State of California
Bid IFB 586
Solicitation IFB 586
PORTABLE HAND HELD RADIOS
Bid designation: Public
State of California
May 31, 2013 4:12:47 PM PDT
p. 1
State of California
Bid IFB 586
Bid IFB 586 PORTABLE HAND HELD RADIOS Bid Number Bid Title Expected Expenditure
IFB 586 PORTABLE HAND HELD RADIOS $500,000.00 (This price is expected - not guaranteed)
Bid Start Date
May 31, 2013 4:11:44 PM PDT
Bid End Date
Jun 19, 2013 2:00:00 PM PDT
Question & Answer End Date
Jun 10, 2013 5:00:00 PM PDT
Bid Contact
Ron Godfrey AISA 916-324-3385
[email protected]
Standard Disclaimer
The State of California advises that prospective bidders periodically check the websites, including but not limited to Bidsync, and/or other state department links for modifications to bid documents. The State of California is not responsible for a prospective bidder's misunderstanding of the bid solicitation or nonresponsive bid due to failure to check these websites for updates or amendments to bid documents, and/or other information regarding the bid solicitations. Failure to periodically check these websites will be at the bidder's sole risk. The information published and/or responded to on these websites is public information. Confidential questions/issues/concerns should be directed to the contact on the ad.
Description
The California Department of Forestry and Fire Protection (CAL FIRE) needs to purchase portable radios that meet CAL FIRES operational specifications, certain operational functions are very important in the day-to-day use at fires or other disaster situations. The radios are considered an essential safety tool for the firefighter. These portable radios are utilized in all areas in the State of California as well as out of state incidents.
This solicitation is for the purchase of two hundred and fifty four (254), Transmitter Receiver, Hand Held VHF High Band Conventional Analog / Narrow Band / P25 Radios. The radios shall meet or exceed an operating frequency of 148 to 174 MHz at an operating temperature -30 to +60o, Channel spacing at 12.5 kHz, Channel Capacity (minimum) 1000 transmit and 1000 receive, with Carrier Frequency Stability of +3.0 PPM. The hand held radios are the primary communication tool for firefighters in the field.
May 31, 2013 4:12:47 PM PDT
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State of California
Bid IFB 586
DEPARTMENT OF FORESTRY AND FIRE PROTECTION (CAL FIRE) INVITATION FOR BID (IFB) 586 PORTABLE HAND HELD RADIOS JUNE 2013
PROVIDER INSTRUCTIONS Description Questions submitted to BidSync Answers back to vendor’s through BidSync by Request for Bid (RFB) Start date (subject to change without notice)
TIME LINE Pacific Standard Time (PST) 5:00 pm. 5:00 pm 2:00 pm
Due Date June 10, 2013 June 12, 2013 June 19, 2013 TBD
1. All questions regarding the Statement of Work, Procurement Process, and Technical specification questions must be submitted through the Bidsync system. Any question submitted through e-mail, phone or other means will not be accepted. 2. Questions related to the purchasing process will be answered by IT Procurement, Technical Questions will be forwarded to program for response. All questions will be documented, answered, and submitted to all competing providers to assure a fair and competitive bid process. 3.
Provider must submit a response to all equipment, deliverables and tasks listed in the IFB, Statement of Work (SOW), and radio specification in attachment 6, which includes all Sections, Subsections, and bulleted/numbered points.
4. The cost sheet must be submitted in a separate sealed envelope from the IFB. This is to include a detailed Bill of Materials (BOM). 5. The Provider will submit their IFB by date and time listed in Time Line above. If not received by this date, the IFB will not be accepted. a. One (1) Hard copy and one (1) CD-ROM to the address listed below: UPS/FedEx/DHL: California Department of Forestry and Fire Protection Information Technology Services 1300 U Street Sacramento, CA 95818 Attn: Ron Godfrey
May 31, 2013 4:12:47 PM PDT
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State of California
Bid IFB 586
Page:
_1_ of _11_
STATE OF CALIFORNIA Department of Forestry and Fire Protection (CAL FIRE)_____
INVITATION FOR BID INFORMATION TECHNOLOGY GOODS ONLY BID DUE DATE: June 19, 2013 BID OPENING: June 19, 2013
Responses must be delivered to CAL FIRE Information Technology before 2:00PM on the due date.
Supplier name and address:
SOLICITATION NO. IFB 586 ___________________
REV. # ______
DATE May 31, 2013
For further information contact: Ron Godfrey CAL FIRE Information Technology P.O. Box 944246 Sacramento, California 94244-2460 (916) 324-3385
Delivery Date As Specified # Days ARO REQUISITION OR CONTROL # _______________________________________ ___
ARE YOU CLAIMING PREFERENCE AS A CALIFORNIA CERTIFIED SMALL BUSINESS?: YES ________ NO ________ IF YES, MANUFACTURER? YES ________ NO ________
Contact: Phone:
Ship To: (see below or bid document)
Fax:
As specified.
ARE YOU A NON-SMALL BUSINESS CLAIMING AT LEAST 25% SMALL BUSINESS SUBCONTRACTOR PREFERENCE? YES ________
Name (Print):
NO _________
Return bid to: Ron Godfrey
SECTION 14838 ET SEQ. OF THE CALIFORNIA GOVERNMENT CODE _______________________________ REQUIRES THAT A 5% PREFERENCE BE GIVEN TO CAL FIRE Information Technology Title: BIDDERS WHO QUALIFY AS A P.O. Box 944246 SMALL BUSINESS AS A NON-SMALL Sacramento, California 94244-2460 BUSINESS CLAIMINIG AT LEAST _______________________________ 25% CALIFORNIA CERTIFIED SMALL (916) 324-3385 BUSINESS PARTICIPATION FOR Signature: REQUIREMENTS SEE TITLE 2, CALIFORNIA CODE OF _______________________ Date:_______ REGULATIONS SECTION 1896 ET SEQ. THE REQUIREMENTS FOR NONPROFIT VETERAN SERVICE Federal Employer Identification Number: AGENCIES QUALIFYING AS A SMALL BUSINESS ARE CONTAINED _______________________________ IN SECTION 999.50 ET SEQ. OF THE MILITARY AND VETERANS CODE. Bidder offers and agrees if this response is accepted within 45 calendar days following the date the response is due to furnish all the items upon which prices are quoted, at the prices set opposite each item, delivered at the designated point(s) by the method of delivery and within the times specified and subject to the attached General Provisions. DELCARATIONS UNDER PENALTY OF PERJURY; By signing above, with inclusion of the date of signature, the above signed bidder DECLARES UNDER PENALTY OF PERJURY under the laws of the State of California as follows: (1) (STATEMENT OF COMPLIANCE). The above signed has complied with the non-discrimination program requirements of Government Code 12990 and Title 2, California Administrative Code Section 8103, and such declaration is true and correct. (2) The National Labor Relations Board declaration set forth in Paragraph 48 of the General Provisions is true and correct. (3) If a claim is made for the Small Business or Disabled Veterans Business preference, the information set forth within is true and correct.
ITEM NO.
QTY
UNIT
COMMODITY/ PRODUCT CODE
DESCRIPTION
UNIT PRICE
EXTENSION
SCOPE: The California Department of Forestry and Fire Protection (CAL FIRE) needs to purchase portable radios that meet CAL FIRES operational specifications, certain operational functions are very important in the day-to-day use at fires or other disaster situations. The radios are considered an essential safety tool for the firefighter. These portable radios are utilized in all areas in the State of California as well as out of state incidents. This solicitation is for the purchase of two hundred and fifty four (254), Transmitter Receiver, Hand Held VHF High Band Conventional Analog / Narrow Band / P25 Radios. The radios shall meet or exceed an operating frequency o of 148 to 174 MHz at an operating temperature -30 to +60 , Channel spacing at 12.5 kHz, Channel Capacity (minimum) 1000 transmit and 1000 receive, with Carrier Frequency Stability of +3.0 PPM. The hand held radios are the primary communication tool for firefighters in the field. This solicitation shall comply with the attached Technical Equipment Specification HT-103, Public Safety Radio Goods Special Provisions TD-947, Service Manual Requirements TD-927, Technical Training Requirements, and Statement of Work.
