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Department of Education State of Hawaii School Facilities and Support Svcs 1037 S. Beretania Street Honolulu HI, 96813 Invitation for Bid
Tue Oct 22, 12:04:52 P.M. GMT-0700 (Pacific Standard Time) HH:MM:SS adjusted to system server hh:mm:ss
Solicitation Title: Lanai High & Elementary School - Rewire Fire Alarm (DOE Job No. P56802-08)
Solicitation Nbr: B2014000031
Requistion Nbr: R2014000326
Reference Number:
Document Nbr: D2014000478
IMPORTANT NOTIFICATION: You have not yet responded to this Solicitation
Solicitation Date of Issue: WED OCT 16, 2013
Solicitation CLOSING (Due) Date: WED NOV 13, 2013 04:30:00 PM HST IN: 22 Days 7 Hours 25 minutes 7 seconds THIS SOLICITATION REQUIRES A RESPONSE TO ALL ITEMS
Start of Service Date: 02/05/2014
End of Service Date: 01/30/2015
Freight: Freight / Handling Included in Price
FOB:
Destination
Delivery Address: Name 1: Lanai High & Elementary
Address 1: PO Box 630630
Name 2:
Address 2:
Name 3:
City, State & Zip: Lanai City, HI 96763
Contact Email:
[email protected]
Contact Person: Benjamin Miura Phone Nbr: 808-586-0429
Buyer: ANNA TONGSON Phone Nbr: 808-586-3452 Header File Attachments:
Email:
[email protected] Fax Nbr: 808-586-0532
Email:
[email protected] Fax Nbr: 808-586-0532
NO HEADER FILES ATTACHED
SPECIAL INSTRUCTIONS 1:
Unless otherwise indicated, questions regarding this solicitation must be directed, via email or phone, to the Buyer listed.
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TRANSACTION FEES: In accordance with the SOSA for HePS, the Awarded Vendor shall pay a Transaction Fee of 0.85% (.0085), capped at $5,000, to SicommNet on the total dollar amount of goods or services purchased through the Hawaii Electronic Procurement System (HePS). Unless otherwise indicated in this solicitation, the Transaction Fee shall apply to all purchases, whether through the State of Hawaii pCard, Purchase Order, Contract, or eCatalog regardless of the quantity or dollar amount of the purchase. Payment must be made to SicommNet within thirty (30) days from receipt of invoice. The SOSA is hereby incorporated by reference into this Electronic Solicitation as if set forth herein in its entirety, and is located on the Internet at www.sicomm.net. Failure by any Vendor to obtain a copy of the SOSA shall in no way constitute or be deemed a waiver
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by the HePS Contractor or the State of Hawaii for a vendor's failure to consider this document in its response to the Electronic Solicitation. OFFER DEEMED FIRM: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. 3:
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The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
SUBMITTING ATTACHMENTS ON HePS: To upload/attach a document when submitting a solicitation response: Click the radio button beside Upload/Manage Already Uploaded Files. A new window will appear. Click Browse. Find your file, select it. Click Open. Click Upload file. Ensure your file is attached! Select Upload/Manage Already Uploaded Files again. The file name will be there. More Info. File Names: File names may not include special characters or spaces. File Formats: MS Word or MS Excel documents submitted as attachments in response to solicitations should be submitted in versions compatible with MS Word or MS Excel 2000 (Windows). Documents submitted in PDF should be compatible with Adobe Acrobat Version 5.0 and above.
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Only responses submitted through HePS shall be considered for award. DOWNLOAD INSTRUCTIONS FOR ATTACHMENTS It is the responsibility of all bidders to: Download attachments,(open, save, or print documents); Enter pricing if indicated; Complete other required information if indicated; and Submit by the solicitation closing date and time. See also Submitting Attachments on HePS.
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TAXES SHALL BE INCLUDED IN PRICE WHEN APPLICABLE: Vendors are advised that they may be liable for Hawaii state taxes including Hawaii General Excise Tax ( 4%) and the applicable Use tax (.5%). Note that for the City and County of Honolulu (the island of Oahu), there is an additional .5% County Surcharge Tax (CST). Unless otherwise stated in the solicitation, offers for goods or services subject Hawaii taxes shall include all applicable taxes in the price offered. For more information on taxes, please contact the Hawaii State Department of Taxation at (808) 587-4242 or 1-800-222-3229 or visit their website. SALES/SERVICES REPORTS: Should this solicitation result in an award where work is performed or product delivered over a period of time, Contractors shall be required to submit a quarterly sales report indicating the total quantity of goods sold or services provided to: 1) the HePS contractor (SicommNet); and 2) the contracting agency.
