British Canoeing Coaching Management Structure & Terms of

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British Canoeing Coaching Management Structure & Terms of Reference

Coaching Strategy Group (CSG)

Coaching Administration Group (CAG)

High Performance Competition Group (HPCG)

Discipline Technical Groups (DTGs)

Learning & Development Group (LDG)

Participation Group (PG)

Home Nation Coaching Committees*

Effective 01 May 2015 * Terms of reference for the home nation coaching committees are determined by each respective Home Nation

Coaching management structure and TORs - Revised May15

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Coaching Strategy Group Terms of Reference This document sets out the terms of reference for the British Canoeing Coaching Strategy Group (CSG). Purpose The purpose of the CSG shall be to: • • •

Ensure that the British Canoeing coaching system meets the needs of British Canoeing members; Determine and be responsible for the strategy of British Canoeing coaching activities in the United Kingdom; Manage the British Canoeing external relationships on coaching matters and report to the British Canoeing Board in relation to those activities and matters.

The term British Canoeing Coaching refers to all matters relating to the discipline of coaching that falls within the remit of the British Canoeing as defined by the Articles of Association of the British Canoe Union. Overall Aims 1. To determine and recommend to the British Canoeing Board a vision for British Canoeing Coaching; 2. Effectively and efficiently lead, develop and manage the overall British Canoeing coaching strategy and coaching system; 3. Determine how best British Canoeing should effectively and proactively respond to coaching policies and strategies from the UK Government, agencies and other organisations which affect British Canoeing Coaching; 4. Identify and seek resources to support the development and implementation of the British Canoeing coaching strategy and system; 5. Produce and manage a plan on how British Canoeing Coaching will be developed and implemented over the UK to a timetable and budget as agreed by the British Canoeing Board; 6. Ensure that the British Canoeing Coaching governance and management structures can work effectively and efficiently with those in each of the home nations; 7. Review, monitor and report on the effectiveness and efficiency of British Canoeing Coaching to the British Canoeing Board; 8. Examine and identify the trends in participation in canoeing and advise the British Canoeing Board as to any proposed actions that are needed to sustain and increase participation in all forms of canoeing across the UK; 9. Advise the British Canoeing Board on new forms, derivatives and activities of canoeing in the UK and how it can be included efficiently and effectively within the membership, governance, management, performance, coaching and development functions of the British Canoeing, if thought appropriate to do so.

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Membership 1. Chair – appointed by the British Canoeing Board 2. One member appointed by the British Canoeing English Council 3. One member appointed by the Canoe Association of Northern Ireland Council 4. One member appointed by the Canoe Wales Board 5. One member appointed by the Scottish Canoe Association Board 6. British Canoeing Chief Executive 7. British Canoeing Coaching Director 8. British Canoeing Performance Director 9. British Canoeing Development Director 10. One member appointed by the BCU Awarding Body In the event of a vacancy, or in exceptional circumstances of the members being unable to attend a meeting, the following procedures will apply: a) If the Chair is unable to attend a meeting of the group, one of the other members of the group attending will act as Chair for the meeting. b) Each of the home nations may appoint a deputy to attend the meeting. c) The British Canoeing Chief Executive and Directors of Coaching, Performance and Development can appoint a deputy for individual meetings in exceptional circumstances providing that the deputy has been agreed to by the CSG Chair and notified to the other CSG members prior to the commencement of the meeting. The CSG may co-opt any person who they believe is necessary to carry out the group’s work and co-opted members do not have a vote. The CSG can only co-opt up to two persons at any one time. Technical experts and persons from such organisations as Sports Coach UK and UK Sport may be invited to advise the group at any time, but they will not assume membership. Individual members of the CSG should be able to show high personal levels of skills, knowledge, competency and expertise in part or full of: a) b) c) d)

Knowledge of the appropriate paddler pathways (foundation to elite); Strategic responsibility for coaching and coach development; Ability to make decisions and commit to short-term agreed proposals; Involvement in, and knowledge of, workforce planning and development at all levels of coaching; e) Knowledge of the current organisational workforce involved in coaching in canoeing in the UK; f) Understanding of the support given by British Canoeing to coaches working on British Canoeing programmes and initiatives; and g) Awareness of British Canoeing’s organisational and budgetary commitments to coaching and coach development at all levels.

