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BRUNSWICK COUNTY SCHOOLS 35 Referendum Drive

Bolivia, North Carolina 28422

Phone: 910-253-2900

Fax: 910-253-2983

REQUEST FOR QUOTE

Central Office (910) 253-2900 (office) Request for Quote No.:

(910) 253-6750 (Technology Fax)

153.VAR.14.TECH.73

RFQ Name:

Technology Equipment Purchases

Material Delivery (FOB) Location:

199 Sessions Drive, Bolivia, NC 28422

Bids Due:

3 PM, July 7, 2014 (Sealed Bid)

Delivery Required By:

Ten Days after award of purchase order

Brunswick County Schools is requesting quotes to for the procurement of the following materials. Quotes shall be binding for 60 days. Information regarding this Request for Quote may be obtained from (Debra Bair, 910-253-1096, [email protected]). Contractors registered with the NC E-Procurement Service are responsible for E-Procurement fees. Please send quotation to: Debra Bair, Director of Technology, 199 Sessions Dr., Bolivia, NC 28422 by 3 pm EST July 7, 2014. Quotes will be opened and read aloud at that time. Brief Description of Goods, Apparatus, Supplies, Material, and Equipment needed: Laptops, Monitors, Desktops, Printers, Smartboards, Projectors, Document Cameras The specific description of the Goods, Apparatus, Supplies, Material, and Equipment needed is included as Exhibit 1. Vendors may bid on any or all items listed on Exhibit 1. Each item on Exhibit 1 will be evaluated and awarded separately. The Terms and Conditions of this Request for Quote will govern this procurement. The specific description of the Goods, Apparatus, Supplies, Material, and Equipment needed is included as Exhibit 1. The Terms and Conditions of this Request for Quote will govern this procurement.

Company Name Street Address City, State, Zip Code Phone/Fax Number Contact:

Board Members: John W. Thompson, Chairperson • Shirley Babson, Vice-Chairperson • Olaf Thorsen • Charles Miller • Catherine Cooke

Edward H. Pruden, Ed.,D. Superintendent

Informal Bid Request No.: 153.VAR.14.TECH.73 Quotes are to be valid for 60 days. BRUNSWICK COUNTY SCHOOLS TERMS AND CONDITIONS (Widgits,) included as part of this Request for Quote shall govern this work. “N.C.G.S. § 133-32 and Executive Order 24 prohibit the offer to, or acceptance by, any State Employee of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of any response in this procurement, you attest, for your entire organization and its employees or agents, that you are not aware that any such gift has been offered, accepted, or promised by any employees of your organization.

_____________________________________ Name and Position of Company Representative

__________________________________ Signature

Date

Purchases will be awarded based on cost, adherence to Request for Quote requirements, Vendor’s ability to meet the schedule, and Vendor’s references, if applicable. The Brunswick County Board of Education has a right to refuse any or all quotes, pursuant to NC Statute and Board of Education Policy and to waive any or all informalities. Provisions of NCGS 143-129.8 will apply to this request for quote. Vendor is to write “NO BID” or “NB” in Unit rate and Total Columns, for any items not bid. Official vendor quotes must accompany this bid form. Each item on Exhibit 1 will be evaluated and awarded separately.

EXHIBIT 1 Item

1

2

3

4

4 5 6 7 8 9

Items Requested 15” Laptop – i5 processor 4300 4GB Memory, DVDRW, 250+ GB HD, Intel 7260 Wireless, 3 yr. warranty Equivalent to a Lenovo T540 (20BE003EUS or 20BE0095US) 15” Laptop – i5 processor 4300 4GB Memory, DVDRW, 250+ GB HD Intel 7260 Wireless,, 3 yr. warranty Equivalent to a Lenovo L540 (20AV002JUS or 20AV002UUS) LED LCD Monitor Black 19” VGA & DVI Desktop – Small Form Factor – Equivalent to Lenovo M73 – 4 G Mem i5 Processor – 4300 – 500 GB HD DVDRW, 3 yr warranty (10B0000RUS or 10B60014US) Printer – HP Laserjet Pro 400 M401dne (Network, Duplex auto, black color) Smartboards – Smart SB680i6 + SBA-L Speakers Projectors – 3000 Lumens Projector – 3D Ready - XGA 15HD/M to 15HD/M VGA Cable 25 Ft. 25 ft. 3.5 mm M-M Stereo Cable Smart Document Camera 450

Qty Unit Rate

200

200

50

400

40 16 60 16 16 10

10 SATA Hard Drive – 3 ½ inch – 80+ GB 100

Taxes

Shipping

Total

BRUNSWICK COUNTY SCHOOLS TERMS AND CONDITIONS (Widgets)

