
24
ALTRONIX
R6156D16UL DC
RACK MOUNT POWER SUPPLY
5
ea
25
ALTRONIX
StrikeIT1
POWER SUPPLY
5
ea
26
ALTRONIX
AL600ULX
POWER SUPPLY
1
ea
27
HES
5200
5200 ELECT STRIKE
2
ea
28
HES
1006
1006 TAMPER RESIST ELECT STRIKE
5
ea
29
HES
9600
9600 ELECT STRIKE
10
ea
30
BEST
45HWCADEU62624V
40H SERIES MORTISE LOCK 24VAC/DC FAIL SECURE
3
ea
Page 12
Price
Total
AUSTIN INDEPENDENT SCHOOL DISTRICT Fire/Security Alarm & Access Control Equipment Bid Number B13-062 Item
Brand
31
FALCON
32
LANTRONIX
Part #
Opening 2:00 P.M., April 9, 2013 Description
QTY
Price
M1520C-00-1-ML561B
MORTISE LOCK 24VAC/DC FAIL SECURE
3
ea
7N-UN11001R1
DEVICE SERVER 1 PORT 10/100
5
ea
Page 13
Total
Invitation for Bid (IFB) B13-062 Fire/Security Alarm & Access Control Equipment
Section V Required Forms Bidders shall execute the following forms and return the signed original with their proposal.
Offer Certification Bidder certifies that they have not offered any pecuniary benefit or thing of value to gain advantage or influence a decision in this matter. Felony Conviction Notice A person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony Suspension and Debarment Certification Contractors receiving individual awards of $25,000 or more and all sub-recipients must certify that their organization and its principals are not suspended or debarred by a federal agency. W-9 Form W-9 is the IRS form used by Austin ISD to request your taxpayer identification number. You may get a blank Form W-9 to fill out if you or your business is hired to provide goods or services. Filling out a W-9 is straightforward. Just provide your name and Social Security Number, or the name and Employer Identification Number of your business. By submitting a W-9, you are certifying that the tax id number you are providing is correct and accurate. http://www.irs.gov/pub/irs-pdf/fw9.pdf Central Texas Purchasing Alliance (CTPA) Adoption Clause CTPA is a local purchasing cooperative with member public school districts. If authorized by the vendor or service provider, contracts and supply agreements resulting from this solicitation will be available to member districts. Participation is not mandatory and will not a factor considered in the evaluation of proposals; however, the form does need to completed and submitted with your proposal. Cooperative (Interlocal) Agreement Clause Similar to the CTPA adoption clause, if authorized by the vendor or service provider, contracts and supply agreements resulting from this solicitation will be available to local government organizations. Participation is not mandatory and will not be a factor considered in the evaluation of proposals; however, the form does need to completed and submitted with your proposal.
Austin ISD Contract & Procurement Services
Invitation for Bid (IFB) B13-062 Fire/Security Alarm & Access Control Equipment
BID CERTIFICATION FORM AUSTIN INDEPENDENT SCHOOL DISTRICT The undersigned Bidder, by signing and executing this bid, certifies and represents to the Austin Independent School District that Bidder has not offered, conferred or agreed to confer any pecuniary benefit, as defined by § 1.07(a)(6) of the Texas Penal Code, or any other thing of value, as consideration for the receipt of information or any special treatment or advantage relating to this bid; the Bidder also certifies and represents that Bidder has not offered, conferred or agreed to confer any pecuniary benefit or other things of value as consideration for the recipient's decision, opinion, recommendation, vote or other exercise of discretion concerning this bid; the Bidder certifies and represents that Bidder has neither coerced nor attempted to influence the exercise of discretion by any officer, trustee, agent or employee of the Austin Independent School District concerning this bid on the basis of any consideration not authorized by law; the Bidder also certifies and represents that Bidder has not received any information not available to other bidders so as to give the undersigned a preferential advantage with respect to this bid; the Bidder further certifies and represents that Bidder has not violated any state, federal or local law, regulation or ordinance relating to bribery, improper influence, collusion or the like and that Bidder will not in the future, offer, confer, or agree to confer any pecuniary benefit or other thing of value of any officer, trustee, agent or employee of the Austin Independent School District in return for the person having exercised the person's official discretion, power or duty with respect to this bid; the Bidder certifies and represents that it has not now and will not in the future offer, confer, or agree to confer a pecuniary benefit or other thing of value to any officer, trustee, agent or employee of the Austin Independent School District in connection with information regarding this bid, the submission of this bid, the award of this bid or the performance, delivery or sale pursuant to this bid.
FIRM NAME
PHONE __________________________________________
EMAIL____________________________
ADDRESS_____________________________________________________________________________
CITY________________________________ STATE________________ ZIP ______________________
SIGNED BY
TITLE
PRINTED NAME
DATE
Austin ISD Contract & Procurement Services
Invitation for Bid (IFB) B13-062 Fire/Security Alarm & Access Control Equipment
FELONY CONVICTION NOTICE Statutory citation covering notification of criminal history of contractor is found in the Texas Education Code §44.034.