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The Chair of CSG will not become a member of the British Canoeing Board by virtue of their office but may be invited to attend and speak, but not vote, at British Canoeing Board meetings. An individual British Canoeing Member appointed as Chair of CSG will nonetheless be eligible for selection as a British Canoeing Board member in their own right. Voting Each member of the CSG will hold one vote. Decisions are by a simple majority of votes. The quorum shall be six of the voting membership. No co-options, proxies or postal votes are permitted. There is no federal voting system but all decisions at the CSG are reported to the British Canoeing Board. Meetings The group shall meet at least three times each year. Meetings may be conducted face to face or via an online conference facility. There is no annual consultative meeting of the CSG. The home nations will, within 28 days of the British Canoeing AGM, inform the British Canoeing Chairman in writing, who their member will be on the CSG for that year until the next British Canoeing AGM. Project Groups Such groups may be appointed by the CSG to examine and develop specific projects on its behalf. These groups operate over a time limited period to a specific budget. It is important that such groups are seen to be open and are both formally appointed and closed when no longer needed. Technical Groups These groups are not time limited and are in effect sub-committees the CSG established to achieve a specific task. They can only be appointed/disbanded by the CSG and operate within the guidelines and budget given to them by the CSG. Funding The costs of the CSG will be met by the British Canoeing Board and the CSG will operate its financial affairs within the budget set for it by the Board. Conflicts of Interests Any issues of conflicts of interest will be dealt with by the British Canoeing policy on this matter.

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Coaching Administration Group Terms of Reference This document sets out the terms of reference for the British Canoeing Coaching Administration Group (CAG). Purpose To implement and manage the policies and decisions of the British Canoeing Coaching Strategy Group (CSG) as necessary and report to the CSG in relation to those activities and matters. Aims In particular the CAG will: 1. Support the CSG in the management and development of British Canoeing coaching, leadership, personal performance and safety qualifications and awards; 2. Co-ordinate and create uniformity across the home nations in order to achieve consistence in the content, delivery and administration of British Canoeing awards; 3. Manage the programme of training, assessing and agreeing the work programme of the personnel to deliver the British Canoeing coaching and leadership qualifications and awards; 4. Communicate the developments and changes in the scheme of qualifications and awards through British Canoeing and home nation association communication networks; 5. Act as an advisory panel to the BCU Awarding Body; 6. To implement appropriate communication and reporting pathways across the UK; 7. To lead on specific projects and establish time limited project groups for key areas of work; 8. Suggest possible areas of collaborative working amongst home nations and third party organisations. Membership 1. 2. 3. 4. 5. 6. 7. 8.

British Canoeing Coaching Director (Chair) One member representing the Participation Group (PG) One member representing the High Performance Competition Group (HPCG) One member representing the Learning and Development Group (LDG) The lead coaching manager/administrator for English Coaching The lead coaching manager/administrator from the Scottish Canoe Association The lead coaching manager/administrator from Canoe Wales The lead coaching manager/administrator from the Canoe Association of Northern Ireland

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Up to two further members of the group can be appointed as voting members of the group subject to the approval of the CSG. In the event of a vacancy or any of the members being unable to attend a meeting the following procedures will apply. a) If the Chair is unable to attend a meeting of the group, one of the other members of the group attending will act as Chair for the meeting. b) Each of the Home Nation representatives may appoint a deputy to attend the meeting. c) The British Canoeing Coaching Director and representatives of the groups can appoint a deputy for individual meetings in exceptional circumstances, providing that the deputy has been agreed to by the CAG Chair and notified to the other CAG members prior to the commencement of the meeting. The CAG may co-opt any person who they believe is necessary to carry out the group’s work and co-opted members do not have a vote. The CAG can only co-opt to two persons at any one time. Technical experts and persons from such organisations as Sports Coach UK and UK Sport may be invited to advise the group at any time, but they will not assume membership. Individual members of the CAG should be able to show high personal levels of skills, knowledge, competency and expertise in part or full of: a) b) c) d)

Knowledge of the appropriate paddler pathways (foundation to elite); Strategic responsibility for coaching and coach development; Ability to make decisions and commit to short-term agreed proposals; Involvement in, and knowledge of, workforce planning and development at all levels of coaching; e) Knowledge of the current organisational workforce involved in coaching in canoeing in the UK; f) Understanding of the support given by the British Canoeing to coaches working on British Canoeing programmes and initiatives; and g) Awareness of British Canoeing organisational and budgetary commitments to coaching and coach development at all levels.

Voting Each member of the CAG will hold one vote. Decisions are by a simple majority of votes. The quorum shall be five of the voting membership. No co-options, proxies or postal votes are permitted. There is no federal voting system but all decisions at the CAG are subject to final approval by the CSG.

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Meetings The group shall meet on an as and when required basis. Meetings may be conducted face to face or via an online conference facility. Funding The costs of the CAG will be met by the British Canoeing Board as part of the overall budget that the Board has delegated to the CSG. The CAG will operate its financial affairs within the budget set for it by the CSG. Conflicts of Interests Any issues of conflicts of interest will be dealt with by the British Canoeing policy on this matter.

