Bid designation: Public State of California


[PDF]Bid designation: Public State of California - Rackcdn.comac1950af3ceefeabf780-5a080c52246e50dbf3394147fb757de2.r62.cf1.rackcdn.com/...

2 downloads 150 Views 359KB Size

State of California

Bid BOE 2014-4381

5

Solicitation BOE 2014-4381

Varonis Professional Engagement Services (remote access)

Bid designation: Public

State of California

6 5/21/2015 4:05 PM

p. 1

State of California

Bid BOE 2014-4381

Bid BOE 2014-4381 Varonis Professional Engagement Services (remote access) Bid Number   

BOE 2014-4381

Bid Title   

Varonis Professional Engagement Services (remote access)

5

Expected Expenditure    $0.01 (This price is expected - not guaranteed) Bid Start Date

May 21, 2015 3:02:31 PM PDT

Bid End Date

Jun 5, 2015 5:00:00 PM PDT

Bid Contact   

Linda Merdinger Contract Analyst, Contract Unit 916-322-1577 [email protected]

Standard Disclaimer     The State of California advises that prospective bidders periodically check the websites, including but not limited to Bidsync, and/or other state department links for modifications to bid documents. The State of California is not responsible for a prospective bidder's misunderstanding of the bid solicitation or nonresponsive bid due to failure to check these websites for updates or amendments to bid documents, and/or other information regarding the bid solicitations. Failure to periodically check these websites will be at the bidder's sole risk. The information published and/or responded to on these websites is public information. Confidential questions/issues/concerns should be directed to the contact on the ad.

Description Should you have any questions, please contact Linda Merdinger at [email protected] 

6 5/21/2015 4:05 PM

p. 2

State of California

Bid BOE 2014-4381

STATE OF CALIFORNIA

STATE BOARD OF EQUALIZATION

SEN. GEORGE RUNNER (RET.) First District, Lancaster

450 N STREET, SACRAMENTO, CALIFORNIA PO BOX 942879, SACRAMENTO, CALIFORNIA 94279-0024 916-322-2107 • FAX 916-322-3184

FIONA MA, CPA Second District, San Francisco

www.boe.ca.gov

JEROME E. HORTON Fourth District, Los Angeles County DIANE L. HARKEY Fourth District, Orange County BETTY T. YEE State Controller _______

REQUEST FOR QUOTE May 21, 2015

CYNTHIA BRIDGES Executive Director

You are invited to review and respond to the Board of Equalization’s (BOE) Request for Quote (RFQ) for the following:

RFQ No:

2014-4381

Service:

Contractor shall provide Varonis Professional Engagement (via remote access) Services

Location:

Services shall be provided for 450 N Street, Sacramento, CA 95814

Term:

June 15, 2015 through June 30, 2015

Contact Person:

Linda Merdinger at (916) 322-1577

Time Schedule:

Contractor shall adhere to the timetable noted below: 1. RFQ Available: 2. Final Date to Submit Quotes (by 5 p.m.): 3. Proposed Start Date of Agreement:

May 21, 2015 June 12, 2015 June 15, 2015

Requirements: To be considered responsive to this RFQ, your quote must be in compliance with the bidders instructions, which can be viewed at: http://www.documents.dgs.ca.gov/pd/modellang/BidderInstructions110911.pdf, complete and submit the following items: 1. Attachment A. Quote & Certification Sheet (2 pages). All quotes must be signed by an individual who is authorized to bind the Contractor contractually. Submit your quote to [email protected] with the subject line reading RFQ 2014-4381

5/21/2015 4:05 PM

p. 3

State of California

Bid BOE 2014-4381

RFQ 2014-4381 Page 2 of 2 All quotes will be reviewed and an Agreement will be awarded to the firm with the lowest responsive responsible quote. BOE is not responsible for quotes that do not arrive timely. Contract Award Upon award of an Agreement, a Purchasing Authority Purchase Order (STD 65) will be issued. The STD 65 also includes the Terms and Conditions of the Purchase. See Attachment C, Purchasing Authority Purchase Order and Statement of Work, for a complete description of services. Additionally, the Contractor must sign and return the following: STD 204, Payee Data Record To view this form, go to http://www.documents.dgs.ca.gov/osp/pdf/STD204.pdf Should you have any questions concerning this RFQ, please contact me at (916) 322-1577. We look forward to receiving your quote.