Chapter 4 – Competitive Solicitations Purchasing Authority Manual Template Revised 01/31/06 May 31, 2013 4:12:47 PM PDT
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State of California
Bid IFB 586
State of California Department of __CAL FIRE__
BIDDER INSTRUCTIONS: The Bidder Instructions (rev 07/01/2010) applicable to this solicitation are located at the link below: http://www.documents.dgs.ca.gov/pd/modellang/BidderInstructions070110.pdf GENERAL PROVISIONS: The IT General Provisions (rev 06/18/2010) applicable to this solicitation are located at the link below: http://www.documents.dgs.ca.gov/pd/modellang/GPIT060810.pdf Please Note: All bidders are encouraged to carefully review all pages of this solicitation. All questions, comments, and concerns should be immediately directed to the buyer in writing by the due date listed on the Provider Instructions. All questions and/or concerns must be posted onto Bidsync Question and Answer section for the IFB.
www.bidsync.com Any bidder’s failure to raise concerns, in writing, related to the solicitation requirements or failure to report an incorrect referenced internet link within at least two (2) working days prior to the bid due date will be deemed a waiver of the bidder’s right to protest any decision for contract award relating to the solicitation requirements. METHOD OF AWARD: This solicitation shall be awarded on an "All or None" basis to the lowest responsive and responsible bidder meeting all administrative and technical requirements, terms, and conditions of this solicitation. LINE ITEMS: All products to be offered as part of the contract resulting from this solicitation shall be listed on vendors sealed, Attachment 5, – Pricing Worksheet. Bidders are required to provide the following proposed product information for each line item:
UNSPSC Code Manufacturer Part Number (OEM #) Manufacturer (OEM) Bidder’s product Stock Keeping Unit Number (SKU#) Item Description Unit of Measure (UOM) Quantity in UOM List Price/MSRP Contract Discount Contract Unit Price
SPECIFICATIONS: All products offered must conform to the following: Technical Equipment Specification Number HT-103,Public Safety Radio Goods Special Provisions TD-947 Service Manual Requirements TD-927Technical Training Requirements Bidders shall complete the Technical Equipment Specifications and submit them with the bid response. Failure to submit the completed documents will result in rejection of the bid. Bidders must provide proposed product information (i.e. Manufacturer Name, SKU #, etc.) on Attachment 5 – Pricing Worksheet. At the State’s option prior to award, bidders may be required to submit additional written clarifying information. Notice may be made by phone, fax, email, or commercial overnight carrier. Failure to submit requested information may result in your bid being considered non-responsive.
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State of California
Bid IFB 586
State of California Department of __CAL FIRE__
DESCRIPTIVE LITERATURE: Bidders are required to submit technical product literature demonstrating that the proposed equipment fully complies with all technical provisions of this solicitation. Descriptive literature shall be annotated to specify the applicable page, brand, model, and Contract Line Item Number. Failure to submit literature may result in your bid being considered non-responsive. At the State’s option prior to award, bidders may be required to submit additional written clarifying information or samples to support claims of technical compliance. FACTORY AUTHORIZED DISTRIBUTOR: Only bids submitted by a manufacturer or an “Authorized Distributor/Dealer” will be accepted. An “Authorized Distributor/Dealer” is a supplier who is normally and regularly engaged in the business of selling the products of the manufacturer. To qualify as an Authorized Distributor/Dealer, a supplier must have technical expertise in the product line being offered for sale, employ individuals who are knowledgeable with the products being offered, maintain an inventory of finished product and/or spare parts and offer technical assistance and repair capabilities. Authorized Distributors/Dealers must be listed in the manufacturer’s written or electronic list of distributors if such a list exists. A “one-time” agreement is not acceptable. All Authorized Distributors/Dealers must provide factory or factory authorized service for the products they are offering. Bidders must provide a Factory Authorization Letter from the manufacturer (on manufacturer letterhead) identifying the bidder as an authorized distributor/ dealer for the products offered in each category. The bidder shall provide a Factory Authorization Letter with the bid response or within five (5) working days from receipt of notice from the State. Notice may be made by phone, fax, e-mail, or commercial overnight carrier. If required, the bidder will be given one opportunity to submit the Factory Authorization Letter. Failure to submit requested information will result in your bid being considered non-responsive. Note: A "Reseller" is not considered an “Authorized Distributor/Dealer”, Factory Authorization Letter must state the bidder is an “Authorized Distributor/Dealer”. PRICES: All prices shall be noted on Attachment 5 – Pricing Worksheet. Bids shall be submitted in a sealed envelope/package with the solicitation number and the bid due date and time clearly marked on the outside of the envelope/package Prices shall be all inclusive. Only the prices/charges submitted in the bid response shall be included in the awarded contract. No other fees can be charged. Total cost not to exceed $500,000.00 including tax and shipping. Bidders shall submit one (1) hard copy and one (1) electronic copy (on a CD-ROM in Microsoft Excel format) of the completed Attachment 5 – Pricing Worksheet with the bid response. If a discrepancy occurs between the hard copy and the electronic copy, the hard copy will take precedence. Failure to submit the Attachment 5 – Pricing Worksheet with your bid response shall result in your bid being considered non-responsive. For the purposes of this solicitation only, all bid pricing shall be valid for 60 calendar days after bid opening date. This language hereby supersedes the 45 calendar days as indicated on page 1 of the solicitation. PAYMENT: For services satisfactorily rendered and upon receipt and approval of a valid invoice, the contractor will be compensated in accordance with the prices as specified in the Attachment 5 – Pricing Worksheet. Unless otherwise specified, payment will be made in accordance with Government Code sections 927 et. seq., as applicable. Payment shall not be due until the later of: (a) the date of acceptance of goods or performance of services; or (b) receipt of an accurate invoice. SALES TAX: Sales tax is not to be included in the bid response or on Attachment 5 – Pricing Worksheet. If awarded the contract, sales tax should be added at time of invoicing. The sales tax rate applied should be based on the rate of the area where the product is to be delivered. If Federal Excise Tax applies, bidder shall list the amount and submit information with bid response. QUANTITIES: Quantities shown for each line item on Attachment 5 – Pricing Worksheet are actual quantities.
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State of California
Bid IFB 586
State of California Department of __CAL FIRE__
DELIVERY: Delivery for this order shall be to the California Technology Agency, Public Safety and Communications Division located at 601 Sequoia Pacific Blvd, Sacramento, CA 95814. Note: In accordance with paragraph 14 of the General Provisions entitled “Delivery”, the contractor shall strictly adhere to the delivery terms and completion schedule as specified in this solicitation. Failure to comply with the delivery requirements, as stated, may be considered a breach of contract and subject the contractor to General Provisions paragraph 25, entitled “Rights and Remedies of the State for Default”. PURCHASE ORDER DELIVERY: All items of the purchase order (with the exception of training, if being purchased) shall be delivered before the inspection, acceptance, and rejection period begins. For the purpose of Inspection, Acceptance, and Rejection, the Equipment shall be delivered 90 days ARO. Contract Line Item Number
Quantity
1
254
Transmitter Receiver, Hand Held VHF High Band Radio - Conventional Analog/Narrow Band/P25 Radio VHF 2024CH 6 Watt
2
254
Antenna VHF for Item 1
3
254
REMOTE SPEAKER-MICROPHONE
4
508
CLAMSHELL “AA” BATTERY HOLDER
5
5
PROGRAMMING CABLE FOR ITEM 1
6
5
PROGRAMMING SOFTWARE
7
5
SERVICE MANUAL HARD COPY
8
5
SERVICE MANUAL ON CD
Line Item Description
Prior to shipping the above equipment, the contractor shall provide the State with a list of the serial numbers of all equipment designated for fulfilling the order. From this list, the State shall have the right to randomly select the equipment serial numbers that will be delivered to the State for inspection. TECHNICAL TRAINING LOCATION Bidders must provide technical training for the radio system to State staff in Sacramento. All training will be held at the California Technology Agency, Public Safety and Communications Division located at 601 Sequoia Pacific Blvd, Sacramento, CA 95814. The State will coordinate the dates and times of the training classes with the awarded bidder. All other training requirements as stated in the State of California Specification, number HT-103, Attachment 6, and Technical Training Requirements remain unchanged.
Revised: 02/28/06 Page 4 of 11 May 31, 2013 4:12:47 PM PDT
p. 7
State of California
Bid IFB 586
State of California Department of __CAL FIRE__
INVITATION FOR BID CONTINUATION Item No
Qty.