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High Performance Competition Group Terms of Reference This document sets out the terms of reference for the British Canoeing High Performance Competition Group (HPCG). Vision To develop a clear strategy and talent pathway for British Canoeing High Performance Competition coaching that meets the needs of each competition discipline. Purpose The purpose of the HPCG shall be to support and report to the British Canoeing Coaching Strategy Group (CSG) to: • • •

Ensure that the British Canoeing High Performance Competition coaching system meets the needs of British Canoeing members; Determine and be responsible for the strategy of the British Canoeing High Performance Competition coaching activities in the UK; Report to the CSG in relation to those activities and matters.

Overall Aims The HPCG is tasked to develop, commission, monitor and evaluate a realistic plan to: 1. Further develop High Performance Competition coaching within the competition disciplines; 2. Work at a strategic level to develop a strategy and talent pathway for High Performance Competition coaching that meets the needs of each competition discipline; 3. Develop a strong performance coaching culture to benefit the entire UK canoeing structure; 4. Identify and define the skill set required for a High Performance Competition coach. Authority The HPCG has delegated authority from the CSG to deal with all matters relating to High Performance Competition coaching. The HPCG liaises with the Coaching Administration Group (CAG) with respect to delivery and implementation of proposed developments and procedures.

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Membership The HPCG will comprise a maximum of 11 voting members who will be designated post holders or appointed by the CSG on a competency basis. Home nation consultation will be embedded in all processes and through the CAG. 1. British Canoeing Performance Director (Chair) 2. British Canoeing Programmes Director (Operations) 3. The competition lead from the Scottish Canoe Association 4. The competition lead from Canoe Wales 5. British Canoeing Talent Programme Manager 6. British Canoeing Para Canoeing Programme Manager 7. British Canoeing Head Coach Sprint 8. British Canoeing Head Coach Slalom 9. British Canoeing Coaching Development Manager 10. British Canoeing Coaching Development Officer Competition 11. One other member If the Chair is unable to attend a meeting of the group, one of the other members of the group attending will act as Chair for the meeting. The HPCG may co-opt any person who they believe is necessary to carry out the group’s work; co-opted members do not have a vote. The HPCG can only co-opt up to two persons at any one time. Technical experts and persons from such organisation as Sports Coach UK and UK Sport may be invited to advise the group at any time, but they will not assume membership. Individual members of the HPCG should be able to show high personal levels of skills, knowledge, competency and expertise in part or full of: a) Knowledge of the appropriate High Performance athlete pathways (foundation to elite). b) Strategic responsibility for High Performance coaching and coach development. c) Ability to make decisions and commit to short-term agreed proposals. d) Involvement in, and knowledge of, workforce planning and development at all levels of High Performance coaching. e) Knowledge of current organisational workforce involved in High Performance Coaching in the UK. f) Understanding of the support given by British Canoeing to coaches working on British Canoeing programmes and initiatives. g) Awareness of British Canoeing organisational budgetary commitments to High Performance coaching and coach development at all levels.

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Voting Each member of the HPCG will hold one vote. Decisions are by a simple majority of votes. The quorum shall be half of the voting membership appointed at the time of the meeting. No co-options, proxies or postal votes are permitted. Responsibilities Links to other competition disciplines. Links to Discipline Technical Groups. Meetings The group shall meet at least twice each year. Meetings may be conducted face to face or via an online conference facility. Funding The costs of the HPCG will be met by the CSG and the HPCG will operate its financial affairs within the budget set for it by the CSG. Conflicts of Interest Any issues of conflicts of interest will be dealt with by the British Canoeing policy on this matter.

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Learning and Development Group Terms of Reference This document sets out the terms of reference for the British Canoeing Learning and Development Group (LDG). Purpose The purpose of the LDG will be to support and make recommendations to the British Canoeing Coaching Strategy Group (CSG) to: •

•

Review research and recommend changes to coaching awards and coach educator criteria and training programmes to ensure that the most up to date knowledge on how people learn and develop as paddlers and coaches is available to the British Canoeing and can be cascaded through the British Canoeing coaching system; Advise on current analogical best practice and the impact on British Canoeing coach educator programmes and applied coaching practice if adopted.