Sincerely,

Linda Merdinger Linda Merdinger Contract Analyst Enclosures: Attachment A, Quote & Certification Sheet Attachment B, Completion Instructions for Attachment A, Quote & Certification Sheet Attachment C, Purchase Authority Purchase Order (STD 65) and Statement of Work

5/21/2015 4:05 PM

p. 4

State of California

Bid BOE 2014-4381

Attachment A RFQ #2014-4381 QUOTE & CERTIFICATION SHEET Page 1 of 2 This form must be signed and returned. Please type or print clearly.

Successful Bidder (Contractor) shall provide Varonis Professional Engagement Services (via remote access) to the Board of Equalization (BOE) at 450 N Street, MIC 26, Sacramento, CA 95814 as stated below: Product Description

QUANTITY

UNIT

3

EA

COMMODITY CODE or PRODUCT CODE or SERVICES ID NUMBER

PRS-1D

PRODUCT OR SERVICES DESCRIPTION

One (1) day Professional Services Engagement (Done Remote) Varonis Systems

The Term of the Agreement shall be June 15, 2015 through June 30, 2015; unless amended. The services are also outlined in Attachment C, Sample Purchasing Authority Purchase Order (STD 65).

5/21/2015 4:05 PM

p. 5

State of California

Bid BOE 2014-4381

Attachment A RFQ #2014-4381 QUOTE & CERTIFICATION SHEET Page 2 of 2

2. Company Name

3. Telephone Number ( )

3a. Fax Number ( )

4. Address 5. E-Mail Address Indicate your organization type: 6.

Sole Proprietorship

7.

Partnership

8.

Corporation

Indicate the applicable employee and/or corporation number: 9. Federal Employee ID No. (FEIN)

10. California Corporation No.

11. Indicate applicable license and/or certification information:

12. Authorized Representative (Print)

13. Title

14. Signature

15. Date

16. Are you certified with the Department of General Services, Office of Small Business and DVBE Certification (OSDC) a. California Small Business

b. Disabled Veteran Business Enterprise

Yes

Yes

No

If yes, enter certification number:

No

If yes, enter your service code below:

NOTE: A copy of your certification is required to be included if either of the above items is checked “Yes”. Date application was submitted to OSDC, if an application is pending: ___________________________

5/21/2015 4:05 PM

p. 6

State of California

Bid BOE 2014-4381

Attachment B RFQ #2014-4381

COMPLETION INSTRUCTIONS FOR ATTACHMENT A, QUOTE & CERTIFICATION SHEET Page 1 of 1

Item Numbers 1, 2, 3, 3a, 4, 5

Instructions Must be completed and are self-explanatory.

6

Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

7

Check if your firm is a partnership. A partnership is a voluntary agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as coowners, a business for profit.

8

Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

9

Enter your federal employee tax identification number.

10

Enter your corporation number assigned by the California Secretary of State’s Office. This information is used for checking if a corporation is in good standing and qualified to conduct business in California.

11

Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being procured.

12, 13, 14, 15 16

5/21/2015 4:05 PM

Must be completed. These items are self-explanatory.

If certified as a California Small Business, place a check in the “Yes” box and enter your certification number on the line. If certified as a Disabled Veteran’s Business Enterprise, place a check in the “Yes” box and enter your service code on the line. If you are not certified to one or both, place a check in the “No” box. If your certification is pending, enter the date your application was submitted to OSDC.

p. 7

State of California

Bid BOE 2014-4381

ATTACHMENT C – RFQ 2014-4381 STATE OF CALIFORNIA – GENERAL SERVICES PROCUREMENT DIVISION

STD65 (REV. 7/2003)

T O

DATE

PAGE

1

OF PAGE

5

AGENCY BILLING CODE

B I L L

State Board of Equalization Attn: Veronica Dodd 450 N Street, MIC 26 Sacramento, CA 95814

AMENDMENT NO.

2014-4381

SUPPLIER: The numbers identified above MUST be shown on Invoice & Packing Slip.

