BID BOOK CITY OF NEW YORK DEPARTMENT OF CITYWIDE ADMINISTRATIVE SERVICES DIVISION OF MUNICIPAL SUPPLY SERVICES MUNICIPAL BUILDING 1 CENTRE STREET, 18TH FLOOR NEW YORK, NEW YORK 10007 INVITATION FOR BIDS ____________________________________________________________________________________ BID INFORMATION: BID TITLE:
PHOTOCOPIERS
BID NO.:
1500473
SUBMIT BIDS BEFORE BID OPENING TIME TO: BID OPENING DATE AND HOUR: TBD
BID ROOM, 18TH FLOOR, MUNICIPAL BUILDING
AT: 10:30 A.M.
VERIFICATION BY OATH AND SIGNATURE OF BIDDER: That being duly sworn, I depose and say: that I have knowledge of the several matters herein stated and they are in all respects true and that I have been authorized to execute the foregoing bid on behalf of said corporation, partnership or firm. ___________________________________________________________________________________________ Full Name of Bidder (Company) ___________________________________________________________________________________________ Address Federal Tax Identification No. (EIN No.)
Telephone
_______________________________ E-Mail Address
Fax No.
[ [ [
] Corporation ] Partnership ] Individual
Print Name By:
__________________________________ Title
Signature Subscribed and sworn to before me this day of , 20__ ________________________________ Notary Public Commission Expires ________________, 20__
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AFFIRMATIONS
1.
BIDDER AFFIRMATION
Bidder affirms that it is not in arrears to the City of New York upon debt or contract, or taxes, and is not a defaulter as surety or otherwise, upon obligation to the City of New York, and has not been declared not responsible, or disqualified, by any agency of the City of New York or State of New York, nor is there any proceeding pending relating to the responsibility or qualification of the Bidder to receive public contracts. OR Bidder is unable to declare as above because of the following: ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________
☐ I AFFIRM
☐
I CANNOT AFFIRM FOR REASONS ABOVE
2. MACBRIDE PROVISIONS Bidder by checking the yes box and signing this bid, agrees to the MacBride provisions, contained in the Purchase Contract at pages 36-38. See the provisions for the effect of non-agreement on your bid.
MacBride Provisions
3.
☐ Yes
☐ No
SIGNATURE OF BID
By signing the cover page, bidder agrees to be bound by all the terms and conditions of the bid documents supplied with the bid and documents referenced in the bid documents including but not limited to: Bid Book, Invitation for Bid, Contract Specific Terms and Conditions, Specifications, Schedule of Quantities and Prices, and the Purchase Contract. All documents, including referenced documents may be obtained from the Office of Vendor Relations, 18th floor, Municipal Building, 1 Centre Street, New York, NY 10007.
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MATERIAL SAFETY DATA SHEET Under the New York State Labor Law, Article 28 (the Right To Know Law), Section 876, any manufacturer, importer, producer or formulator of any toxic substance sold for any use within the state must provide, upon request, specific information on the health hazards and proper handling of such substances. The City of New York, in order to meet its responsibilities under the Law as an employer, requires that manufacturers and suppliers submit such information in the form of a Material Safety Data Sheet for any toxic substance or product containing a toxic substance, as a condition of bid consideration, contract award, and purchase. A "toxic substance", as defined by the Right To Know Law, includes "any substance which is listed in the latest printed edition of the National Institute for Occupational Safety and Health Registry of Toxic Effects of Chemical Substances, or has yielded positive evidence of acute or chronic health hazards in human, animal or other biological testing." The Material Safety Data Sheet must include the following information: the name or names of the toxic substance, including the generic or chemical name; the trade name of the chemical and any other commonly used name; the level at which exposure to the substance is determined to be hazardous, if known; acute and chronic effects of exposure at hazardous levels; the symptoms of such effects; the potential for flammability, explosion and reactivity of such substance; appropriate emergency treatment; proper conditions for safe use and exposure; and procedures for cleanup of leaks and spills. Additionally the sheet must identify whether the hazardous chemical is a single substance or a mixture which has or has not been tested as a mixture with information required by the Federal Hazard Communication Standard. LABELING Products which contain any toxic substance must be properly labeled to meet federal, state and local requirements. Labels must identify the hazardous chemical(s), contain appropriate hazard warnings, name and address of the responsible party (i.e. manufacturer), identify the target organs and the Chemical Abstract Service (CAS) Registry Numbers for the chemical ingredients of the product. Bid No.: _____________________ [
]
A Material Safety Data Sheet is required and is submitted for the following items (indicate item title): ____________________________________ ___________________________________ ____________________________________ ___________________________________ ____________________________________ ___________________________________ Are Chemical Abstract Service (CAS) Registry numbers and identification of affected target organs required on the container/package label?
[
] Yes
[
] No
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CONTRACT TABLE OF CONTENTS
I.
II.
Bid Book
(Sectioned into A, B, and C pages)
A Pages:
Invitation for Bid, Offer, Vendor Signature and Notarization
B Pages:
Contract Specific Terms and Conditions
C Pages:
Specifications and Schedule of Quantities and Prices
New York City Purchase Contract (310L/FEBRUARY/2015) Part I
General Definitions
Part II
Standard Instructions to Bidders
Part III
General Conditions
Part IV
Special Conditions
Part V
Affirmations
All applicable forms must be completed and submitted with the bid. Non-compliance with any of the bid submission requirements may result in the disqualification of the bid. For a bid to be considered responsive: 1.
NO EXCEPTIONS MAY BE TAKEN TO THE NEW YORK CITY PURCHASE CONTRACT.
2.
BIDS MUST BE SIGNED. ALL REQUIRED PRICING INFORMATION MUST BE INCLUDED IN THE C PAGES AND BE TYPED OR WRITTEN IN INK.
3.
ALL REQUIRED SIGNATURES MUST BE IN INK.
4.
ANY ALTERATION OF PRICE (INCLUDING CORRECTION FLUID/TAPE) MUST BE INITIALED IN INK.
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OFFER AND ACCEPTANCE 1.
FIRM OFFER
The Bidder proposes to furnish and deliver to the City the Goods required under this contract, to provide all labor and services and to perform all other work in connection therewith, all as specified by the terms and conditions of the Contract, based upon the unit prices or lump sum prices in the bid (C Pages). A submitted bid constitutes an Offer to the City by Bidder to furnish and deliver the Goods or Services specified at the unit or lump sum prices bid. The prices set forth in the bid cannot be revoked and shall be effective until the award of the Contract, unless the bid is modified or withdrawn by written notice received in the office designated to receive bids before the time and date set for bid opening, or, after the expiration of 45 days from bid opening, in advance of an actual award. The City reserves the right to make awards within 45 days after the date of bid opening during which period the bid may not be withdrawn. If, however, an award is not made within the 45 day period, a bid shall remain in effect until a contract is awarded or the Bidder delivers to the City written notice of the withdrawal of its bid in advance of an actual award. 2.
CITY'S ACCEPTANCE
The City shall accept the Offer by mailing to the Bidder at the address specified in the bid a PURCHASE ORDER or NOTICE OF AWARD, for any of the items for which this bid is submitted. An acceptance of the Offer shall constitute a Contract between the City of New York and the Bidder to furnish and deliver to the City the items set forth in the PURCHASE ORDER or NOTICE OF AWARD at the unit prices or lump sum price specified in the bid subject to the terms set forth in the Contract as if said form of Contract had been signed by the Agency Chief Contracting Officer and the Bidder. 3.
SUBMISSION OF BID
The completed Bid must be submitted in a sealed envelope on or before the time and at the place indicated in the Invitation for Bids. The envelope must be marked with the name of the person, firm or corporation presenting it, the bid opening date, bid number and bid title. The Bid and all other documents requiring signature must be signed, and the Bid signature on A-1 must be an original signature and notarized. The Bid shall be typewritten or written legibly in ink. The Bid shall be signed in ink. Erasures or alterations, including correction fluid/tape, shall be initialed by the signer in ink. The Bid must be properly signed by an authorized representative of the bidder. 4.
FALSE STATEMENT
A false statement willfully or fraudulently made in connection with the bid and/or any of the forms completed and submitted to the City in connection with the bid, may result in the termination of any contract between the City and the Bidder. As a result, the Bidder may be barred from participating in future City contracts as well as be subject to possible criminal prosecution. 5.
NEW YORK CITY PURCHASE CONTRACT
Bidder acknowledges receipt of and agrees to be bound by the terms and conditions of the New York City Purchase Contract referenced in the Table of Contents.
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6.
PROCUREMENT POLICY BOARD RULES
This contract is subject to the Rules of the Procurement Policy Board of the City of New York, as amended. In the event of a conflict between said Rules and a provision of this contract, the Rules shall take precedence. For information and updates on the Procurement Policy Board Rules, bidders are referred to www.nyc.gov/ppb, or the Mayor’s Office of Contract Services at 212-788-0010. 7.
BID PROCESS
The New York City Comptroller is charged with the audit of contracts in New York City. Any vendor who believes that there has been unfairness, favoritism or impropriety in the bid process should inform the Comptroller, Office of Contract Administration, One Centre Street, Room 835, New York, New York; telephone number (212) 669-2323. 8.
PROMPT PAYMENT
The Prompt Payment provisions set forth in Chapter 4, Section 4-06 of the Procurement Policy Board Rules in effect at the time of this solicitation will be applicable to payment made by New York City agencies only under a contract resulting from this solicitation. The provisions require the payment to contractors of interest on payments made after the required payment date except as set forth in subdivisions c(3) and d(3), (4), (5) and (6) of Section 4-06 of the Rules. The contractor must submit a proper invoice to receive payment, except where the contract provides that the contractor will be paid at predetermined intervals without having to submit an invoice for each scheduled payment. Determinations of interest due will be made in accordance with the provisions of Section 4-06 of the Procurement Policy Board Rules and General Municipal Law §3-a. Pursuant to the Prompt Payment provisions of the Procurement Policy Board Rules, the Division may designate this contract and the items specified herein as subject to a longer acceptance period to afford a practicable opportunity for testing, installation and inspection. For purposes of vendor payment in such case, the actual date of acceptance by the Division's Bureau of Quality Assurance shall substitute for the Invoice Received/Acceptance Date (IRA Date). 9.
ELECTRONIC FUNDS TRANSFER
In accordance with Section 6-107.1 of the New York City Administrative Code, the Contractor agrees to accept payments under this Agreement from the City by electronic funds transfer. An electronic funds transfer is any transfer of funds, other than a transaction originated by check, draft or similar paper instrument, which is initiated through an electronic terminal, telephonic instrument or computer or magnetic tape so as to order, instruct or authorize a financial institution to debit or credit an account. Prior to the first payment made under this Agreement, Contractor shall designate one financial institution or other authorized payment agent and shall complete the attached “EFT Vendor Payment Enrollment Form” in order to provide the Commissioner of Finance with information necessary for Contractor to receive electronic funds transfer payments through the designated financial institution or authorized payment
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agent. The crediting of the amount of a payment to the appropriate account on the books of a financial institution or other authorized payment agent designated by the Contractor shall constitute full satisfaction by the City for the amount of the payment under this agreement. The account information supplied by the Contractor to facilitate the electronic funds transfer shall remain confidential to the fullest extent provided by law. The EFT Vendor Payment Enrollment Form available for download at: http://www1.nyc.gov/assets/finance/downloads/pdf/07pdf/eft-direct_depost_appl.pdf
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(FOR YOUR CONVENIENCE IN PUTTING BID TOGETHER NOT TO BE SUBMITTED WITH YOUR BID)
VENDOR CHECKLIST
Document
Vendor Checklist
___________________________________________________________________________________
__ / / Signed and Notarized
Offer ___________________________________________________________________________________
Material Safety Data Sheet, CF01
__ / / Not Required, Product Not Toxic __ / / Not Required and Attached
____________________________________________________________________________________ OTHER (If Required by Contract Terms) ____________________________________________________________________________________
__ / / Not Applicable, None Attached Bidder's Certificate
to Bid Book
__ / / Completed and Attached _____________________________________________________________________________________
__ / / Not Applicable, None Attached Manufacturer's Certificate
to Bid Book
__ / / Completed and Attached _____________________________________________________________________________________ Direct Deposit/Electronic Funds Transfer (EFT) Vendor Payment Enrollment Form
/ / Completed and Sent to NYC Department of Finance, Treasury Division
IRAN DIVESTMENT ACT COMPLIANCE RIDER FOR NEW YORK CITY CONTRACTORS
The Iran Divestment Act of 2012, effective as of April 12, 2012, is codified at State Finance Law (“SFL”) §165-a and General Municipal Law (“GML”) §103-g. The Iran Divestment Act, with certain exceptions, prohibits municipalities, including the City, from entering into contracts with persons engaged in investment activities in the energy sector of Iran. Pursuant to the terms set forth in SFL §165-a and GML §103-g, a person engages in investment activities in the energy sector of Iran if: (a)
the person provides goods or services of twenty million dollars
or more in the energy sector of Iran, including a person that provides oil or liquefied natural gas tankers, or products used to construct or maintain pipelines used to transport oil or liquefied natural gas, for the energy sector of Iran; or (b)
The person is a financial institution that extends twenty million
dollars or more in credit to another person, for forty-five days or more, if that person will use the credit to provide goods or services in the energy sector in Iran and is identified on a list created pursuant to paragraph (b) of subdivision three of Section 165-a of the State Finance Law and maintained by the Commissioner of the Office of General Services. A bid or proposal shall not be considered for award nor shall any award be made where the bidder or proposer fails to submit a signed and verified bidder’s certification.
Each bidder or proposer must certify that it is not on the list of entities engaged in investment activities in Iran created pursuant to paragraph (b) of subdivision 3 of Section 165-a of the State Finance Law. In any case where the bidder or proposer cannot certify that they are not on such list, the bidder or proposer shall so state and shall furnish with the bid or proposal a signed statement which sets forth in detail the reasons why such statement cannot be made. The City of New York may award a bid to a bidder who cannot make the certification on a case by case basis if: (1)
The investment activities in Iran were made before the effective date
of this section (i.e., April 12, 2012), the investment activities in Iran have not been expanded or renewed after the effective date of this section and the person has adopted, publicized and is implementing a formal plan to cease the investment activities in Iran and to refrain from engaging in any new investments in Iran: or (2)
The City makes a determination that the goods or services are
necessary for the City to perform its functions and that, absent such an exemption, the City would be unable to obtain the goods or services for which the contract is offered. Such determination shall be made in writing and shall be a public document.
-2-
BIDDER’S CERTIFICATION OF COMPLIANCE WITH IRAN DIVESTMENT ACT Pursuant to General Municipal Law §103-g, which generally prohibits the City from entering into contracts with persons engaged in investment activities in the energy sector of Iran, the bidder/proposer submits the following certification: [Please Check One] BIDDER’S CERTIFICATION By submission of this bid or proposal, each bidder/proposer and each person signing on behalf of any bidder/proposer certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief, that each bidder/proposer is not on the list created pursuant to paragraph (b) of subdivision 3 of Section 165-a of the State Finance Law. I am unable to certify that my name and the name of the bidder/proposer does not appear on the list created pursuant to paragraph (b) of subdivision 3 of Section 165-a of the State Finance Law. I have attached a signed statement setting forth in detail why I cannot so certify. Dated:
_________, New York ______ , 20 __ SIGNATURE
PRINTED NAME
TITLE Sworn to before me this day of , 20
Notary Public Dated: -3-
WHISTLEBLOWER PROTECTION EXPANSION ACT RIDER 1. In accordance with Local Law Nos. 30-2012 and 33-2012, codified at sections 6-132 and 12-113 of the New York City Administrative Code, respectively, (a) Contractor shall not take an adverse personnel action with respect to an officer or employee in retaliation for such officer or employee making a report of information concerning conduct which such officer or employee knows or reasonably believes to involve corruption, criminal activity, conflict of interest, gross mismanagement or abuse of authority by any officer or employee relating to this Contract to (i) the Commissioner of the Department of Investigation. (ii) a member of the New York City Council, the Public Advocate, or the Comptroller, or (iii) the City Chief Procurement Officer, ACCO, Agency head, or Commissioner. (b) If any of Contractor’s officers or employees believes that he or she has been the subject of an adverse personnel action in violation of subparagraph (a) of paragraph 1 of this rider, he or she shall be entitled to bring a cause of action against Contractor to recover all relief necessary to make him or her whole. Such relief may include but is not limited to: (i) an injunction to restrain continued retaliation, (ii) reinstatement to the position such employee would have had but for the retaliation or to an equivalent position, (iii) reinstatement of full fringe benefits and seniority rights, (iv) payment of two times back pay, plus interest, and (v) compensation for any special damages sustained as a result of the retaliation, including litigation costs and reasonable attorney’s fees. (c) Contractor shall post a notice provided by the City in a prominent and accessible place on any site where work pursuant to the Contract is performed that contains information about: (i) how its employees can report to the New York City Department of Investigation allegations of fraud, false claims, criminality or corruption arising out of or in connection with the Contract; and (ii) the rights and remedies afforded to its employees under New York City Administrative Code sections 7-805 (the New York City False Claims Act) and 12-113 (the Whistleblower Protection Expansion Act) for lawful acts taken in connection with the reporting of allegations of fraud, false claims, criminality or corruption in connection with the Contract.
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(d) For the purposes of this rider, “adverse personnel action” includes dismissal, demotion, suspension, disciplinary action, negative performance evaluation, any action resulting in loss of staff, office space, equipment or other benefit, failure to appoint, failure to promote, or any transfer or assignment or failure to transfer or assign against the wishes of the affected officer or employee. (e) This rider is applicable to all of Contractor’s subcontractors having subcontracts with a value in excess of $100,000; accordingly, Contractor shall include this rider in all subcontracts with a value in excess of $100,000. 2. Paragraph 1 is not applicable to this Contract if it is valued at $100,000 or less. Subparagraphs (a), (b), (d), and (e) of paragraph 1 are not applicable to this Contract if it was solicited pursuant to a finding of an emergency. Subparagraph (c) of paragraph 1 is neither applicable to this Contract if it was solicited prior to October 18, 2012 nor if it is a renewal of a contract executed prior to October 18, 2012.
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NOTICE TO BIDDERS, PROPOSERS, CONTRACTORS, AND RENEWAL CONTRACTORS This contract includes a provision concerning the protection of employees for whistleblowing activity, pursuant to New York City Local Law Nos. 30-2012 and 33-2012, effective October 18, 2012 and September 18, 2012, respectively. The provisions apply to contracts with a value in excess of $100,000. Local Law No. 33-2012, the Whistleblower Protection Expansion Act (“WPEA”), prohibits a contractor or its subcontractor from taking an adverse personnel action against an employee or officer for whistleblower activity in connection with a City contract; requires that certain City contracts include a provision to that effect; and provides that a contractor or subcontractor may be subject to penalties and injunctive relief if a court finds that it retaliated in violation of the WPEA. The WPEA is codified at Section 12-113 of the New York City Administrative Code. Local Law No. 30-2012 requires a contractor to prominently post information explaining how its employees can report allegations of fraud, false claims, criminality, or corruption in connection with a City contract to City officials and the rights and remedies afforded to employees for whistleblowing activity. Local law No. 30-2012 is codified at Section 6-132 of the New York City Administrative Code.
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REPORTING INFORMATION TO THE NEW YORK CITY DEPARTMENT OF INVESTIGATION If you have information of any corrupt or fraudulent activities or unethical conduct relating to a New York City funded project or contract, contact:
Department of Investigation (DOI) Complaint Bureau 212-825-5959 or by mail or in person at: DEPARTMENT OF INVESTIGATION 80 MAIDEN LANE, 17th FLOOR NEW YORK, NEW YORK 10038 Attention: COMPLAINT BUREAU or file a complaint on-line at:
www.nyc.gov/doi All communications are confidential.
