Brightsign Digital Signage - Tangipahoa Parish School System


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Brightsign Digital Signage

Tangipahoa Parish School District RFP 2014-2015

REQUEST FOR PROPOSALS BRIGHTSIGN DIGITAL SIGNAGE 1. EQUIPMENT TANGIPAHOA PARISH SCHOOL DISTRICT plans to implement a digital signage infrastructure throughout the district. This process will ultimately include between 100-140 digital signage stations, but TPSS reserves the right to purchase only as many as needed regardless of any quantity discounts given. A list of the sites and addresses can be found on page 5.

All equipment and materials shall be new. All purchased equipment must meet to the highest current applicable industry standards. Defective or damaged equipment and materials shall be replaced or repaired, prior to Service Cutover, in a manner, which meets the approval of the District and at no additional cost to the District.

During the Warranty Period (after Service Acceptance) and during any subsequent Bidder provided warranty period, Bidder may provide replacement of defective equipment/components with new equipment/components. Such replacement equipment/components shall be of equal or greater performance characteristics, engineering/design levels, and appearance than replaced equipment/components. Integrity of existing warranty must be maintained.

The TANGIPAHOA PARISH SCHOOL DISTRICT will expect the vendors Lead Person for this project to be responsible for the following: a. Capable of making decision or access to his/her proper Company personal to obtain answer within the hour to any question the District may raise that might not be covered in this package. b. Will develop timeline charts with TECHNOLOGY DIRECTOR on project schedule, materials shipments and any other events that may impact the agreed upon contract completion date. c. Co-ordinate any site preparation issues. d. Set day and time with TECHNOLOGY DIRECTOR to meet as needed on all phases of project. (Very important if timeline is behind schedule to have exact explanation of cause, effect and solution to bring project back on schedule.) e. Contact the TECHNOLOGY DIRECTOR for approval of any deviation in work schedule agreed upon. Weekends and Holidays will not be scheduled for work without prior approval. 1

Tangipahoa Parish School District RFP 2014-2015 f. Contact the TECHNOLOGY DIRECTOR immediately if a manufacture discontinues any equipment or announces an “end of life date” that impacts the agreed upon make and model.

1. Equipment Needed: Equipment

Description

Player

Digital signage hardware Wireless for players 40” LED TV 50” LED TV 55” LED TV 60” LED TV Wall mount with ability to tilt Short HDMI cable for unit connection

Wireless card TV TV TV TV TV Mount HDMI cable

Approximate Quantity 80

Brand/Model or Equivalent

80 80 80 80 80 80

Brightsign WA100 module Samsung Smart TV Samsung Smart TV Samsung Smart TV Samsung Smart TV Atom

80

Varies

Brightsign XD1230

Vendors shall offer separate pricing for equipment and installation. The district seeks a turn-key solution for installation of TVs and Brightsign equipment. The district has the option of selecting multiple vendors. Installation pricing will be a per unit price (Mounting of 1 TV with 1 Brightsign unit), which includes ALL mounting hardware necessary. Vendor shall mount Brightsign unit behind TV in such a way the Brightsign unit is accessible to TPSS staff for purposes of maintenance and configuration. All installation site will be cleaned and all trash will be removed from site. Contact Mike Diaz at the email address above for more detailed specifications, if needed.

Walk Through, Punch List, Documentation and Testing

A.

Before completion of the job it is the responsibility of the Contractor to request a walk through inspection by a TPSS designee. A Punch list will be created and agreed upon.

B.

Upon completion of punch list items it is the responsibility of the Contractor to request a Final Inspection.

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Tangipahoa Parish School District RFP 2014-2015 C.

The NOCP designee will approve final walk through before final payment will be made.

SCORING:

TANGIPAHOA PARISH SCHOOL DISTRICT will utilize, but is not be limited to, the following criteria in reviewing and scoring the bids: 1. Price 2. Overall responsiveness to the RFP 3. Vendor’s experience and ability to perform 4. References

Contract(s) will be awarded to the most cost effective provider. Price will be the primary factor, but not the sole factor, in evaluating the bids. Other factors of consideration may include prior overall responsiveness to the RFP, Experience and Reference.

The bid will be awarded as a collective grand total and not item by item. No consideration will be given to any claims based on a lack of knowledge of existing conditions.

TERMS:

Contract term of three (3) years with an option of CONTRACT renewal for two (2) years

In the event the winning vendor has a Louisiana State Master contract in place at the time of renewal or advertises lesser rates, TANGIPAHOA PARISH SCHOOL DISTRICT reserves the right to select the lower pricing.

TANGIPAHOA PARISH SCHOOL DISTRICT reserves the right to cancel the contract with the vendor for non-performance at any time during the contract period. Non-performance includes but is not limited to failure to supply good quality service, failure to provide services for the full term of the contract, installation performance, and/or poor billing and customer service services.

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Tangipahoa Parish School District RFP 2014-2015

Proposals: Number of Copies

Proposer shall submit one (1) signed original response, two (2) additional hardcopies and one (1) electronic copy.

Original Response - Must contain original signatures and should be clearly marked or differentiated from the other copies of the proposal. This copy will be retained for incorporation by references in any contract resulting from this RFP.