Overall Aims 1. Determine the training interventions, measured against national standards, that promote the core competencies of British Canoeing coaches and coach educators; 2. Undertake such work as required to ensure British Canoeing has a world class coaching system; 3. Act as the interface between the education and training sectors ensuring the delivery of British Canoeing coach education and coaching qualifications reflects current best practice; 4. Ensure changes in educational policy/funding are identified and acted upon in a timely manner; 5. Provide guidance on matters of learning and education as they relate to the review and development of the British Canoeing coaching, personal performance and safety awards; 6. To act as a compliance and ‘stretch’ group in respect of British Canoeing coaching qualifications and associated programmes; 7. Respond to trends identified through External Verification (EV) and Internal Verification (IV) feedback on a task and finish basis. Authority The LDG liaises with the Coaching Administration Group (CAG) with respect to delivery and implementation of proposed developments and procedures.

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Membership The LDG will comprise a maximum of 9 voting members who will be designated post holders or appointed by the CSG on a competency basis. Home nation consultation will be embedded in all processes and through the CAG. 1. 2. 3. 4. 5. 6. 7. 8. 9.

British Canoeing Coaching Director (Chair) BCU Awarding Body lead on education and development One member to represent the Coaching Administration Group (CAG) One member to represent the High Performance Coaching Group (HPCG) The coaching lead from Plas y Brenin The coaching lead from Glenmore Lodge The coaching lead from Tollymore One member to represent the outdoor industry One academic representative external to canoeing

If the Chair is unable to attend a meeting of the group, one of the other members of the group attending will act as Chair for the meeting. The LDG may co-opt any person or persons who they believe is necessary to carry out the group’s work however, co-opted members are not eligible to vote. The LDG can only co-opt up to two persons at any one time. Technical experts and persons from such organisations as: HE institutions, Sports Coach UK and UK Sport may be invited to advise the group at any time, but they will not assume membership. Individual members of the LDG must be able to show high personal levels of skills, knowledge, competency and expertise, which can be demonstrated by the following: a) b) c) d) e) f) g) h) i) j)

Academic qualifications e.g. a Degree or Masters Degree in a relevant subject. Professional qualification e.g. a teaching and or assessor qualification. Vocational qualifications e.g. British Canoeing coaching or other relevant sports. Knowledge of Awarding Bodies’ EV and Delivery Centres IV procedures. Ability to write educational modules and units. Knowledge of curriculum design, planning and assessment. Knowledge of the appropriate coach and paddler pathways (foundation to elite). Knowledge of the British Canoeing coaching support/development infrastructure. Knowledge of the British Canoeing coaching governance procedures. Knowledge of the current organisational workforce involved in British Canoeing coaching. k) Ability to commit to short-term agreed proposals. l) Involvement in, and knowledge of, workforce planning and development at all levels of coaching.

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Voting Each member of the LDG will hold one vote. Decisions are by a simple majority of votes. The quorum shall be half of the voting membership appointed at the time of the meeting. No cooptions, proxies or postal votes are permitted. Meetings The group shall meet at least twice each year. Meetings may be conducted face to face or via an online conference facility. Funding The costs of the LDG will be met by the CSG and the LDG will operate its financial affairs within the budget set for it by the CSG. Conflicts of Interest Any issues of conflicts of interest will be dealt with by the British Canoeing policy on this matter.

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Participation Group Terms of Reference This document sets out the terms of reference for the British Canoeing Participation Group (PG) for coaching. Purpose The purpose of the PG shall be to support and report to the British Canoeing Coaching Strategy Group (CSG) to: •

•

Ensure that a framework of training and awards is provided by British Canoeing which provides inspiration, fun, support and progression for participants new to canoeing and those wishing to develop skills further leading to excellence and or lifelong participation in canoeing; Review and develop training and awards outside of coaching that support clubs and centres to increase their capacity at an introductory level.

Overall Aims The PG is tasked to develop, commission, monitor and evaluate a realistic plan for delivery of the following: 1. The review and development of a new “helper” award that increases volunteer/coach capacity and supports clubs and centres to introduce new participants into canoeing; 2. The review and development of personal performance awards, in particular the Star Awards and Paddle Power and to consider the benefits of integration; 3. To lead on the development of a participation training system that is flexible and can be adopted in a wide range of delivery situations that encourages skill development, increased safety awareness, confidence and understanding and encouraged life-long participation; 4. The review and development of youth leadership training programmes; 5. To develop an ethos of using training that supports personal needs and that is not necessarily linked to assessment of ability; 6. To review how participation training and resources are marketed to the customer to improve awareness and engagement in the products. Authority The PG has delegated authority from the CSG to develop participation based training and awards. The PG liaises with the Coaching Administration Group (CAG) with respect to delivery and implementation of proposed developments and procedures.