(PAM Version)+

S H I P

AGENCY ORDER NUMBER

CONTRACT REGISTRATION NUMBER

SAMPLE PURCHASING AUTHORITY PURCHASE ORDER

024381

Board of Equalization Accounting Section P. O. Box 942879, MIC 23 Sacramento, CA 94279-0023

T O

PURCHASING AUTHORITY NUMBER

9I-1015-BOE-HQ1 LEVERAGED PROCUREMENT AGREEMENT NO. INFORMATION TECHNOLOGY PROJECT IDECTIFICATION NUMBER

TO SUPPLIER ADDRESS

AGENCY OR BUYER INFORMATION

VENDOR

AGENCY TRACKING/REQUISTION NUMBER (OPTIONAL)

AGENCY NAME

CONTACT NAME

Board of Equalization

(Type or Print Legibly)

Linda Merdinger

CONTACT E-MAIL ADDRESS

[email protected] CONTACT PHONE NUMBER

CONTACT FAX NUMBER

(916) 322-2107 SUPPLIER CONTACT NAME PAYMENT TERMS

SUPPLIER PHONE NUMBER

CERTIFICATION NUMBER

Net 45

REQUIRED DELIVERY DATE

6/15/15 ITEM NUMBER

1

QUANTITY

UNIT

3

Ea

CERTIFIED DATE SMALL

SHIPPING INSTRUCTIONS

CERITIFIED

EXPIRATION

(916) 322-3184

SUPPLIER E-MAIL ADDRESS

CERTIFIED DVBE

EXPIRATION DATE

MICROBUSINESS

F.O.B. Destination FRT. PPD

COMMODITY CODE or PRODUCT CODE or SERVICES ID NUMBER

SUPPLIER FAX NUMBER

F.O.B. Destination FRT. PPD/ADD

F.O.B. ORIGIN

CITY OF ORIGIN

STATE

ZIP CODE

Freight not to exceed cost stated on P.O.

RECYCLED PRODUCT

PRODUCT OR SERVICES DESCRIPTION

One (1) day Professional Services Engagement (Done Remote) Varonis Systems

UNIT PRICE

EXTENSION TOTAL

$

$

$

$

$

$

$

$

$

$

Term: 6/15/15-6/30/15

Statement of Work attached and incorporated herein. Non-tangible items to be received Send all updates to [email protected] IMPORTANT: To ensure timely payment, the BOE PO Number MUST be included with the electronic delivery and invoice for payment. A-1 TERMS AND CONDITIONS

General Provisions are incorporated herein by reference to: Form GSPD-401 Non-IT Commodities (revised date___________) OR Form GSPD-401IT(revised date _9/5/14) ATTACHED OR Published at website www.dgs.ca.gov/pd

A-2 B C

This order is issued under a Department of General Services (DGS) Leveraged Procurement Agreement (LPA). Terms and Conditions set forth in that agreement (LPA number referenced in the block titled Leveraged Procurement Agreement No.) are incorporated herein by references as if set forth in full text.

Agency Special Provisions are attached and titled . Any other attachments, such as specifications or Statement of Work, or Information Technology Model Language Modules, are identified in the product or service description area or on continuation pages.

PROCUREMENT METHOD LEVERAGED

COMPETITIVE: Solicitation Number (if applicable) _same as contract number_____ DVBE/SMALL BUSINESS [GC 14838.5(a)]

NON-COMPETITIVELY BID

PROGRAM/CATEGORY (Code and Title)

FUND TITLE

VERIFIED NO STATE SURPLUS AVAILABLE Yes NO

ITEM

CHAPTER

STATUTE

Support O. E.

0860-001-0001

General

2014

FISCAL YEAR

14/15

OBJECT OF EXPENDITURE (Code And Title)

381-4160 Program Code 8500

CERTIFICATION AND APPROVAL OF EXECUTIVE OFFICER

Linda Fergurson

AUTHORIZING SIGNATURE



5/21/2015 4:05 PM

TITLE

Manager, Acquisitions Branch

charges for Installation, Shipping of Freight, or Other Non-Taxable Services, detail per line item and enter total here.

PAID BY CAL-CARD Yes NO

I HEREBY CERTIFY, on personal knowledge, that this order for purchasing the items specified above is issued in accordance with the procedure prescribed by law governing the purchase of such items for the State of California, and that all such legal requirements have been fully complied with. AUTHORIZING NAME (Print or Type)

EXEMPT

*NOTE: If there are variable

TAXABLE SUBTOTAL

$

SALES TAX

0

*INSTALLATION

0

*SHIPPING/ FREIGHT

0

*OTHER NON-TAXABLE

0

TAX RATE

$

GRAND TOTAL O.E.

EQ.

UNENCUMBERED REMAINDER AFTER POSTING THIS ORDER TO ALLOTMENT EXPENDITUE LEDGE ADJUSTMENT INCREASING ENCUMBRANCES ADJUSTMENT DECREASING ENCUMBRANCES CERTIFIED CORRECT (SIGNATURE)



p. 8

STATE OF CALIFORNIA – GENERAL SERVICES PROCUREMENT DIVISION

State of California

Bid BOE 2014-4381

SAMPLE PURCHASING AUTHORITY PURCHASE ORDER STD 65 (REV 7/2003)

(Back side of page 2) (PAM Version)

INSTRUCTIONS FOR COMPLETING THE PURCHASING AUTHORITY PURCHASE ORDER

1.

