BRUNSWICK COUNTY SCHOOLS
REQUEST FOR QUOTE
Central Office (910) 253-1011 (office) Request for Quote No.:
(910) 253-1024 (Finance Fax)
153-1440022
RFQ Name:
Brunswick County Academy School Improvement Grant
Material Delivery (FOB) Location:
1109 Old Ocean Highway, Bolivia, NC 28422
Bids Due:
8/30/13
Delivery Required By:
Ten days after award of purchase order
Brunswick County Schools is requesting quotes to for the procurement of the following materials. Quotes shall be binding for 60 days. Purchase will be funded in part or wholly with ARRA funds. The Vendor shall certify that they comply with all provisions of the ARRA requirements. Information regarding this Request for Quote may be obtained from Polly Milliken,
[email protected], (910)-754-9594. Due to the nature of this Request for Quotes, sealed quotes are required. Quotes are to be delivered to Brunswick County Finance Department, located at 35 Referendum Drive, Bolivia, North Carolina 28422, on or before 12 pm EST, August 30, 2013 . Quotes will be opened and read aloud at that time. Bidders are advised that courier services do not generally deliver before 3 PM. Quotes will be opened and read aloud at that time. Brief Description of Goods, Apparatus, Supplies, Material, and Equipment needed:
Rosewell backpack for laptop computer ALL QUOTES SHALL INCLUDE NC STATE SALES TAX (6.75%) & SHIPPING (Delivery to 199 Sessions Drive, Bolivia NC 28422). IF THE VENDOR IS A REGISTERED E-PROCUREMENT VENDOR, THE VENDOR SHALL BE RESPONSIBLE FOR THE PAYMENT OF ALL E-PROCUREMENT FEES. The specific description of the Goods, Apparatus, Supplies, Material, and Equipment needed is included as Exhibit 1. Vendors may bid on any or all items listed on Exhibit 1. Bids will be awarded for each line item on Exhibit 1. The Terms and Conditions of this Request for Quote will govern this procurement. ________________________________________________________________________________ Purchases will be awarded based on cost, adherence to Request for Quote requirements, Vendor’s ability to meet the schedule, and Vendor’s references, if applicable. The Brunswick County Board of Education has a right to refuse any and all quotes, pursuant to NC General Statutes and Board of Education Policy, and to waive any or all informalities. Quotes are to be valid for 60 days. BRUNSWICK COUNTY SCHOOLS TERMS AND CONDITIONS (ARRA Widgits, August 8, 2010) included as part of this Request for Quote shall govern this work. “N.C.G.S. § 13332 and Executive Order 24 prohibit the offer to, or acceptance by, any State Employee of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of any response in this procurement, you attest, for your entire organization and its employees or agents, that you are not aware that any such gift has been offered, accepted, or promised by any employees of your organization.
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BRUNSWICK COUNTY SCHOOLS TERMS AND CONDITIONS (ARRA Widgets August 8, 2010)
Goods. Apparatus, Supplies, Material, Equipment (
Scope of Services. The Vendor shall provide Goods, Apparatus, Supplies, Material, and Equipment (collectively referred to as “the Goods”) in accordance with the terms of this Agreement, in accordance with any plans and specifications prepared for this project, and/or as specifically identified and as described in the Request for Quote. The Vendor shall comply with all governmental laws and regulations, including all applicable local, state and federal rules and regulations. Time. The Vendor shall commence the activities related to the acquisition and delivery of the Goods promptly upon issuance of the Purchase Order. Time is of the essence. Hold Harmless. The Vendor shall indemnify and hold the Owner harmless from an against any and all losses, liabilities, claims, lawsuits, judgments, and demands whatsoever, including costs of investigation (including reimbursement of reasonable legal fees and all costs) which may arise out of or be caused by any negligent act or omission or intentional wrongdoing of the Vendor or its agents, employees or subcontractors, or which may arise out of or be caused by the maintenance, presence, use, location or removal of any equipment or other property owned or operated by the Vendor or its agents, employees or subcontractors. The Owner shall not be responsible for any damage to the Vendor’s property, business, agents or employees, unless said damage is due solely to the negligence of Owner. Warranties. The Vendor guarantees and warrants to the Owner as follows: that the Goods furnished under this Contract will be new and the best of its respective kind unless otherwise specified; that all the Goods will be of good quality in accordance with the industry standards for reputable Vendors; that the Goods will be free of omissions and faulty, poor quality, imperfect and defective material or workmanship; that the Goods shall operate satisfactorily with ordinary care; and will not contain asbestos. Applicable Laws. Vendor