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Membership The PG will comprise a maximum of six voting members who will be designated post holders or appointed by the CSG on a competency basis. Home nation consultation will be embedded in all processes and through the CAG. 1. 2. 3. 4. 5. 6.

British Canoeing Development Director (Chair) British Canoeing Head of Participation British Canoeing Participation Team Manager One member to represent the Coaching Administration Group (CAG) One member to represent the Learning & Development Group (LDG) One member to represent the outdoor industry

If the Chair is unable to attend a meeting of the group, one of the other members of the group attending will act as Chair for the meeting. The PG may co-opt any person who they believe is necessary to carry out the group’s work; co-opted members do not have a vote. The PG can only co-opt up to two persons at any one time. Technical experts from British Canoeing recognised Discipline Technical Groups (DTGs) and persons from such organisation as; Sports Coach UK and Youth Sports Trust may be invited to advise the group at any time, but they will not assume membership. Individual members of the PG should be able to show high personal levels of skills, knowledge, competency and expertise in part or full of: a) A customer focussed approach – placing current or potential paddlers at the heart of all products/developments. b) Knowledge and understanding of the British Canoeing Participant Model for Paddlesport and recent insight into participation trends. c) Up to date understanding and experience of current pathways into paddlesport, and likely training needs alongside understanding how this can be applied in a customer centric and flexible way. d) Knowledge/experience of the delivery of training schemes. e) Ability to make decisions and commit to short-term agreed proposals. f) Ability to manage project based work on a task and finish basis. g) Solution based approach to the processes. Voting Each member of the PG will hold one vote. Decisions are by a simple majority of votes. The quorum shall be half of the voting membership appointed at the time of the meeting. No cooptions, proxies or postal votes are permitted.

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Meetings The group shall meet at least twice each year. Meetings may be conducted face to face or via an online conference facility. Funding The costs of the PG will be met by the British Canoeing CSG and the PG will operate its financial affairs within the budget set for it by the British Canoeing CSG. Conflicts of Interest Any issues of conflicts of interest will be dealt with by the British Canoeing policy on this matter.

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Discipline Technical Groups Terms of Reference This document sets out the terms of reference for the British Canoeing Discipline Technical Groups (DTGs). Purpose To advise and support the British Canoeing Coaching Strategy Group (CSG), Coaching Administration Group (CAG) and other CSG subgroups in relation to technical and safety aspects for the individual canoeing disciplines. Overall Aims In particular the DTGs will: 1. Support the CSG and CAG in the management and development of British Canoeing coaching, leadership, personal performance and safety qualifications and awards relevant to each discipline; 2. Keep under review boat and equipment design and use and monitor impacts on British Canoeing’s portfolio of qualifications and awards as appropriate to each discipline; 3. Support the CAG in co-ordinating and creating uniformity across the British Canoeing portfolio of qualifications and awards while recognising the needs of each discipline. Membership Membership of each DTG will be drawn from recognised experts and practitioners within each discipline whose appointments will be on a competency basis and subject to approval by the CAG. Home nation consultation will be embedded in all processes and through the CAG. The Chair of each DTG will be appointed by the CAG. Membership of each DTG will not exceed a maximum of eight voting members. If the Chair is unable to attend a meeting of the group, the British Canoeing Coaching Director will invite one of the other members of the group to act as Chair for the meeting. The DTG may co-opt any person who they believe is necessary to carry out the group’s work and co-opted members do not have a vote. The DTG can only co-opt to two persons at any one time. Individual members of the DTG should be able to show high personal levels of skills, knowledge, competency and expertise in part or full of:

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a) b) c) d) e)

Significant experience of the relevant discipline or technical area; Knowledge of the appropriate paddler pathways (foundation to elite); Strategic responsibility for coaching and coach development; Ability to make decisions and commit to short-term agreed proposals; Involvement in, and knowledge of, workforce planning and development at all levels of coaching; f) Knowledge of the current organisational workforce involved in coaching in canoeing in the UK; g) Understanding of the support given by the British Canoeing to coaches working on British Canoeing programmes and initiatives; and h) Awareness of British Canoeing organisational and budgetary commitments to coaching and coach development at all levels.

Voting Each member of the DTG will hold one vote. Decisions are by a simple majority of votes. The quorum shall be half of the voting membership. No co-options, proxies or postal votes are permitted. Meetings The group shall meet on an as and when required basis. Meetings may be conducted face to face or via an online conference facility. Funding The costs of the DTG will be met by the British Canoeing Board as part of the overall budget that the Board has delegated to the CSG. The DTG will operate its financial affairs within the budget set for it by the CSG and CAG. Conflicts of Interests Any issues of conflicts of interest will be dealt with by the British Canoeing policy on this matter.

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