Bid designation: Public State of California


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State of California

Bid RFP DGS 1401-012

Solicitation RFP DGS 1401-012

Smart Electric Vehicle Supply Equipment (EVSE)

Bid designation: Public

State of California

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State of California

Bid RFP DGS 1401-012

Bid RFP DGS 1401-012 Smart Electric Vehicle Supply Equipment (EVSE) Bid Number   

RFP DGS 1401-012

Bid Title   

Smart Electric Vehicle Supply Equipment (EVSE)

Bid Start Date

Jan 24, 2014 2:54:27 PM PST

Bid End Date

Jul 29, 2016 2:00:00 PM PDT

Bid Contact   

Dion Campos Sr. EDP Acquisitions Specialist Supervisor 916-375-4478 [email protected]

Standard Disclaimer     The State of California advises that prospective bidders periodically check the websites, including but not limited to Bidsync, and/or other state department links for modifications to bid documents. The State of California is not responsible for a prospective bidder's misunderstanding of the bid solicitation or nonresponsive bid due to failure to check these websites for updates or amendments to bid documents, and/or other information regarding the bid solicitations. Failure to periodically check these websites will be at the bidder's sole risk. The information published and/or responded to on these websites is public information. Confidential questions/issues/concerns should be directed to the contact on the ad.

Description Establish Statewide Mandatory Contract for Smart Electric Vehicle Supply Equipment (EVSE). 1/24/2014 - Request for Information (RFI) posted with the due date on 2/10/2014 

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State of California

Bid RFP DGS 1401-012

January 24, 2014 All Interested Contractors

SUBJECT: Request for Information (RFI) for Smart Electric Vehicle Chargers and Services 1. INTRODUCTION The Department of General Services (DGS) Procurement Division (PD) is releasing this Request for Information (RFI) seeking information from potential contractors interested in a smart Electric Vehicle Support Equipment (EVSE) statewide contract. The information gathered from this effort will be used to develop a subsequent solicitation document for the establishment of statewide contract(s) for EVSEs. Note: The cost for developing a response to this RFI is entirely the responder’s responsibility and shall not be chargeable to the DGS or to any other state agency. Responses to this RFI may be subject to the Public Records Act. Please do not include any proprietary information in your response to this RFI. 2. BACKGROUND On April 25, 2012, Governor Brown issued EO B-18-12, ordering "State agencies [to] identify and pursue opportunities to provide electric vehicle charging stations, and accommodate future charging infrastructure demand, at employee parking facilities in new and existing buildings." On September 28, 2013, Governor Brown signed into law SB454 which created the Electric Vehicle Charging Stations Open Access Act. This law prohibits the charging of a subscription fee on persons desiring to use an electric vehicle charging station and prohibits requiring persons to obtain membership in any club, association, or organization as a condition of using the station, except as specified. The law requires the total actual charges for the use of an electric vehicle charging station to be disclosed to the public at the point of sale. The law requires an electric vehicle charging station to provide to the general public 2 specified options of payment. DGS/PD is tasked with establishing a statewide contract for the purchase of “turnkey” EVSE systems (Level 1, Level 2, DC Fast Charge) that may include installation, network service, maintenance and/or repair. It is the intent of the State to purchase the EVSE equipment and contract for services (installation, network service, maintenance, etc.) in as needed basis. The State is looking for networked and remotely accessible web-based system(s) to manage its charging stations statewide. This system(s) must include data capture, robust customizable detailed reporting, station owner provisioning capabilities, and the ability to establish customer accounts as well as point of sale transactions that meet the State’s requirements, flexible billing options and 24x7 customer support.

Procurement Division, Acquisitions Branch | State of California | California Government Operations Agency 707 3rd Street, 2nd Floor | West Sacramento, CA 95605 | t 916.376-5000 f 916.376-5018 1/24/2014 3:55 PM