Goods. Apparatus, Supplies, Material, Equipment Scope of Services. The Vendor shall provide Goods, Apparatus, Supplies, Material, and Equipment (collectively referred to as “the Goods”) in accordance with the terms of this Agreement, in accordance with any plans and specifications prepared for this project, and/or as specifically identified and as described in the Request for Quote. The Vendor shall comply with all governmental laws and regulations, including all applicable local, state and federal rules and regulations. Time. The Vendor shall commence the activities related to the acquisition and delivery of the Goods promptly upon issuance of the Purchase Order. Time is of the essence. Hold Harmless. The Vendor shall indemnify and hold the Owner harmless from an against any and all losses, liabilities, claims, lawsuits, judgments, and demands whatsoever, including costs of investigation (including reimbursement of reasonable legal fees and all costs) which may arise out of or be caused by any negligent act or omission or intentional wrongdoing of the Vendor or its agents, employees or subcontractors, or which may arise out of or be caused by the maintenance, presence, use, location or removal of any equipment or other property owned or operated by the Vendor or its agents, employees or subcontractors. The Owner shall not be responsible for any damage to the Vendor’s property, business, agents or employees, unless said damage is due solely to the negligence of Owner. Warranties. The Vendor guarantees and warrants to the Owner as follows: that the Goods furnished under this Contract will be new and the best of its respective kind unless otherwise specified; that all the Goods will be of good quality in accordance with the industry standards for reputable Vendors; that the Goods will be free of omissions and faulty, poor quality, imperfect and defective material or workmanship; that the Goods shall operate satisfactorily with ordinary care; and will not contain asbestos. Applicable Laws. Vendor represents that it is aware of and in compliance with Immigration Reform and Control Act, and that it will collect properly verified I-9 forms from each employee providing services under this Agreement. Vendor shall not employ any individuals to provide services to the Board who are not authorized by federal law to work in the United States. Vendor also acknowledges that G.S. § 14-208.18 prohibits anyone required to register as a sex offender under Article 27A of Chapter 14 of the General Statutes from knowingly being on the premises of any school. This prohibition applies to persons required under Article 27A who have committed any offense in Article 7A of Chapter 14 or any offense where the victim of the offense was under the age of 16 years at the time of the offense. Vendor shall comply with these and all applicable laws and regulations in providing services under this Contract. This Agreement and the relationship of the parties shall be governed by the laws of the state of North Carolina. Criminal Background Checks/Conduct. If working onsite, Vendor representatives shall all sign a BCS “Policy Compliance Form” outlining BCS policy on smoking and tobacco use, and contact with school staff and students. Vendor shall conduct criminal background checks on each of its employees who, pursuant to this Agreement, engage in any services on the Board’s property. Vendor shall provide documentation that criminal background checks were conducted on each of its employees prior to allowing them to enter upon the Board’s property. Such check shall include an annual check of the State Sex Offender and Public Protection Registration Program, the State Sexually Violent Predator Registration Program, and the National Sex Offender Registry. Vendor shall not assign any employee or agent to provide services on the Board’s property if said worker appears on any of the listed registries. The Board reserves the right to prohibit any individual employee of Vendor from providing services on the Board’s property if the Board determines, in its sole discretion, that such employee poses a threat to the safety or well-being of students, school personnel or others. Governing Law. This Agreement and the relationship of the parties shall be governed by the laws of the state of North Carolina. Entire Agreement. All of the representations and obligations of the parties are contained herein, and no modification, waiver or amendment of this Agreement or of any of its conditions or provisions shall be binding upon a party unless in writing signed by that party. The waiver by any party of a breach of any provision of this Agreement shall not operate or be construed as a waiver of any subsequent breach of that provision by the same party, or of any other provision or condition of the Agreement. Severability. If any section, subsection, term or provision of this Agreement or the application thereof to any party or circumstance shall, to any extent, be invalid or unenforceable, the remainder of said section, subsection, term or provision of the Agreement or the application of the same to parties or circumstances other than those to which it was held invalid or unenforceable, shall not be affected thereby and each remaining section, subsection, term or provision of this Agreement shall be valid or enforceable to the fullest extent permitted by law. Non-Assignment This Agreement may not be assigned without the written agreement of all parties, but if the same is assigned by agreement, it shall be binding on the assignee and his heirs. Relationship of Parties Contractor shall be an Independent Contractor of the Owner and nothing herein shall be construed a creating a partnership or joint venture; nor shall any employee of Contractor be construed as an employee, agent or principal of the Owner. Non-Appropriation The Owner agrees, if necessary, to duly request the appropriation of funds for all payment amounts specified in this Agreement. Notwithstanding anything to the contrary herein, if the funds the Owner requests for a fiscal year are not appropriated, the Owner will not be obligated to pay amounts due beyond the end of the last year funded Additional Terms All Purchase Orders issued for equipment, materials or goods are governed by N.C.G.S. 25-2-101, et seq. (Uniform Commercial Code) Payment: Within 30 Days of receipt and acceptance of order, or receipt of invoice (whichever is later) Material Shipping Terms: FOB Brunswick County Schools.