CONTRACT REGISTRATION NUMBER: All purchases of goods or services over $5,000.00 require a Contract Registration Number. This number must be placed on all supplier invoices in order to process payments.

2.

AGENCY ORDER NUMBER: Enter the appropriate agency order number as prescribed by your agency. Agency order number must be unique from transaction to transaction and from year to year (e.g., 03-001, 03-002, etc: “03” represents the fiscal year of issue). Agency order number must not exceed fifteen (15) characters in length. This number must also be placed on all supplier invoices and packing slips in order to process payments and receive products and services.

3.

AMENDMENT NO.: Enter the appro0priate amendment number (e.g., 1, 2, 3, etc.) as amendments occur. Amendments are necessary when ANY change in the order occurs. This includes change in descriptions, costs, quantities, etc.

4.

DATE: Enter the date the order is prepared. The month and day should be indicated with two (2) digits and the year with four (4) digits (i.e., July 1, 2003 is 07/01/2003).

5.

PAGE OF PAGE: Enter page number and total number of pages for each order. This should be shown with two (2) digits (e.g., enter 01/01 for page 1 of 1). If needed, use the STD 65A (Purchasing Authority Purchase Order Continuation).

6.

AGENCY BILLING CODE: Enter Agency Billing Code. A five-digit or six-digit code issued by the Department of General Services (DGS) for billing purposes.

7.

PURCHASING AUTHORITY NUMBER: Enter your department’s purchasing authority number as assigned by DGS. This number MUST be entered for all IT transactions $0.00 and over and Non-IT goods transactions over $100.00.

8.

LEVERAGED PROCUREMENT AGREEMENT (LPA) NO.: Enter the appropriate leveraged procurement agreement number (e.g., California Multiple Award Schedule (CMAS) Contract, Master Agreement, State Price Schedule, etc.).

9.

INFORMATION TECHNOLOGY PROJECT IDENTIFICATION NUMBER: For procurement of information technology goods or services, enter one of the following identification numbers: Project Number, Department Assigned Internal Project Number, Department Assigned Work Group Computing Justification Form Number (WCJF).

10.

AGENCY TRANCKING/REQUISITION NUMBER: Enter any agency internal purchase request(s) number to assist with internal tracking of this purchasing authority purchase order.

11.

12.

13.

14.

15.

ITEM NUMBER: Enter item number(s) in sequential order.

16.

QUANTITY: Enter appropriate numeric quantity.

17.

UNIT: Enter the order unit of measure. Examples: ea = each; pd = package, bx = box; st = set.

18.

COMMODITY CODE or PRODUCT CODE or SERVICES ID NUMBER: Include the applicable commodity code, product code, or services identification number, i.e., PIN number, part number, catalog number, SKU number, etc. in this column.

19.

RECYCLED PRODUCT: Check the “Recycle” column when the product being purchased is a reportable product. Reportable products are any products that fall into one of the following categories: antifreeze, compost/co-compost, glass, lubricating oils, paint, plastic products, paper products, printing and writing papers, solvents, steel tires, and/or tire-derived products.

20.

PRODUCT OR SERVICES DESCRIPTION: For leveraged procurement agreements established by DGS, enter the description exactly as worded in the referenced agreement. For other acquisitions, use wording to accurately describe the product(s) or services ordered, including brand, model, version, etc. Descriptions should include all features, components, supplies, etc., or reference to attachments with detailed descriptions.

21.

UNIT PRICE: The unit price or service rate (e.g., hourly, weekly or monthly rate) must be entered for each line item. For leveraged procurement agreements established by DGS, enter the unit price stated in the referenced LPA. For other acquisitions, enter the unit price contained in the supplier’s bid, proposal, or as negotiated.

22.

EXTENSION TOTAL: Multiply the product quantity times the unit price and enter the result.

23.

TERMS AND CONDITIONS: A-1: For competitive or non-competitive bids check the applicable box(es) to indicate the appropriate General Provisions are being used and are incorporated into the order and insert the applicable revision date. Use the version contained in the solicitation and resulting bid with the supplier. A hard copy must be attached, OR reference made to the Procurement Division web page at www.dgs.ca.gov/pd. OR A-2: Check the second box if the order is being placed under a leveraged procurement agreement, as those agreements contain all the required terms and conditions.

