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City of Albuquerque 1 Civic Plaza Albuquerque NM, 87102 Request for Proposal
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Solicitation Title: P2014000025 - Image Management System Solicitation Description: P2014000025 - Image Management System
Solicitation Nbr: P2014000025
Requistion Nbr: R2014000314
Reference Number: R304840
Document Nbr: D2014000503
IMPORTANT NOTIFICATION: You have not yet responded to this Solicitation Solicitation Date of Issue: FRI MAY 02, 2014
Solicitation CLOSING (Due) Date: FRI MAY 30, 2014 05:00:00 PM MDT IN: 25 Days 1 Hours 17 minutes 11 seconds THIS SOLICITATION REQUIRES A RESPONSE TO ALL ITEMS
Start of Service Date: 09/01/2014
End of Service Date: 08/31/2015
Freight: Freight / Handling Included in Price
FOB:
Destination
Delivery Address: Name 1: ITSD
Address 1: 1 CIVIC PLAZA DRIVE
Name 2:
Address 2: ROOM 205
Name 3:
City, State & Zip: ALBUQUERQUE, NM 87103
Contact Email:
[email protected] Contact Person: CHERYL VIGIL
Email:
[email protected]
Phone Nbr: 505-768-4945
Fax Nbr: 505-768-3355
Buyer: CHERYL VIGIL
Email:
[email protected]
Phone Nbr: 505-768-4945
Fax Nbr: 505-768-3355
Click on the filename link below to view the file. Header File Attachments: 1 file(s) found.
Filename
Description
Viewed / Ver Viewed
RFP Image Management System P2014000025 Image Management System 5.2.14.pdf
Yes v00
SPECIAL INSTRUCTIONS 1:
CITY OF ALBUQUERQUE REQUEST FOR PROPOSALS: A City of Albuquerque Request for Proposals for this solicitation, containing additional instructions to offerors, a Scope of Services and additional provisions is attached ELECTRONIC RESPONSE: Unless otherwise specified, this solicitation must be responded to electronically by submitting the required information and uploading any required documents as instructed below or in the attached documents. No other method of delivery will be permitted unless an exception has been approved in writing by the City Purchasing Officer at least five business days prior to the deadline for receipt of offers.
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The individual submitting the offer certifies that he/she is authorized to submit the electronic response for the offeror. The offeror understands that it has an obligation to, and accepts responsibility for, safeguarding the vendor user ID and password against unauthorized use and that the City has the right to rely on the authenticity of any offers submitted through the vendor user
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identification ("ID") and password. The offeror understands that an offer submitted electronically has the same force and effect as an originally signed document and that it is bound by any offer submitted electronically through the vendor user ID and password. Explanations: Any questions regarding this solicitation must be directed, via email or phone, to the Buyer listed above at least 10 consecutive days prior to the deadline for receipt of offers, unless otherwise provided in the solicitation documents. 3: Oral explanations or instructions given prior to the opening of offers shall not be binding. Any official explanations must be issued, in writing, by the Purchasing Division. 4:
Pricing: Total price must include all applicable taxes, licenses, registration, insurance, bonds, permits, freight and fees.
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Gross Receipts Taxes: An offeror shall include any applicable gross receipts taxes in its offered price, unless otherwise specified in the solicitation documents, and such offer will be construed in that manner. If requested, the City will furnish a non-taxable transaction certificate. Determination of whether the tax is due and payment of the tax is the responsibility of the Offeror. Applicable taxes are to be included in each invoice due and may not be billed more than sixty (60) days after providing the goods or services to which the taxes apply.
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Withdrawal of Offer: An offer may be withdrawn or cancelled at any time BEFORE the deadline for receipt of offers.
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Addenda: It is the responsibility of an offeror to make sure that it has reviewed all addenda prior to making an offer. Offerors may contact the Buyer to obtain information regarding any addenda issued. Failure to obtain an addendum shall not be grounds for overturning a recommendation of award. If an addendum affects your response, you may change your response at any time up to the deadline for receipt of offers.
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Pay Equity Form: All proposals must include a completed Pay Equity Reporting Form, PE-10-249 as provided by the New Mexico Purchasing Division of the General Services Department. A copy is attached. Any Bid that does not include a completed form shall be deemed nonresponsive Click HERE for form.