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State of California

ELECTRIC VEHICLE SUPPORT EQUIPMENT (EVSE) SMART CHARGER(S) SERVICES

Bid RFP DGS 1401-012

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3. OBJECTIVE The objective of this RFI is to obtain information on the following areas:  Smart EVSEs – levels, types, functions, features, etc.  Network Services - scope, functions, features, cost components, etc.  Communication protocols – Open Charge Point Protocol (OCPP), open protocol, proprietary, etc.  Point-of-Sale (POS) options – Credit, debit, mobile, PCIDSS - Payment Card Industry Data Security Standard,Europay, MasterCard and Visa (EMV) etc.  Current industry processes/practices, billing, etc.  How to integrate the current State contractors for credit card processing into EVSEs 4. RESPONDING TO THIS RFI Submitting a response to this RFI is not a requirement to respond to any subsequent RFP. For immediate notification of future solicitation releases, bidders are encouraged to register for free with www.Bidsync.com. Interested parties should complete and return Attachment 1 – Request for Information form by February 10, 2014. Please e-mail or mail your RFI response to: [email protected] For further assistance please contact 916-375-4478. Sincerely,

Dion Campos Department of General Services Procurement Division 707 Third Street, Suite 02-222 West Sacramento, CA 95605 Attachment 1 –Request for Information Form

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State of California

Bid RFP DGS 1401-012

ELECTRIC VEHICLE SUPPORT EQUIPMENT (EVSE) SMART CHARGER(S) SERVICES

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ATTACHMENT 1 REQUEST FOR INFORMATION (RFI) 1. Contractor Contact Information Contact Name: Company Name: Address: City, State, & Zip: Telephone Number: E-Mail Address: For a “turnkey” system, check the items your company provides: ☐OEM ☐Installation ☐ Network Services ☐ Maintenance

☐ Repair

For items not checked above, provide names of possible subcontractors for each item: OEM: Installation: Network Services: Maintenance: Repair: Click here to enter text.

OCPP 2. The State is looking for smart EVSEs that are compatible with Open Charge Point Protocol (OCPP 1.5 or later) or that use an open source protocol as a framework for network communication. Any proprietary protocol may additionally be superimposed on the system, provided the EVSE(s) can be re-configured to operate with OCPP or open protocol. These EVSEs should be able to operate under any Network Service Providers running control/monitoring software based on OCPP or open protocol. Can your company offer these types of smart EVSEs? ☐ Yes, (please provide types, brands, mounting options, protocol, and any additional information) Click here to enter text. ☐ No, (please provide details of what you do offer) Click here to enter text. Gateway/Non-Gateway 3. The State is aware that some EVSE’s are available as “gateway and non-gateway”. Does your company and/or sub-contractor(s) offer EVSE’s in gateway and non-gateway versions? Y or N ☐ ☐ If yes, please answer the following questions below. Feel free to include any additional comment/suggestions you feel relevant to this subject. 1/24/2014 3:55 PM1/24/2014 2:16 PM 1/24/2014 3:55 PM

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State of California

Bid RFP DGS 1401-012

ELECTRIC VEHICLE SUPPORT EQUIPMENT (EVSE) SMART CHARGER(S) SERVICES

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a) Do the non-gateways provide the same functionality? Click here to enter text.

b) Is software customization required to achieve the same functionality? Click here to enter text.

c) Would the non-gateway give the same functionality under OCPP/open source without customization? Click here to enter text. d) Describe the non-gateway EVSE’s method of communication to the network/cloud. Click here to enter text.

e) What type of communication access is there to the non-gateway EVSE? Click here to enter text. f) What options are there to communicate with non-gateway EVSE’s (i.e... hand held device, laptop)? Click here to enter text. Network Services 4. Please provide a list and detailed description of the network services including all the functions and features that your company (including subcontractors) offers. Click here to enter text.

5. Can your EVSE equipment/software/network service provide the following? Check the appropriate Yes or No box below: Y or N ☐ ☐ A standard naming convention for charging stations ☐ ☐ All reportable data in a format that is exportable by the end user, such as Excel or XML ☐ ☐ Provide real time alerts via text messaging and email to the user and/or to the station owner when the vehicle has completed charging ☐ ☐ Provide different billing rates to different classes of customers ☐ ☐ Accept point of sale transaction payment via major credit cards ☐ ☐ Provide electronic transaction receipts to customer and to state contract administrator ☐ ☐ Ability to calculate and charge customers a variable rate late fee and turn off charger ☐ ☐ One year warranty on all system components after installation/upgrade ☐ ☐ Support multiple classes of users through login enabled remote access ☐ ☐ Ability to accept customer reservation 1/24/2014 3:55 PM1/24/2014 2:16 PM 1/24/2014 3:55 PM