represents that it is aware of and in compliance with Immigration Reform and Control Act, and that it will collect properly verified I-9 forms from each employee providing services under this Agreement. Vendor shall not employ any individuals to provide services to the Board who are not authorized by federal law to work in the United States. Vendor also acknowledges that G.S. § 14-208.18 prohibits anyone required to register as a sex offender under Article 27A of Chapter 14 of the General Statutes from knowingly being on the premises of any school. This prohibition applies to persons required under Article 27A who have committed any offense in Article 7A of Chapter 14 or any offense where the victim of the offense was under the age of 16 years at the time of the offense. Vendor shall comply with these and all applicable laws and regulations in providing services under this Contract. This Agreement and the relationship of the parties shall be governed by the laws of the state of North Carolina. Criminal Background Checks/Conduct. If working onsite, Vendor representatives shall all sign a BCS “Policy Compliance Form” outlining BCS policy on smoking and tobacco use, and contact with school staff and students. Vendor shall conduct criminal background checks on each of its employees who, pursuant to this Agreement, engage in any services on the Board’s property. Vendor shall provide documentation that criminal background checks were conducted on each of its employees prior to allowing them to enter upon the Board’s property. Such check shall include an annual check of the State Sex Offender and Public Protection Registration Program, the State Sexually Violent Predator Registration Program, and the National Sex Offender Registry. Vendor shall not assign any employee or agent to provide services on the Board’s property if said worker appears on any of the listed registries. The Board reserves the right to prohibit any individual employee of Vendor from providing services on the Board’s property if the Board determines, in its sole discretion, that such employee poses a threat to the safety or well-being of students, school personnel or others. Governing Law. This Agreement and the relationship of the parties shall be governed by the laws of the state of North Carolina. Entire Agreement. All of the representations and obligations of the parties are contained herein, and no modification, waiver or amendment of this Agreement or of any of its conditions or provisions shall be binding upon a party unless in writing signed by that party. The waiver by any party of a breach of any provision of this Agreement shall not operate or be construed as a waiver of any subsequent breach of that provision by the same party, or of any other provision or condition of the Agreement. Severability. If any section, subsection, term or provision of this Agreement or the application thereof to any party or circumstance shall, to any extent, be invalid or unenforceable, the remainder of said section, subsection, term or provision of the Agreement or the application of the same to parties or circumstances other than those to which it was held invalid or unenforceable, shall not be affected thereby and each remaining section, subsection, term or provision of this Agreement shall be valid or enforceable to the fullest extent permitted by law. Non-Assignment This Agreement may not be assigned without the written agreement of all parties, but if the same is assigned by agreement, it shall be binding on the assignee and his heirs. Relationship of Parties Contractor shall be an Independent Contractor of the Owner and nothing herein shall be construed a creating a partnership or joint venture; nor shall any employee of Contractor be construed as an employee, agent or principal of the Owner. Non-Appropriation The Owner agrees, if necessary, to duly request the appropriation of funds for all payment amounts specified in this Agreement. Notwithstanding anything to the contrary herein, if the funds the Owner requests for a fiscal year are not appropriated, the Owner will not be obligated to pay amounts due beyond the end of the last year funded
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Additional Terms All Purchase Orders issued for equipment, materials or goods are governed by N.C.G.S. 25-2-101, et seq. (Uniform Commercial Code) Payment: Within 30 Days of receipt and acceptance of order, or receipt of invoice (whichever is later) Material Shipping Terms: FOB Brunswick County Schools. The Contractor is notified that this project will be financed with American Recovery and Reinvestment Act of 2009 hereinafter, “ARRA”) Funds. The Contractor shall ensure that all subcontracts and other contracts for goods and services for an ARRA-funded project have the mandated provisions of this directive in their contracts. Pursuant to Title XV, Section 1512 of the ARRA, the State shall require that the Contractor provide reports and other employment