Supplier Name: Unit
Solicitation No. Commodity Code Description (Use additional lines as necessary)
Rev. Unit Price
Extension
Bid Requirements (select the appropriate paragraph from those listed below and/or add modified requirements as necessary: 1. Delivery – Final delivery, inspection and acceptance shall be at the location described herein. California Department of Forestry and Fire Protection Telecommunication Unit 1635 Main Street, Suite 1 Sacramento, CA 95838 Attn: Jake McHatton Note: In accordance with paragraph 14 of the General Provisions entitled “Delivery”, the contractor shall strictly adhere to the delivery terms and completion schedule as specified in this solicitation. Failure to comply with the delivery requirements, as stated, may be considered a breach of contract and subject the contractor to General Provisions paragraph 25, entitled “Rights and Remedies of the State for Default”. 2. Bid Award: For the purposes of this solicitation, contract award will be made on the basis of “All or None”. 3. Cash Discounts: Cash discounts will not be considered when evaluating bid responses for award purposes. However, cash discounts may be offered and taken by departments processing invoices within the timeframe specified. 4. Shipment: For the purposes of this solicitation, only bid responses quoting F.O.B Destination will be accepted. 5. Inquiries/questions: Written questions must be received by June 10, 2013 5:00 pm Pacific Standard Time (PST) 6. Bidder’s Instructions and General Provisions: The attached Bidder’s Instructions and General Provisions have recently been revised. Please read carefully. 7. Bid attachments: Bid responses that reference a supplier’s own terms and conditions or provisions will be considered non-responsive and will be rejected. 8. Important Note: Only bids quoted on the State’s own bid forms will be considered. Bids shall be submitted in a sealed envelope/package with the solicitation number and the bid due date and time clearly marked on the outside of the envelope/package. PACKAGING, PACKING AND MARKING: All shipments must comply with General Provisions (rev 6/8/2010), Paragraph 12 entitled “Packing and Shipment”. The General Provisions are available at: http://www.documents.dgs.ca.gov/pd/modellang/GPIT060810.pdf. RECALL PROCEDURES: The contractor shall provide recall notification, regardless of level, in writing to the State Contract Administrator and each ordering agency through the most expedient method possible. The notices, at a minimum, shall include a complete product description and/or identification, contract number, delivery order number and disposition instructions. The contractor shall issue replacement of product or credit for any product removed or recalled. Each ordering agency shall have the option of accepting either replacement product or credit in exchange for recalled/removed products.
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p. 8
State of California
Bid IFB 586
State of California Department of __CAL FIRE__
Responsible Bidder: The CAL FIRE may require bidder(s) to submit evidence of their qualifications at such times and under conditions, as it may deem necessary. The question of whether a particular bidder is a responsible bidder may involve an evaluation of the bidder’s experience, type of facility, expertise or financial resources regarding the particular items requested by the pertinent solicitation. If a bidder has been determined to be non-responsible, the bid shall be rejected. New Equipment: All equipment to be provided in response to a State of California solicitation shall be new and latest model in current production. USED, SHOPWORN, DEMONSTRATOR, PROTOTYPE OR DISCONTINUED MODELS ARE NOT ACCEPTABLE. Facsimile (FAX) Bids: Facsimile machine (fax) bids will not be considered.
Recycled Content Products: State agencies are required to report purchases in many product categories. In order to comply with those requirements, contractors are required to complete and return the attached Recycled Content Certification form with your bid response. Failure to complete and return the form may disqualify your bid from consideration. Payee Data Record: The successful bidder will be required to submit a Payee Data Record, Std. Form 204 listing their Taxpayer Identification Number, see Exhibit 2. Seller’s Permit: Seller’s Permit: If applicable, please note that award will be conditional on providing the following document prior to award: You must provide your company’s California retailer’s seller’s permit or certification of registration and, if applicable, the permit or certification of all participating affiliates, issued by California’s State Board of Equalization (BOE), pursuant to all requirements as set form in Sections 6487, 7101 and sections 6452.1, 6487.3, 18510 of the Revenue and Taxation Code, and Section 10295.1 of the Public Contract code. In order to expedite the process of verifying the validity of the permit, provide the BOE permit number in the space provided below (or attach a copy of the permit with your bid.) Retailer’s Seller’s Permit Number: _______________________
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State of California
Bid IFB 586
State of California Department of __CAL FIRE__
INVITATION FOR BID Supplier Name: Solicitation No. Rev. CONTINUATION California Disabled Veteran Business Enterprise (DVBE) Program Requirements: The State has established goals for Disabled Veteran Business Enterprises (DVBE) participating in State contracts. Please review the attached DVBE program requirements package. Bidders must complete and return all the appropriate pages in order for the bid to be considered responsive. For the purposes of this solicitation, the DVBE program requirements are waived due to time constraints. Small Business Regulations: The Small Business regulations, located in the California Code of Regulations (Title 2, Division 2, Chapter 3, Subchapter 8, Section 1896 et. seq.), concerning the application and calculation of the small business preference, small business certification, responsibilities of small business, department certification, and appeals are revised, effective 09/09/04. The new regulations can be viewed at (www.pd.dgs.ca.gov/smbus). Access the regulations by Clicking on “Small Business Regulations” in the right sidebar. For those without Internet access, a copy of the regulations can be obtained by calling the Office of Small Business and DVBE Services at (916) 375-4940. Non-Small Business Subcontractor Preference: A 5% bid preference is now available to a non-small business claiming 25% California certified small business subcontractor participation. If applicable, claim the preference in the box on the right hand side of the first page of this solicitation. Small Business Nonprofit Veteran Service Agencies (SB/NVSA): SB/NVSA prime bidders meeting requirements specified in the Military and Veterans Code Section 999.50 et seq. and obtaining a California certification as a small business are eligible for the 5% small business preference. If applicable, claim the preference in the box on the right hand side of the first page of this solicitation. Attachment with bid required if claiming the Small Business Preference: All bidders must complete and include the Bidder Declaration form GSPD-05-105. If claiming the non-small business subcontractor preference, the form must list all of the California certified small businesses with which you commit to subcontract in an amount of at least twenty-give percent (25%) of the net bid price. All certified small businesses must perform a “commercially useful function” in the performance of the contract as defined in Government Code Section 14837(d)(4). Small Business Certification: Bidders claiming the small business preference must be certified by California as a small business or must commit to subcontract at least 25% of the net bid price with one or more California certified small businesses. Completed certification applications and required support documents must be submitted to the Office of Small Business and DVBE Services (OSDS) no later than 5:00 p.m. on the bid due date, and the OSDS must be able to approve the application as submitted. Small business nonprofit veteran service agencies (SB/NVSA) claiming the small business preference must possess certification by California prior to the day and time bids are due. Questions regarding certification should be directed to the OSDS at (916) 375-4940. Declaration Forms: All bidders must complete the Bidder Declaration GSPD-05-105 and include it with the bid response. When completing the declaration, bidders must identify all subcontractors proposed for participation in the contract. Bidders awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified unless the State agrees to a substitution and it is incorporated by amendment to the contract. Bidders who have been certified by California as a DVBE (or who are bidding rental equipment and have obtained the participation of subcontractors certified by California as a DVBE) must also submit a completed form(s) STD. 843 (Disabled Veteran Business Enterprise Declaration). All disabled veteran owners and disabled veteran managers of the DVBE(s) must sign the form(s). Should the form not be included with the solicitation, contact the State contracting official or obtain a copy online from the Department of General Services Procurement Division, Office of Small Business and DVBE Services (OSDS) website at www.pd.dgs.ca.gov/smbus. The completed form should be included with the bid response. At the State’s option prior to award, bidders may be required to submit additional written clarifying information. Revised: 02/28/06 Page 7 of 11 May 31, 2013 4:12:47 PM PDT
p. 10
State of California
Bid IFB 586
State of California Department of __CAL FIRE__
Failure to submit the required written information as specified may be grounds for bid rejection.
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p. 11
State of California
Bid IFB 586
State of California Department of __CAL FIRE__
INVITATION FOR BID CONTINUATION
Supplier Name:
Solicitation No.
Rev.