8: Reports are due no later than 30 days after the end of the fiscal quarter (November 1, February 1, May 1, and August 1). The first report shall be due at the end of the first quarter after contract award. Reports shall be sent to the contracting agency indicated in this solicitation and to SicommNet at
[email protected]. Failure of the Contractor to submit the reports as required may result in termination of the contract. COMPLIANCE, DOCUMENTATION AND HAWAII COMPLIANCE EXPRESS Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance (compliance documentation) is required. See the HePS Vendor FAQ on the State Procurement Office website for more information. 9:
VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) Proof of compliance/documentation is obtained through Hawaii Compliance Express (HCE). Vendors shall register in Hawaii Compliance Express (HCE), a program separate from HePS. The annual subscription fee to utilize the HCE service is currently $12.00. Allow 2 weeks to obtain complete compliance status after initial registration. It is highly recommended that vendors subscribe to HCE prior to responding to a solicitation. The vendor is responsible for maintaining compliance. If the vendor does not maintain timely compliance in HCE, an offer otherwise
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deemed responsive and responsible may not be awarded. NOTE: State agencies may check HCE for compliance at any time. Non-compliance may result in a vendor not receiving an award, delay of payment, or cancellation of award. Register online for HCE. For more information about HCE click the FAQ link. STANDARD DOCUMENTS FOR IFB PROJECTS The following standard documents for IFB projects are incorporated by reference and hereto made a part of this Solicitation:
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* Section 00700 General Conditions and the Interim General Conditions, 1999 Edition * Section 00210 - Instructions to Bidders * Section 01310 - Project Management and Coordination * Section 01320 - Construction Progress Documentation * Section 01500 - Temporary Facilities and Controls * Section 01700 - Execution Requirements * Section 01770 - Closeout Procedures * SPO Circular Regarding Required Use of Hawaii Compliance Express These documents can be accessed at the following site:link. BID DOCUMENT, INCLUDING DRAWINGS AND SPECIFICATIONS, AVAILABILITY: The bid document, including drawings and specifications, will be available on compact disk and can be obtained from ARC-Pacific, 680 Queen Street, Honolulu, Hawaii 96813, telephone (808) 536-6148. One CD per company will be made available at no charge to the company; any additional CD(s) and/or hard copy(ies) will be provided for a fee payable to ARC-Pacific.
11: To order hard copies on-line, go to www.planwellhawaii.com. Select the "Go" button for the Public Planroom to view all the open bids. For more information, contact Brian at ARC-Pacific at (808) 354-3737.
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PROJECT QUESTIONS AND/OR CLARIFICATIONS: Vendors having questions regarding the project must submit them in writing to the Project Coordinator. Questions must be received no later than 14 calendar days prior to the bid closing date. Addenda and/or bid clarifications (if required) will be issued no later than 7 calendar days prior to the bid closing date.
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Additional instructions/provisions are attached which apply to this Solicitation.
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GENERAL CONDITIONS All awardees for this solicitation are subject to and shall comply with the General Conditions of the Department of the Attorney General. It is the Vendor's responsibility to read and comply with these General Conditions and other documents or specifications for the solicitation whether attached or referenced. BID DOCUMENT, INCLUDING DRAWINGS AND SPECIFICATIONS, AVAILABILITY FOR SOLICITATIONS OTHER THAN THE ISLAND OF OAHU: The bid document, including drawings and specifications, will be available on compact disk and can be obtained from ARC-Pacific or from the respective DAGS Neighbor Island Offices as follows: Big Island Projects DAGS HAWAII 75 Aupuni Street Hilo, HI 96720 Phone: 974-6400
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Maui Projects, including Molokai and Lanai DAGS Maui 755 Mua Street Kahului, HI 96732 Phone: 877-3305 Kauai Projects DAGS Kauai 1680 Kaleukana Street Lihue, HI 96766 Phone: 274-3035
One CD per company will be made available at no charge to the company; any additional CD(s) and/or hard copy(ies) will be provided for a fee payable to ARC-Pacific. To order hard copies on-line, go to www.planwellhawaii.com. Select the "Go" button for the Public Planroom to view all the open bids.
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BID ATTACHMENTS: This solicitation contains attachments that bidders must: * Download (open, save, or print document(s) on their own computer system; * Enter pricing where indicated; * Complete any other required information; * Sign all appropriate forms; and, * Attach (upload) the completed forms to the HePS online response. 16:
See the HePS IFB Checklist in the Supporting Bid Document attachment for the list of mandatory attachments. Hard copies of the items indicated on the HePS IFB Checklist must also be received by the Department of Education, Auxiliary Services Branch, 1037 South Beretania Street, Honolulu, Hawaii 96814 within five working days after bid closing date. Failure to upload the completed forms AND submit hard copies of the items indicated on the HePS IFB Checklist by the deadline may be CAUSE for REJECTION OF THE BID.
AGENCY PROMPT Payment Terms: Fill out this section only if you offer a discount for the agency making its payment to you promptly Terms Text:
Discount Terms: .0
example: 5.25% = .0525
example: 5.25% / 30 net 31 days = 30 net 31
Note: Discount and Terms pertain to each item on this Solicitation. Changing the amount changes it for ALL items previously submitted.
Public Interested Vendors List:
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Solicitation Items: Item Number: 001
File Attachments:
Solicitation Nbr: B2014000031 v00
Click on the filename link below to view the file. Filename
Viewed / Ver Viewed
Description
Lanai.HES.P56802-08.SBD.pdf Supporting Bid Documents
Yes v00
Lanai HES P56802-08 Specs.pdf Specifications
Yes v00
Lanai HES P56802-08.Plans.pdf Plans
Quantity: 1
Unit of Measure: JOB
No
Commodity Code: 914-38--
Description: Lanai High & Elementary School Rewire Fire Alarm DOE Job No. P56802-08 Work involves replacement of an existing fire alarm system with a new addressable fire alarm system, including grassing, firestopping, painting, asbestos abatement, lead containing paint control measures, electrical and other incidental related work. The estimated cost is between $250,000 and $1,000,000. Contract Duration: 360 Calendar Days. Contractor License: C-13,
Item 001 Response
Recycle Status:
Unit(JOB) Price in US DOLLARS and CENTS: $ 0
S
Extended Price in US DOLLARS and CENTS: $ 0.00 * Unit Price)
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ATTACH FILES TO LINE ITEM 001 HERE Click the radio button to: Upload New Files OR Manage already uploaded File(s):
Number of Current Attachments: 0
Total Extended Price: You will receive an on-screen and an email confirmation of your response. If you do not receive these confirmations, please contact the Sicommnet Help Desk at 800.614.0563 (ext. 201 for Help Desk) or email to:
[email protected] Solicitation Closes In: 22 Days 7 Hours 25 minutes 7 seconds Back
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