THE LAW PROTECTS EMPLOYEES OF CITY CONTRACTORS WHO REPORT CORRUPTION
Any employee of a contractor or subcontractor that has a contract with the City or a City contractor of more than $100,000 is protected under the law from retaliation by his or her employer if the employee reports wrongdoing related to the contract to the DOI. To be protected by this law, an employee must report information about fraud, false claims, corruption, criminality, conflict of interest, gross mismanagement, or abuse of authority relating to a City contract over $100,000 to DOI or to certain other government officials all of whom must forward the report to DOI. Any employee who has made such a report and who believes he or she has been dismissed, demoted, suspended, or otherwise subject to an adverse personnel action because of that report is entitled to bring a lawsuit against the contractor and recover damages.
NOTICE TO BIDDERS As of March 2013 the City has implemented a new web based subcontractor reporting system through the City's Payee Information Portal (PIP), available at www.nyc.gov/pip. In order to use the new system, a PIP account will be required. Detailed instructions on creating a PIP account and using the new system are also available at that site. Additional assistance with PIP may be received by emailing the Financial Information Services Agency Help Desk at
[email protected].
In order to obtain subcontractor approval under section 3.02 of Appendix A or Article 17 of the Standard Construction Contract and PPB Rule § 4-13 Contractor is required to list the subcontractor in the system. For each subcontractor listed, Contractor is required to provide the following information: maximum contract value, description of subcontractor work, start and end date of the subcontract and identification of the subcontractor’s industry. Thereafter, Contractor will be required to report in the system the payments made to each subcontractor within 30 days of making the payment. If any of the required information changes throughout the term of the contract, Contractor will be required to revise the information in the system.
Failure of the Contractor to list a subcontractor and/or to report subcontractor payments in a timely fashion may result in the Agency declaring the Contractor in default of the Contract and will subject Contractor to liquidated damages in the amount of $100 per day for each day that the Contractor fails to identify a subcontractor along with the required information about the subcontractor and/or fails to report payments to a subcontractor, beyond the time frames set forth herein or in the notice from the City. For construction contracts, the provisions of Article 15 of the Standard Construction Contract shall govern the issue of liquidated damages.
Contractor hereby agrees to these provisions.
BID #: 1500473
BID TITLE: PHOTOCOPIERS
BID FORM FOR SECURED TRANSACTIONS 1.
Are any of the goods and/or services to be provided by bidder pursuant to this solicitation currently the subject of a security agreement, i.e. an agreement that creates or provides a security interest for a third-party? Yes ____
2.
No ____
If the answer to question 1 above is yes, the bidder shall provide below the name and address of the third-party with which it has entered into the security agreement as well as the name and telephone number of an authorized representative of that third-party solely for the purpose of the City informing that authorized representative to whom it should direct any notifications it may send to the City in furtherance of its security interest. Name of Entity:
_________________________________
Address:
_________________________________ _________________________________ _________________________________
3.
Auth. Rep. Name
_________________________________
Telephone Number
_________________________________
Bidder hereby agrees that it shall immediately inform DCAS and provide the information required in paragraph 2 above if at any time after the execution of this document, any of the goods and/or services to be provided by bidder pursuant to this solicitation become subject to a security agreement.
Page 1 of 4
BID #: 1500473
BID TITLE: PHOTOCOPIERS
BID FORM FOR SECURED TRANSACTIONS 4.
Bidder hereby agrees that it shall promptly notify DCAS if any amount due or to become due to the bidder has been assigned to a third-party holding a security interest. Such notice shall be sent to the Deputy Commissioner for Citywide Procurement with a copy to the General Counsel at the addresses listed below.
Department of Citywide Administrative Services 1 Centre Street New York, NY 10007 Attn: Deputy Commissioner – Office of Citywide Procurement and Department of Citywide Administrative Services 1 Centre Street New York, NY 10007 Attn: General Counsel
Such notice shall contain the following: Name of Entity:
_________________________________
Address:
_________________________________ _________________________________ _________________________________
Auth. Rep. Name
_________________________________
Telephone Number
_________________________________
Page 2 of 4
BID #: 1500473
BID TITLE: PHOTOCOPIERS
BID FORM FOR SECURED TRANSACTIONS 5.
Bidder hereby acknowledges and agrees that this form shall be incorporated into any agreement it may be awarded pursuant to this solicitation and it shall remain in compliance with all of the requirements of this form so long as any payments are owed to bidder including payments that are owed after the expiration of the term of the agreement. Failure to comply with the requirements of this form shall be a breach of a material term of the agreement.
BIDDER NAME: __________________________
BY: ____________________________________
TITLE: __________________________________
________________________________________ FED. EMPLOYER I.D. NO. OR SOC. SEC. NO.
DATE: __________________________________
Page 3 of 4
BID #: 1500473
BID TITLE: PHOTOCOPIERS
BID FORM FOR SECURED TRANSACTIONS
STATE OF NEW YORK) ss: COUNTY OF NEW YORK) On this _______ day of ______________________, 20__, before me personally came ______________________________, to me known, who, being by me duly sworn, did depose and say that s/he resides at ______________________________________, that s/he is the __________________________________ of _____________________________________________, the corporation described in and which executed the above instrument; that s/he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation ; and that s/he signed her/his name thereto by like order.
____________________________ NOTARY PUBLIC
Page 4 of 4
DRAFT- FOR OFFICE USE ONLY
PRINT DATE:07/27/15
PRINT TIME: 10:00
REQUIREMENT CONTRACT
PIN: 8571500473 SPECIAL INSTRUCTION TO BIDDERS CONTRACT SPECIFIC TERMS AND CONDITIONS CITY OF NEW YORK DEPARTMENT OF CITYWIDE ADMINISTRATIVE SERVICES DIVISION OF MUNICIPAL SUPPLY SERVICES MUNICIPAL BUILDING, NEW YORK, NY 10007 --------------------------------------BID NUMBER: 1500473.
BID TITLE: PHOTOCOPIERS -------------------------------------------------------------------------------ALL INQUIRIES REGARDING THIS BID ARE TO BE DIRECTED TO: PURCHASING AGENT: JEANETTE CHEUNG AT (212) 386-0465 VENDORS WILL BE SEEN BY APPOINTMENT ONLY --------------------------------------------------------------------------------
TYPE OF CONTRACT: THIS IS A "C" CONTRACT (REQUIREMENT CONTRACT) AS DEFINED IN THE NEW YORK CITY PURCHASE CONTRACT, PART II, PARAGRAPH 2.8, OR, IF APPLICABLE, THE NEW YORK CITY SERVICE CONTRACT, PART II, PARAGRAPH 2.6. IN ACCORDANCE WITH THE NEW YORK CITY PURCHASE CONTRACT, PART II, SECTION 5.6 - ALTERNATE PRODUCTS - OR, IF APPLICABLE, THE NEW YORK CITY SERVICE CONTRACT, PART II, SECTION 5.5 ALTERNATE SERVICES: A BIDDER MAY NOT BID MULTIPLE PRODUCTS OR SERVICES FOR ONE BID ITEM. IF A BIDDER OFFERS MORE THAN ONE, ONLY THE LOWEST PRICE OFFERING WILL BE CONSIDERED. IF THE PRICE OFFERINGS ARE IDENTICAL, ONLY THE FIRST ITEM LISTED WILL BE CONSIDERED. PRODUCTS OFFERED SHOULD BE MANUFACTURED FROM RECYCLED, RECOVERED, OR ENVIRONMENTALLY PREFERABLE MATERIALS TO THE MAXIMUM EXTENT POSSIBLE PROVIDED THAT THE PRODUCT MEETS ALL SPECIFICATIONS AND PERFORMANCE CRITERIA AND PROMOTES ECONOMICALLY ADVANTAGEOUS LIFE CYCLE COSTS. WHENEVER PRACTICABLE, PACKAGING SHALL ELIMINATE WASTE; REDUCE WASTE BY WEIGHT, VOLUME AND TOXICITY WITHOUT SUBSTITUTING A MATERIAL THAT IS NOT RECYCLABLE; AND SHOULD CONTAIN RECYCLED CONTENT.
B 001
THE CITY RESERVES THE RIGHT TO DISAPPROVE ANY PROVIDER(S) OF GOODS AND/OR SERVICES USED BY THE PRIME VENDOR/CONTRACTOR TO FULFILL ANY CONTRACT RESULTING FROM THIS SOLICITATION. AS USED IN THIS SECTION, A "PROVIDER" SHALL INCLUDE, BUT NOT BE LIMITED TO, A SUBCONTRACTOR, A SUPPLIER OF GOODS AND/OR SERVICES, AND THE MANUFACTURER(S) OF ANY GOODS BEING PROCURED UNDER SUCH CONTRACT. A VENDOR WHO IS AWARDED A CONTRACT PURSUANT TO THIS SOLICITATION MAY, AT THE CITY'S OPTION, BE ASKED TO PROVIDE TO THE CITY A LIST OF PROVIDERS AND, FOR EACH PROVIDER, ITS ADDRESS AND THE NAME OF ITS PRINCIPALS. IN ADDITION, THE VENDOR MAY BE ASKED TO PROVIDE, ANY OTHER INFORMATION DEEMED NECESSARY BY THE CITY TO DETERMINE WHETHER A PROVIDER SHALL BE DISAPPROVED. FURTHERMORE, DURING THE TERM OF SUCH CONTRACT, THE VENDOR MAY BE ASKED TO SUPPLY TO THE CITY ALL SUCH INFORMATION REGARDING ANY ADDITIONAL PROVIDER(S) IT INTENDS TO USE. THE CITY RESERVES THE RIGHT TO WITHDRAW ANY APPROVAL IT HAS GIVEN, WHERE SUCH WITHDRAWAL OF APPROVAL IS BASED ON INFORMATION RECEIVED SUBSEQUENT TO THE APPROVAL. THE VENDOR MAY NOT USE A PROVIDER THAT HAS BEEN DISAPPROVED BY THE CITY OR WHOSE APPROVAL HAS BEEN WITHDRAWN. PURSUANT TO PROCUREMENT POLICY BOARD RULE 2-08(F)(2),THE CONTRACTOR WILL BE CHARGED A FEE FOR THE ADMINISTRATION OF THE VENDEX SYSTEM, INCLUDING THE VENDOR NAME CHECK PROCESS, IF A VENDOR NAME CHECK REVIEW IS REQUIRED TO BE CONDUCTED BY THE DEPARTMENT OF INVESTIGATION. THE CONTRACTOR SHALL ALSO BE REQUIRED TO PAY THE APPLICABLE REQUIRED FEES FOR ANY OF ITS SUBCONTRACTORS FOR WHICH VENDOR NAME CHECK REVIEWS ARE REQUIRED. THE FEE(S) WILL BE DEDUCTED FROM PAYMENTS MADE TO THE CONTRACTOR UNDER THE CONTRACT. FOR CONTRACTS WITH AN ESTIMATED VALUE OF LESS THAN OR EQUAL TO $1,000,000, THE FEE WILL BE $175. FOR CONTRACTS WITH AN ESTIMATED VALUE OF GREATER THAN $1,000,000, THE FEE WILL BE $350. THE PURPOSE OF THIS BID IS TO ESTABLISH CONTRACT(S) FOR DIGITAL PHOTOCOPIERS, BLACK & WHITE AND COLOR, PURCHASE AND RENTAL, FROM DESKTOP TO PRODUCTION, FOR ALL THE AGENCIES OF THE CITY OF NEW YORK.
B 002
THOUGHOUT THIS BID SOLICITATION DOCUMENT, THE TERMS - EQUIPMENT, PRODUCT, MACHINE, COPIER, PRINTER, SCANNER, AND MULTIFUNCTION DEVICE - MAY BE USED INTERCHANGEABLY TO REFER TO PRODUCTS AND SERVICES. THESE TERMS APPLY TO BOTH THE OUTRIGHT PURCHASE AND RENTAL EQUIPMENT. THE EQUIPMENT MUST BE ORIGINAL EQUIPMENT MANUFACTURER (OEM) PRODUCT. IT IS THE INTENTION OF THE CITY TO KEEP THE RENTAL EQUIPMENT FOR A MINIMUM OF 36 MONTHS. THERE WILL BE SOME EXCEPTIONS, FOR EXAMPLE, NON-PERFORMANCE/POOR-PERFORMANCE BY THE CONTRACTOR, FUND-OUT OR AGENCY CONSOLIDATION WHEREBY DUPLICATE PRODUCT(S) MAY HAVE TO BE RETURNED TO SUPPLIER BEFORE THE END OF THE RENTAL PERIOD. =============================================== PERIOD OF CONTRACT =============================================== FOR THE PURCHASE OF NEW EQUIPMENT: FROM: TO:
JUNE 1, 2016 MAY 31, 2021
PURCHASE OF MAINTENANCE FOR THE NEW EQUIPMENT FROM: SEPTEMBER 1, 2016 TO: MAY 31, 2026 MAINTENANCE FOR PURCHASED COPIERS SHALL BE AVAILABLE FOR FIVE (5) YEARS WHICH IS EQUIVALENT TO 57 MONTHS PLUS THE FIRST THREE (3) MONTHS OF FREE MAINTENANCE COVERED UNDER WARRANTY. AGENCIES MUST SUBMIT A NEW PURCHASE ORDER EACH YEAR TO INDICATE THEIR INTENTION TO CONTINUE THE MAINTENANCE AGREEMENT. THE MONTHLY MAINTENANCE AMOUNT MAY BE SUBJECT TO AN INDUSTRY DECREASE AND MUST BE PASSED ON IMMEDIATELY IN WRITING. ================================================= FOR NEW RENTALS OF EQUIPMENT FROM: JUNE 1, 2016 TO: MAY 31, 2021 FOR RENTAL CONTINUATION FROM: JULY 1, 2016 TO: MAY 31, 2024
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RENTALS ARE FOR A 36 MONTH PERIOD. IN ADDITION, THE CITY RESERVES THE RIGHT TO OBTAIN AN ADDITIONAL MONTH TO MONTH RENTAL FOR 24 MONTHS. THIS MONTH TO MONTH RENTAL MAY BE CANCELLED WITH THIRTY (30) DAYS NOTICE TO THE VENDOR IN WRITING WITHOUT PENALTY OR DAMAGES. THE EXPIRATION DATE OF THIS CONTRACT WITH EXTENSION WILL BE: MAY 31, 2026. THE CITY RESERVES THE RIGHT, PRIOR TO CONTRACT REGISTRATION, TO CHANGE (ADJUST) THE START AND END DATES AS NOTED ABOVE. THE CITY FURTHER RESERVES THE RIGHT TO CHANGE (ADJUST) THESE DATES AFTER CONTRACT REGISTRATION TO REFLECT THE ACTUAL COMPTROLLER'S REGISTRATION DATE. PRICES MAY NOT BE INCREASED FOR THE LIFE OF THE CONTRACT. THIS INCLUDES THE ADDITIONAL MONTH TO MONTH RENTAL REQUEST, SHOULD IT BE EXERCISED. PRICE DECREASES MUST BE OFFERED AS SOON AS THEY BECOME AVAILABLE. FOR PURCHASE AND/OR RENTAL EQUIPMENT: -----------------------------------IN THE EVENT OF A GENERAL PRICE DECREASE TO ALL CUSTOMERS, THE CITY OF NEW YORK AGENCIES SHALL RECEIVE A PRORATED REDUCTION EQUIVALENT TO THAT MADE FOR SIMILAR CUSTOMERS. THE PRICE DECREASE WILL BE REFLECTED IN ALL NEW PO'S FOR NEW PURCHASES AND/OR NEW RENTAL EQUIPMENT REQUESTS. ================================================= AWARD ================================================= THE AWARD WILL BE MADE TO THE LOWEST RESPONSIVE RESPONSIBLE BIDDER FOR EACH CLASS OR ITEM. THIS AWARD WILL INCLUDE THE PURCHASE AND RENTAL OF EQUIPMENT, ALL MAINTENANCE SERVICES AND ALL CONSUMABLE SUPPLIES, INCLUDING STAPLES, BUT NOT PAPER. ALL PRICES ARE F.O.B DESTINATION, READY FOR USE. PRICES SHALL REMAIN FIRM (UNLESS THERE IS A DECREASE FOR THE EQUIPMENT, ACCESSORIES AND MAINTENANCE) FOR THE LIFE OF THE CONTRACT. THE ACCESSORIES PRICE LIST MAY BE MODIFIED TO ADD NEW ITEMS EVERY QUARTER FOR THE LIFE OF THE CONTRACT BUT ONCE THE NEW ITEMS ARE ADDED THE PRICING FOR THESE ITEMS WILL BECOME FIRM FOR THE LIFE OF THE CONTRACT. HOWEVER, PRICE DECREASES ARE TO BE OFFERED AS SOON AS THEY BECOME AVAILABLE.
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THE DEPARTMENT OF CITYWIDE ADMININSTRATIVE SERVICES RESERVES THE RIGHT TO CANCEL THIS CONTRACT UPON THE FAILURE, NON-PERFORMANCE, OR UNSATISFACTORY PERFORMANCE OF WORK ON THE PART OF THE CONTRACTOR. IN THE EVENT OF SUCH CANCELLATION, THE CONTRACTOR SHALL NOT BE RELIEVED FROM ANY LIABILITY S/HE MAY HAVE INCURRED BY REASON OF A BREACH OF THIS CONTRACT OR ANY OF THE TERMS THEREOF, OR FROM REIMBURSING THE CITY OF NEW YORK FOR LOSS OR EXPENSE OCCASIONED THEREBY. CONTRACT QUANTITIES: QUANTITIES SPECIFIED HEREIN ARE ESTIMATES BASED ON EXPERIENCE. THE QUANTITIES TO BE ORDERED ARE ONLY THOSE NEEDED BY THE AGENCY. THE CITY WILL NOT BE COMPELLED TO ORDER ANY SPECIFIC QUANTITY OF ANY ITEM, NOR WILL THE CITY BE LIMITED TO THE QUANTITY SPECIFIED. ================================================= QUALIFICATIONS OF BIDDERS ================================================= BIDS WILL BE CONSIDERED ONLY FROM MANUFACTURERS OR THEIR EXCLUSIVE AUTHORIZED DISTRIBUTORS WHO ARE QUALIFIED TO SERVICE THEIR INSTALLED MACHINES. EACH BIDDER SHALL PROVIDE EVIDENCE OF BEING AUTHORIZED TO SUPPLY AND SERVICE DIGITAL COPYING EQUIPMENT AND MULTIFUNCTION DIGITAL COPYING EQUIPMENT. THERE WILL BE NO THIRD PARTY INSTALLATION OR SERVICING OF EQUIPMENT FOR SAID VENDOR(S). SUPPLIERS WILL ONLY OFFER A BRAND OF PRODUCT THAT THEY ARE PRESENTLY SELLING TO COMMERCIAL AND/OR GOVERNMENT CUSTOMERS. BIDDERS MUST HAVE A HISTORY OF SELLING AND FULLY SERVICING (MAINTAINING) THE PRODUCT LINE THEY WILL BE OFFERING TO NEW YORK CITY GOVERNMENT. IN ORDER FOR THE CITY TO EVALUATE THE POTENTIAL SUPPLIER WE NEED TO KNOW THAT SAID SUPPLIER CAN DELIVER AND SET-UP A LARGE NUMBER (150) OF MACHINES TO A SINGLE LOCATION FOR ONE AGENCY, ON ANY INDIVIDUAL ORDER. THE LOW BIDDER(S) MAY BE ASKED TO SUPPLY PROOF. RELATED OFFICE EQUIPMENT ACCESSORIES: -----------------------------------ALTHOUGH THE PRIMARY PURPOSE OF THIS CONTRACT IS FOR THE PURCHASE AND/OR RENTAL OF DIGITAL COPYING AND/OR MULTIFUNCTIONAL EQUIPMENT, IF USING AGENCIES NEED ADDITIONAL PRODUCT TO COMPLETE THE EQUIPMENT LAYOUT, THEN SUCH PRODUCTS CAN BE PURCHASED AND/OR RENTED THROUGH THE LATEST MANUFACTURER CATALOG/PRICE LIST AS PROVIDED BY THE AWARDED VENDORS.