Award of Contract: Award of contract, if made, will be in accordance with the IFB information on Evaluation to a responsible bidder whose bid complies with all the requirements of the IFB documents and any addenda thereto, except for such immaterial defects as may be waived by the State. Award, if made, will be made within forty-five (45) days after the scheduled date for Contract Award as specified in the IFB; however, a bidder may extend the offer beyond 45 days in the event of a delay of contract award. The State reserves the right to determine the successful bidder(s) either on the basis of individual items or on the basis of all items included in its IFB, unless otherwise expressly provided in the State's IFB. Unless the bidder specifies otherwise in its bid, the State may accept any item or group of items of any bid. The State reserves the right to modify or cancel in whole or in part it’s IFB. Written notification of the State's intent to award will be made to all bidders. If a bidder, having submitted a bid, can show that its bid, instead of the bid selected by the State, should be selected for contract award, the bidder will be allowed five (5) working days to submit a protest to the Intent to Award, according to the instructions contained in the paragraph titled “Protests” of this IFB. Protests: Any bidder’s issues regarding solicitation requirements must be resolved (or attempts to resolve them must have been made) before a protest may be submitted according to the procedure below. These issues will first be resolved by the department contact for the solicitation or if they result in a protest the department will submit the protest to the DGS Procurement Division Deputy Director who will hear and resolve issues and whose decision will be final. If a bidder has submitted a bid which it believes to be totally responsive to the requirements of the IFB and to be the bid that should have been selected according to the evaluation procedure in the solicitation section on Evaluation and the bidder believes the State has incorrectly selected another bidder for award, the bidder may submit a protest of the selection as described below. Protests regarding selection of the "successful vendor" will be heard and resolved by the State Board of Control whose decision will be final. All protests of award must be made in writing, signed by an individual authorized to bind the bidder contractually and financially, and contain a statement of the reason(s) for protest; citing the law, rule, regulation or procedures on which the protest is based. The protester must provide facts and evidence to support the claim. Protests must be mailed or delivered to: Street and Mailing Address: Deputy Director Procurement Division 707 Third Street, Second Floor South West Sacramento, CA 95605 All protests to the IFB or protests concerning the evaluation, recommendation, or other aspects of the selection process must be received by the Deputy Director of the Procurement Division as promptly as possible, but not later than the date indicated in the Notification of Intent to Award. Certified or registered mail must be used unless delivered in person, in which case the protester should obtain a receipt of delivery.
Attachments: The following documents are considered part of this solicitation and those with an asterisk (*) must be returned with the bid response or the bid may be considered invalid and be rejected. 1. 2. 3. 4. 5. 6. 7. 8. 9.
Statement of Work, Attachment 2 State of California Specification, specification number HT-103, Attachment 3 Public Safety Radio Goods Special Provisions TD-947 04-07, Attachment 4 Pricing Worksheet (submitted in separate sealed envelope, Attachment 5* Postconsumer-Content Certification (CIWMB 74), Attachment 6* Bid Opening Instructions, Attachment 7 Bidder Declaration form GSPD-05-105*, Attachment 8* Payee Data Record, Attachment 9* Target Area Preferences Act Request * http://www.pd.dgs.ca.gov/disputes/default.htm
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p. 12
State of California
Bid IFB 586
State of California Department of __CAL FIRE__
10. Local Agency Military Base Recovery Area Preference Request * http://www.pd.dgs.ca.gov/disputes/default.htm 11. Enterprise Zone Act Preferences Request * http://www.pd.dgs.ca.gov/disputes/default.htm 12. Seller’s Permit 13. Special Provisions such as Warranty Agreement *
14.
Other special provisions such as “Optional” equipment *
Revised: 02/28/06 Page 10 of 11 May 31, 2013 4:12:47 PM PDT
p. 13
State of California
Bid IFB 586
State of California Department of __CAL FIRE__
Attachment 1
BIDDER DECLARATION FORM GSPD-05-105 All bidders must complete the Bidder Declaration GSPD-05-105 and include it with the bid response. http://www.documents.dgs.ca.gov/pd/delegations/GSPD105.pdf
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p. 14
State of California
Bid IFB 586
Attachment 2 Department of Forestry and Fire Protection Fire Protection Unit Portable Radios June 2013 EXHIBIT A ONE-TIME-ACQUISITION STATEMENT OF WORK IT General Provisions
This Statement of Work (“Agreement”) reflects the change to General Provisions, GSPD-401IT Commodities, as required for the California Technology Agency-Public Safety Communications Office (CTA) hereinafter referred to as the “State”.
1.0 DESCRIPTION OF SERVICES TO BE PROVIDED This Statement of Work (SOW) is entered into between the California Department of Forestry and Fire Protection (CAL FIRE) and (Vendor name), hereafter referred to as Contractor. CAL FIRE has a need to purchase two hundred and fifty four (254) radios and accessories. Paragraph 16.e) Inspection, Acceptance and Rejection is modified as follows: The state shall give written notice of rejection of goods delivered or services performed hereunder within a reasonable time after receipt of such goods or performance of such services. Such notice of rejection will state the respects in which the goods do not substantially conform to their specifications. If the State does not provide such notice of rejection within sixty (60) days, unless otherwise specified in the statement of work, of full delivery, such goods and services will be deemed to have been accepted. Acceptance by the State will be final and irreversible, except as it relates to latent defects, fraud, and gross mistakes amounting to fraud. Acceptance shall not be construed to waive any warranty rights that the State might have at law or by express reservation in this Contract with respect to any nonconformity.
2.0 BACKGROUND Since the founding of CAL FIRE in 1905, CAL FIRE has continued to lead in the development of communications between fire chiefs and personnel on the ground. There are certain operational and functional specifications that have been developed for use throughout CAL FIRE’s history that are important to the day-to-day use at fires and other disaster situations.
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State of California
Bid IFB 586
Attachment 2 Department of Forestry and Fire Protection Fire Protection Unit Portable Radios June 2013 CAL FIRE has developed specifications with the (CTA), Public Safety Communication Office (PSCO) for a Transmitter Receiver, Hand Held Conventional Analog / Narrow Band/P25 radio with specification specific for use in fire and other disaster situations. These radios are considered by CAL FIRE management an essential safety tool used by fire personnel to send and receive vital communication during an incident. These radios are used throughout the State of California, and when CAL FIRE is called for mutual aid for fires and other disaster situation out of state. 3.0 CONTRACTOR’S RESPONIBILITIES 1. Respond to all requirements listed in the Invitation for Bid 2. To submit all question using Bidsync Contracts Registry. 3. To meet or exceed the minimum specification on the State of California Specification, Specification number HT-103, Attachment 7 4. Complete all required forms as shown on IFB page 7 of 10, Attachments section.
4.0 STATE RESPONSIBILITIES The sixty (60) day inspection, acceptance, and rejection period starts June 19, 2012. Partial deliveries will not be considered “delivered” until all goods are received by the State (with the exception of training, if ordered).
5.0 PAYMENT METHODOLOGY See Exhibit B. Project Manager: Department of Forestry and Fire Protection Fire Protection 1416 9th Street Sacramento, CA 95814 Attention: Jake McHatton Phone: (916) 263-5545 Fax: (916) 263-5546
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Bid IFB 586
Attachment 2 Department of Forestry and Fire Protection Fire Protection Unit Portable Radios June 2013
EXHIBIT B BUDGET DETAIL AND PAYMENT PROVISIONS Payment will be made at completion of services rendered.
1. Invoices shall include the Agreement Number and shall be submitted not more frequently than annually to: Department of Forestry and Fire Protection Fire Protection – Incinet Unit P.O. Box 944246 Sacramento, CA 94244-2460 Attention: Patti Royer
[email protected] Phone: (916) 653-1844 It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an agreement amendment to Contractor to reflect the reduced amount. 2. Upon receipt of a properly submitted, undisputed invoice, State shall pay contractor within forty-five (45) days or automatically calculate and pay the appropriate late payment penalties as specified in Government Code, Chapter 4.5, Section 927. In the event of an emergency, as defined in section 927.11, late payment penalties may not apply. Specific to CAL-FIRE, if an invoice from a business under contract with CAL-FIRE become subject to late payment penalties during the annually declared fire season, then the required payment approval date shall extend 30 calendar days beyond the initial 45-day period.