PAYMENT TERMS: Cash discount offered by the supplier if payment is postmarked within a specific number of days (discount period) or a discount offered per the contract terms (e.g., 2% Net 30, Net 30).

B: Check the third box if any Agency Special Provisions are applicable. Agency Special Provisions may be used to supplement the general provisions and/or tailor the purchase order as agreed upon by all parties. To incorporate Agency Special Provisions, insert, on the blank line, the name (or other identification) of the form or document used.

CERTIFIED SMALL BUSINESS, MICROBUSINESS AND CERTIFIED DISABLED VETERAN BUSINESS ENTERPRISE: Check the appropriate box(es) if the supplier is a California certified Small Business/Microbusiness or DVBE as certified by the Office of Small Business and DVBE Certification (OSDC). Verify expiration date and enter date in the space provided. REQUIRED DELIVERY DATE: Enter the required delivery date for all items, or indicate the time period after receipt of order (ARO) for delivery. If multiple delivery dates are required enter “see item” or “as specified” and include specific dates in the item description or use an attachment to define. Date(s) should be the same as established in any applicable solicitation, or leveraged procurement agreement, unless otherwise agreed upon, in writing, signed by all parties and approved as required. SHIPPING INSTRUCTIONS: Enter shipping information such as Free on Board (F.O.B.); Destination (DEST); Freight (FRT); Prepaid (PPD); F.O.B. Destination, Freight Prepaid and Add (PPD/ADD); F.O.B. Origin, Freight Collect (COLL). If assistance is needed, contact DGS, Transportation Management ™ for contracted carrier information.

C: Check this box as applicable when attaching specifications, Statement of Work or using IT model language modules. 24.

PROCUREMENT METHOD: Check the appropriate box as applicable to the transaction being issued. For more information on requirements for each method, refer to the purchasing authority manual available on the DGS Procurement Division web page. “Exempt” should be checked for those transactions exempted by law (e.g., sheltered workshop or Community Based Rehabilitation Programs ((CBRP)) purchases).

25.

VERIFIED NO STATE SURPLUS AVAILABLE: Check the appropriate box in support of the agency’s effort to use existing State inventory as appropriate prior to an acquisition.

26.

PAID BY CAL-CARD: Check the appropriate box

DISTRIBUTION: Original– Send to Supplier Copy 1 – Department of General Services Procurement Division Data Entry Unit – Second Floor P.O. Box 989052, West Sacramento, CA 95798-9052 Copy 2 – Packing Slip, send to Supplier

5/21/2015 4:05 PM

p. 9

State of California

Bid BOE 2014-4381

Attachment C – RFQ No. 2014-4381

Exhibit A Page 2 of 4 STATEMENT OF WORK 1. Purpose Successful Bidder, hereinafter referred to as “Contractor” shall provide Varonis Professional Engagement Services (via remote access) to the Board of Equalization, hereinafter referred to as “BOE” or “State”, located at 450 N Street, Sacramento, CA 95814. Description of Services QUANTITY

UNIT

3

EA

COMMODITY CODE or PRODUCT CODE or SERVICES ID NUMBER

PRS-1D

PRODUCT OR SERVICES DESCRIPTION

One (1) day Professional Services Engagement (Done Remote) Varonis Systems

The term of this Agreement is June 15, 2015 through June 30, 2015. 2. Project Representatives Board of Equalization Name: Veronica Dodd Address: 450 N Street, MIC 26 Sacramento, CA 95814 Phone: (916) 322-0665 Email: [email protected]

Contractor Name Name: Address: Phone: Email:

Direct all Agreement Inquiries to: Board of Equalization Name: Contracts Section Address: 450 N Street, MIC 24 Sacramento, CA 95814 Phone: (916) 322-2107 Fax: (916) 322-3184 Email: [email protected]

Contractor Name Name: Address: Phone: Fax: Email:

Either Project Representative may be changed without a formal amendment to this Purchase Order. The changing party will notify the other party with a ten (10) day prior written notice, which will contain the new Project Representative’s name, mailing address, phone and fax numbers and email address. 3. Amendments With mutual agreement by both parties, contract amendments may be done for time extensions without changes in scope and deliverables or cost.