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PRICING OFFERED THROUGH THE LASTEST MANUFACTURER'S CATALOG/PRICE LIST MUST BE LOWER THAN WHAT IS BEING OFFERED ON CONTRACTS WITH NEW YORK STATE OFFICE OF GENERAL SERVICES (OGS) FOR PURCHASE ACCESSORIES, THE FEDERAL GOVERNMENT GENERAL SERVICES ADMINISTRATION (GSA) OR THE COMMONWEALTH OF MASSACHUSETTS STATEWIDE CONTRACT FOR RENTAL ACCESSORIES. IN CONFIGURING MACHINES WITH ADDED FUNCTIONALITY THE OVERALL PRICING WILL BE COMPARED TO OGS FOR PURCHASE EQUIPMENT, GSA OR COMMONWEALTH OF MASSACHUSETTS STATEWIDE CONTRACT FOR RENTAL EQUIPMENT TO ENSURE THAT CITY AGENCIES ARE OBTAINING THE BEST PRICE. FOR RENTAL ACCESSORIES, A SUPPLIER CAN OFFER PRODUCT USING ONE OR THE OTHER PRICE LIST, BUT NOT BOTH. THE PRICE LIST UTILIZED MUST BE THE ONE THAT OFFERS THE LOWEST PRICING TO THE CITY IN ORDER TO BE CONSIDERED FOR THE RENTAL AWARD. VENDOR MUST SUPPLY PRICE LISTS FROM APPROVED NYS OGS CONTRACTS (FOR PURCHASED EQUIPMENT), GSA LTOP (LEASE TO OWNERSHIP PLAN) OR COMMONWEALTH OF MASSACHUSETTS STATEWIDE CONTRACT FOR RENTAL EQUIPMENT. THESE PRICE LISTS WILL BE USED TO CONFIRM PRICE OFFERINGS FOR ACCESSORIES. FAILURE TO SUPPLY THESE PRICE LISTS WILL RENDER BID NON RESPONSIVE. SECURITY FEATURES: -----------------ALL MACHINES OFFERED MUST INCLUDE THE FOLLOWING SECURITY FEATURES: 1. HARD DRIVE ENCRYPTION 2. TEMPORARY DATA OVERWRITE 3. HARD DISK OVERWRITE 4. PRINTING VIA IPSEC 5. SCANNING VIA SECURE SOCKET LAYER(HTTPS) 6. SNMP V3 SUPPORT 7. COMMON CRITERIA CERTIFICATION AT EAL LEVEL 3 OR HIGHER FOR SECURE LDAP SYSTEMS SUPPORT LANGUAGES FOR CONNECTIVITY: --------------------------ALL MACHINES OFFERED MUST SUPPORT POSTSCRIPT, PCL, AND XPS AS PART OF THE STANDARD CONFIGURATION. TECHNICIANS, REPAIR AND MAINTENANCE: ----------------------------------BIDDER SHALL HAVE AVAILABLE, WHERE THE MACHINES WILL BE INSTALLED, BOTH FACTORY-TRAINED TECHNICIANS AND AN ADEQUATE SUPPLY OF OEM PARTS FOR THE REPAIR AND MAINTENANCE OF THE MACHINES.
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BIDDER SHALL HAVE ON STAFF AT THE TIME OF BID, FACTORY TRAINED TECHNICIANS WHO SHALL HAVE A MINIMUM OF THREE (3) YEARS OF EXPERIENCE INSTALLING AND MAINTAINING THIS EQUIPMENT. THERE SHOULD BE FIELD ENGINEERS, SERVICE ENGINEERS AND DIGITAL NETWORK ENGINEERS. WHETHER THE EQUIPMENT IS STAND-ALONE OR CONNECTED TO THE NETWORK THE TECHNICIANS SHALL BE CERTIFIED ON THE PRODUCT LINE THEY WILL BE SUPPORTING. PROOF MUST BE MADE AVAILABLE UPON REQUEST. BIDDER MUST EXHIBIT PROOF OF A FIVE (5) YEAR SERVICE RECORD FOR DIGITAL COPIERS THAT HAVE BEEN NETWORKED AND MAINTAINED WITH LARGE MULTI-LOCATION ACCOUNTS. THE CITY REQUIRES THAT THE VENDOR REFERENCES MUST REFERENCE THE MANUFACTURERS' EQUIPMENT THAT THEY ARE BIDDING. EXAMPLE OF REPORT: ================================================= / / /NO. OF / /NO. OF /CONTACT/PHONE/YEARS /EQUIP. /UNITS REFERENCE/NAME /NO. /AT ACCT/MANUF. /INSTALLED ================================================= SUCCESSFUL BIDDERS SHALL BE ABLE TO DEMONSTRATE THE FOLLOWING: 1).
AUTOMATED SERVICE DISPATCH SYSTEM THAT IS OPERATIONAL FOR A MINIMUM OF 9 HOURS DAILY FROM 8:00 AM - 6:00 PM.
2).
SERVICE REPRESENTATIVES ARE EQUIPPED WITH MOBILE COMMUNICATION DEVICES TO ENSURE AN IMMEDIATE RESPONSE TO SERVICE CALLS.
3).
FIELD/SERVICE ENGINEERS ARE ABLE TO RESPOND TO REQUEST FOR SERVICE WITHIN ONE (1) HOUR. THEY SHALL BE ABLE TO VERIFY PROBLEM AND ASSESS ITS IMPACT BEFORE ARRIVING ON SITE. IF UNABLE TO RESOLVE VIA TELEPHONE CONVERSATION, ENGINEER WILL STATE ON-SITE AVAILABILITY WHICH SHALL BE WITHIN FOUR (4) HOURS FROM ORIGINAL CALL. THIS IS MANDATORY AND FAILURE TO COMPLY MAY RESULT IN LIQUIDATED DAMAGES.
4).
SYSTEMS ANALYSTS/ENGINEERS ARE TO BE ABLE TO TEST EQUIPMENT, TRAIN, FINE TUNE APPLICATIONS, BE RESPONSIBLE FOR HARD DRIVE AND OPERATING SYSTEMS.
5).
SERVICE IS A PART OF THE EQUIPMENT MAINTENANCE PLAN FOR PURCHASE ITEM(S) AND SERVICE IS PROVIDED UNDER THE RENTAL AGREEMENT FOR RENTED PRODUCT. SERVICE MUST BE AVAILABLE FROM 9:00AM TO 6:00PM EASTERN STANDARD TIME.
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6).
PREVENTIVE MAINTENANCE WILL BE REQUIRED AND THE FIELD ENGINEER MUST MAKE APPOINTMENT TO PERFORM A THOROUGH CHECK OF EQUIPMENT, ADJUSTING EVERYTHING TO MANUFACTURER SPECIFICATION AS PART OF THE VISIT.
7).
ALL ENGINEERS ARE TO BE CERTIFIED FOR PRODUCT THEY SERVICE.
FOR THOSE INDIVIDUALS WHO WILL BE SERVICING THE CITY AGENCIES PLEASE STATE THE INDUSTRY STANDARD CERTIFICATION THEY HOLD: SERVICE ENGINEER:............................... .................................. FIELD ENGINEER:................................. .................................. SYSTEMS ANALYST/ENGINEER:....................... .................................. BIDDER IS TO STATE NAME AND TELEPHONE NUMBER OF THE MAINTENANCE SERVICE MANAGER IN SPACE PROVIDED: NAME:........................................ ADDRESS...................................... TELEPHONE NUMBER:............................ BIDDER IS TO STATE THE TOTAL NUMBER OF REPAIR TECHNICIANS WHO NOW SERVE THE NYC AREA COMMERCIAL ACCOUNTS ................... BIDDER IS TO STATE THE MINIMUM NUMBER OF REPAIR TECHNICIANS WHO WILL BE SERVICING THE NEW YORK CITY AGENCIES ACCOUNTS ................... BIDDER IS TO STATE HOW THEY WILL SERVICE CITY AGENCIES LOCATED OUTSIDE OF THE FIVE (5) BOROS: ............................................ ............................................ ............................................ IT WILL BE INCUMBENT UPON THE SUCCESSFUL BIDDER TO PROVE CONCLUSIVELY TO THE ASSISTANT COMMISSIONER, OFFICE OF CITYWIDE PROCUREMENT, BEFORE THE AWARD, THAT THE BIDDER HAS THE NECSESSARY FACILITIES AND PERSONNEL TO PROPERLY AND SATISFACTORILY SERVICE MACHINES AWARDED. THE CITY RESERVES THE RIGHT TO MAKE AN INSPECTION OF THE VENDOR'S DISPATCH SYSTEM (REMEDIAL AND PREVENTIVE SERVICE), SPARE PARTS INVENTORY AND GENERAL FACILITIES. THE INSPECTION HAS TO BE DEEMED SATISFACTORY BEFORE THE AWARD IS APPROVED.
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================================================= DELIVERY INSTRUCTIONS ================================================= DELIVERY TIME: WITHIN 15 CALENDAR DAYS AFTER RECEIPT OF PURCHASE ORDER OR SHIPPING INSTRUCTION. IN THE CASE OF EMERGENCIES, DELIVERIES SHALL BE MADE WITHIN THE TIME REQUESTED BY USING AGENCIES. DELIVERY POINT(S): DELIVERY SHALL BE MADE TO ANY AGENCY OF THE CITY OF NEW YORK LOCATED IN OR OUTSIDE OF THE CITY LIMITS OF NEW YORK AS SHALL BE INDICATED ON INDIVIDUAL PURCHASE ORDERS AND/OR SHIPPING INSTRUCTIONS. DELIVERY SCHEDULE: VENDOR SHALL NOTIFY THE AGENCY 48 HOURS IN ADVANCE OF SHIPMENT SO THAT NECESSARY ARRANGEMENTS CAN BE MADE. THE VENDOR MUST BE ABLE TO MAKE AND HAVE EQUIPMENT AVAILABLE FOR DELIVERY TO ALL PARTS OF THE CITY, INCLUDING SOME LOCATIONS IN NEW YORK STATE AS DEEMED NECESSARY BY THE CITY AGENCIES. THE CITY MUST APPROVE ALL DELIVERY DATES AND TIMES. THE MACHINES WILL BE DELIVERED BY AN APPROPRIATE FIRM "FREE ON BOARD", TO ANY AND ALL AGENCIES. THESE MACHINES WILL BE RECEIVED WITH "PRE-PACKED" SUPPLIES, SO THAT MACHINE USE CAN BEGIN UPON INSTALLATION. THESE SUPPLIES WILL BE INCLUDED AT NO COST, AS PART OF THE INSTALLATION. ALL DELIVERIES ARE TO BE MADE INSIDE, UNCRATED, ASSEMBLED AND INSTALLED, UNLESS OTHERWISE SPECIFIED. EQUIPMENT IS TO BE PLACED READY FOR USE WHERE DESIGNATED BY THE USER, UNLESS OTHERWISE SPECIFIED IN THE BID OR INDIVIDUAL SHIPPING INSTRUCTIONS. ALL DELIVERY AND INSTALLATION CHARGES ARE TO BE INCLUDED IN THE BID PRICES, UNLESS OTHERWISE SPECIFIED. COMPLETE INSTALLATION IS REQUIRED PRIOR TO INSPECTION OF EQUIPMENT, UNLESS OTHERWISE SPECIFIED. SHIP TO ADDRESS: THE SHIP TO ADDRESS SET FORTH IN THE P.O. SHOULD STATE WHERE THE EQUIPMENT WILL BE INSTALLED. THIS ADDRESS WILL BE CONSIDERED THE EQUIPMENT INSTALLED LOCATION. EQUIPMENT CANNOT BE REMOVED FROM ITS INSTALL LOCATION UNLESS THE AGENCY INFORMS THE VENDOR IN ADVANCE OF ANY EQUIPMENT MOVEMENT.
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OPERATOR TRAINING: THE VENDOR SHALL PROVIDE MATERIAL AND INSTRUCTION FOR TRAINING OF USERS TO INSURE EFFICIENT OPERATION AND USE OF EQUIPMENT. THE INSTRUCTION IS TO BE PERFORMED IN-HOUSE OR AT VENDOR FACILITIES, AT OPTION OF AGENCY PERSONNEL AFTER INSTALLATION AND PRIOR TO ACTUAL USE BY THE CITY. THIS TRAINING WILL BE READILY AVAILABLE FOR THE FULL LENGTH OF THIS AGREEMENT. THE COST FOR TRAINING WILL BE BORNE BY THE SUPPLIER. OPERATOR MANUAL: OPERATOR INSTRUCTION MANUALS SHALL BE INCLUDED WITH ALL EQUIPMENT. THESE MANUALS SHALL CONTAIN BUT NOT BE LIMITED TO: A. DESCRIPTION OF THE EQUIPMENT CAPABILITIES B. OPERATING INSTRUCTIONS C. OPERATOR MAINTENANCE INSTRUCTIONS TRAINING WILL BE AVAILABLE FOR ALL EQUIPMENT. THE COST FOR TRAINING IS TO BE INCLUDED INTO THE COST OF THE EQUIPMENT. EQUIPMENT CONNECTED NETWORK: FOR EQUIPMENT CONNECTED TO NETWORK, TRAINING MAY BE MORE INTENSE AND ADDITIONAL TRAINING MAY BE NECESSARY. THE AWARDED SUPPLIER(S) MAY NOT CHARGE ANY ADDITIONAL FEES FOR RE-TRAINING. EQUIPMENT REMOVAL FOR RENTAL EQUIPMENT: THE AWARDED VENDOR(S) SHALL ALERT THE END USER AND THE AGENCY ACCO NINETY (90) DAYS PRIOR TO EQUIPMENT EXPIRATION TO SEE IF THEY WANT TO EXTEND THEIR CONTRACT FOR AN ADDITIONAL MONTH TO MONTH OR REMOVE THE EQUIPMENT AND REPLACE WITH NEWER EQUIPMENT. ONCE THE COPIER(S) HAS MET ITS CONTRACTUAL OBLIGATION, THE AWARDED VENDOR(S) SHALL REMOVE THE EQUIPMENT WITHIN THIRTY (30) DAYS OR LIQUIDATED DAMAGES WILL APPLY. OPTIONAL EXTENSION TERMS: ALL THE EQUIPMENT HAS EXTENSION TERMS. THE AGENCY WILL INFORM THE VENDOR OF THE OPTIONAL MONTH TO MONTH FOR A TOTAL OF 12 MONTHS FOR ALL EQUIPMENT EXCEPT FOR PRODUCTION MACHINES WHICH HAVE AN OPTION FOR 24 MONTHS. THE AGENCY AS WELL AS THE VENDOR MUST PAY CLOSE ATTENTION TO THE OPTIONAL EXTENSION TERMS. ==================================== INSPECTION ================================================= THE BUREAU OF QUALITY ASSURANCE WILL MAKE INSPECTIONS OF EQUIPMENT AT THE DELIVERY POINT.
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THE CITY WILL MAKE NO FINAL ACCEPTANCE UNLESS THE INSPECTORS AT THE FINAL DELIVERY POINT HAVE MADE SUCH ACCEPTANCE. ANY RECEIPT GIVEN TO THE CONTRACTOR BY ANY AGENCY PERSONNEL WILL NOT BE FINAL OR OFFICIAL UNTIL QUALITY ASSURANCE HAS INSPECTED THE EQUIPMENT. IT WILL BE THE RESPONSIBILITY OF THE CONTRACTOR TO KEEP THE CITY ADVISED AS TO THE DATE AND TIME THE EQUIPMENT WILL BE DELIVERED. THE CONTRACTOR MUST NOTIFY INSPECTION AT LEAST THREE DAYS PRIOR TO DELIVERY. TITLE AND RISK OF LOSS ARE VESTED WITH CONTRACTOR UNTIL THE UNIT IS ACCEPTED BY CITY OF NEW YORK. ====================================== SITE VISIT FOR NEW PLACEMENT ================================================= THE CITY SHALL PROVIDE THE VENDOR WITH ACCESS TO PROPOSED INSTALLATION SITES FOR THE PURPOSE OF EVALUATING ENVIRONMENT, POWER, AND SAFETY REQUIREMENTS PRIOR TO THE PROPOSED INSTALLATION. THE MANUFACTURER OF THE MACHINE(S) BID SHALL HAVE ESTABLISHED VENTILATION AND/OR INSTALLATION CRITERIA. IT IS THE VENDOR'S RESPONSIBILITY, PRIOR TO DELIVERY, TO SURVEY AND REVIEW THE PARTICULAR INSTALLATION LOCATION TO ENSURE THE EXISTING PROPOSED LOCATION MEETS THE MANUFACTURERS ESTABLISHED INSTALLATION CRITERIA. SHOULD THE PROPOSED LOCATION NOT MEET ESTABLISHED CRITERIA, THE VENDOR AND USER SHALL LOCATE AN ALTERNATE MUTUALLY AGREEABLE LOCATION AT THE SITE. SHOULD A MUTUALLY AGREEABLE LOCATION FOR THE MACHINE NOT BE AVAILABLE, THE VENDOR SHALL NOT DELIVER THE COPIER AND SHALL REQUEST THE AGENCY TO CANCEL THE ORDER. VENDORS ARE URGED TO VISIT PROPOSED LOCATIONS PRIOR TO DELIVERY. IF THE PROPOSED SITE DOES NOT ADEQUATELY MEET THE NEEDS FOR THE PROPOSED EQUIPMENT, THE VENDOR WILL BE HELD ACCOUNTABLE FOR REMOVAL CHARGES TO A DIFFERENT SITE/LOCATION OR THE AGENCY CAN SEND THE EQUIPMENT BACK AND CANCEL THE ORDER IN ITS ENTIRETY. FAILURE TO INSPECT THE INSTALLATION LOCATION WILL IN NO WAY RELIEVE THE VENDOR OF ANY RESPONSIBILITIES UNDER THIS CONTRACT.