FELONY CONVICTION NOTIFICATION State of Texas Legislative Senate Bill No. 1, Section 44.034, Notification of Criminal History, Subsection (a), states “a person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony”. Subsection (b) states “a school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract”. THIS NOTICE IS NOT REQUIRED OF A PUBLICLY-HELD CORPORATION
I, the undersigned agent for the firm named below, certify that the information concerning notification of felony convictions has been reviewed by me and the following information furnished is true to the best of my knowledge. VENDOR’S NAME: AUTHORIZED COMPANY OFFICIAL’S NAME:
Check only one of the following: My firm is a publicly-held corporation, therefore, this reporting requirement is not applicable. My firm is NOT owned nor operated by anyone who has been convicted of a felony. My firm IS owned or operated by the following individual(s) who has/have been convicted of a felony. Name of Felon(s): (attach additional sheet if necessary)
Details of Conviction(s): (attach additional sheet if necessary)
Signature of Company Official:
Austin ISD Contract & Procurement Services
Invitation for Bid (IFB) B13-062 Fire/Security Alarm & Access Control Equipment
SUSPENSION AND DEBARMENT CERTIFICATION AUSTIN INDEPENDENT SCHOOL DISTRICT Federal Law (A-102 Common Rule and OMB Circular A-110) prohibits non-federal entities from contracting with or making sub-awards under covered transactions to parties that are suspended or debarred or whose principals are suspended or debarred. Covered transactions include procurement contracts for goods or services equal to or in excess of $25,000 and all non-procurement transactions (e.g., sub-awards to sub-recipients). Contractors receiving individual awards of $25,000 or more and all sub-recipients must certify that their organization and its principals are not suspended or debarred by a federal agency. Before an award of $25,000 or more can be made to your firm, you must certify that your organization and its principals are not suspended or debarred by a federal agency. I, the undersigned agent for the firm named below, certify that neither this firm nor its principals are suspended or debarred by a federal agency.
VENDOR’S NAME: Signature of Company Official: Date Signed: Printed name of company official signing above:
Austin ISD Contract & Procurement Services
Invitation for Bid (IFB) B13-062 Fire/Security Alarm & Access Control Equipment
Central Texas Purchasing Alliance Adoption Clause USE OF CONTRACT(S) BY MEMBERS COMPRISING THE CENTRAL TEXAS PURCHASING ALLIANCE (CTPA). A.
B.
If authorized by the Vendor(s), resultant contract(s) may be adopted by the member districts of the CTPA as indicated below. Authorized members may purchase goods and/or services in accordance with contract pricing and purchasing terms established by the Contract Lead District. A list of members that may utilize the Vendor’s contract is listed on the CTPA website, www.txctpa.org/memberlist
C.
D. E.
F.
Any district member wishing to utilize such contract(s), will contact the Vendor to verify that the contract is available to them and will place its own order(s) directly with the successful Vendor The Successful Vendor may contact the member districts to inform them about the contract award. There shall be no obligation on the part of any participating district to utilize the contract(s). A negative reply by the Vendor will not adversely affect consideration of the Vendor’s Solicitation response. Each participating district has the option of executing a separate contract with the successful Vendor, which may contain general terms and conditions unique to that contracting district. If, when preparing such contract, the general terms and conditions of a district are unacceptable to the successful Vendor, the successful Vendor may withdraw its extension of their offer to that district. The Contract Lead District shall not be held liable for any costs or damages incurred by another district as a result of any award extended to that district by the Successful Vendor.
BY SIGNATURE BELOW, THE VENDOR HEREBY AUTHORIZES THE MEMBER DISTRICTS AS INDICATED BELOW TO ADOPT ANY CONTRACT RESULTING FROM THE VENDOR’S RESPONSE TO THIS SOLICITATION. YES NO YES, with the exception of the following districts:
Vendor Name: Printed Name of Authorized Company Official: Signature of Company Official: Date:
Austin ISD Contract & Procurement Services
Invitation for Bid (IFB) B13-062 Fire/Security Alarm & Access Control Equipment
COOPERATIVE (INTERLOCAL) AGREEMENT CLAUSE Pursuant to the Texas Education Code 44.031 (a) (5), the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code and Chapter 271 of the Texas Local Government Code, government entities, i.e. state agencies, local governments and school districts, are authorized to enter into cooperative/interlocal agreements to allow the procurement process to be performed by a single entity on behalf of all those electing to participate. Any of the above entities may be granted the privilege of joining the awarded contract at the option of the successful Proposer only. If authorized by the Proposer, the government entities would be eligible, but not obligated, to purchase goods and/or services in accordance with the terms, conditions, specifications, and pricing established under the contract(s) awarded to the Austin Independent School District as a result of this solicitation. In the event the successful Proposer allows another government entity to join the Austin Independent School District contract, it is expressly understood that Austin Independent School District shall in no way be liable for the obligations of the joining government entity. All purchases by a government entity other than Austin Independent School District will be billed directly to that government entity and paid by that government entity. Austin Independent School District will not be responsible for another governmental entity’s debts. Each government entity will order its own material/service as needed. Several government entities around the Austin Independent School District may have an interest in being included in a contract resulting from this solicitation. Should these government entities decide to participate in this contract, would you (the Proposer) agree that all terms, conditions, specifications, and pricing would apply? Yes
No
FIRM NAME
SIGNED BY
PRINTED NAME
TITLE
DATE SIGNED: _______________________________________________________________
Austin ISD Contract & Procurement Services