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Bid IFB 586
Attachment 2 Department of Forestry and Fire Protection Fire Protection Unit Portable Radios June 2013
EXHIBIT C INFORMATION TECHNOLOGY GENERAL TERMS AND CONDITIONS NOTE: Under the standard State contracting process “Exhibit C” is not included as a paper copy in the standard agreement package. As indicated on the Standard 65 face sheet, a copy of “Exhibit C” can be found on the Internet under web page address: http://www.documents.dgs.ca.gov/pd/modellang/GPIT0407.pdf
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Bid IFB 586
Attachment 2 Department of Forestry and Fire Protection Fire Protection Unit Portable Radios June 2013
EXHIBIT D STATE MODEL INFORMATION TECHNOLOGY PERSONAL SERVICES SPECIAL PROVISIONS NOTE: Under the standard State contracting process “Exhibit D” is not included as a paper copy in the standard agreement package. A copy of “Exhibit D” can be found on the Internet under web page address: http://www.documents.dgs.ca.gov/pd/modellang/PersonalServiceSpecial020807.pdf
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Bid IFB 586
Attachment 2 Department of Forestry and Fire Protection Fire Protection Unit Portable Radios June 2013
EXHIBIT E SPECIAL TERMS AND CONDITIONS The following terms and conditions apply to all California Department of Forestry and Fire Protection (CAL FIRE) contracts unless identified “if applicable”: A. CONTRACT PROVISIONS 1.
Prompt Payment
Upon receipt of a properly submitted, undisputed invoice, State shall pay contractor within forty-five (45) days, or automatically calculate and pay the appropriate late payment penalties as specified in Government Code, Chapter 4.5, section 927. In the event of an emergency, as defined in section 927.11, late payment penalties may not apply. Specific to CAL FIRE, if an invoice from a business under contract with CAL FIRE becomes subject to late payment penalties during the annually declared fire season, then the required payment approval date shall extend 30 calendar days beyond the initial 45-day period. 2.
Excise Tax
State of California is exempt from federal excise taxes, and no payment will be made for any taxes levied on employees' wages. State will pay for any applicable State of California or local sales or use taxes on the services rendered or equipment or parts supplied pursuant to this agreement. California may pay any applicable sales and use tax imposed by another state. 3.
Settlement of Disputes
In the event of a dispute, within ten (10) days of discovery of the problem contractor shall file a "Notice of Dispute" with: Department of Forestry and Fire Protection Attention: Information Technology Contracts Manager P.O. Box 944246 Sacramento, CA 94244-2460 Within ten (10) days of CAL FIRE receiving contractor's notice, the contracts manager or designee shall advise contractor of the findings and recommend a method to resolve the dispute. Decision of the contracts manager or designee shall be final. In the event of a dispute, the language contained within this agreement shall prevail over any other language including that of the bid proposal.
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Attachment 2 Department of Forestry and Fire Protection Fire Protection Unit Portable Radios June 2013 Cancellation – Excluding Public Works The State reserves the right to cancel this agreement at the end of the current fiscal year (July – June) with a thirty (30) day written notice to contractor. In the event of termination, State shall pay contractor for all costs and non-cancelable obligations incurred to the date of termination up to but not exceeding the maximum amount payable. 5.
Forced, Convict, or Indentured Labor – Excluding Public Works
For any contract in which a commodity is a significant factor, contractor/grantee certifies that no foreign-made equipment, materials, or supplies furnished to the State under this agreement will be produced in whole or in part by forced, convict, or indentured labor under penal sanction, or abusive forms of child labor or exploitation of children in sweatshop labor. Contractor/grantee agrees to comply with Public Contract Code section 6108. Any contractor/grantee who is contracting with the State and knew or should have known that foreign-made equipment, materials, or supplies furnished to the State were produced in whole or in part by forced, convict, or indentured labor under penal sanction, or abusive forms of child labor or exploitation of children in sweatshop labor when entering into a contract pursuant to the above may be, subject to PCC section 6108 (c) have any or all of the following sanctions imposed: (1) State may void contract; (2) State may assess penalties of $1,000 or 20 percent of the value of the equipment, materials, or supplies, whichever is greater, that State demonstrates were produced by such labor; (3) State may remove contractor from bidder’s lists for a period not to exceed 360 days. 6.
Asbestos
In the event the contractor who is providing services under a service contract discovers asbestos, contractor shall stop all work immediately and notify the State contract coordinator, construction supervisor and/or project manager. After State has assessed site conditions and extent of asbestos-related work, State shall prepare and award a separate contract to a contractor who is registered and certified for asbestos abatement work. Under both State statute and State regulations found in the California Code of Regulations, a contractor must be certified by State Contractor's License Board and registered with the State Department of Industrial Relations, CAL-OSHA, in order to perform asbestos-related work. Contractor shall resume work under this contract only after the State gives notification to proceed. 7.
DVBE Audits
If State determines contract is subject to disabled veteran-owned business enterprise requirements, contractor shall comply with Public Contract Code section 10115 et seq. and California Code of Regulations section 1896.60 et seq. Contractor shall make pertinent records available to State for review, shall permit State access to its premises upon reasonable notice during normal business hours for interviewing employees and inspecting records, and shall maintain records for audit purposes for a period of 3 years after final payment under the contract.
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Bid IFB 586
Attachment 2 Department of Forestry and Fire Protection Fire Protection Unit Portable Radios June 2013 8.
Potential Subcontractors
Nothing contained in this agreement or otherwise, shall create any contractual relation between State and any subcontractors, and no subcontract shall relieve contractor of his responsibilities and obligations hereunder. Contractor agrees to be as fully responsible to State for the acts and omissions of contractor's subcontractors and of persons, either directly or indirectly employed by any of them, as it is for the acts and omissions of persons directly employed by contractor. The contractor's obligation to pay its subcontractors is an independent obligation from State's obligation to make payments to contractor. As a result, State shall have no obligation to pay or to enforce payment of any moneys to any subcontractor. 9.
Agency Liability
The Contractor warrants by execution of this Agreement, that no person or selling agency has been employed or retained to solicit or secure this agreement upon agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by the Contractor for the purpose of securing business. For breach or violation of this warranty, the State shall, in addition to other remedies provided by law, have the right to annul this Agreement without liability, paying only for the value of the work actually performed, or otherwise recover the full amount of such commission, percentage, brokerage, or contingent fee. 10.
Force Majeure
Neither party shall be liable to the other for any delay in or failure of performance, nor shall any such delay in or failure of performance constitutes default, if such delay or failure is caused by “Force Majeure.” As used in this section, “Force Majeure” is defined as follows: Acts of war and acts of God such as earthquakes, floods, and other natural disasters such that performance is impossible. Non Eligible Alien – All Sole Proprietor Contracts Contractor shall comply with US Code, Title 8, Section 1621 (a), (b), (c), and (d), concerning aliens or immigrants ineligible for State and local public benefits. 12.
Priority Hiring Consideration – Contracts with a Value in Excess of $200,000
If the resulting contract will have a total contract value of $200,000 or more, the contractor is hereby advised that it will be obligated to give priority consideration in filling vacancies in positions funded by the resulting contract to qualified recipients of aid under Welfare and Institutions Code Section 11200. This requirement shall not interfere with or require a violation of a collective bargaining agreement, a federal affirmative action obligation for hiring disabled veterans of the Vietnam era, or nondiscrimination compliance laws of California and does not require the employment of unqualified recipients of aid.
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Attachment 2 Department of Forestry and Fire Protection Fire Protection Unit Portable Radios June 2013 13.
Contractor Certification - Copyright Laws for Computer Software - I.T. Agreements Only
Contractor certifies that the company has appropriate systems and controls in place to ensure that State funds will not be used in the performance of this contract for the acquisition, operation, or maintenance of computer software in violation of copyright laws. 14.
License and Permits
The Contractor shall be an individual or firm licensed to do business in California and shall obtain at his/her expense all license(s) and permit(s) required by law for accomplishing any work required in connection with this contract. If you are a Contractor located within the State of California, a business license from the city/county in which you are headquartered is necessary, however, if you are a corporation, a copy of your incorporation documents/letter from the Secretary of State’s Office can be submitted. If you are a Contractor outside the State of California, you will need to submit to the California Department of Forestry and Fire Protection – Contracts Unit a copy of your business license or incorporation papers for your respective State showing that your company is in good standing in that state. In the event, any license(s) and/or permit(s) expire at any time during the term of this contract, Contractor agrees to provide agency a copy of the renewed license(s) and/or permit(s) within 30 days following the expiration date. In the event the Contractor fails to keep in effect at all times all required license(s) and permit(s), the State may, in addition to any other remedies it may have, terminate this contract upon occurrence of such event. 15.