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================================================= TRADE-IN ================================================= TRADE-IN PROPOSALS WILL BE CONSIDERED ON A CASE BY CASE BASIS. TRADE-INS WILL NOT BE CONSIDERED A PART OF THE BID EVALUATION. TRADE-IN EQUIPMENT IS REPRESENTED BY THE CITY ONLY "AS IS" AND NO WARRANTY AS TO ITS CONDITIONS IS EXPRESSED OR SHOULD BE INFERRED. IN THE EVENT THAT NO ALLOWANCE IS OFFERED OR THE ALLOWANCE HAS NOT BEEN ACCEPTED, THE CITY RESERVES THE RIGHT TO RETAIN POSSESSION OF THE EQUIPMENT AT THE OPTION OF THE AGENCY. EQUIPMENT FOR TRADE-IN SHALL BE PICKED UP BY THE CONTRACTOR AT THE POINT INDICATED IN THE AGENCY'S PURCHASE ORDER AND SHALL BE REMOVED AT CONTRACTOR'S EXPENSE. ENVIRONMENTAL REQUIREMENTS: THE MANUFACTURER OF THE MACHINE(S) BID SHALL HAVE ESTABLISHED VENTILATION AND/OR INSTALLATION CRITERIA TO INSURE THAT ANY CHEMICAL AND/OR PARTICULATE DISCHARGE FROM THE MACHINE DOES NOT RESULT IN EXCEEDING THE THRESHOLD LIMIT VALUES (TLV) AS ESTABLISHED BY THE AMERICAN CONFERENCE OF GOVERNMENTAL INDUSTRIAL HYGIENISTS (ACGIH) OR OTHER GOVERNMENTAL REGULATORY AGENCIES OR RESULT IN EXCESSIVE OBNOXIOUS ODORS AT THE OPERATOR'S POSITION OR IN THE IMMEDIATE VICINITY OF THE MACHINE. ================================================= PURCHASE ORDER ================================================= THIS AWARD INCLUDES OEM EQUIPMENT, OEM SUPPLIES, OEM HARDWARE, SOFTWARE AND MAINTENANCE SERVICES. EQUIPMENT ACQUISITION THROUGH PURCHASE AND/OR RENTING WILL BE EXECUTED THROUGH THE OFFICE OF CITYWIDE PROCUREMENT, DIRECT ORDER PROCESSING. THE ORDER WILL STATE NEW PURCHASE OR NEW RENTAL PLACEMENT. NEW ORDERS FOR MAINTENANCE SHALL BE SUBMITTED EACH FISCAL YEAR FOR PURCHASED MACHINES. THESE ORDERS MUST CLEARLY STATE SERIAL NUMBER OF MACHINE, LOCATION AND INSTALLATION DATE. ALL RENTAL RENEWAL ORDERS SHALL INCLUDE THE SERIAL NUMBER, LOCATION AND INSTALLATION DATE FOR THE SPECIFIC MACHINE ON CONTRACT. THESE ORDERS SHOULD CLEARLY INDICATE: "RENTAL RENEWAL."
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RENTALS ARE SUBJECT TO THE AVAILABILITY OF FUNDS. RENTAL RENEWALS MUST BE PROCESSED EACH FISCAL YEAR. AT THE BEGINNING OF THE FISCAL YEAR, IF THE CITY AGENCY, DUE TO BUDGETARY CUTBACKS, REDEVELOPMENT OR RECLASSIFICATION DOES NOT HAVE THE FUNDS FOR THE CONTINUED RENTAL OF A MACHINE, THE RENTAL MAY BE CANCELLED BUT THE AGENCIES WILL NOT BE ABLE TO PROCURE OR RENT EQUIPMENT FROM ANY OTHER SOURCE. AGENCIES MUST PROVIDE VENDOR WITH 30 DAYS NOTICE PRIOR TO THE BEGINNING OF THE FISCAL YEAR OF THEIR INTENT TO CANCEL MACHINE RENTALS. FOR A MACHINE WHICH IS RENTED, USER AGENCIES SHALL PREPARE RENEWAL RENTAL ORDERS IN THE 2ND AND 3RD YEAR OR OPTIONAL MONTH TO MONTH RENTAL TOTAL NOT TO EXCEED 24 MONTHS FOR YEAR 4 AND YEAR 5 ON THE 36 MONTH TERM. ================================================= SUPPLIES ================================================= UNDER THE PURCHASE PORTION OF THIS CONTRACT, THE CONSUMABLES ARE SUPPLIED BY THE VENDOR AS PART OF THE MONTHLY MAINTENANCE AMOUNT FOR THE LIFE OF THE CONTRACT. UNDER THE RENTAL PORTION OF THIS CONTRACT, THE CONSUMABLES ARE SUPPLIED BY THE VENDOR AS PART OF THE MONTHLY RENTAL AMOUNT AND SHALL REMAIN FIRM FOR THE LIFE OF THE CONTRACT. ALL CONSUMABLE SUPPLIES, INCLUDING BUT NOT LIMITED TO STAPLES, TONER, DEVELOPER, LUBRICANTS, DRUM, CARTRIDGES, AND ETC., SHALL BE SUPPLIED BY THE VENDOR EXCEPT PAPER FOR THE LIFE OF THE CONTRACT. ALL SUPPLIES PROVIDED SHALL BE CLEARLY MARKED, ACCORDING TO MANUFACTURER'S STANDARD PRACTICE. EACH CONTAINER, SUCH AS BOTTLE, CARTRIDGE, OR PACKAGE, SHALL BE IDENTIFIED AS TO THE NAME OF THE MANUFACTURER AND DISTRIBUTOR. EACH CONTAINER, SUCH AS BOTTLE, CARTRIDGE, OR PACKAGE OF TONER, DEVELOPER, FUSER OR SILICONE OIL, AND ADDITIONAL COPIER SUPPLIES, IF REQUIRED, SHALL BE MARKED AS TO THE DATE OF MANUFACTURE AND SHELF LIFE OF THOSE SUPPLIES, AND LOT NUMBER. ALL SUPPLIES SHALL HAVE A SHELF LIFE OF NOT LESS THAN ONE (1) YEAR. TRADE IN OF SUPPLIES SHALL BE HONORED IF SUPPLIES RECEIVED HAVE LESS THAN ONE YEAR EXPIRATION DATE ON PRODUCT.
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================================================= PURCHASE AND RENTAL TERMS ================================================= A. PURCHASE: THE PRICE TO ANY AGENCY FOR OUTRIGHT PURCHASE. B. FULL SERVICE MAINTENANCE FOR PURCHASED MACHINES: BID PRICE FOR MONTHLY FULL SERVICE MAINTENANCE SHALL INCLUDE ALL PARTS, DRUMS, LABOR AND ALL SUPPLIES INCLUDING STAPLES, AND TONER, EXCEPT TAPE BINDING OR ITS EQUIVALENT AND PAPER. IN ADDITION, MONTHLY MAINTENANCE AMOUNTS MUST INCLUDE INITIAL SOFTWARE. MANDATORY REQUIREMENT: FREE 90 DAY START-UP SUPPLIES FOR ALL NEW MACHINES PURCHASED MUST BE INCLUDED. A MINIMUM OF FREE 90 DAY FULL SERVICE WARRANTY ON ALL NEW MACHINES PURCHASED MUST BE PROVIDED. THE WARRANTY PERIOD WILL BEGIN ONCE THE EQUIPMENT IS IN ACTUAL USE BY THE CITY. C. RENTAL PRICE: THE MONTHLY RENTAL CHARGE SHALL BE BASED ON THE FOLLOWING: 1. ALL BLACK & WHITE MACHINES: UNLIMITED. 2. DESKTOP AND MID-RANGE COLOR MACHINES: BLACK & WHITE: UNLIMITED COLOR: UNLIMITED. 3. PRODUCTION COLOR MACHINES: BLACK & WHITE: UNLIMITED COLOR: A GURANTEED MONTHLY VOLUMN (GMV) IS SET FOR EACH PRODUCTION COLOR MACHINE. A BIDDER SHALL INDICATE A CLICK CHARGE FOR EACH COLOR COPY OVER THE GMV. NOTE: BID PRICE FOR MONTHLY RENTAL SHALL INCLUDE ALL PARTS, DRUMS, LABOR AND ALL SUPPLIES INCLUDING STAPLES, AND TONER EXCEPT TAPE BINDING OR ITS EQUIVALENT AND PAPER. IN ADDITION, MONTHLY RENTAL AMOUNTS SHALL INCLUDE INITIAL SOFTWARE. IF YOU ARE BIDDING AN "OR EQUAL," DESCRIPTIVE LITERATURE MUST ACCOMPANY THIS BID. LITERATURE TO INCLUDE DESCRIPTION, GENERIC SPECIFICATIONS, PICTURES AND/OR DRAWINGS. IN ADDITION, BIDDER SHALL SUPPLY A DOCUMENT THAT DEMONSTRATES HOW THE "OR EQUAL" IS EQUIVALENT TO THE BID STANDARD.
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PLEASE NOTE: THE "OR EQUAL" MACHINE OFFERED MUST MEET ALL THE SPECIFICATIONS LISTED UNDER EACH BID STANDARD; BUT ONLY SATISFYING THOSE LISTED SPECIFICATIONS DO NOT NECESSARILY PROVE THE OFFERED MACHINE IS AN "EQUAL". BIDDERS MUST PROVIDE A SIDE-BY-SIDE COMPARISON REPORT BY A RECOGNIZED INDEPENDENT LABORATORY, PREFERABLY BY BUYERS LABORATORY INC (BLI), FOR EACH "OR EQUAL" MACHINE OFFERED. BIDDERS WHO RESPOND TO THIS BID WITH THE SAME BRAND, SAME MODEL AND WITH THE SAME CONFIGURATION FEATURE SET FOR THAT UNIT MUST PROVIDE THE SAME PRICE FOR THAT ITEM WHEN OFFERED AS A RESPONSE FOR DIFFERENT CLASSES AND ITEMS ON THIS BID. UPON NOTIFICATION BY THE OFFICE OF CITYWIDE PROCUREMENT, BIDDER SHALL SUBMIT WITHIN FIVE (5) BUSINESS DAYS A SAMPLE OF EACH ITEM REQUESTED. THE CITY RESERVES THE RIGHT TO REQUEST ADDITIONAL SAMPLES AND SUPPLIES IF IT IS DEEMED NECESSARY FOR EVALUATION OF BIDS. FAILURE TO SUBMIT THE SAMPLE MAY RESULT IN REJECTION OF THE BID. SUBSTITUTION: IF A MACHINE MODEL IS DISCONTINUED, A COMPARABLE OR SUPERIOR REPLACEMENT MODEL MAY BE ALLOWED. DURING THE PERIOD OF THE CONTRACT, NO NEW MACHINE MAY BE SUBSTITUTED UNLESS APPROVED BY THE ASSISTANT COMMISSIONER OF THE OFFICE OF CITYWIDE PROCUREMENT IN WRITING, AND SAID EQUIPMENT IS COVERED BY AN AMENDMENT TO THE CONTRACT PRIOR TO SUBSTITUTION. THE SUBSTITUTED ITEM MUST HAVE A PRICING EQUAL TO OR LOWER THAN THAT OF THE ORIGINALLY AWARDED EQUIPMENT. ANY AND ALL DIFFERENCES MUST BE COMPLETELY SPECIFIED PRIOR TO THE DETERMINATION OF REPLACEMENT ACCEPTANCE BY THE OFFICE OF CITYWIDE PROCUREMENT. ================================================= SERVICE ================================================= SERVICE FOR ANY MACHINE ORDERED WILL BE PART OF THIS AGREEMENT AND INCLUDED IN ALL CONTRACTS ISSUED. SERVICE FOR ANY MACHINE WILL BE BASED ON A FULL SERVICE/MAINTENANCE AGREEMENT, WHICH CALLS FOR THE PROVISION OF ALL PARTS AND LABOR AS NEEDED. THE GENERAL CRITERIA OF THIS AGREEMENT SHALL BE: * THAT SERVICE ON AN INDIVIDUAL MACHINE WILL BE AT THE REQUEST OF THE END USER, DURING A NORMAL BUSINESS DAY, 8 AM TO 6 PM., MONDAY TO FRIDAY. OR BY A PRE-ARRANGED CALL FOR PREVENTIVE MAINTENANCE OR FOR A MACHINE RETRO-FIT BY THE VENDOR'S SERVICE DEPARTMENT.
B 015
* WHEN THE AGENCIES CALL FOR SERVICE THE VENDOR SHOULD HAVE A DISPATCH SYSTEM WHEREBY A PHONE TECHNICIAN CAN WALK THE AGENCY CONTACT THROUGH THE PROBLEM(S) THE COPIER SYSTEM MAYBE HAVING TO THE SATISFACTION OF THE AGENCY. IF THIS METHOD IS NOT SUFFICIENT TO CORRECT THE PROBLEM(S) THE VENDOR WILL RESPOND TO THE ORIGINAL REQUEST FOR SERVICE WITHIN THE MAXIMUM OF FOUR (4) HOURS, ON THE DAY THAT THE CALL IS PLACED. * THE SUPPLYING VENDOR MUST THOROUGHLY TRAIN THE END USERS ON HOW TO WORK AND MAINTAIN THE COPIERS THE END USERS PROCURE. THEY MUST ESPECIALLY KNOW HOW TO REMOVE JAMS THROUGHOUT THE MACHINES. IF RE-TRAINING IS NECESSARY, THE SUPPLYING VENDOR MUST MAKE ARRANGEMENTS TO PROVIDE THAT TRAINING. RESPONDING TO A REQUEST FOR SERVICE IS DEFINED AS THE ARRIVAL OF A FIELD TECHNICIAN AT THE MACHINE SITE, AND WITH SUFFICIENT TIME AND SUPPLIES TO DIAGNOSE THE PROBLEM AND BEGIN CORRECTIONS. IF NOT COMPLETELY REPAIRED AND/OR A DIGITAL NETWORK ENGINEER/SPECIALIST IS NEEDED, THEY SHOULD BE AT THE SITE WITHIN THE SAME FOUR HOURS LEAD TIME AND WITHIN A TOTAL OF NINE (9) HOURS TO COMPLETE THE SERVICE JOB FOR ALL EQUIPMENT EXCEPT PRODUCTION. WITH PRODUCTION EQUIPMENT THIRTY-SIX (36) HOURS SHOULD COMPLETE THE SERVICE JOB. THE VENDOR DIGITAL SPECIALIST, ALONG WITH DIGITAL ANALYSTS AND THE AGENCY MIS PERSONNEL WILL WORK TOGETHER TO RESOLVE ALL ISSUES AND/OR PROBLEMS WITH ANY AND ALL CONNECTED COPIER EQUIPMENT. *THE VENDOR WILL SUPPLY ALL PARTS AND LABOR NECESSARY TO BRING MACHINES BACK TO THE MANUFACTURER'S STANDARD FOR OPERATION. A COPY OF THIS STANDARD WILL BE DELIVERED WITH EACH DIGITAL COPIER DEVICE. * THE ACCEPTABLE MINIMUM OF MACHINE OPERATION IS 38 HOURS AND 24 MINUTES PER WEEK OR 154 HOURS PER MONTH. THIS SHALL BE DEFINED AS 96% UPTIME OR 4% "DOWN-TIME" AS THE ACCEPTABLE MAXIMUM. ANYTHING LESS THAN 96% "UP-TIME" QUALIFIES THE CITY, OR THE END-USER TO REMEDY ITS SITUATION BY DEDUCTING THE LIQUIDATED DAMAGES FOR MAINTENANCE CHARGES FROM THE VENDOR'S INVOICE FOR PURCHASED EQUIPMENT MAINTENANCE BILLS AND/OR IF RENTING, THE MONTHLY RENTAL INVOICES. VENDOR HAS A TOTAL OF SIX (6) HOURS MONTHLY TO COMPLETE THE SERVICE JOB.
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====== LIQUIDATED DAMAGES ============ EQUIPMENT REMOVAL: ----------------FOR THE PURPOSES OF THIS CONTRACT, IF THE VENDOR THROUGH HIS FAULT OR NEGLIGENCE, AND NO FAULT OF THE CITY OF NEW YORK FAILS TO PICK UP COPIER EQUIPMENT WITHIN 30 DAYS AFTER THAT EQUIPMENT HAS MET ITS CONTRACTUAL AGREEMENT, VENDOR WILL PAY TO THE CITY OF NEW YORK, THE SUM OF TWO HUNDRED FIFTY DOLLARS ($250.00) FOR EACH AND EVERY DAY VENDOR FAILS TO PERFORM SUCH REMOVAL UNTIL ALL SAID EQUIPMENT IS REMOVED, EXCEPT THAT A PERIOD OF GRACE OF ONE DAY WILL BE GIVEN TO THE CONTRACTOR IN WHICH TO COMPLETE THE REMOVAL. EQUIPMENT MAINTENANCE: --------------------A MACHINE THAT IS REPORTED DOWN AND THE SERVICE PERSONNEL DID NOT ARRIVE WITHIN THE 4 HOURS WILL BE CHARGED FIFTY DOLLARS ($50.00) LATE FEE THAT WILL BE DEDUCTED FROM THE VENDOR'S MONTHLY RENTAL AND/OR MAINTENANCE BILL. IF THE MACHINE(S) ARE NOT UP AND RUNNING WITHIN THE CITY ACCEPTABLE MINIMUM OPERATION UPTIME THE FOLLOWING ADDITIONAL DEDUCTIONS WILL BE TAKEN, FIFTY DOLLARS ($50.00) PER DAY FOR DESKTOP MACHINE(S) THAT ARE NOT REPAIRED WITHIN THE ACCEPTABLE TIME LIMIT. SEVENTY-FIVE DOLLARS ($75.00) PER DAY FOR THE MID-RANGE MACHINE(S), AND ONE HUNDRED DOLLARS ($100.00) PER DAY FOR THE PRODUCTION MACHINE(S). THE AGENCIES AND THE AWARDED VENDOR(S) MUST KEEP TRACK OF ALL DOWN TIME. BIDDERS MUST ADHERE TO THE FOLLOWING: 1. IF A MACHINE BREAKS DOWN WITHIN 7 CALENDAR DAYS OF A SERVICE CALL MORE THAN 3 TIMES IN A 2 MONTH PERIOD, THE MACHINE MUST BE REPLACED. 2. INSTALLATION OF REPLACEMENT EQUIPMENT DUE TO MACHINE FAILURE DOES NOT CHANGE ORIGINAL INSTALLATION DATE FOR PURPOSES OF CALCULATING TERMS OF RENTAL OR MAINTENANCE. * THE VENDOR WILL GUARANTEE THE SERVICEABILITY OF THIS EQUIPMENT FOR A PERIOD OF NOT LESS THAN FOUR (4) YEARS FOR RENTAL EQUIPMENT, SIX (6) YEARS FOR PURCHASED EQUIPMENT AND SEVEN (7) YEARS FOR PRODUCTION EQUIPMENT. THIS GUARANTEE MEANS THAT THE VENDOR WILL BE ABLE TO SUPPLY FULL SERVICE MAINTENANCE AND REPAIRS ON THE MACHINES OFFERED FOR THE LIFE OF THE CONTRACT.