5/21/2015 4:05 PM

p. 10

State of California

Bid BOE 2014-4381

Attachment C – RFQ No. 2014-4381 Exhibit A Page 3 of 4 STATEMENT OF WORK (continued) 4. Contractor Responsibilities: a. Product Migration: Perform migration of a previous installation of a Varonis software product to a new server. Migration includes an upgrade to the most recent version of the product suite and then a migration of all databases to freshly configured servers. b. Basic User Training: Provide an overview and explanation of the basic usage of the product purchased. Training session is a four (4) hour session. 5. BOE Responsibilities: a. b. c. d.

Designate staff authorized to contact Contractor to request services. Coordinate with Contractor to schedule product migration and training services. Provide remote access to Contractor personnel, as required for the delivery of the Services. Access to business and technical documents, as necessary, for the Contractor to complete the tasks identified in the department’s purchase document. e. Timely access to BOE staff and readily available information where “timely” is within one (1) business day. f. Resource support, as required, to complete the above tasks. g. Provide access to personnel, as necessary for Contractor to perform its responsibilities. h. Identify BOE staff to attend remote training. i. Provide local training room facilities for BOE staff. 6. Subcontractors: Contractor shall require its Subcontractor to provide the technical knowledge and all services in this SOW. Potential Subcontractors: Nothing contained in this Agreement or otherwise shall create any contractual relation between the State and any subcontractors, and no subcontract shall relieve the Contractor of its responsibilities and obligations hereunder. The Contractor agrees to be as fully responsible to the State for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Contractor. The Contractor's obligation to pay its subcontractors is an independent obligation from the State’s obligation to make payments to the Contractor. As a result, the State shall have no obligation to pay or to enforce the payment of any monies to any subcontractor. 7. Confidentiality Statement: Contractor shall adhere to all state laws safeguarding the confidentiality of state data and information. For clarity, BOE shall identify information considered confidential. The BOE reserves the ability during the course of the engagement to identify any information that BOE deems confidential. 8. Substitute Personnel: The substitute personnel must meet all requirements of this SOW and must be approved by the BOE Project Representative in writing prior to initiating work. If a Contractor employee is unable to perform his or her duties due to illness, resignation, or other factors beyond the Contractor’s control, the Contractor will make every reasonable effort to provide suitable substitute personnel with equivalent knowledge, skill set and experience. 5/21/2015 4:05 PM

p. 11

State of California

Bid BOE 2014-4381

Attachment C – RFQ No. 2014-4381 Exhibit A Page 4 of 4 STATEMENT OF WORK (continued) 9. Personnel Replacement: The Contractor shall remove any employees or subcontractors who, in the opinion of BOE, have engaged in improper conduct or in any manner that indicates an inability to perform the work. The employee shall be replaced. Contractor cannot reassign staff assigned to this project without prior written approval by BOE. The Contractor will make its best efforts to maintain staff continuity throughout the life of the project. The Contractor is required to notify the BOE, in writing, of any proposed changes in the personnel and must receive written approval for any personnel change. 10. Deliverable Acceptance Criteria: a. The Parties shall mutually agree upon acceptance criteria for completed migration services. b. It shall be the BOE’s sole determination as to whether the completed service has met such acceptance criteria, and therefore has been successfully completed and accepted by the BOE. c. Contractor shall send BOE a written notification indicating that a service has been completed and request that the BOE Project Representative verify that the service satisfies the acceptance criteria for completed migration services in writing via email before invoicing. d. If the BOE Project Representative does not verify the completed migration services meet the acceptance criteria, he/she will state reasons why in writing and provide it to the Contractor within 10 business days of receipt of the Deliverable or upon completion of acceptance testing period. e. Upon Contractor’s correction of issues/problems identified by the BOE Project Representative, BOE will review and evaluate if the Contractor has satisfied all the acceptance criteria for completed installation services within 10 business days, or by a deadline agreed upon by the parties. 11. Other Reporting Requirements: The Contractor shall designate a person to whom all project communications may be addressed and who has the authority to act on all aspects of this project. The Contractor shall comply with all applicable BOE, and State Chief Information Officer policies and procedures, including but not limited to policies regarding Sexual Harassment Prevention, IT Security, Workplace Violence Prevention, and Emergency Preparedness. If you would like to review these documents, you may contact Veronica Dodd at (916) 322-0665.

5/21/2015 4:05 PM

p. 12

State of California

Bid BOE 2014-4381

Question and Answers for Bid #BOE 2014-4381 - Varonis Professional Engagement Services (remote access)

5

Overall Bid Questions There are no questions associated with this bid.   

6 5/21/2015 4:05 PM

p. 13