Progress Payments (Not Applicable see Exhibit A)
In accordance with the requirements set forth in the PCC, Section 10346, the State shall withhold from the invoiced payment amount to the Contractor an amount not less than ten percent (10%) of that payment. Such retained amount shall be held by the State and only released to the Contractor upon the State’s staff determination that the Contractor has satisfactorily completed all of the required services as itemized on the invoice. If it is determined that an amount is withheld, it shall be released pending final completion of the Agreement. 16.
Insurance (Not applicable)
Liability insurance is required on new construction of buildings, major repairs or alterations defined as work in excess of $50,000, on agreements of lesser amount with hazardous activities, and for excavation, drilling, demolition, and soil preparation fumigation. Contractor shall furnish to the State a Certificate of insurance stating that contractor has general liability insurance, including bodily injury and property damage coverage presently in effect, with a combined single limit (CSL) of not less than $1,000,000.00 per occurrence for activities performed under this contract. Telecommunications Portable Radios V1. 0
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Bid IFB 586
Attachment 2 Department of Forestry and Fire Protection Fire Protection Unit Portable Radios June 2013 Under this minimum coverage the certificate must show the following: General liability covering bodily injury and property damage; and automobile liability insurance if motor vehicles are used. Certificate of insurance will provide that: insurer will not cancel the insured’s coverage without 30 days’ prior written notice to State; and State of California, its officers, agents, employees, and servants are included as additional insured’s for purposes of this contract. If any of these insurance coverage’s expire during this contract, contractor agrees to provide a new certificate of insurance at least 30 days’ prior to the insurance expiration. The new certificate of insurance must be for not less than the reminder of the contract or not less than on (1) year. All insurance certificates are subject to approval by State of California Department of General Services. Contractor agrees to perform no work or services without approved insurance coverage. In the event contractor’s insurance coverage ends, the State may, in addition to other remedies, terminate this contract. NOTE: State will not be responsible for any premiums or assessment on any policy. Employee Benefits – Contracts in force for 91 days or more (Not Applicable) Contractor shall provide basic health care, dental, and vision services to employees in accordance with Government Code section 19134. Contractor's completion and signature of the Employee Benefits Certification Form shall reflect compliance with this requirement. (See Exhibit “E”, Employee Benefits Certification Form.) In order to be paid on the contract, contractor must submit to the contracting agency a monthly written report identifying each preceding months benefits paid (See Monthly Report of Employee Benefits).
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Attachment 4
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Bid IFB 586
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State of California
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State of California
ITEM NO
1 2 3 4 5 6 7 8 9 10
QYT
254 254 254 254 254 254 5 5 5 5
UNIT
COMMODITY / PRODUCT
Bid IFB 586
DESCRIPTION
UNIT PRICE
EA EA EA EA EA EA EA EA EA EA
Taxable Subtotal SHIPPING (IF APPLICABLE)
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Bid IFB 586
EXTENSION
0 0 0 0 0 0 0 0 0 0
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Bid IFB 586
STATE OF CALIFORNIA Department of Forestry and Fire Protection (CAL FIRE) IFB 586
Pricing Worksheet
Attachment 5
INVITATION FOR BID INFORMATION TECHNOLOGY GOODS ONLY COMMODITY / PRODUCT CODE
Manufacturer (OEM)
ITEM DESCRIPTION
List Contract Price/MSRP Discount
ITEM NO
QTY
UNIT
1
254
EA
Transmitter Receiver, Hand Held VHF High Band Radio - Conventional Analog/Narrow Band/P25 Radio VHF 2024CH 6 Watt
#DIV/0!
2
254
EA
Antenna VHF for Item 1
#DIV/0!
3
254
EA
REMOTE SPEAKER-MICROPHONE
#DIV/0!
4
508
EA
CLAMSHELL “AA” BATTERY HOLDER
#DIV/0!
5
5
EA
PROGRAMMING CABLE FOR ITEM 1
#DIV/0!
6
5
EA
PROGRAMMING SOFTWARE
#DIV/0!
7
5
EA
SERVICE MANUAL HARD COPY
#DIV/0!
8
5
EA
SERVICE MANUAL ON CD
#DIV/0!
SKU # / Item #
9
#DIV/0!
10
#DIV/0!
11
#DIV/0!
12
#DIV/0!
13
#DIV/0!
14
#DIV/0!
15
#DIV/0!
16
#DIV/0!
Ledger
TAXABLE
In Column DD in the cells with red boarder, user must enter the following: T
CONTRACT PRICE
=
Tax Rate:
Line Number is a Taxable item. Cost will automatically total in the taxable subtotal field. Enter the tax rate for the city/town the product will be shipped.
TAX RATE 8.50%
EXTENSION
SUBTOTAL
SALES TAX
* INSTALLATION * SHIPPING/
I
=
Line Number with an "i" is for standard Installation cost, and will automatically total in the *Installation field.
FREIGHT * OTHER
S
=
Line Number with an "S" is for standard shipping cost, and will automatically total in the *Shipping/Freight field as
NON-TAXABLE
Non-Taxable Amount. If cost is Shipping and Handling, enter as a item number "T", and it will calculate in the Taxable Subtotal field. N =
Line Number is a Non-Taxable items. Cost will automatically total in the *Other Non-Taxable field.
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GRAND TOTAL
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ATTACHMENT 6 STATE OF CALIFORNIA California Integrated Waste Management Board CIWMB 74 (Revised 4/07 for State Agencies)
To be completed by the State agency
Postconsumer-Content Certification
Purchasing Agent: Ron Godfrey
PO #:
Phone: (916) 324-3385
E-mail:
[email protected]
State Agency: Forestry and Fire Protection (CAL FIRE)
The State Agency Buy Recycled Campaign (SABRC) is a state mandated program that requires the reporting of all purchases made within 11 specified product categories. All state agencies are required to verify the recycled-content of all products purchased within each of these categories. All businesses shall certify in writing to the contracting officer or his or her representative the minimum percentage, if not exact percentage, of postconsumer recycled-content (PCRC) material in the products, materials, goods, or supplies offered or sold to the State regardless of whether the product meets the minimum content requirements specified in law (see reverse side). The certification shall be furnished under penalty of perjury. The certification shall be provided regardless of content, even if the product contains no recycled material. A State agency may waive the certification requirement if the percentage of postconsumer material in the products, materials, goods, or supplies can be verified in a written advertisement, including, but not limited to, a product label, a catalog, or a manufacturer or vendor Internet website. Contractor/Company Name_________________________________________________________________________________ Address_____________________________________________________________________Phone_____________________ Item #
Product or Services Description
1
Percent Postconsumer RecycledContent Material
2
SABRC Product Category Code
Meets SABRC
Purchase Order # RFQ # RFP # IFB # Cal Card Order #
Public Contract Code sections 12205 (a) (1), (2), (3) and (b) (1), (2), and (3)
Pursuant to Public Contract Code 12205(a)(1), I certify under penalty of perjury under the laws of the State of California that the above information is true and correct.
______________________________________________________________________________________________________________
Print Name
Signature
Title
Date
(See footnotes on the back of this page.) May 31, 2013 4:12:47 PM PDT
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State of California
FOOTNOTES:
Bid IFB 586
1.
“Postconsumer recycled-content material” is defined as products that were bought, used, and recycled by consumers. For example, a newspaper that has been purchased, recycled, and used to make another product would be considered postconsumer material.
2.
“Product category” refers to one of the categories listed below, into which the reportable purchase is best placed.
3.
If the product does not belong in any of the product categories, enter “N/A.” Common “N/A” products include wood products, natural textiles, aggregate, concrete, and electronics such as computers, TV, software on a disk or CD, and telephones.
4.
Reused or refurbished products, there is no minimum content requirement. (PCC 12209 (l))
Code
Product Categories
Product Examples
Minimum Postconsumer Content Requirement
Examples are inclusive but are not limited to the individual product. 1
Paper Products
Paper janitorial supplies, cartons, wrapping, packaging, file folders, and hanging files, building insulation and panels, corrugated boxes, tissue, and toweling.
30 percent by fiber weight postconsumer fiber.
2
Printing and Writing Papers
Copy, xerographic, watermark, cotton fiber, offset, forms, computer printout paper, white wove envelopes, manila envelopes, book paper, note pads, writing tablets, newsprint, and other uncoated writing papers, posters, index cards, calendars, brochures, reports, magazines, and publications.
30 percent by fiber weight postconsumer fiber.