B 017
* DURING THE PERIOD OF GUARANTEED SERVICEABILITY, IF A VENDOR IS UNABLE TO RESTORE A MACHINE TO THE MANUFACTURER'S STANDARD OF OPERATION, THEN THE CONTRACTOR WILL REPLACE THAT MACHINE WITH A SIMILAR MODEL OR A DIFFERENT MODEL THAT HAS IDENTICAL OR GREATER CAPABILITIES AND CAPACITIES. THIS REPLACEMENT OF EQUIPMENT WILL BE MADE AT THE REQUEST OF AGENCY. THIS REPLACEMENT WOULD OCCUR AFTER IT IS DETERMINED THAT VENDOR'S SERVICE PERSONNEL CAN NO LONGER PROVIDE COST EFFECTIVE REPAIRS. SERVICE/MAINTENANCE AGREEMENTS START AT THE END OF THE WARRANTY PERIOD AND COVER ALL PARTS, LABOR, PREVENTIVE MAINTENANCE, DRUMS, CONDUCTORS, FUSER, ROLLERS, AND WICKS,ETC IF APPLICABLE. THE CONTRACTOR IS REQUIRED TO SEND A SERVICE TECHNICIAN TO REPAIR THE EQUIPMENT WITHIN FOUR (4) HOURS OF SERVICE CALL AND SHALL REPAIR THE EQUIPMENT ON THE SAME BUSINESS DAY IF THE CALL IS PLACED BEFORE 1PM UNLESS OTHERWISE NEGOTIATED AT TIME OF SERVICE CALL WITH AGENCY CONTACT. ================================================= FULL SERVICE (ON-SITE) MAINTENANCE ================================================= PURCHASE MONTHLY MAINTENANCE PRICE MUST BE INCLUSIVE OF ALL PARTS AND OPTIONAL FEATURES, LABOR, PREVENTIVE MAINTENANCE AND ALL CONSUMABLE SUPPLIES. THE FIRST (3) THREE MONTHS OF FULL SERVICE MAINTENANCE ARE TO BE PROVIDED AT NO COST TO THE CITY. IF THE MANUFACTURER'S STANDARD GUARANTEE FOR THE UNITS OR COMPONENTS EXCEEDS 3 MONTHS, THEN THIS LONGER PERIOD OF FULL SERVICE MAINTENANCE SHOULD BE PROVIDED AT NO COST TO THE CITY. RENTAL MONTHLY RENTAL PRICE SHALL INCLUDE FULL SERVICE (ON-SITE) MAINTENANCE. THIS MAINTENANCE SHALL BE INCLUSIVE OF ALL PARTS AND OPTIONAL FEATURES INCLUDING PRINT/DRUM COPY, LABOR, PREVENTIVE MAINTENANCE AND ALL CONSUMABLE SUPPLIES. ALL SERVICE PERFORMED ON THIS CONTRACT,SHALL BE AT THE INSTALLATION SITE. ANY OFF-SITE SERVICE MANDATES THAT A REPLACEMENT MACHINE OF EQUAL OR GREATER CAPABILITY BE INSTALLED AT THE SITE PRIOR TO REMOVAL, IF APPLICABLE, ALL REMOVALS AND LOANER INSTALLATIONS SHALL BE DONE ACCORDING TO USER AGENCY INSTRUCTIONS AND SHALL BE APPROVED BY THE AGENCY PRIOR TO IMPLEMENTATION.
B 018
MAINTENANCE SERVICE IS DEFINED AS CONSISTING OF ALL NECESSARY ADJUSTMENT AND REPAIRS OF THE EQUIPMENT COVERED UNDER THIS AGREEMENT, AND REPLACEMENT OF WORN OR DEFECTIVE PARTS. IF ADJUSTMENTS, REPAIRS OR REPLACEMENTS ARE MADE NECESSARY BY THE CITY'S NEGLECT OR ABUSE, THE CITY SHALL PAY VENDOR EXPENSES ACCORDING TO THE HOURLY RATE FOR BILLABLE SERVICE OR THE HOURLY RATE FOR SERVICE OUTSIDE PPM HOURS. VENDOR IS TO PROVIDE THE FOLLOWING PRICES: 1. HOURLY RATE FOR BILLABLE SERVICE $................. RATE FOR SERVICE IN INSTANCES WHERE MACHINE DOWNTIME IS ATTRIBUTABLE TO THE USER/CITY (WILLFUL DESTRUCTION OF EQUIPMENT BY CITY EMPLOYEE). 2. HOURLY RATE FOR SERVICE OUTSIDE PPM HOURS $.................. BOTH THE USER AGENCY AND THE VENDOR SHOULD CONCUR ON THE AMOUNT OF DOWNTIME ON EQUIPMENT, IF NOT THE VENDOR WILL HAVE TO PROVIDE DOCUMENTATION OR THE AGENCY WILL PREVAIL. MAINTENANCE SERVICE SHALL NOT INCLUDE ELECTRICAL WORK EXTERNAL TO THE EQUIPMENT. ================================================= RESPONSE TIME ================================================= THE VENDOR SHALL RESPOND TO THE INITIAL SERVICE CALL WITHIN ONE (1) HOUR. WITHIN A TOTAL OF FOUR (4) HOURS A SERVICE TECH OR FIELD TECH SHOULD HAVE DIAGNOSED THE PROBLEM AND HAVE A PLAN FOR REMEDIATION. THE RESPONSE TIME ON A SERVICE CALL STARTS WHEN AUTHORIZED PERSONNEL OF A PARTICIPATING AGENCY PLACE A SERVICE CALL TO THE VENDOR. SHOULD THE CAUSE FOR THE BREAKDOWN BE ATTRIBUTED (BY MUTUAL CONSENT OF THE VENDOR AND THE AGENCY) TO OPERATOR ERROR, MISUSE AND ABUSE ON THE PART OF THE CITY, THE REPAIR TIME SHALL NOT BE A FACTOR IN DETERMINING SATISFACTORY MACHINE PERFORMANCE, VENDOR EFFECTIVENESS OR DEDUCTIONS.
B 019
================================================= SERVICE LOG ================================================= EACH AGENCY/DIVISION ETC. SHALL MAINTAIN ITS OWN SERVICE LOG FOR EQUIPMENT PURCHASED AND/OR RENTED. THE LOG SHALL CONTAIN: A. CONTRACTOR NAME, EQUIPMENT MAKE, MODEL AND SERIAL NUMBER. B. SERVICE LOCATION: PHONE NUMBER AND MANAGER NAME. C. TYPE OF EQUIPMENT PURCHASED OR RENTED. D. MONTHLY PAYMENTS AND DATE OF INSTALLATION. E. TOTAL NUMBER OF COPIES, CURRENT METER READING AND LAST METER READING. F. TOTAL NUMBER OF SERVICE CALLS MADE BETWEEN METER READINGS. THIS IS NECESSARY IN ORDER TO DETERMINE MACHINE PERFORMANCE, VENDOR EFFECTIVENESS AND INVOICE ADJUSTMENTS. AGENCIES TAKING EITHER RESPONSE OR DOWNTIME DEDUCTIONS MAY BE REQUIRED TO SUBMIT SUCH RECORD AS EVIDENCE SHOWING POOR MAINTENANCE SERVICE. CONTRACTOR TECHNICIANS SHALL PROVIDE PREVENTIVE AND/OR REMEDIAL MAINTENANCE CALL RECEIPTS AS EVIDENCE THAT THESE SERVICES ARE BEING PROVIDED. ================================================= REPORT ================================================= SERVICE REPORT: ITEMIZED AND SUMMARIZED REPORTS MUST BE MADE AVAILABLE UPON REQUEST. THE REPORT MUST INCLUDE THE FOLLOWING: A. CONTRACTOR NAME, EQUIPMENT MAKE, MODEL AND SERIAL NUMBER; B. CONTRACTOR SERVICING LOCATION, PHONE NUMBER AND SERVICE MANAGER NAME; C. MONTHLY PAYMENT (IF USING THE PURCHASE CONTRACTS) OR MONTHLY RENTAL PAYMENT (IF USING THE RENTAL CONTRACTS)AND DATE OF INSTALLATION D. REVIEW QUARTER (START AND END DATE) AND SERVICE PERIOD (START AND END DATE) FOR EACH ORDER. E. NUMBER OF COPIES: TOTAL NUMBER OF COPIES, CURRENT METER READING AND LAST METER READING F. REPORTING PERIOD: MONTH/MONTH BY DATE G. TOTAL NUMBER OF SERVICE CALLS WITHIN THE REPORTING PERIOD H. NUMBER OF CALLS BETWEEN METER READINGS I. CURRENT AVERAGE MONTHLY VOLUME J. OVERALL AVERAGE MONTHLY VOLUME
B 020
USAGE REPORT A USAGE REPORT SHOWING AGENCY, ITEM DESCRIPTION, UNIT OF ISSUE, QUANTITY ORDERED AND DOLLAR VALUE OF ALL ITEMS ORDERED IS REQUIRED ON A QUARTERLY BASIS. THE FIRST REPORT WILL BE REQUIRED THREE (3) MONTHS AFTER CONTRACT START DATE, SUBSEQUENT REPORTS ARE REQUIRED EVERY THREE (3) MONTHS THEREAFTER. REPORTS SHOULD COVER THE CURRENT PERIOD AS WELL AS TOTAL CONTRACT PERIOD TO DATE. THE REPORT SHALL BE SUBMITTED IN ANY DIGITAL MEDIA DEEMED ACCEPTABLE BY DCAS. THE REPORT SHALL BE FORMATTED TO INCLUDE: THE CONTRACT NAME, RC NUMBER AND TERM OF THE CONTRACT AT THE TOP. THE REPORT SHALL INDICATE THE PERIOD OF TIME COVERED BY THE REPORT. THE REPORT IS TO BE ORGANIZED TO SHOW AGENCY, ITEM ORDERED, UNIT OF ISSUE, QUANTITY ORDERED AND DOLLAR VALUE. REPORTS SHALL BE SENT TO THE ATTENTION OF THE PROCUREMENT ANALYST WHOSE NAME IS LISTED ON PAGE B001, AT THE FOLLOWING ADDRESS: CITY OF NEW YORK DEPARTMENT OF CITYWIDE ADMINISTRATIVE SERVICES OFFICE OF CITYWIDE PROCUREMENT 1 CENTRE STREET, 18TH FLOOR NEW YORK, NY 10007 IN ADDITION TO THE USAGE REPORTS WHICH ARE REQUIRED EVERY THREE MONTHS, THE CITY RESERVES THE RIGHT TO REQUEST REPORTS AT ANY TIME: - DETAILING VENDOR PLACEMENT OF EQUIPMENT AND EQUIPMENT USAGE BY AGENCY, MODEL NUMBERS, SERIAL NUMBERS, LOCATION, EQUIPMENT COST, PURCHASED & MONTHLY RENTAL GUARANTEE MONTHLY VOLUME AND MACHINE ACTIVITY REPORT. - EQUIPMENT MAINTENANCE REPORTS BY AGENCY AND INSTALLATION SITES. - PREVENTIVE MAINTENACE USAGE REPORTS BY AGENCY AND INSTALLATION SITE.
B 021
================================================= GUARANTEE ================================================= THE MANUFACTURER AND HIS AUTHORIZED DISTRIBUTOR SHALL GUARANTEE THAT ALL EQUIPMENT THAT WILL BE PROVIDED FROM THIS CONTRACT AWARD WILL PERFORM AS SPECIFIED (SATISFACTION GUARANTEE). CITY AGENCIES REQUIRE THIS "SATISFACTION GUARANTEE" OR THE EQUIPMENT WILL BE REPLACED. ================================================= RELOCATION ================================================= THE VENDOR IS TO INDICATE BELOW THE COST TO RELOCATE AND INSTALL COPIER EQUIPMENT. THE PRICE IS TO INCLUDE "ALL" COST; VENDOR WILL COMPLETE RE-INSTALLATION, PROVIDE OPERATOR TRAINING AT THE NEW SITE, IF NECESSARY, AND MAKE ALL BILLING CHANGES WITHIN 30 DAYS OF INITIAL WRITTEN REQUEST. RELOCATION/INSTALLATION COST WITHIN THE SAME BUILDING. TEN (10) DAY LEAD TIME IS NEEDED FOR ALL MOVES. DESK TOP $.................... MID-RANGE $.................... PRODUCTION $.................... RELOCATION/INSTALLATION COST TO DIFFERENT BUILDING. TEN (10) DAY LEAD TIME IS NEEDED FOR ALL MOVES. DESK TOP $.................... MID-RANGE $.................... PRODUCTION $.................... ================================================= PERFORMANCE MEASUREMENTS ================================================= CONTRACTORS ARE REQUIRED TO MAINTAIN A HIGH LEVEL OF PERFORMANCE. PERFORMANCE MEASUREMENTS HAVE BEEN DEVELOPED TO MAINTAIN CUSTOMER SATISFACTION AND PERFORMANCE WILL BE MONITORED IN THE FOLLOWING AREAS: 1. CUSTOMER SERVICE AND SATISFACTION - PROVIDE TELEPHONE CUSTOMER SERVICE REPRESENTATIVES DURING NORMAL BUSINESS HOURS TO ASSIST WITH ROUTINE PROBLEMS AND/OR SERVICE CALLS. - PROVIDE FIELD SERVICE AND SALES REPRESENTATIVES TO CALL ON CUSTOMERS FOR ANY TYPE OF ASSISTANCE. - DELIVERY OF PRODUCT WILL BE AS SPECIFIED IN CONTRACT - EQUIPMENT PERFORMANCE
B 022
2. PRODUCT SUPPORT - PRODUCT SHALL BE MAINTAINED AS SPECIFIED IN THIS CONTRACT. - PRODUCT SUPPORT WILL INCLUDE BUT NOT BE LIMITED TO PROVIDING TECHNICAL ASSISTANCE, CONTRACT ITEM BROCHURES, CONTRACT PRICE LISTS, ETC. ================================================= EQUIPMENT PERFORMANCE ================================================= IN THE EVENT THAT ANY EQUIPMENT IS INOPERATIVE DUE TO EQUIPMENT FAILURE, THROUGH NO FAULT OR NEGLIGENCE OF THE ELIGIBLE ENTITY, AND THE TOTAL NUMBER OF HOURS OF DOWNTIME EXCEEDS 4% OF THE TOTAL PRODUCTIVE USE OF TIME FOR TW0 (2) CONSECUTIVE QUARTERS, THE ENTITY CAN REQUIRE A CONTRACTOR TO REPLACE THE EQUIPMENT OR TERMINATE THE ORDER WITH NO TERMINATION OR REMOVAL CHARGES BEING ASSESSED TO THE ENTITY. THE CONTRACTOR SHALLBE NOTIFIED IN WRITING OF THE DEFICIENCY. AFTER SUCH NOTICE, THE CONTRACTOR SHALL REMOVE AND REPLACE THE DEFECTIVE PRODUCT(S) WITHIN TEN (10) BUSINESS DAYS, AT NO COST TO THE CITY OF NEW YORK. THIS CONTRACT DOES NOT ALLOW FOR EQUIPMENT FAILURE TO BE ATTRIBUTED TO THE USE OF RECYCLED PAPER, AS LONG AS THE PAPER UTILIZED MEETS THE SPECIFICATIONS SET BY THE NYC DEPT. OF CITYWIDE ADMINISTRATIVE SERVICES/OFFICE OF CITYWIDE PROCUREMENT. CONTRACTORS SHALL RESPOND IN GOOD FAITH TO A NOTICE OF DEFICIENCY. FAILURE TO RESPOND IN GOOD FAITH MAY RESULT IN TERMINATION OF THE CONTRACT. TEMPORARY REPLACEMENT WHERE A UNIT CANNOT BE FULLY REPAIRED AND RETURNED TO REGULAR SERVICE, THE VENDOR SHALL PROVIDE A REPLACEMENT MACHINE (OF EQUAL OR GREATER CAPABILITY) UNTIL THE REPAIR OF THE ORIGINAL UNIT IS COMPLETED. THE REPLACEMENT MACHINE MUST BE INSTALLED WITHIN 24 HOURS. IF THE UNIT IS NOT RETURNED TO SERVICE WITHIN TEN (10) DAYS OF THE INITIAL NOTIFICATION OF MALFUNCTION, THE UNIT SHALL BE PERMANENTLY REPLACED WITH A NEW UNIT.
B 023
REPLACEMENT EQUIPMENT THE VENDORS SHALL HAVE A STOCK OF BACKUP EQUIPMENT FOR EACH CLASS OR ITEM. BACKUP EQUIPMENT WILL SERVE AS TEMPORARY REPLACEMENTS IF NEEDED FOR MACHINES BEING SERVICED. BACKUP EQUIPMENT SHALL MEET OR EXCEED THE CAPABILITIES OF MACHINE TO BE REPLACED AT THE SAME COST FOR THE CLASS OR ITEM. THE CITY IS NOT LIABLE FOR ANY DAMAGE DUE TO GENERAL ENVIRONMENTAL CONDITIONS, ACCIDENT, OR DISASTER (INCLUDING FIRE, WATER DAMAGE, AND FAILURE OF ELECTRICITY OR AIR CONDITIONING); THE CITY'S USE OF REPLACEMENT PARTS, SUPPLIES OR ACCESSORIES PROVIDED BY CONTRACTOR. THE CITY SHALL PROVIDE ADEQUATE STORAGE SPACE FOR SPARE PARTS, IF NEEDED, AND ADEQUATE WORKING SPACE, INCLUDING HEAT, LIGHT, VENTILATION, ELECTRIC CURRENT AND OUTLETS AND TELEPHONE (FOR LOCAL CALLS ONLY) FOR USE FOR MAINTENANCE PERSONNEL. THESE FACILITIES SHALL BE WITHIN A REASONABLE DISTANCE OF THE EQUIPMENT TO BE SERVICED AND SHALL BE PROVIDED AT NO CHARGE TO VENDOR. ========================================= ENERGY CONSERVATION AND REQUIREMENTS ================================================= ALL EQUIPMENT OFFERED MUST MEET THE ENVIRONMENTAL PREFERABLE PURCHASING STANDARDS AS PROMULGATED IN CITY OF NEW YORK ENVIRONMENTALLY PREFERABLE PURCHASING (EPP) MINIMUM STANDARDS FOR GOODS. ENERGY STAR COMPLAINT: - ALL EQUIPMENT SHALL MEET ENERGY STAR STANDARDS EXCEPT FOR COLOR PRODUCTION EQUIPMENT 60CPM AND ABOVE, AND BLACK & WHITE PRODUCTION EQUIPMENT 90CPM AND ABOVE. ENERGY STAR LOGO MUST BE AFFIXED TO THE EQUIPMENT. - FOR PRODUCTION EQUIPMENT, VENDOR MUST DESCRIBE HOW EQUIPMENT IS ENERGY EFFICIENT: ............................................ ............................................. - THE EQUIPMENT SHALL BE SET TO DEFAULT TO DUPLEX MODE WHICH WILL PRODUCE TWO SIDED COPYING AND/OR PRINTING; - THERE SHALL BE ELECTRONIC DOCUMENT MANAGEMENT TOOLS USED THROUGH THE COPIER SYSTEM ALLOWING VARIOUS TYPES OF WORK FLOW;
B 024
- SCANNING TO FILE, PRINT ON DEMAND AND ANY OTHER TYPES OF TOOLS THAT MAY BECOME AVAILABLE THROUGHOUT THE LIFE OF THIS CONTRACT MUST BE MADE AVAILABLE. - ALL ELECTRONIC DEVICES PURCHASED BY THE CITY OF NEW YORK MUST BE IN ACCORDANCE WITH LOCAL LAW 120 OF 2005 IN CONNECTION WITH HAZARDOUS CONTENT. - THE AWARDED VENDORS MUST SUPPLY THE CITY AGENCIES WITH ENVIRONMENTALLY FRIENDLY PRODUCTS. - TONERS FOR BOTH B/W AND COLOR EQUIPMENT IS TO UTILIZE THE LEAST HAZARDOUS MATERIAL. BIDDER MUST PROVIDE WITH FULL DESCRIPTIVE LITERATURE ON THE TONER PRODUCT USED IN THE EQUIPMENT OFFERED ALONG WITH MATERIAL SAFETY DATA SHEET. - AWARDED VENDOR(S) MUST PROVIDE A RECYCLING PROGRAM FOR ALL TONER CARTRIDGES, BOTTLES AND IMAGING UNITS, DEVELOPER AND DRUMS, AT NO COST TO THE CITY, WITH ZERO WASTE TO LANDFILLS. SURGE SUPPRESSORS ALL COPIERS SHALL INCLUDE A SURGE SUPPRESSOR APPROPRIATE FOR SIZE MACHINE AND PLUG CONFIGURATION AND SHALL BE REPLACED BY AWARDED VENDOR AT NO ADDITIONAL COST TO THE CITY OF NEW YORK AS NEEDED. THIS IS IN ADDITIONAL TO ANY INTERNAL POWER PROTECTION THAT THE EQUIPMENT MAY ALREADY HAVE. THE EXTERNAL SURGE PROTECTOR SHALL HAVE A MINIMUM OF 15 YEARS WARRANTY. AS A SAFETY MEASURE, THE POWER PROTECTION DEVICE SHALL NOT PROVIDE POWER IF THE WALL OUTLET IS NOT PROPERLY GROUNDED. * * * * * * * * * * M.S.D.S. * * * * * * * * * * MATERIAL SAFETY DATA SHEETS (MSDS) ARE REQUIRED FOR ALL CONSUMABLE SUPPLIES THAT ARE UTILIZED IN THE OFFERED EQUIPMENT (WITH THE EXCEPTION OF STAPLES). THEREFORE, MSDS SHEETS SHOULD BE SUBMITTED WITH THE BID. FAILURE TO SUBMIT MSDS SHEETS MAY RENDER BID NON-RESPONSIVE. * * * * * * * * * * * * * * * * * * * * * * * * MATERIAL SAFETY DATA SHEETS (M.S.D.S.): IN ORDER TO ENSURE PROPER SAFETY PRECAUTIONS, AND IN ACCORDANCE WITH DEPARTMENT OF TRANSPORTATION AND OSHA REGULATIONS, MATERIAL SAFETY DATA SHEETS (M.S.D.S.) ARE REQUIRED TO ACCOMPANY EACH DELIVERY. FAILURE TO SUPPLY M.S.D.S. SHEETS WITH YOUR SHIPMENT MAY SUBJECT THE SHIPMENT TO NONACCEPTANCE AND REJECTION.