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State of California

ELECTRIC VEHICLE SUPPORT EQUIPMENT (EVSE) SMART CHARGER(S) SERVICES

Bid RFP DGS 1401-012

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☐ ☐ Ability for authorized persons to access customer information including payment information to provide customer service ☐ ☐ Ability to allow authorized systems users to create and manipulate user groups to create reports and queries ☐ ☐ Station access control, driver authentication and billing functions ☐ ☐ Asset management functions including remote monitoring, remote diagnostics, and over the air downloads ☐ ☐ Energy management functions including grid load management, demand response and time-of-use pricing support Click here to enter text. State ePayment Acceptance System 6. The State is looking for turnkey solutions with smart EVSEs offering point of sale secure payment service that can interface with the current State ePayment acceptance system pre-established by the State through a Master Service Agreement (MSA) contract. The EVSEs hardware/software should be certified to be compliant with the State ePayment system. The system should maintain all user and transaction data in an encrypted, secure format, compliant to Payment Card Industry Data Security Standard (PCI DSS). Can you provide this type of turnkey solution? Check the appropriate Yes or No box below and describe how you can or why you cannot provide the solution. ☐ Yes (please describe how you can provide the solution) Click here to enter text. ☐ No (please describe why you cannot provide the solution) Click here to enter text. Can you subcontract with other companies to provide this capability? Please provide company names. Company Name: Company Name: Company Name:

Integration type: Integration type: Integration type:

Contractor Payment Acceptance 7. The State is looking at an alternative payment acceptance solution which does not use the preestablished ePayment MSA contract. Under this scenario, the contractor would be responsible for the entire ePayment acceptance process including the holding of State funds. Under normal circumstances, a contractor would have to be approved as a “Fiscal Agent” of the State to hold State funds. This requirement may be avoided if the contractor is willing to accept the following conditions: 1/24/2014 3:55 PM1/24/2014 2:16 PM 1/24/2014 3:55 PM

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State of California

ELECTRIC VEHICLE SUPPORT EQUIPMENT (EVSE) SMART CHARGER(S) SERVICES

Bid RFP DGS 1401-012

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a) The contractor shall collect monies, on-behalf of the State, from customers for charging station transactions. Click here to enter text. b) The contractor shall remit to the State within ten (10) working days (or less) all monies collected pursuant to a charging station transaction. Click here to enter text. c) The contractor shall not net expenditures from receipts (i.e. fees assessed to the State for services shall not be discounted from any monies collected). Click here to enter text. d) The contractor shall invoice the State, in arrears, for all fees and services. Payments to the contractor will be paid through the normal claim schedule process or by an office revolving fund check and recorded as expenditure against an appropriation. Click here to enter text. e) The contractor shall provide the Administrator a detailed statement of all transactions/deposits on a monthly basis. Click here to enter text. Would your company accept the above conditions? Please check the appropriate Yes or No box. If no, please explain in the text box below: Y or N ☐ ☐ Click here to enter text.

8. The State may request suppliers to demonstrate their EVSE system. The State is particularly interested in the payment acceptance process. Is your company interested in providing a demonstration? If so, please describe your demonstration process in the text box below. Y or N ☐ ☐ Click here to enter text. RFID 9. The EVSE should allow the use of State Government employee issued parking card or prepaid monthly card to operate the EVSEs. The EVSEs should be able to read and process Radio Frequency Identification (RFID) cards that may be issued to designated State employees and/or customer groups. The EVSEs should be equipped with RFID readers that comply with applicable industry standards (i.e. ISO/IEC 14443, 18092, etc.) and be able to identify pre-authorized EVSE users. Can your company provide EVSEs meeting the above requirements? Please check the appropriate Yes or No box and provide additional details in the text box below: Y or N ☐ ☐ 1/24/2014 3:55 PM1/24/2014 2:16 PM 1/24/2014 3:55 PM

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State of California

ELECTRIC VEHICLE SUPPORT EQUIPMENT (EVSE) SMART CHARGER(S) SERVICES

Bid RFP DGS 1401-012

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Click here to enter text. Magnetic Card Reader 10. The EVSEs should be equipped with magnetic card readers and accept all the major credit cards including debit cards. The EVSEs hardware/software should be certified to be compliant with the State ePayment system. Can your company provide EVSEs meeting the above requirements? Please check the appropriate Yes or No box and provide additional details in the text box below: Y or N ☐ ☐ Click here to enter text.