3
Mulch, Compost, and Co-compost Products
Soil amendments, erosion controls, soil toppings, ground covers, weed suppressants, and organic materials used for water conservation; yard trimmings and wood byproducts that are separated from the municipal solid waste stream or other source of organic materials such as biosolids or other comparable substitutes such as livestock, horse, or other animal manure, food residues or fish processing byproducts; mechanical breakdown of materials.
80 percent recovered material that would otherwise be normally disposed of in a landfill.
4
Glass Products
Windows, test tubes, beakers, laboratory or hospital supplies, fiberglass (insulation), reflective beads, tiles, construction blocks, desktop accessories, flat glass sheets, loose-grain abrasives, deburring media, liquid filter media, and containers.
10 percent postconsumer, by weight.
5
Lubricating Oils
Intended for use in a crankcase, transmission, engine, power steering, gearbox, differential chainsaw, transformer dielectric, fluid, cutting, hydraulic, industrial, or automobile, bus, truck, vessel, plane, train, heavy equipment, or machinery powered by an internal combustion engine.
70 percent re-refined base oil.
6a
Plastic Products
Printer or duplication cartridges, diskette, carpet, office products, plastic lumber, buckets, wastebaskets, containers, benches, tables, fencing, clothing, mats, packaging, signs, posts, binders, sheet, buckets, building products, garden hose, and trays.
10 percent postconsumer, by weight.
6b
Printer or Duplication Cartridges
7
Paint
Water-based paint, graffiti abatement, interior and exterior, and maintenance.
50 percent postconsumer paint (exceptions when 50 percent postconsumer content is not available or is restricted by a local air quality management district, then 10 percent postconsumer content may be substituted).
8
Antifreeze
Recycled antifreeze, and antifreeze containing a bittering agent or made from polypropylene or other similar non-toxic substance.
70 percent postconsumer material.
9
Tires
Truck and bus tires, and those used on fleet vehicles and passenger cars.
Retreaded: Must use an existing casing that has undergone retreading or recapping process in accordance with Public Resource Code (commencing with section 42400).
10
Tire- Derived Products
Flooring, mats, wheelchair ramps, playground cover, parking bumpers, bullet traps, hoses, bumpers, truck bedliners, pads, walkways, tree ties, road surfacing, wheel chocks, rollers, traffic control products, mudflaps, and posts.
50 percent recycled used tires.
11
Metal
Staplers, paper clips, steel furniture, desks, pedestals, scissors, jacks, rebar, pipe, plumbing fixtures, chairs, ladders, file cabinets, shelving, containers, lockers, sheet metal, girders, building and construction products, bridges, braces, nails, and screws.
10 percent postconsumer material, by weight.
a. Have 10 percent postconsumer material, or b. Are purchased as remanufactured, or c. Are backed by a vendor-offered program that will take back the printer cartridge after their useful life and ensure that the cartridge is recycled and comply with the definition of recycled as set forth in section Public Contract Code 12156.
For additional information, please visit www.ciwmb.ca.gov/BuyRecycled/StateAgency/ May 31, 2013 4:12:47 PM PDT
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Attachment 7 DEPARTMENT OF FORESTRY AND FIRE PROTECTION (CAL FIRE) INVITATION FOR BID (IFB) 530 PORTABLE HAND HELD RADIOS JUNE 19, 2013
CAL FIRE will hold the public bid opening June 19, 2013 at 2:30 pm Pacific Daylight Time (PDT) at the following location:
California Department of Forestry and Fire Protection Human Resources Conference Room 1300 U Street Sacramento, CA 95818 Attn: Ron Godfrey This is in compliance with the Bidders Instructions number 2.(g) requirements. The full Provider instructions are located on the DGS Website: The Bidder Instructions (rev 07/01/2010) applicable to this solicitation are located at the link below: http://www.documents.dgs.ca.gov/pd/modellang/BidderInstructions070110.pdf
Bid opening instructions: 1. All bidders or public must sign in at the front desk and provide requested information on the sign in sheet 2. Only bids received by 2:00 pm PDT or prior to 2:00 pm PDT will be opened 3. Bids received after 2:00 pm PDT will be considered non-responsive 4. CAL FIRE procurement staff will read bid grand total cost only 5. Bidders cannot request copies of any bids, or review any bids during the bid opening or until after the bid has been awarded 6. CAL FIRE will, within 5 working days, determine if bids received meet the minimum specification requirements as stated in the IFB, Specification number HT-103
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Attachment 8
State of California
Bid IFB 586 Solicitation Number_____________________
State of California—Department of General Services, Procurement Division GSPD–05–105 (REV 08/09)
BIDDER DECLARATION 1.
Prime bidder information (Review attached Bidder Declaration Instructions prior to completion of this form): a. Identify current California certification(s) (MB, SB, NVSA, DVBE): ____________ or None ____ (If “None”, go to Item #2) b. Will subcontractors be used for this contract? Yes ___ No ___ (If yes, indicate the distinct element of work your firm will perform in this contract e.g., list the proposed products produced by your firm, state if your firm owns the transportation vehicles that will deliver the products to the State, identify which solicited services your firm will perform, etc.). Use additional sheets, as necessary. _________________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________________ c. If you are a California certified DVBE:
2.
(1) Are you a broker or agent? Yes ___ No ___ (2) If the contract includes equipment rental, does your company own at least 51% of the equipment provided in this contract (quantity and value)? Yes ___ No ___ N/A ___
If no subcontractors will be used, skip to certification below. Otherwise, list all subcontractors for this contract. (Attach additional pages if necessary):
Subcontractor Name, Contact Person, Phone Number & Fax Number
Subcontractor Address & Email Address
CA Certification (MB, SB, NVSA, DVBE or None)
Work performed or goods provided for this contract
Corresponding % of bid price
Good Standing?
51% Rental?
0%
0%
0%
Certification: By signing the bid response, I certify under penalty of perjury that the information provided is true and correct. Page_____ of _____
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State of California
Bid IFB 586
State of California—Department of General Services, Procurement Division GSPD–05–105 (REV 08/09) Instructions
BIDDER DECLARATION Instructions All prime bidders (the firm submitting the bid) must complete the Bidder Declaration.
2. (continued) Column Labels
1.a. Identify all current certifications issued by the State of California. If the prime bidder has no California certification(s), check the line labeled “None” and proceed to Item #2. If the prime bidder possesses one or more of the following certifications, enter the applicable certification(s) on the line: • Microbusiness (MB) • Small Business (SB) • Nonprofit Veteran Service Agency (NVSA) • Disabled Veteran Business Enterprise (DVBE)
Subcontractor Name, Contact Person, Phone Number & Fax Number—List each element for all subcontractors.
Subcontractor Address & Email Address—Enter the address and if available, an Email address.
CA Certification (MB, SB, NVSA, DVBE or None)—If the subcontractor possesses a current State of California certification(s), verify on this website (www.eprocure.pd.dgs.ca.gov).
Work performed or goods provided for this contract—Identify the distinct element of work contained in the contract to be performed or the goods to be provided by each subcontractor. Certified subcontractors must provide a commercially useful function for the contract. (See paragraph 1.b above for code citations regarding the definition of commercially useful function.) If a certified subcontractor is further subcontracting a greater portion of the work or goods provided for the resulting contract than would be expected by normal industry practices, attach a separate sheet of paper explaining the situation.
Corresponding % of bid price—Enter the corresponding percentage of the total bid price for the goods and/or services to be provided by each subcontractor. Do not enter a dollar amount.
Good Standing?—Provide a response for each subcontractor listed. Enter either “Yes” or “No” to indicate that the prime bidder has verified that the subcontractor(s) is in good standing for all of the following:
1.b. Mark either “Yes” or “No” to identify whether subcontractors will be used for the contract. If the response is “No”, proceed to Item #1.c. If “Yes”, enter on the line the distinct element of work contained in the contract to be performed or the goods to be provided by the prime bidder. Do not include goods or services to be provided by subcontractors.
Bidders certified as MB, SB, NVSA, and/or DVBE must provide a commercially useful function as defined in Military and Veterans Code Section 999 for DVBEs and Government Code Section 14837(d)(4)(A) for small/ microbusinesses.
Bids must propose that certified bidders provide a commercially useful function for the resulting contract or the bid will be deemed non-responsive and rejected by the State. For questions regarding the solicitation, contact the procurement official identified in the solicitation.
Note: A subcontractor is any person, firm, corporation, or organization contracting to perform part of the prime’s contract.