B 025
NOTE: THIS CONTRACT MAY BE SUBJECT TO VENDEX PRIOR TO AWARD. SHOULD VENDEX BE REQUESTED, VENDOR IS ADVISED THAT THE REQUESTED INFORMATION WILL BE REQUIRED WITHIN 30 (THIRTY) DAYS. FAILURE TO RESPOND IN THE THIRTY DAY TIME FRAME MAY BE CAUSE FOR BID DISQUALIFICATION. VENDEX FORMS ARE AVAILABLE FOR DOWNLOAD FROM: WWW.NYC.GOV/VENDEX PLEASE SEE PAGE B002 FOR ADDITIONAL VENDEX INFORMATION.
B 026
DESCRIPTION
QUANTITY
UOI
UNIT PRICE
EXTENSION
CLASS 1 THROUGH 17 ARE FOR OUTRIGHT PURCHASE. AWARD IS TO BE MADE BY CLASS. BIDDER MUST BID ON ALL ITEMS IN A CLASS TO BE CONSIDERED.
CLASS/ZONE AWARD 01 ------------------ITEM NUMBER: 1. COPIER, DIGITAL, PURCHASE, PPM 25, DESKTOP, B/W
80.
COMM. C600 38 MACH. $________ $___________
80.
COMM. C939 27 MACH. $________ $___________
CANON IMAGERUNNER 1025IF OR EQUAL FUNCTIONS: PRINT, COPY, SCAN & FAX MIN. COPY/PRINT SPEED: 25 PPM (LETTER) AUTODUPLEX: YES PRINT RESOLUTION: 1,200 X 600 DPI MEMORY: 256 MB ZOOM RANGE: 50-200% PAPER SIZE: UP TO 11" X 17" PAPER WEIGHT: UP TO 34 LB. PAPER CAPACITY: TOTAL 1,100 SHEETS FINISHING: STAPLING NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE INTERFACE: USB 2.0 AND ETHERNET 10/100BASE-TX BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 2. MAINTENANCE, MACHINE PER MONTH FOR ITEM #1 STATE THE MAINTENANCE PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY MAINTENANCE COST TIMES 57 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL MAINTENANCE COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL MAINTENANCE COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL MAINTENANCE COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM.
TOTAL CLASS OR ZONE AWARD (ITEMS
1.00
THRU
2.00 ) 01 ...................$__________
C 001
DESCRIPTION
QUANTITY
UOI
UNIT PRICE
EXTENSION
CLASS/ZONE AWARD 02 ------------------ITEM NUMBER: 3. COPIER, DIGITAL, PURCHASE, PPM 28, DESKTOP, B/W
500.
COMM. C600 38 MACH. $________ $___________
500.
COMM. C939 27 MACH. $________ $___________
KONICA MINOLTA BIZHUB 284E OR EQUAL FUNCTIONS: PRINT, COPY, SCAN & FAX MIN. COPY/PRINT SPEED: 28 PPM (LETTER) AUTODUPLEX: YES PRINT RESOLUTION: 1,200 X 1,200 DPI MEMORY: 2,048 MB HARD DISK: 250 GB0% ZOOM RANGE: 25-400% PAPER SIZE: UP TO 11" X 17" PAPER WEIGHT: UP TO 140 LB0 SHEETS PAPER CAPACITY: TOTAL 1,650 SHEETS FINISHING: STAPLING, OFFSET STACKING NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE INTERFACE: 10BASE-T/100BASE-TX/1000BASE-T, USB2.0 BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 4. MAINTENANCE, MACHINE PER MONTH FOR ITEM #3 STATE THE MAINTENANCE PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY MAINTENANCE COST TIMES 57 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL MAINTENANCE COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL MAINTENANCE COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL MAINTENANCE COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM.
TOTAL CLASS OR ZONE AWARD (ITEMS
3.00
THRU
4.00 ) 02 ...................$__________
CLASS/ZONE AWARD 03 -------------------
C 002
DESCRIPTION
QUANTITY
ITEM NUMBER: 5. COPIER, DIGITAL, PURCHASE, PPM 35, DESKTOP, B/W
UOI
UNIT PRICE
EXTENSION
50.
COMM. C600 38 MACH. $________ $___________
50.
COMM. C939 27 MACH. $________ $___________
LEXMARK MX310DN OR EQUAL FUNCTIONS: PRINT, COPY, SCAN, & FAX MIN. COPY/PRINT SPEED: 35 PPM (LETTER) AUTODUPLEX: YES MEMORY: 256 MB PAPER SIZE: UP TO 8" X 14" PRINT RESOLUTION: 1,200 X 1,200 DPI PAPER CAPACITY: 250 SHEETS NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE INTERFACE: USB2.0, 10BASE-T/100BASE-TX/1000BASE-T BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 6. MAINTENANCE, MACHINE PER MONTH FOR ITEM #5 STATE THE MAINTENANCE PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY MAINTENANCE COST TIMES 57 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL MAINTENANCE COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL MAINTENANCE COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL MAINTENANCE COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM.
TOTAL CLASS OR ZONE AWARD (ITEMS
5.00
THRU
6.00 ) 03 ...................$__________
CLASS/ZONE AWARD 04 ------------------ITEM NUMBER: 7. COPIER, DIGITAL, PURCHASE, PPM 45, DESKTOP, B/W
50.
LEXMARK MX510DE OR EQUAL
C 003
COMM. C600 38 MACH. $________ $___________
DESCRIPTION
QUANTITY
UOI
UNIT PRICE
EXTENSION
FUNCTIONS: PRINT, COPY, SCAN, & FAX MIN. COPY/PRINT SPEED: 45 PPM (LETTER) AUTODUPLEX: YES MEMORY: 512 MB PAPER SIZE: UP TO 8" X 14" PRINT RESOLUTION: 1,200 X 1,200 DPI PAPER CAPACITY: 250 SHEETS NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE INTERFACE: USB 2.0, ETHERNET (10/100/1000) BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 8. MAINTENANCE, MACHINE PER MONTH FOR ITEM #7
50.
COMM. C939 27 MACH. $________ $___________
STATE THE MAINTENANCE PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY MAINTENANCE COST TIMES 57 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL MAINTENANCE COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL MAINTENANCE COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL MAINTENANCE COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM.
TOTAL CLASS OR ZONE AWARD (ITEMS
7.00
THRU
8.00 ) 04 ...................$__________
CLASS/ZONE AWARD 05 ------------------ITEM NUMBER: 9. COPIER, DIGITAL, PURCHASE, PPM 45, DESKTOP, B/W
20.
TOSHIBA E-STUDIO 457 OR EQUAL
C 004
COMM. C600 38 MACH. $________ $___________
DESCRIPTION
QUANTITY
UOI
UNIT PRICE
EXTENSION
FUNCTIONS: PRINT, COPY, SCAN & FAX MIN. COPY/PRINT SPEED: 45 PPM (LETTER) AUTODUPLEX: YES PRINT RESOLUTION: 2,400 X 600 DPI MEMORY: 2 GB HARD DISK: 320 GB PAPER SIZE: UP TO 11" X 17" ZOOM RANGE: 25-400% PAPER CAPACITY: TOTAL 3,200 SHEETS FINISHING: STAPLING, OFFSET STACKING NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE INTERFACE: USB, 10/100/1000BASE-TX ETHERNET BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 10. MAINTENANCE, MACHINE PER MONTH FOR ITEM #9
20.
COMM. C939 27 MACH. $________ $___________
STATE THE MAINTENANCE PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY MAINTENANCE COST TIMES 57 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL MAINTENANCE COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL MAINTENANCE COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL MAINTENANCE COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM.
TOTAL CLASS OR ZONE AWARD (ITEMS
9.00
THRU
10.00 ) 05 ...................$__________
CLASS/ZONE AWARD 06 ------------------ITEM NUMBER: 11. COPIER, DIGITAL, PURCHASE, PPM 51, MID-RANGE, B/W CANON IMAGERUNNER ADVANCE 4251 OR EQUAL
C 005
20.
COMM. C600 38 MACH. $________ $___________
DESCRIPTION
QUANTITY
UOI
UNIT PRICE
EXTENSION
FUNCTIONS: PRINT, COPY, SCAN & FAX MIN. COPY/PRINT SPEED: 51 PPM (LETTER) AUTODUPLEX: YES PRINT RESOLUTION: 1,200 X 1,200 DPI MEMORY: 1.25 GB HARD DRIVE: 160 GB ZOOM RANGE: 25-400% PAPER SIZE: UP TO 11" X 17" MAX. PAPER WEIGHT: UP TO 80 LB PAPER CAPACITY: 2,280 SHEETS FINISHING: STAPLING NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE INTERFACE: USB2.0, ETHERNET 10/100/1000BASE-TX BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 12. MAINTENANCE, MACHINE PER MONTH FOR ITEM #11
20.
COMM. C939 27 MACH. $________ $___________
STATE THE MAINTENANCE PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY MAINTENANCE COST TIMES 57 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL MAINTENANCE COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL MAINTENANCE COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL MAINTENANCE COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM.
TOTAL CLASS OR ZONE AWARD (ITEMS
11.00
THRU
12.00 ) 06 ...................$__________
CLASS/ZONE AWARD 07 ------------------ITEM NUMBER: 13. COPIER, DIGITAL, PURCHASE, PPM 55, MID-RANGE, B/W TOSHIBA E-STUDIO 557 OR EQUAL
C 006
20.
COMM. C600 38 MACH. $________ $___________
DESCRIPTION
QUANTITY
UOI
UNIT PRICE
EXTENSION
FUNCTIONS: PRINT, COPY, SCAN & FAX MIN. COPY/PRINT SPEED: 55 PPM (LETTER) AUTODUPLEX: YES PRINT RESOLUTION: 2,400 X 600 DPI MEMORY: 1 GB HARD DRIVE: 60 GB ZOOM RANGE: 25-400% PAPER SIZE: UP TO 11" X 17" PAPER CAPACITY: TOTAL 7,500 SHEETS FINISHING: STAPLING, OFFSET STACKING NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE INTERFACE: USB 2.0, ETHERNET 10/100/1000BASE-TX BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 14. MAINTENANCE, MACHINE PER MONTH FOR ITEM #13
20.
COMM. C939 27 MACH. $________ $___________
STATE THE MAINTENANCE PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY MAINTENANCE COST TIMES 57 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL MAINTENANCE COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL MAINTENANCE COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL MAINTENANCE COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM.
TOTAL CLASS OR ZONE AWARD (ITEMS
13.00
THRU
14.00 ) 07 ...................$__________
CLASS/ZONE AWARD 08 ------------------ITEM NUMBER: 15. COPIER, DIGITAL, PURCHASE, PPM 65, MID-RANGE, B/W TOSHIBA E-STUDIO 657 OR EQUAL
C 007
20.
COMM. C600 38 MACH. $________ $___________
DESCRIPTION
QUANTITY
UOI
UNIT PRICE
EXTENSION
FUNCTIONS: PRINT, COPY, SCAN & FAX MIN. COPY/PRINT SPEED: 65 PPM (LETTER) AUTODUPLEX: YES PRINT RESOLUTION: 2,400 X 600 DPI MEMORY: 1 GB HARD DRIVE: 60 GB ZOOM RANGE: 25-400% PAPER SIZE: UP TO 11" X 17" PAPER CAPACITY: TOTAL 7,600 SHEETS FINISHING: STAPLING, OFFSET STACKING NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE INTERFACE: USB 2.0, ETHERNET 10/100/1000BASE-TX BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 16. MAINTENANCE, MACHINE PER MONTH FOR ITEM #15
20.
COMM. C939 27 MACH. $________ $___________
STATE THE MAINTENANCE PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY MAINTENANCE COST TIMES 57 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL MAINTENANCE COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL MAINTENANCE COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL MAINTENANCE COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM.
TOTAL CLASS OR ZONE AWARD (ITEMS
15.00
THRU
16.00 ) 08 ...................$__________
CLASS/ZONE AWARD 09 ------------------ITEM NUMBER: 17. COPIER, DIGITAL, PURCHASE, PPM 65, MID-RANGE, B/W CANON IMAGERUNNER ADVANCE 6265 OR EQUAL
C 008
20.
COMM. C600 38 MACH. $________ $___________
DESCRIPTION
QUANTITY
UOI
UNIT PRICE
EXTENSION
FUNCTIONS: PRINT, COPY, SCAN & FAX MIN. COPY/PRINT SPEED: 65 PPM (LETTER) AUTODUPLEX: YES PRINT RESOLUTION: 1,200 X 1,200 DPI MEMORY: 1.5 GB HARD DRIVE: 160 GB ZOOM RANGE: 25-400% PAPER SIZE: UP TO 11" X 17" PAPER WEIGHT: UP TO 80 LB. PAPER CAPACITY: 4,200 SHEETS FINISHING: STAPLING NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE INTERFACE: USB 2.0 (HOST) X2, USB 2.0 (DEVICE), 10BASE-T/100BASE-TX/1000BASE-T BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 18. MAINTENANCE, MACHINE PER MONTH FOR ITEM #17
20.
COMM. C939 27 MACH. $________ $___________
STATE THE MAINTENANCE PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY MAINTENANCE COST TIMES 57 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL MAINTENANCE COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL MAINTENANCE COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL MAINTENANCE COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM.
TOTAL CLASS OR ZONE AWARD (ITEMS
17.00
THRU
18.00 ) 09 ...................$__________
CLASS/ZONE AWARD 10 ------------------ITEM NUMBER: 19. COPIER, DIGITAL, PURCHASE, PPM 85, MID-RANGE, B/W TOSHIBA E-STUDIO 857 OR EQUAL
C 009
20.
COMM. C600 38 MACH. $________ $___________
DESCRIPTION
QUANTITY
UOI
UNIT PRICE
EXTENSION
FUNCTIONS: PRINT, COPY, SCAN & FAX MIN. COPY/PRINT SPEED: 85 PPM (LETTER) AUTODUPLEX: YES PRINT RESOLUTION: 2,400 X 600DPI MEMORY: 2 GB HARD DISK: 320 GB PAPER SIZE: UP TO 11" X 17" ZOOM RANGE: 25-400% PAPER CAPACITY: TOTAL 7,600 SHEETS FINISHING: STAPLING, OFFSET STACKING NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE INTERFACE: USB, 10/100/1000BASE-TX ETHERNET BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 20. MAINTENANCE, MACHINE PER MONTH FOR ITEM #19
20.
COMM. C939 27 MACH. $________ $___________
STATE THE MAINTENANCE PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY MAINTENANCE COST TIMES 57 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL MAINTENANCE COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL MAINTENANCE COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL MAINTENANCE COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM.
TOTAL CLASS OR ZONE AWARD (ITEMS
19.00
THRU
20.00 ) 10 ...................$__________
CLASS/ZONE AWARD 11 ------------------ITEM NUMBER: 21. COPIER, DIGITAL, PURCHASE, PPM 95, MID-RANGE, B/W CANON IMAGERUNNER ADVANCE 8295 OR EQUAL
C 010
20.
COMM. C600 38 MACH. $________ $___________
DESCRIPTION
QUANTITY
UOI
UNIT PRICE
EXTENSION
FUNCTIONS: PRINT, COPY, SCAN MIN. COPY/PRINT SPEED: 95 PPM (LETTER) AUTODUPLEX: YES PRINT RESOLUTION: 1,200 X 1,200 DPI MEMORY: 1.5 GB HARD DRIVE: 160 GB ZOOM RANGE: 25-400% PAPER SIZE: UP TO 13" X 19" PAPER WEIGHT: UP TO 80 LB. PAPER CAPACITY: TOTAL 7,700 SHEETS FINISHING: STAPLING, OFFSET STACKING NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE INTERFACE: USB 2.0 (HOST) X2, USB 2.0 (DEVICE), 10BASE-T/100BASE-TX/1000BASE-T BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 22. MAINTENANCE, MACHINE PER MONTH FOR ITEM #21
20.
COMM. C939 27 MACH. $________ $___________
STATE THE MAINTENANCE PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY MAINTENANCE COST TIMES 57 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL MAINTENANCE COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL MAINTENANCE COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL MAINTENANCE COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM.
TOTAL CLASS OR ZONE AWARD (ITEMS
21.00
THRU
22.00 ) 11 ...................$__________
CLASS/ZONE AWARD 12 ------------------ITEM NUMBER: 23. COPIER, DIGITAL, PURCHASE, PPM 105, MID-RANGE, B/W
20.
CANON IMAGERUNNER ADVANCE 8205 OR EQUAL
C 011
COMM. C600 38 MACH. $________ $___________
DESCRIPTION
QUANTITY
UOI
UNIT PRICE
EXTENSION
FUNCTIONS: PRINT, COPY, SCAN MIN. COPY/PRINT SPEED: 105 PPM (LETTER) AUTODUPLEX: YES PRINT RESOLUTION: 1,200 X 1,200 DPI MEMORY: 1.5 GB HARD DRIVE: 160 GB ZOOM RANGE: 25-400% MAX. PAPER SIZE: 13" X 19" PAPER WEIGHT: UP TO 80 LB. PAPER CAPACITY: TOTAL 7,700 SHEETS NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE INTERFACE: USB 2.0 (HOST) X2, USB 2.0 (DEVICE), 10BASE-T/100BASE-TX/1000BASE-T BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 24. MAINTENANCE, MACHINE PER MONTH FOR ITEM #23
20.
COMM. C939 27 MACH. $________ $___________
STATE THE MAINTENANCE PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY MAINTENANCE COST TIMES 57 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL MAINTENANCE COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL MAINTENANCE COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL MAINTENANCE COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM.
TOTAL CLASS OR ZONE AWARD (ITEMS
23.00
THRU
24.00 ) 12 ...................$__________
CLASS/ZONE AWARD 13 ------------------ITEM NUMBER: 25. COPIER, DIGITAL, PURCHASE, PPM 25, DESKTOP, COLOR LEXMARK CX310N OR EQUAL
C 012
20.