information as evidence to document the number of jobs created or jobs retained by this contract from the Contractor’s own workforce and any sub-contractors. No direct payment will be made for providing said reports, as the cost for same shall be included in the various items in the contract. For reporting purposes, Contractor must maintain current registrations in the Central Contractor Registration (http://www.ccr.gov) at all times during which they have active federal awards funded with Recovery Act funds. A Dun and Bradstreet Data Universal Numbering System (DUNS) Number (http://www.dnb.com) is one of the requirements for registration in the Central Contractor Registration.” Job Postings In addition to any other job postings the Contractor normally utilizes, pursuant to the requirements of the OERI, the Contractor and its subcontractors shall post with the local Employment Security Commission Office all positions for which he intends to hire workers as a result of being awarded this contract. Labor and semiskilled positions must be posted for at least 48 hours before the hiring decision. All other positions must be posted a minimum posting of five days before the hiring decision. The Contractor and its subcontractors shall report the new hires in the manner prescribed by the Employment Security Commission and the OERI in the format provided to Contractor. “Section 902” of the ARRA requires that each contract awarded using ARRA funds must include a provision that provides the U.S. Comptroller General and his representatives with the authority to: (1) examine any records of the contractor or any of its subcontractors, or any State or local agency administering such contract, that directly pertain to, and involve transactions relating to, the contract or subcontract; and (2) interview any officer or employee of the contractor or any of its subcontractors, or of any State or local government agency administering the contract, regarding such transactions. Accordingly, the Comptroller General and his representatives shall have the authority and rights prescribed under Section 902 of the ARRA with respect to contracts funded with recovery funds made available under the ARRA. Section 902 further states that nothing in 902 shall be interpreted to limit or restrict in any way any existing authority of the Comptroller General.” Authority of the Inspector General Include the following provision in your contracts: (1) “Section 1515(a) of the ARRA provides authority for any representatives of the United States Inspector General to examine any records or interview any employee or officers working on this contract. The contractor is advised that representatives of the Inspector General have the authority to examine any record and interview any employee or officer of the contractor, its subcontractors or other firms working on this contract. Section 1515(b) further provides that nothing in this section shall be interpreted to limit or restrict in any way any existing authority of an Inspector General.” “Section 1605” of the ARRA requires that iron, steel and manufactured goods used in public buildings or public works projects be produced in the United States. Contractor and its subcontractors agrees to abide by Section 1605, shall secure documentation that purchases meet the requirements of Section 1605, and shall maintain records of such purchases for inspections by authorized agents of the State of North Carolina and federal agencies. The Contractor and its subcontractors must obtain written exception from this provision from the agency issuing the contract.” Also include a requirement that the Contractor supply this documentation to you at some specified time or upon request. Note that this provision only applies to public buildings and public works. Availability and Use of Funds Include the following provision in your contracts: “Contractors understand and acknowledge that any and all payment of funds or the continuation thereof is contingent upon funds provided solely by ARRA or required state matching funds. Pursuant to Section 1604 of the ARRA, contractors agree not to undertake or make progress toward any activity using recovery funds that will lead to the development of such activity as casinos or other gambling establishments, aquariums, zoos, golf courses, swimming pools or any other activity specifically prohibited by the Recovery Act.” Whistleblower Provisions Include the following provision in your contracts: “Contractor and its subcontractors understand and acknowledge that Article 14 of Chapter 124, NCGS 126-84 through 126-88 (applies to the State and state employees), Article 21 of Chapter 95, NCGS 95-240 through 85-245 (applies to anyone, including state employees), and Section 1553 of the Recovery Act (applies to anyone receiving federal funds), provide protection to State, Federal and contract employees. Specifically, the Recovery Act provides that an employee of any non-Federal employer receiving Recovery Act