Additional Hardcopies – Must contain the same information as the original response.

Electronic Copy – Must contain the same information as the original response and must be presented in PDF format on a compact disk. Failure to provide a readable electronic copy of the response may result in proposal disqualification.

Proposals are due by November 6th, 2014 at 11:00 AM via US Postal mail or hand delivered to: TANGIPAHOA PARISH SCHOOL DISTRICT US Postal mail or sealed hand delivered to: TANGIPAHOA PARISH SCHOOL DISTRICT Attention: Peter Tesvich, Purchasing Agent TANGIPAHOA PARISH SCHOOL DISTRICT (985) 748-2426 If further information is needed, please email:

[email protected]

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Tangipahoa Parish School District RFP 2014-2015

List of Sites: Name 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14.

Address AMITE ELEMENTARY SCHOOL CHESBROUGH ELEMENTARY SCHOOL HAMMOND EASTSIDE PRIMARY SCH HAMMOND JUNIOR HIGH SCHOOL HAMMOND WESTSIDE PRIMARY SCH INDEPENDENCE ELEMENTARY SCHOOL INDEPENDENCE HIGH SCHOOL INDEPENDENCE MIDDLE SCHOOL KENTWOOD HIGH SCHOOL MIDWAY ELEMENTARY SCHOOL NATALBANY ELEMENTARY SCHOOL NESOM MIDDLE SCHOOL OM DILLON ELEMENTARY PERRIN EARLY LEARNING CENTER

301 Vernon Avenue Amite, LA 70422 68495 Hwy. 1054 Kentwood, LA 70444 45050 River Road Hammond, LA 70401 111 J.W. Davis Drive Hammond, LA 70401 2500 Westpark Avenue Hammond, LA 70403 221 Tiger Avenue Independence, LA 70443 270 Tiger Avenue Independence, LA 70443 300 West Second Street Independence, LA 70443 603 9th Street, Kentwood, LA 70444 48405 Highway 51 North Tickfaw, LA 70466 4847370 Morrison Blvd., Natalbany, LA 70451 14417 Hwy 442, Tickfaw, LA 70466 1459 I-55 Service Road Kentwood, LA 70444 350 W. Ash St., Ponchatoula, LA 70454

15. ROSELAND ELEMENTARY SCHOOL

12516 Time Avenue, Roseland, LA 70456

16. 17. 18. 19. 20. 21. 22.

72961 Hwy. 1061, Kentwood, LA 15841 Hwy. 440 Kentwood, LA 70444 15649 Hwy. 440 Kentwood, LA 70444 310 South Third Street, Ponchatoula, LA 70454 401 West Oak Street, Amite, LA 70422 1000 Range Road, Hammond, LA 70403 59656 Puleston Road | Amite, LA 70422

SPRING CREEK ELEMENTARY SCHOOL SUMNER HIGH SCHOOL SUMNER MIDDLE SCHOOL TUCKER ELEMENTARY SCHOOL WESTSIDE MIDDLE SCHOOL WOODLAND PARK EARLY LRNG CTR AMITE HIGH SCHOOL

Other Entities 23. CHAMP COOPER ELEMENTARY SCHOOL 24. D C REEVES ELEMENTARY SCHOOL 25. FLORDIA PARISHES JUV DET CTR 26. HAMMOND HIGH SCHOOL 27. LORANGER ELEMENTARY SCHOOL 28. LORANGER HIGH SCHOOL 29. LORANGER MIDDLE SCHOOL 30. PONCHATOULA HIGH SCHOOL 31. PONCHATOULA JUNIOR HIGH SCHOOL 32. SOUTHEASTERN LABORATORY SCHOOL 33. VINYARD ELEMENTARY SCHOOL 34. SPECIAL SERVICES CENTER 35. M. FAGAN SERVICE CENTER 36. ADMINSITRATION BUILDING 37. HAMMOND PARENT CENTER

42530 Hwy. 445 Ponchatoula, LA 70454 18026 Sisters Road, Ponchatoula, LA 70454 28528 Hwy 190, Covington, LA 70433 45168 River Road, Hammond, LA 70401 54101 Martin, Loranger, LA 70446 404 Hiatt Street, Loranger, LA 70446 54123 Allman Street, Loranger, LA 70446 19452 Hwy 22 East, Ponchatoula, LA 70454 315 East Oak Street, Ponchatoula, LA 70454 1200 N. General Pershing, Hammond, LA 70402 40105 Dunson Road, Ponchatoula, LA 70454 1745 SW Railroad Avenue, Hammond

47439 North Oak Street Hammond, La. 70401 59656 Puleston Road Amite, La. 70422 1903 West Church Street Hammond, LA 70401

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Tangipahoa Parish School District RFP 2014-2015 38. TANGIPAHOA ALTERNATIVE SOLTIONS 39. TANGIPAHOA PARISH PM HIGH SCHOOL 40. TANGIPAHOA TAX OFFICE

411 Crystal Street Hammond, La. 70401 411 Crystal Street Hammond, La. 70401 106 North Myrtle Street Amite, La. 70422

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