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Preferences: Preferences available for this solicitation are: Local and Small Business or Resident Business. For additional information see attached instructions. Preferences will be assigned to your offer based on the information provided with your vendor registration. THIS INSTRUCTION IS ONLY TO BE APPLIED FOR REQUESTS FOR BIDS AND PROPOSALS Application of Preferences - This procurement is subject to the application of the following preferences: Small and Local City of Albuquerque Preference: In accordance with §5-5-17 Public Purchases Ordinance, to receive a 5% preference for a local preference and/or for a small preference to the amount bid or proposed, the Offeror must submit the Local and Small Vendor Preference Certificate. Click HERE for form.
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Resident Business Preference: When there are no bids or proposals eligible for the local preference, in accordance with §13-1-22, NMSA 1978, a bid or proposal may receive additional points based on a 5% preference, if the Offeror submits with its proposal a copy of a valid Resident Business Certificate issued by the New Mexico Taxation and Revenue Department. Resident Veteran Business Preference: In accordance with §13-1-22, NMSA 1978, to receive additional points based on the applicable Resident Veteran Business Preference the Offeror must submit a copy of a valid Resident Veteran Business certificate issued by the New Mexico Taxation and Revenue Department. The Resident Veteran Business Preference is based on the following: A. Businesses with annual revenues of $1M or less are to receive a 10% preference; B. Businesses with annual revenues of more than $1M but less than $5M are to receive an 8% preference; C. Business with annual revenues of more than $5M are to receive a 7% preference. Limitation. The total amount of all preferences shall not exceed 10% or $50,000, whichever is less.
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PAY EQUITY DOCUMENTATION: All proposals shall include a completed Pay Equity Reporting Form, PE-10-249 as provided by the New Mexico General Services Department, Purchasing Division which can be accessed in the Solicitation Instructions. Offerors with less than ten (10) employees are not required to report data, but must submit a statement certifying that it employs less than ten (10) employees. Any response that does not include a completed form shall be deemed nonresponsive. Contract Term: The term of the Agreement resulting from this solicitation shall be for a period of one year from the effective date of the contract and/or final execution by the City. This term may be extended for up to three (3) additional years by mutual written agreement between the City and the Contractor.
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AGENCY PROMPT Payment Terms: Fill out this section only if you offer a discount for the agency making its payment to you promptly Discount Terms: .0
Terms Text:
example: 5.25% = .0525
example: 5.25% / 30 net 31 days = 30 net 31
Note: Discount and Terms pertain to each item on this Solicitation. Changing the amount changes it for ALL items previously submitted.
COST PROPOSAL ATTACHMENT REQUIRED Click here to upload a single required COST PROPOSAL. Attach other files as required to line items below.
Solicitation Items: Item Number: 001
Solicitation Nbr: P2014000025 v00
Line Item File Attachments:
NO LINE ITEM FILES ATTACHED
Quantity: 1
Unit of Measure: EACH
Commodity Code: 920-30--
Description: The City of Albuquerque (City) is issuing this Request for Proposals (RFP) for the purpose of selecting a qualified contractor to provide an image management system or systems as a first phase of a wider Enterprise Content Management initiative, implementation and training services, and ongoing support. Such a system will include hardware and storage, image acquisition and public online availability.
Recycle Status:
Item 001 Response
Unit(EACH) Price in US DOLLARS and CENTS: $ 0
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Extended Price in US DOLLARS and CENTS: $ 0.00 Unit Price)
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Comments: ATTACH FILES TO LINE ITEM 001 HERE
Click the radio button to: Upload New Files OR Manage already uploaded File(s):
Number of Current Attachments: 0
Optionally, please supply: Retail Price: Manufacturer Name: Manufacturer ID: For Item 1 Manufacturer Part Nbr: Manufacturer URL: Item Identification ID:
E.REPUBLIC, INC. Questions Manager for Solicitation P2014000025 0 QUESTIONS ENTERED by E.REPUBLIC, INC. Question submitter name will not be displayed Questions Deadline:05/13/2014 Answers Due Date:05/16/2014 Nbr Question Click here to enter questions for solicitation P2014000025.
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[email protected] Solicitation Closes In: 25 Days 1 Hours 17 minutes 11 seconds Back
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