COMM. C600 38 MACH. $________ $___________
DESCRIPTION
QUANTITY
UOI
UNIT PRICE
EXTENSION
FUNCTIONS: PRINT, COPY, SCAN MIN. COPY/PRINT SPEED: 25 PPM (LETTER, COLOR) AUTODUPLEX: YES PRINT RESOLUTION: 1,200 X 1,200 DPI MEMORY: 512MB PAPER SIZE: UP TO 8" X 14" PAPER CAPACITY: 250 SHEETS NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE INTERFACE: USB2.0, 10BASE-T/100BASE-TX/1000BASE-T BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 26. MAINTENANCE, MACHINE PER MONTH FOR ITEM #25
20.
COMM. C939 27 MACH. $________ $___________
STATE THE MAINTENANCE PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY MAINTENANCE COST TIMES 57 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL MAINTENANCE COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL MAINTENANCE COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL MAINTENANCE COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM.
TOTAL CLASS OR ZONE AWARD (ITEMS
25.00
THRU
26.00 ) 13 ...................$__________
CLASS/ZONE AWARD 14 ------------------ITEM NUMBER: 27. COPIER, DIGITAL, PURCHASE, PPM 30, DESKTOP, COLOR TOSHIBA E-STUDIO 3055C OR EQUAL
C 013
20.
COMM. C600 38 MACH. $________ $___________
DESCRIPTION
QUANTITY
UOI
UNIT PRICE
EXTENSION
FUNCTIONS: PRINT, COPY, SCAN & FAX MIN. COPY/PRINT SPEED: 30 PPM (LETTER, COLOR) AUTODUPLEX: YES PRINT RESOLUTION: 600 X 600 DPI MEMORY: 2 GB HARD DISK: 160 GB PAPER SIZE: UP TO 11" X 17" PAPER WEIGHT: UP TO 100 LB. ZOOM RANGE: 25-400% PAPER CAPACITY: TOTAL 2,300 SHEETS FINISHING: STAPLING, OFFSET STACKING NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE INTERFACE: 10/100/1000BASE-TX ETHERNET BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 28. MAINTENANCE, MACHINE PER MONTH FOR ITEM #27
20.
COMM. C939 27 MACH. $________ $___________
STATE THE MAINTENANCE PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY MAINTENANCE COST TIMES 57 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL MAINTENANCE COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL MAINTENANCE COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL MAINTENANCE COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM.
TOTAL CLASS OR ZONE AWARD (ITEMS
27.00
THRU
28.00 ) 14 ...................$__________
CLASS/ZONE AWARD 15 ------------------ITEM NUMBER: 29. COPIER, DIGITAL, PURCHASE, PPM 32, DESKTOP, COLOR LEXMARK CX510DE OR EQUAL
C 014
20.
COMM. C600 38 MACH. $________ $___________
DESCRIPTION
QUANTITY
UOI
UNIT PRICE
EXTENSION
FUNCTIONS: PRINT, COPY, SCAN, FAX MIN. COPY/PRINT SPEED: 32 PPM (LETTER, COLOR) AUTODUPLEX: YES MEMORY: 1024 MB PRINT RESOLUTION: 1,200 X 1,200 DPI PAPER SIZE: UP TO 8" X 14" PAPER CAPACITY: 250 SHEETS NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE INTERFACE: 10/100/1000BASE-TX ETHERNET BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 30. MAINTENANCE, MACHINE PER MONTH FOR ITEM #29
20.
COMM. C939 27 MACH. $________ $___________
STATE THE MAINTENANCE PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY MAINTENANCE COST TIMES 57 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL MAINTENANCE COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL MAINTENANCE COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL MAINTENANCE COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM.
TOTAL CLASS OR ZONE AWARD (ITEMS
29.00
THRU
30.00 ) 15 ...................$__________
CLASS/ZONE AWARD 16 ------------------ITEM NUMBER: 31. COPIER, DIGITAL, PURCHASE, PPM 36, MID-RANGE, COLOR KONICA MINOLTA BIZHUB C 364E OR EQUAL
80.
C 015
COMM. C600 38 MACH. $________ $___________
DESCRIPTION
QUANTITY
UOI
UNIT PRICE
EXTENSION
FUNCTIONS: PRINT, COPY, SCAN MIN. COPY/PRINT SPEED: 36 PPM (LETTER, COLOR) AUTODUPLEX: YES PRINT RESOLUTION: 1,200 X 1,200 DPI MEMORY: 2,048 MB HARD DISK: 250 GB ZOOM RANGE: 25-400% PAPER SIZE: UP TO 11" X 17" PAPER WEIGHT: UP TO 140 LB PAPER CAPACITY: TOTAL 1,650 SHEETS NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE INTERFACE: USB2.0, 10BASE-T/100BASE-TX/1000BASE-T BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 32. MAINTENANCE, MACHINE PER MONTH FOR ITEM #31
80.
COMM. C939 27 MACH. $________ $___________
STATE THE MAINTENANCE PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY MAINTENANCE COST TIMES 57 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL MAINTENANCE COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL MAINTENANCE COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL MAINTENANCE COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM.
TOTAL CLASS OR ZONE AWARD (ITEMS
31.00
THRU
32.00 ) 16 ...................$__________
CLASS/ZONE AWARD 17 ------------------ITEM NUMBER: 33. COPIER, DIGITAL, PURCHASE, PPM 45, MID-RANGE, COLOR KONICA MINOLTA BIZHUB C454E OR EQUAL
30.
C 016
COMM. C600 38 MACH. $________ $___________
DESCRIPTION
QUANTITY
UOI
UNIT PRICE
EXTENSION
FUNCTIONS: PRINT, COPY, SCAN MIN. COPY/PRINT SPEED: 45 PPM (LETTER, COLOR) AUTODUPLEX: YES PRINT RESOLUTION: 1,200 X 1,200 DPI MEMORY: 2,048 MB HARD DISK: 250 GB ZOOM RANGE: 25-400% PAPER SIZE: UP TO 11" X 17" PAPER WEIGHT: UP TO 140 LB PAPER CAPACITY: TOTAL 1,650 SHEETS FINISHING: STAPLING NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE INTERFACE: USB2.0, 10BASE-T/100BASE-TX/1000BASE-T BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 34. MAINTENANCE, MACHINE PER MONTH FOR ITEM #33
30.
COMM. C939 27 MACH. $________ $___________
STATE THE MAINTENANCE PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY MAINTENANCE COST TIMES 57 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL MAINTENANCE COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL MAINTENANCE COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL MAINTENANCE COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM.
TOTAL CLASS OR ZONE AWARD (ITEMS
33.00
THRU
34.00 ) 17 ...................$__________
C 017
DESCRIPTION
QUANTITY
UOI
UNIT PRICE
EXTENSION
ITEM 35 THROUGH 36 ARE FOR RENTALS. ITEM NUMBER: 35. COPIER, DIGITAL, RENTAL, PPM 25, DESKTOP, B/W
20.
COMM. C600 38 MACH. $________ $___________
20.
COMM. C600 38 MACH. $________ $___________
CANON IMAGERUNNER 1025IF OR EQUAL FUNCTIONS: PRINT, COPY, SCAN & FAX MIN. COPY/PRINT SPEED: 25 PPM (LETTER) AUTODUPLEX: YES PRINT RESOLUTION: 1,200 X 600 DPI MEMORY: 256 MB ZOOM RANGE: 50-200% PAPER SIZE: UP TO 11" X 17" PAPER WEIGHT: UP TO 34 LB. PAPER CAPACITY: TOTAL 1,100 SHEETS FINISHING: STAPLING NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE INTERFACE: USB 2.0 AND ETHERNET 10/100BASE-TX THIS IS A 36-MONTH RENTAL. STATE THE RENTAL PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY RENTAL PRICE TIMES 36 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL RENTAL COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL RENTAL COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL RENTAL COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM. BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 36. COPIER, DIGITAL, RENTAL, PPM 35, DESKTOP, B/W LEXMARK MX310DN OR EQUAL
C 018
DESCRIPTION
QUANTITY
UOI
UNIT PRICE
EXTENSION
FUNCTIONS: PRINT, COPY, SCAN, & FAX MIN. COPY/PRINT SPEED: 35 PPM (LETTER) AUTODUPLEX: YES MEMORY: 256 MB PAPER SIZE: UP TO 8" X 14" PRINT RESOLUTION: 1,200 X 1,200 DPI PAPER CAPACITY: 250 SHEETS NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE INTERFACE: USB2.0, 10BASE-T/100BASE-TX/1000BASE-T THIS IS A 36-MONTH RENTAL. STATE THE RENTAL PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY RENTAL PRICE TIMES 36 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL RENTAL COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL RENTAL COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL RENTAL COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM. BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 37. COPIER, DIGITAL, RENTAL, PPM 35, DESKTOP, B/W
20.
LEXMARK MX510DE OR EQUAL FUNCTIONS: PRINT, COPY, SCAN, & FAX MIN. COPY/PRINT SPEED: 45 PPM (LETTER) AUTODUPLEX: YES MEMORY: 512 MB PAPER SIZE: UP TO 8" X 14" PRINT RESOLUTION: 1,200 X 1,200 DPI PAPER CAPACITY: 250 SHEETS NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE INTERFACE: USB 2.0, ETHERNET (10/100/1000)
C 019
COMM. C600 38 MACH. $________ $___________
DESCRIPTION
QUANTITY
UOI
UNIT PRICE
EXTENSION
THIS IS A 36-MONTH RENTAL. STATE THE RENTAL PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY RENTAL PRICE TIMES 36 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL RENTAL COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL RENTAL COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL RENTAL COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM. BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 38. COPIER, DIGITAL, RENTAL, PPM 45, DESKTOP, B/W
200.
TOSHIBA 457 OR EQUAL FUNCTIONS: PRINT, COPY, SCAN & FAX MIN. COPY/PRINT SPEED: 45 PPM (LETTER) AUTODUPLEX: YES PRINT RESOLUTION: 2,400 X 600 DPI MEMORY: 2 GB HARD DISK: 320 GB PAPER SIZE: UP TO 11" X 17" ZOOM RANGE: 25-400% PAPER CAPACITY: TOTAL 3,200 SHEETS FINISHING: STAPLING, OFFSET STACKING NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE INTERFACE: USB, 10/100/1000BASE-TX ETHERNET THIS IS A 36-MONTH RENTAL. STATE THE RENTAL PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY RENTAL PRICE TIMES 36 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL RENTAL COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL RENTAL COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL RENTAL COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM.
C 020
COMM. C600 38 MACH. $________ $___________
DESCRIPTION
QUANTITY
UOI
UNIT PRICE
EXTENSION
BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 39. COPIER, DIGITAL, RENTAL, PPM 45, MID-RANGE, B/W
320.
COMM. C600 38 MACH. $________ $___________
280.
COMM. C600 38 MACH. $________ $___________
CANON IMAGERUNNER ADVANCE 4245 OR EQUAL FUNCTIONS: PRINT, COPY, SCAN, FAX MIN. COPY/PRINT SPEED: 45 PPM (LETTER) AUTODUPLEX: YES PRINT RESOLUTION: 1,200 X 1,200 DPI MEMORY: 1.25 GB HARD DRIVE: 160 GB ZOOM RANGE: 25-400% PAPER SIZE: UP TO 11" X 17" PAPER WEIGHT: UP TO 80 LB.0 SHEETS PAPER CAPACITY: 2,280 SHEETS FINISHING: STAPLING, OFFSET STACKINGSARY SOFTWARE NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE INTERFACE: USB2.0, ETHERNET 10/100/1000BASE-TX 1000BASE-TX THIS IS A 36-MONTH RENTAL. STATE THE RENTAL PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY RENTAL PRICE TIMES 36 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL RENTAL COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL RENTAL COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL RENTAL COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM. BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 40. COPIER, DIGITAL, RENTAL, PPM 51, MID-RANGE, B/W CANON IMAGERUNNER ADVANCE 4251 OR EQUAL
C 021
DESCRIPTION
QUANTITY
UOI
UNIT PRICE
EXTENSION
FUNCTIONS: PRINT, COPY, SCAN & FAX MIN. COPY/PRINT SPEED: 51 PPM (LETTER) AUTODUPLEX: YES PRINT RESOLUTION: 1,200 X 1,200 DPI MEMORY: 1.25 GB HARD DRIVE: 160 GB ZOOM RANGE: 25-400% PAPER SIZE: UP TO 11" X 17" MAX. PAPER WEIGHT: UP TO 80 LB PAPER CAPACITY: 2,280 SHEETS FINISHING: STAPLING NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE INTERFACE: USB2.0, ETHERNET 10/100/1000BASE-TX THIS IS A 36-MONTH RENTAL. STATE THE RENTAL PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY RENTAL PRICE TIMES 36 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL RENTAL COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL RENTAL COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL RENTAL COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM. BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 41. COPIER, DIGITAL, RENTAL, PPM 55, MID-RANGE, B/W
1000.
KONICA MINOLTA BIZHUB 554E OR EQUAL FUNCTIONS: PRINT, COPY, SCAN MIN. COPY/PRINT SPEED: 55 PPM (LETTER) AUTODUPLEX: YES PRINT RESOLUTION: 1,200 X 1,200 DPI MEMORY: 2,048 MB HARD DISK: 250 GBB ZOOM RANGE: 25-400% PAPER SIZE: UP TO 11" X 17" PAPER WEIGHT: UP TO 140 LB PAPER CAPACITY: TOTAL 1,650 SHEETS FINISHING MODES: STAPLING NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE INTERFACE: USB 2.0, 10BASE-T/100BASE-TX /1000BASE-T
C 022
COMM. C600 38 MACH. $________ $___________
DESCRIPTION
QUANTITY
UOI
UNIT PRICE
EXTENSION
THIS IS A 36-MONTH RENTAL. STATE THE RENTAL PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY RENTAL PRICE TIMES 36 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL RENTAL COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL RENTAL COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL RENTAL COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM. BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 42. COPIER, DIGITAL, RENTAL, PPM 65, MID-RANGE, B/W
150.
CANON IMAGERUNNER ADVANCE 6265 OR EQUAL FUNCTIONS: PRINT, COPY, SCAN & FAX MIN. COPY/PRINT SPEED: 65 PPM (LETTER) AUTODUPLEX: YES PRINT RESOLUTION: 1,200 X 1,200 DPI MEMORY: 1.5 GB HARD DRIVE: 160 GB ZOOM RANGE: 25-400% PAPER SIZE: UP TO 11" X 17" PAPER WEIGHT: UP TO 80 LB. PAPER CAPACITY: 4,200 SHEETS FINISHING: STAPLING NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE INTERFACE: USB 2.0 (HOST) X2, USB 2.0 (DEVICE), 10BASE-T/100BASE-TX/1000BASE-T THIS IS A 36-MONTH RENTAL. STATE THE RENTAL PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY RENTAL PRICE TIMES 36 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL RENTAL COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL RENTAL COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL RENTAL COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM.
C 023
COMM. C600 38 MACH. $________ $___________
DESCRIPTION
QUANTITY
UOI
UNIT PRICE
EXTENSION
BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 43. COPIER, DIGITAL, RENTAL, PPM 65, MID-RANGE, B/W
100.
COMM. C600 38 MACH. $________ $___________
120.
COMM. C600 38 MACH. $________ $___________
KONICA MINOLTA BIZHUB 654E OR EQUAL FUNCTIONS: PRINT, COPY, SCAN MIN. COPY/PRINT SPEED: 65 PPM (LETTER) AUTODUPLEX: YES PRINT RESOLUTION: 1,200 X 1,200 DPI MEMORY: 2,048 MB HARD DISK: 250 GB ZOOM RANGE: 25-400% PAPER SIZE: UP TO 11" X 17" PAPER WEIGHT: UP TO 140 LB PAPER CAPACITY: TOTAL 3,650 SHEETS FINISHING MODES: STAPLING NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE INTERFACE: USB 2.0, 10BASE-T/100BASE-TX /1000BASE-T THIS IS A 36-MONTH RENTAL. STATE THE RENTAL PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY RENTAL PRICE TIMES 36 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL RENTAL COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL RENTAL COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL RENTAL COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM. BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 44. COPIER, DIGITAL, RENTAL, PPM 75, MID-RANGE, B/W CANON IMAGERUNNER ADVANCE 6275 OR EQUAL
C 024
DESCRIPTION
QUANTITY
UOI
UNIT PRICE
EXTENSION
FUNCTIONS: PRINT, COPY, SCAN MIN. COPY/PRINT SPEED: 75 PPM (LETTER) PRINT RESOLUTION: 1,200 X 1,200 DPI MEMORY: 1.5 GB HARD DRIVE: 160 GB ZOOM RANGE: 25-400% PAPER SIZE: UP TO 11" X 17" PAPER WEIGHT: UP TO 80 LB. PAPER CAPACITY: 4,200 SHEETS FINISHING: STAPLING NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE INTERFACE: USB 2.0 (HOST) X2, USB 2.0 (DEVICE), 10BASE-T/100BASE-TX/1000BASE-T THIS IS A 36-MONTH RENTAL. STATE THE RENTAL PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY RENTAL PRICE TIMES 36 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL RENTAL COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL RENTAL COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL RENTAL COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM. BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 45. COPIER, DIGITAL, RENTAL, PPM 75, MID-RANGE, B/W
400.
KONICA MINOLTA BIZHUB 754E OR EQUAL FUNCTIONS: PRINT, COPY, SCAN MIN. COPY/PRINT SPEED: 75 PPM (LETTER) AUTODUPLEX: YES PRINT RESOLUTION: 1,200 X 1,200 DPI MEMORY: 2,048 MB HARD DISK: 250 GB ZOOM RANGE: 25-400% PAPER SIZE: UP TO 11" X 17" PAPER WEIGHT: UP TO 140 LB PAPER CAPACITY: TOTAL 3,650 SHEETS FINISHING MODES: STAPLING NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE INTERFACE: USB 2.0, 10BASE-T/100BASE-TX/ 1000BASE-T
C 025
COMM. C600 38 MACH. $________ $___________
DESCRIPTION
QUANTITY
UOI
UNIT PRICE
EXTENSION
THIS IS A 36-MONTH RENTAL. STATE THE RENTAL PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY RENTAL PRICE TIMES 36 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL RENTAL COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL RENTAL COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL RENTAL COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM. BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 46. COPIER, DIGITAL, RENTAL, PPM 90, MID-RANGE, B/W
150.
XEROX 5790PT OR EQUAL FUNCTIONS: PRINT, COPY, SCAN MIN. COPY/PRINT SPEED: 90 PPM (LETTER) AUTODUPLEX: YES PRINT RESOLUTION: 1,200 X 1,200 DPI MEMORY: 1 GB HARD DISK: 160 GB PAPER SIZE: UP TO 11" X 17" PAPER WEIGHT: UP TO 80 LB. ZOOM RANGE: 25-400% PAPER CAPACITY: 4,700 SHEETS FINISHING: STAPLING NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE INTERFACE: 10/100/1000BASE-T, USB THIS IS A 36-MONTH RENTAL. STATE THE RENTAL PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY RENTAL PRICE TIMES 36 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL RENTAL COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL RENTAL COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL RENTAL COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM.
C 026
COMM. C600 38 MACH. $________ $___________
DESCRIPTION
QUANTITY
UOI
UNIT PRICE
EXTENSION
BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 47. COPIER, DIGITAL, RENTAL, PPM 100, MID-RANGE, B/W
10.
COMM. C600 38 MACH. $________ $___________
80.