1.c. This item is only to be completed by businesses certified by California as a DVBE. (1) Declare whether the prime bidder is a broker or agent by marking either “Yes” or “No”. The Military and Veterans Code Section 999.2 (b) defines “broker” or “agent” as a certified DVBE contractor or subcontractor that does not have title, possession, control, and risk of loss of materials, supplies, services, or equipment provided to an awarding department, unless one or more of the disabled veteran owners has at least 51-percent ownership of the quantity and value of the materials, supplies, services, and of each piece of equipment provided under the contract. (2) If bidding rental equipment, mark either “Yes” or “No” to identify if the prime bidder owns at least 51% of the equipment provided (quantity and value). If not bidding rental equipment, mark “N/A” for “not applicable.” 2. If no subcontractors are proposed, do not complete the table. Read the certification at the bottom of the form and complete “Page ___ of ___” on the form.
If subcontractors will be used, complete the table listing all subcontractors. If necessary, attach additional pages and complete the “Page ___ of ___” accordingly.
• • •
Possesses valid license(s) for any license(s) or permits required by the solicitation or by law If a corporation, the company is qualified to do business in California and designated by the State of California Secretary of State to be in good standing Possesses valid State of California certification(s) if claiming MB, SB, NVSA, and/or DVBE status
51% Rental?—This pertains to the applicability of rental equipment. Based on the following parameters, enter either “N/A” (not applicable),“Yes” or “No” for each subcontractor listed.
Enter “N/A” if the: • Subcontractor is NOT a DVBE (regardless of whether or not rental equipment is provided by the subcontractor) or • Subcontractor is NOT providing rental equipment (regardless of whether or not subcontractor is a DVBE)
Enter “Yes” if the subcontractor is a California certified DVBE providing rental equipment and the subcontractor owns at least 51% of the rental equipment (quantity and value) it will be providing for the contract.
Enter “No” if the subcontractor is a California certified DVBE providing rental equipment but the subcontractor does NOT own at least 51% of the rental equipment (quantity and value) it will be providing.
Read the certification at the bottom of the page and complete the “Page ___ of ___” accordingly.
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State of California
Bid IFB 586
STATE OF CALIFORNIA
PAYEE DATA RECORD (Required when receiving payment from the State of California in lieu of IRS W-9) STD. 204 (Rev. 6/2003)
1.
INSTRUCTIONS: Complete all information on this form. Sign, date and return to the State agency (department/office) address shown at the bottom of this page. Prompt return of this fully completed form will prevent delays when processing payments. Information provided in this form will be used by State agencies to prepare Information Returns (1099). See reverse side for more information and Privacy Statement. NOTE: Governmental entities, federal, State, and local (including school districts) are not required to submit this form. PAYEE'S LEGAL BUSINESS NAME (Type or Print)
2.
SOLE PROPRIETOR-ENTER NAME AS SHOWN ON SSN (Last, First, M.I.)
E-MAIL ADDRESS
MAILING ADDRESS (Number and Street or P.O. Box Number)
BUSINESS ADDRESS
CITY, STATE, ZIP CODE
CITY, STATE, ZIP CODE
ENTER FEDERAL EMPLOYER IDENTIFICATION NUMBER (FEIN):
-
3. PARTNERSHIP PAYEE ENTITY TYPE CHECK ONE BOX ONLY
ESTATE OR TRUST
CORPORATION: MEDICAL (e.g., dentistry, psychotherapy, chiropractic, etc.) LEGAL (e.g., attorney services) EXEMPT (nonprofit) ALL OTHERS
INDIVIDUAL OR SOLE PROPRIETOR ENTER SOCIAL SECURITY NUMBER:
-
NOTE: Payment will not be processed without an accompanying taxpayer I.D. number.
-
(SSN required by authority of California Revenue and Tax Code Section 18646)
4. PAYEE RESIDENCY STATUS
California Resident – Qualified to do business in California or maintains a permanent place of business in California. California nonresident (see reverse side) – Payments to nonresidents for services may be subject to State income tax withholding. No services performed in California. Copy of Franchise Tax Board waiver of State withholding attached.
I hereby certify under penalty of perjury that the information provided on this document Is true and correct. Should my residency status change, I will promptly notify the State Agency below. 5.
AUTHORIZED PAYEE REPRESENTATIVE'S NAME (Type or Print)
TITLE
SIGNATURE
DATE
TELEPHONE (Include Area Code)
Please return completed form to: 6.
Department/Office: Unit/Section: Mailing Address: City/State/Zip: Telephone:
Fax:
E-Mail Address:
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State of California
Bid IFB 586
STATE OF CALIFORNIA
PAYEE DATA RECORD STD. 204 (REV. 6/03) REVERSE
1
Requirement to Complete Payee data Record, STD. 204 A completed Payee Data Record. STD. 204, is required for payments to all non-governmental entities and will be kept on file at each State agency. Since each State agency with which you do business must have a separate STD 204. on file, it is possible for a payee to receive this form from various State agencies. Payees who do not wish to complete the STD. 204 may elect to not do business with the State. If the payee does not complete the STD. 204 and the required payee data is not otherwise provided, payment may be reduced for federal backup withholding and nonresident State income tax withholding. Amounts reported on Information returns (1099) are in accordance with the Internal Revenue Code and the California Revenue and Taxation Code.
2
Enter the Payee’s legal business name. Sole proprietorships must also include the owner’s full name. An individual must list his/her full name. The mailing address should be the address at which the payee chooses to receive correspondence. Do not enter payment address or lock box information here.
3
Check the box that corresponds to the payee business type. Check only one box. Corporations must check the box that identifies the type of corporation. The State of California requires that all parties entering into business transactions that may lead to payment(s) from the State provide their Taxpayer identification Number (TIN). The TIN is required by the California Revenue and Taxation Code Section 18646 to facilitate tax compliance enforcement activities and the preparation of Form 1099 and other information returns as required by the Internal Revenue Code Section 6109(a). The TIN for individuals and sole proprietorships is the Social Security Number (SSN). Only partnerships, estates, trusts, and corporations will enter their Federal Employer Identification Number FEIN).
4
Are you a California resident or nonresident? A corporation will be defined as a “resident” if it has a permanent place of business in California or is qualified through the Secretary of State to do business in California. A partnership is considered a resident partnership if it has a permanent place of business in California. An estate is a resident if the decedent was a California resident at time of death. A trust is a resident if at least one trustee is a California resident. For individuals and sole proprietors, the term “resident” includes every individual who is in California for other than a temporary or transitory purpose and any individual domiciled in California who is absent for a temporary or transitory purpose. Generally, an individual who comes to California for a purpose that will extend over a long or indefinite period will be considered a resident. However, and individual who comes to perform a particular contract of short duration will be considered a nonresident. Payments to all nonresidents may be subject to withholding. Nonresident payees performing services in California or receiving rent, lease, or royalty payments from property (real or personal) located in California will have 7% of their total payments withheld for State income taxes. However, no withholding is required if total payments to the payee are $1,500 or less for the calendar year. For information on Nonresident Withholding, contact the Franchise Tax Board at the numbers listed below: Withholding services and Compliance Section: 1-888-792-4900 E-Mail Address:
[email protected] For hearing impaired with TDD, call: 1-800-822-6268 Website: www.ftb.ca.gov
5
Provide the name, title, signature, and telephone number of the individual completing this form. Provide the date the form was completed.
6
This section must be completed by the State agency requesting the STD. 204. PRIVACY STATEMENT Section 7(b) of the Privacy Act of 1974 (Public Law 93-579) requires that any federal, state or local governmental agency which requests an individual to disclose their social security account number shall inform that individual whether that disclosure is mandatory or voluntary, by which statutory or other authority such number is solicited, and what uses will be made of it. It is mandatory to furnish the information requested. Federal law requires that payment for which the requested information is not provided is subject to federal backup withholding and State law imposes noncompliance penalties of up to $20,000. You have the right to access records containing your personal information, such as your SSN. To exercise that right, please contact the business services unit or the accounts payable unit of the state agency(ies) with which you transact that business. All questions should be referred to the requesting State agency listed on the bottom front of this form.
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State of California
Bid IFB 586
Question and Answers for Bid #IFB 586 - PORTABLE HAND HELD RADIOS OVERALL BID QUESTIONS There are no questions associated with this bid. If you would like to submit a question, please click on the "Create New Question" button below.
Question Deadline: Jun 10, 2013 5:00:00 PM PDT
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