funds, may not be discharged, demoted, or otherwise discriminated against as a reprisal for disclosing, including a disclosure made in the ordinary course of an employee’s duties, to the Accountability and Transparency Board, an inspector general, the Comptroller General, a member of Congress, a State or Federal regulatory or law enforcement agency, a person with supervisory authority over the employee (or other person working for the employer who has the authority to investigate, discover or terminate misconduct, a court or grant jury, the head of a Federal agency, or their representatives information that the employee believes is evidence of: • gross management of an agency contract or grant relating to covered funds; • a gross waste of covered funds • a substantial and specific danger to public health or safety related to the implementation or use of covered funds; BCS-XXX-XXX
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• an abuse of authority related to the implementation or use of covered funds; or • as violation of law, rule, or regulation related to an agency contract (including the competition for or negotiation of a contract) or grant, awarded or issued relating to covered funds. Any employer receiving Recovery Act funds shall post notice of the rights and remedies as required therein. (Refer to section 1553 of the American Recovery and Reinvestment Act of 2009, Pub. L. 111-5, www.Recovery.gov, for specific requirements of this section and prescribed language for the notices.). A form of the notice that meets the requirements of this section is located at the following internet address: http://www.recovery.gov/Contact/ReportFraud/Documents/Whistleblower+Poster.pdf” Contractor and its subcontractors agree not to use any recovery funds from a contract or any other performance agreement awarded by the State of North Carolina, its agencies, or political subdivisions for outsourcing outside of the United States, without specific prior written approval from the agency issuing the contract. Federal, State and Local Tax Obligations By submission of a proposal, contractors and subcontractors assert and self-certify that all Federal, State and local tax obligations have been or will be satisfied prior to receiving recovery funds.” Anti-Discrimination and Equal Opportunity Pursuant to Section 1.7 of the guidance memorandum issued by the United States Office of Management and Budget on April 3, 2009, Recovery Act funds must be distributed in accordance with all anti-discrimination and equal opportunity statutes, regulations, and Executive Orders pertaining to the expenditure of funds.” Office of State Budget and Management Access to Records The Contractor and its subcontractors agree to allow the Office of State Budget and Management internal auditors and state agency internal auditors access to records and employees pertaining to the performance of any contract awarded by a public agency. Use of Recovery Funds for Travel Contractor and its subcontractors are specifically prohibited from using Recovery Act funds for travel outside the service area or county in which the project is located. The exceptions are for travel specifically mandated by the Recovery Act or approved by the senior management of the State Energy Office. Please check the following: Is your organization registered with the HUB office? _____ Yes ______ No. Is your organization a minority contractor, small contractor, physically handicapped contractor, a woman contractor, a disabled business enterprise or a non-profit work center for the blind and severely disabled? _____ Yes _____ No
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Bid Form - Exhibit 1 Request for Quote No. : _______________________________________ RFQ Name: Brunswick County Academy School Improvement Grant Quotes are to be valid for 60 days. BRUNSWICK COUNTY SCHOOLS TERMS AND CONDITIONS (ARRA Widgits, August 8, 2010) included as part of this Request for Quote shall govern this work. “N.C.G.S. § 13332 and Executive Order 24 prohibit the offer to, or acceptance by, any State Employee of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of any response in this procurement, you attest, for your entire organization and its employees or agents, that you are not aware that any such gift has been offered, accepted, or promised by any employees of your organization. _____________________________________ Company Name
_______________________________________ Title or Position
Print Name: ________________________________________
____ Date
__________
Signature: ___________________________________________
Email Address: ___________________________________ Contact Number: _________________________________________
Item Items Requested 1
Quantity
Rosewill backpack for 17.3" laptop computer w/caebase stabilizer platform, shock
2
Unit Rate
Sales Tax
Shipping Total
300 ea
absorbing shoulder straps,
Model RMBP-12001 3 4 5 6 7 8 9 10
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