Mobile Payment 11. The EVSEs should be able to accept payment through mobile payment application using QR code or similar. The EVSEs hardware/software should be certified to be compliant with the State ePayment system. Can your company provide EVSEs meeting the above requirements? Please check the appropriate Yes or No box and provide additional details in the text box below: Y or N ☐ ☐ Click here to enter text.

Smart Card Reader 12. In light of the recent security breaches from major retailers, the State is looking to move away from the magnetic card/RFID readers towards the more secure Smart Card reader technology (ISO 15693, 14443, and/or 18092 if applicable). This technology, aka Europay, MasterCard and Visa (EMV), should be compatible with contactless credit cards, such as MasterCard PayPass, VISA Paywave, etc. Can your company provide EVSEs that are EMV capable? Please check the appropriate Yes or No box and provide additional details in the text box below: Y or N ☐ ☐ Click here to enter text.

Reporting 13. Can your system provide the following standard reports? You may also list other standard reports not listed. Check the appropriate Yes or No box below: Y or N ☐ ☐ Energy Consumption Report ☐ ☐ Greenhouse Gas Report 1/24/2014 3:55 PM1/24/2014 2:16 PM 1/24/2014 3:55 PM

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State of California

Bid RFP DGS 1401-012

ELECTRIC VEHICLE SUPPORT EQUIPMENT (EVSE) SMART CHARGER(S) SERVICES

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☐ ☐ Connected time ☐ ☐ Charging Session Volume Report ☐ ☐ Revenue Collection Reporting ☐ ☐ Station Utilization Reporting ☐ ☐ Administrative User Level Tracking ☐ ☐ Petroleum Displacement Reporting ☐ ☐ Station Locator Report/Tool ☐ ☐ Emergency Notification Reporting ☐ ☐ Reservation Usage Reports ☐ ☐ Other: Please explain: Click here to enter text.

Equipment 14. Can you provide the following smart EVSEs and/or smart EVSEs that meet the following? Check the appropriate Yes or No box below and provide details in the text box: Y or N ☐ ☐ Levels (Level 1, Level 2, DC Fast Charge). Provide available levels. Click here to enter text. ☐ ☐ Form Factor (Wall mount, Floor/Pedestal, Post Mount). Provide available forms. Click here to enter text. ☐ ☐ Power Specifications (Input Voltage, Input Amps, Output Voltage, Output Amps, Output Power). Provide the above power specifications. Click here to enter text. ☐ ☐ Connector Type (SAE J1772, CHAdeMO, or both/other). Please describe connector. Click here to enter text. ☐ ☐ Cord Management system. What type of cord management system? Click here to enter text. ☐ ☐ Does your system comply with the new NEC 625 2014? There is a question whether the current EVSE charging cables are in violation of ADA requirements because the cables are on the ground and have a diameter of over ¼” --- anything over a ¼” is an ADA violation. Please explain. Click here to enter text. ☐ ☐ Utility grade energy meter/display of energy consumption. Please explain. Click here to enter text. ☐ ☐ Network ready (cellular, Wi-Fi, Ethernet, and/or Zigbee). Please provide type. Click here to enter text.

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State of California

ELECTRIC VEHICLE SUPPORT EQUIPMENT (EVSE) SMART CHARGER(S) SERVICES

Bid RFP DGS 1401-012

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Services 15. Describe and provide details in the processes your company provides for each EVSE services listed below. Maintenance Services: Click here to enter text.

Testing Services: Click here to enter text.

Repair Services: Click here to enter text.

Catalog 16. Do you have a published catalog that can be included in a bid? The State is desiring a catalog approach for miscellaneous related parts at a discount, do you have the ability to create a catalog for the State to utilize? Y or N ☐ ☐ Click here to enter text.

17. Additional Comments: You may provide further comments, suggestions or input here: Click here to enter text.

Thank you

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State of California

Bid RFP DGS 1401-012

Question and Answers for Bid #RFP DGS 1401-012 - Smart Electric Vehicle Supply Equipment (EVSE)

OVERALL BID QUESTIONS There are no questions associated with this bid.   If you would like to submit a question,  please click on the "Create New Question" button below.

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