COMM. C600 38 MACH. $________ $___________
XEROX D95A OR EQUAL FUNCTIONS: PRINT, COPY, SCAN MIN. COPY/PRINT SPEED: 100 PPM (LETTER) AUTODUPLEX: YES DUPLEX AUTOMATIC DOC FEEDER: 250 SHEETS PRINT RESOLUTION: 1,200 X 1,200 DPI MEMORY: 2 GB HARD DISK: 80 GB MAX. PAPER SIZE: 12" X 18" ZOOM RANGE: 25-400% PAPER CAPACITY: TOTAL 4,050 SHEETS FINISHING: STAPLING, 3-HOLE PUNCH, SADDLE STITCH BOOKLET MAKER NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE INTERFACE: ETHERNET THIS IS A 36-MONTH RENTAL. STATE THE RENTAL PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY RENTAL PRICE TIMES 36 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL RENTAL COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL RENTAL COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL RENTAL COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM. BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 48. COPIER, DIGITAL, RENTAL, PPM 105, MID-RANGE, B/W CANON IMAGERUNNER ADVANCE 8205 OR EQUAL
C 027
DESCRIPTION
QUANTITY
UOI
UNIT PRICE
EXTENSION
FUNCTIONS: PRINT, COPY, SCAN MIN. COPY/PRINT SPEED: 105 PPM (LETTER) AUTODUPLEX: YES PRINT RESOLUTION: 1,200 X 1,200 DPI MEMORY: 1.5 GB HARD DRIVE: 160 GB ZOOM RANGE: 25-400% MAX. PAPER SIZE: 13" X 19" PAPER WEIGHT: UP TO 80 LB. PAPER CAPACITY: TOTAL 7,700 SHEETS NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE INTERFACE: USB 2.0 (HOST) X2, USB 2.0 (DEVICE), 10BASE-T/100BASE-TX/1000BASE-T THIS IS A 36-MONTH RENTAL. STATE THE RENTAL PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY RENTAL PRICE TIMES 36 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL RENTAL COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL RENTAL COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL RENTAL COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM. BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 49. COPIER, DIGITAL, RENTAL, PPM 110, PRODUCTION, B/W
10.
XEROX D110 OR EQUAL
C 028
COMM. C600 38 MACH. $________ $___________
DESCRIPTION
QUANTITY
UOI
UNIT PRICE
EXTENSION
FUNCTIONS: PRINT, COPY, SCAN MIN. COPY/PRINT SPEED: 110 PPM (LETTER) AUTODUPLEX: YES DUPLEX AUTOMATIC DOC FEEDER: 250 SHEETS PRINT RESOLUTION: 1,200 X 1,200 DPI MEMORY: 2 GB HARD DISK: 80 GB PAPER SIZE: UP TO 12" X 18" PAPER WEIGHT: UP TO 80 LB. ZOOM RANGE: 25-400% PAPER CAPACITY: TOTAL 4,050 SHEETS FINISHING: STAPLING, BOOKLET MAKER FINISHER, 3-HOLE PUNCH, SADDLE STITCH BOOKLET MAKER, 200-SHEET INTERPOSER PRINT SERVERS: FREE FLOW PRINT SERVER OR EQUAL NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE EXTERNAL DEDICATED RIP INTERFACE: ETHERNET THIS IS A 36-MONTH RENTAL. STATE THE RENTAL PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY RENTAL PRICE TIMES 36 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL RENTAL COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL RENTAL COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL RENTAL COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM. BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 50. COPIER, DIGITAL, RENTAL, PPM 125, PRODUCTION, B/W
15.
XEROX D125 OR EQUAL
C 029
COMM. C600 38 MACH. $________ $___________
DESCRIPTION
QUANTITY
UOI
UNIT PRICE
EXTENSION
FUNCTIONS: PRINT, COPY, SCAN MIN. COPY/PRINT SPEED: 125 PPM (LETTER) AUTODUPLEX: YES DUPLEX AUTOMATIC DOC FEEDER: 250 SHEETS PRINT RESOLUTION: 1,200 X 1,200 DPI MEMORY: 2 GB HARD DISK: 80 GB PAPER SIZE: UP TO 12" X 18" PAPER WEIGHT: UP TO 110 LB. ZOOM RANGE: 25-400% PAPER CAPACITY: TOTAL 6,050 SHEETS FINISHING: STAPLING, BOOKLET MAKER FINISHER, 3-HOLE PUNCH, SADDLE STITCH BOOKLET MAKER, 200-SHEET INTERPOSER PRINT SERVERS: FREE FLOW PRINT SERVER OR EQUAL NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE EXTERNAL DEDICATED RIP INTERFACE: ETHERNET THIS IS A 36-MONTH RENTAL. STATE THE RENTAL PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY RENTAL PRICE TIMES 36 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL RENTAL COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL RENTAL COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL RENTAL COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM. BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 51. COPIER, DIGITAL, RENTAL, PPM 200, PRODUCTION, B/W
5.
XEROX NUVERA 200 OR EQUAL
C 030
COMM. C600 38 MACH. $________ $___________
DESCRIPTION
QUANTITY
UOI
UNIT PRICE
EXTENSION
FUNCTIONS: PRODUCTION PRINTING AND FINISHING MIN. COPY/PRINT SPEED: 200 PPM (LETTER) AUTODUPLEX: YES DUPLEX AUTOMATIC DOC FEEDER: 250 SHEETS PRINT RESOLUTION: 1,200 X 1,200 DPI MEMORY: 8 GB HARD DISK: 500 GB PAPER SIZE: UP TO 12" X 19" PAPER WEIGHT: UP TO 90 LB. ZOOM RANGE: 25-400% PAPER CAPACITY: STANDARD SHEET FEED MODULE: 5,800 SHEETS FINISHING: BASIC FINISHER MODULE, SLITTER/MERGER, STACKER, TAPE BOUND NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE EXTERNAL DEDICATED RIP INTERFACE: 10/100BASET THIS IS A 36-MONTH RENTAL. STATE THE RENTAL PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY RENTAL PRICE TIMES 36 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL RENTAL COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL RENTAL COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL RENTAL COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM. BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 52. COPIER, DIGITAL, RENTAL, PPM 25, DESKTOP, COLOR
20.
LEXMARK CX310N OR EQUAL FUNCTIONS: PRINT, COPY, SCAN MIN. COPY/PRINT SPEED: 25 PPM (LETTER, COLOR) AUTODUPLEX: YES PRINT RESOLUTION: 1,200 X 1,200 DPI MEMORY: 512MB PAPER SIZE: UP TO 8" X 14" PAPER CAPACITY: 250 SHEETS NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE INTERFACE: USB2.0, 10BASE-T/100BASE-TX/1000BASE-T
C 031
COMM. C600 38 MACH. $________ $___________
DESCRIPTION
QUANTITY
UOI
UNIT PRICE
EXTENSION
THIS IS A 36-MONTH RENTAL. STATE THE RENTAL PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY RENTAL PRICE TIMES 36 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL RENTAL COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL RENTAL COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL RENTAL COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM. BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 53. COPIER, DIGITAL, RENTAL, PPM 30, DESKTOP, COLOR
50.
TOSHIBA E-STUDIO 3055C OR EQUAL FUNCTIONS: PRINT, COPY, SCAN & FAX MIN. COPY/PRINT SPEED: 30 PPM (LETTER, COLOR) AUTODUPLEX: YES PRINT RESOLUTION: 600 X 600 DPI MEMORY: 2 GB HARD DISK: 160 GB PAPER SIZE: UP TO 11" X 17" PAPER WEIGHT: UP TO 100 LB. ZOOM RANGE: 25-400% PAPER CAPACITY: TOTAL 2,300 SHEETS FINISHING: STAPLING, OFFSET STACKING NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE INTERFACE: 10/100/1000BASE-TX ETHERNET THIS IS A 36-MONTH RENTAL. STATE THE RENTAL PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY RENTAL PRICE TIMES 36 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL RENTAL COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL RENTAL COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL RENTAL COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM.
C 032
COMM. C600 38 MACH. $________ $___________
DESCRIPTION
QUANTITY
UOI
UNIT PRICE
EXTENSION
BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 54. COPIER, DIGITAL, RENTAL, PPM 32, DESKTOP, COLOR
20.
COMM. C600 38 MACH. $________ $___________
200.
COMM. C600 38 MACH. $________ $___________
LEXMARK CX510DE OR EQUAL FUNCTIONS: PRINT, COPY, SCAN, FAX MIN. COPY/PRINT SPEED: 32 PPM (LETTER, COLOR) AUTODUPLEX: YES MEMORY: 1024 MB PRINT RESOLUTION: 1,200 X 1,200 DPI PAPER SIZE: UP TO 8" X 14" PAPER CAPACITY: 250 SHEETS NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE INTERFACE: 10/100/1000BASE-TX ETHERNET THIS IS A 36-MONTH RENTAL. STATE THE RENTAL PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY RENTAL PRICE TIMES 36 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL RENTAL COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL RENTAL COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL RENTAL COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM. BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 55. COPIER, DIGITAL, RENTAL, PPM 35, MID-RANGE, COLOR XEROX 7835 OR EQUAL
C 033
DESCRIPTION
QUANTITY
UOI
UNIT PRICE
EXTENSION
FUNCTIONS: PRINT, COPY, SCAN & FAX MIN. COPY/PRINT SPEED: 35 PPM (LETTER, COLOR) AUTODUPLEX: YES DUPLEX AUTOMATIC DOC FEEDER: 110 SHEETS PRINT RESOLUTION: UP TO 1,200 X 2,400 DPI MEMORY: 2 GB HARD DISK: 160 GB PAPER SIZE: UP TO 11" X 17" PAPER WEIGHT: UP TO 110LB. ZOOM RANGE: 25-400% PAPER CAPACITY: TOTAL 2,180 SHEETS FINISHING: STAPLING NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE INERFACE: 10/100/1000BASE-T ETHERNET, USB 2.0 THIS IS A 36-MONTH RENTAL. STATE THE RENTAL PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY RENTAL PRICE TIMES 36 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL RENTAL COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL RENTAL COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL RENTAL COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM. BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 56. COPIER, DIGITAL, RENTAL, PPM 45, MID-RANGE, COLOR
50.
TOSHIBA 4555C OR EQUAL FUNCTIONS: PRINT, COPY, SCAN & FAX MIN. COPY/PRINT SPEED: 45 PPM (LETTER, COLOR) AUTODUPLEX: YES PRINT RESOLUTION: 600 X 1200 DPI MEMORY: 2GB HARD DISK: 160 GB PAPER SIZE: UP TO 11" X 17" ZOOM RANGE: 25-400% PAPER CAPACITY: TOTAL 2,300 SHEETS FINISHING: STAPLING NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE INTERFACE: 10/100/1000BASE-TX ETHERNET
C 034
COMM. C600 38 MACH. $________ $___________
DESCRIPTION
QUANTITY
UOI
UNIT PRICE
EXTENSION
THIS IS A 36-MONTH RENTAL. STATE THE RENTAL PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY RENTAL PRICE TIMES 36 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL RENTAL COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL RENTAL COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL RENTAL COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM. BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 57. COPIER, DIGITAL, RENTAL, PPM 51, MID-RANGE, COLOR
300.
CANON IMAGERUNNER ADVANCE C5255 OR EQUAL FUNCTIONS: PRINT, COPY, SCAN MIN. COPY/PRINT SPEED: 51 PPM (LETTER, COLOR) AUTODUPLEX: YES PRINT RESOLUTION: 1,200 X 1,200 DPI MEMORY: 2 GB HARD DRIVE: 160 GB ZOOM RANGE: 25-400% PAPER SIZE: UP TO 11" X 17" PAPER WEIGHT: UP TO 140 LB. PAPER CAPACITY: TOTAL 5000 SHEETS FINISHING: STAPLING NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE INTERFACE: USB 2.0 (HOST) X2, USB 2.0 (DEVICE), 10BASE-T/100BASE-TX/1000BASE-T
C 035
COMM. C600 38 MACH. $________ $___________
DESCRIPTION
QUANTITY
UOI
UNIT PRICE
EXTENSION
THIS IS A 36-MONTH RENTAL. STATE THE RENTAL PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY RENTAL PRICE TIMES 36 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL RENTAL COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL RENTAL COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL RENTAL COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM. BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 58. COPIER, DIGITAL, RENTAL, PPM 60, PRODUCTION, COLOR
10.
XEROX C60 OR EQUAL FUNCTIONS: PRINT, COPY, SCAN & EMAIL MIN. COPY/PRINT SPEED: 60 PPM (LETTER, COLOR) AUTODUPLEX: YES PRINT RESOLUTION: 2,400 X 2,400 DPI MEMORY: 4 GB HARD DISK: 320 GB PAPER SIZE: UP TO 11" X 17" PAPER WEIGHT: UP TO 110 LB. ZOOM RANGE: 25-400% PAPER CAPACITY: TOTAL 3,260 SHEETS FINISHING: STAPLING, SADDLE STITCH BOOKLET MAKER, 3-HOLE PUNCH, 200-SHEET INTERPOSER PRINT SERVERS: FREE FLOW PRINT SERVER OR EQUAL NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE EXTERNAL DEDICATED RIP INTERFACE: ETHERNET
C 036
COMM. C600 38 MACH. $________ $___________
DESCRIPTION
QUANTITY
UOI
UNIT PRICE
EXTENSION
THIS IS A 36-MONTH RENTAL. STATE THE RENTAL PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY RENTAL PRICE TIMES 36 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL RENTAL COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL RENTAL COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL RENTAL COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM. THE GURANTEED MONTHLY VOLUME FOR THIS MACHINE IS 30,000 PAGES FOR COLOR COPIES AND UNLIMITED FOR BLACK & WHITE COPIES. THE MONTHLY PRICE INDICATED ABOVE MUST INCLUDE THE GURANTEED MONTHLY VOLUME. PLEASE INDICATE IN THE SPACE BELOW THE CLICK CHARGE PER COLOR COPY FOR OVERAGE: $.................. BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 59. COPIER, DIGITAL, RENTAL, PPM 65, PRODUCTION, COLOR
45.
CANON IMAGERUNNER ADVANCE C9270 PRO OR EQUAL FUNCTIONS: PRINT, COPY MIN. COPY/PRINT SPEED: 65 PPM (LETTER, COLOR) AUTODUPLEX: YES PRINT RESOLUTION: 1,200 X 1,200 DPI MEMORY: 2 GB HARD DRIVE: 160 GB ZOOM RANGE: 25-400% PAPER SIZE: UP TO 13" X 19" PAPER WEIGHT: UP TO 110 LB. PAPER CAPACITY: 3,400 SHEETS FINISHING: STAPLING NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE EXTERNAL DEDICATED RIP INTERFACE: USB2.0; 10BASE-T/100BASE-TX/1000BASE-T
C 037
COMM. C600 38 MACH. $________ $___________
DESCRIPTION
QUANTITY
UOI
UNIT PRICE
EXTENSION
THIS IS A 36-MONTH RENTAL. STATE THE RENTAL PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY RENTAL PRICE TIMES 36 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL RENTAL COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL RENTAL COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL RENTAL COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM. THE GURANTEED MONTHLY VOLUME FOR THIS MACHINE IS 50,000 PAGES FOR COLOR COPIES AND UNLIMITED FOR BLACK & WHITE COPIES. THE MONTHLY PRICE INDICATED ABOVE MUST INCLUDE THE GURANTEED MONTHLY VOLUME. PLEASE INDICATE IN THE SPACE BELOW THE CLICK CHARGE PER COLOR COPY FOR OVERAGE: $.................. BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 60. COPIER, DIGITAL, RENTAL, PPM 70, PRODUCTION, COLOR
10.
CANON IMAGERUNNER ADVANCE C9280 PRO OR EQUAL FUNCTIONS: PRINT, COPY MIN. COPY/PRINT SPEED: 70 PPM (LETTER, COLOR) AUTODUPLEX: YES PRINT RESOLUTION: 1,200 X 1,200 DPI MEMORY: 2 GB HARD DRIVE: 160 GB ZOOM RANGE: 25-400% PAPER SIZE: UP TO 13" X 19" PAPER WEIGHT: UP TO 110 LB. PAPER CAPACITY: 3,400 SHEETS FINISHING: STAPLING NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE EXTERNAL DEDICATED RIP INTERFACE: USB2.0; 10BASE-T/100BASE-TX/1000BASE-T
C 038
COMM. C600 38 MACH. $________ $___________
DESCRIPTION
QUANTITY
UOI
UNIT PRICE
EXTENSION
THIS IS A 36-MONTH RENTAL. STATE THE RENTAL PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY RENTAL PRICE TIMES 36 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL RENTAL COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL RENTAL COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL RENTAL COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM. THE GURANTEED MONTHLY VOLUME FOR THIS MACHINE IS 70,000 PAGES FOR COLOR COPIES AND UNLIMITED FOR BLACK & WHITE COPIES. THE MONTHLY PRICE INDICATED ABOVE MUST INCLUDE THE GURANTEED MONTHLY VOLUME. PLEASE INDICATE IN THE SPACE BELOW THE CLICK CHARGE PER COLOR COPY FOR OVERAGE: $.................. BRAND AND MODEL # OFFERED: ................................................. ITEM NUMBER: 61. COPIER, DIGITAL, RENTAL, PPM 80, PRODUCTION, COLOR
30.
XEROX VERSANT 80 PRESS OR EQUAL FUNCTIONS: PRINT, COPY, SCAN MIN. COPY/PRINT SPEED: 80 PPM (LETTER, COLOR) AUTODUPLEX: YES PRINT RESOLUTION: 2,400 X 2,400 DPI PAPER SIZE: UP TO 13" X 19" PAPER WEIGHT: UP TO 130 LB. PAPER CAPACITY: TOTAL 5,900 SHEETS FINISHING: STANDARD FINISHER, BOOKLET MAKER FINISHER NETWORK: CONNECTIVITY WITH ALL NECESSARY SOFTWARE & HARDWARE EXTERNAL DEDICATED RIP INTERFACE: 10/100/1000BASE-TX ETHERNET
C 039
COMM. C600 38 MACH. $________ $___________
DESCRIPTION
QUANTITY
THIS IS A 36-MONTH RENTAL. STATE THE RENTAL PRICE PER MONTH FOR THIS ITEM IN SPACE BELOW: $.................. THE MONTHLY RENTAL PRICE TIMES 36 MONTHS = $.................. THIS WILL BE CONSIDERED THE TOTAL RENTAL COST FOR THIS ITEM. BIDDER IS TO PLACE THE TOTAL RENTAL COST ON THE UNIT PRICE LINE TO THE RIGHT OF THE ITEM NUMBER. THE TOTAL RENTAL COST TIMES THE QUANTITY WILL BE THE TOTAL EXTENSION PRICE FOR THIS ITEM. THE GURANTEED MONTHLY VOLUME FOR THIS MACHINE IS 80,000 PAGES FOR COLOR COPIES AND UNLIMITED FOR BLACK & WHITE COPIES. THE MONTHLY PRICE INDICATED ABOVE MUST INCLUDE THE GURANTEED MONTHLY VOLUME. PLEASE INDICATE IN THE SPACE BELOW THE CLICK CHARGE PER COLOR COPY FOR OVERAGE: $.................. BRAND AND MODEL # OFFERED: ................................................. CASH DISCOUNTS OFFERS OF CASH DISCOUNTS WILL NOT BE CONSIDERED IN MAKING AN AWARD. PLEASE NOTE BELOW IF YOU OFFER A CASH DISCOUNT AND, IF SO, THE DISCOUNT TERMS.
YES ..... NO .....
DISCOUNT TERMS ..... %
..... DAYS
C 040
UOI
UNIT PRICE
EXTENSION
