C1857 - Contract Administrator

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CROSSRAIL

JOB

Title of Post:

C650 Contract Administrator

Department:

Systemwide

Directorate:

Delivery

Reports to:

Project Manager

Date:

24-04-2017

DESCRIPTION

1. Purpose of the Job Responsible for assisting the Project Business Manager in relation to the development and implementation of a Contract Management Program for the project consistent with Crossrail’s Contract Management Policies and Work Processes, Procedures and Systems. Briefing the Project Manager and Project Business Manager on the cost status of the works and anticipated final costs through to completion. 2. Principal Accountabilities   

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Ensure that commercial and contractual issues are dealt within the Project at the lowest level cognisant with the delegated authorities Overseeing weekly/period reporting requirements and the project cost management database Deputising for the Project Business Manager when requested and performing duties allocated by the Project Business Manager for the successful commercial management of the project to meet goals and objectives. Administer the contract in line with the terms and conditions. highlight areas of risk, such as ambiguities, conflicts or deviations from the scope of work. as work proceeds make recommendations on the mitigation of these risks. Monitor Contractors commercial contractual performance and supporting Project Business Manager remedial actions. Monitoring the Contractor’s performance against the Works Information generally and Works Information Volume 2B Part 14 in particular. Recommend corrective actions as appropriate. Developing and managing appropriate mechanisms to monitor compliance with contract terms and conditions. Implement pre existing mechanisms Working with the other project team members to check that actions or inactions which could result in compensation events are identified and suggesting possible ways of resolving the situation. Developing and managing a procedure to recognise and identify contract disputes as they develop and manage the timely resolution under the changes provisions wherever possible, obtaining claims and legal expertise as appropriate. Identify potential cost over-runs as soon as possible.

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Maintaining a working relationship with Crossrail’s Construction, Engineering, Legal and Risk Management to facilitate organisational interfaces between those performing contract administration. Checking that the project adheres to contract insurance provisions and that any requirements in this regard are implemented. Checking that the contractors' subcontractor proposals are undertaken in accordance with the contract with particular reference to warranties and bonds. Checking that contemporaneous records are kept. Ensure correspondence, instructions, and communications are drafted in accordance with the contract terms and conditions and issued in accordance with the period of reply. Checking that records and data are kept up to date on the appropriate systems and trackers. Take reasonable care of your own and others’ health and safety and of those who may be affected in the day-to-day delivery of this role by taking personal responsibility for working to the Crossrail Target Zero principles. Co-operate with Crossrail in all matters relating to health and safety, including following safe working procedures at all times. Act as a role model for Crossrail’s vision and values, behaving in ways that are in alignment with Crossrail’s Ways of Working. Encourage and support others to do so too. Promote equality in the workplace and adopt appropriate behaviour when interacting with colleagues. Take necessary care to properly protect the confidentiality, integrity and availability of corporate information from unauthorised disclosure, modification or destruction. Never knowingly put Crossrail’s information or information systems at risk.

3. Main Challenges of the Job  

Supporting the Project Business Manager in providing the project team with reviews and analysis of the contract performance data. Supporting the Project Business Manager in maintaining a working relationship with the Project teams and Functional support.

4. Dimensions & Interfaces (Internal and External)     

Reports functionally to the Project Manager No direct reports Works closely with the Construction Manager, Site Engineer(s), Cost Engineer(s), Field Engineer(s) and Planner(s) Works closely with the Contractor’s commercial team Works closely with Crossrail’s Construction, Engineering, Legal, Insurance and Risk Management functional teams

5. Person Specification   

Degree in Business, Quantity Surveying, Engineering, Construction Management or Cost Engineering, or equivalent experience. Experience and some formal training in pricing, knowledge of contract law, contract drafting, administration and negotiation of change orders, effective correspondence, planning and scheduling, and cost control Relevant experience on a large scale infrastructure project.

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A member (or leading to) of the RICS (or equivalent professional body)

6. Role Specific Requirements 

Not required.

Signature of Job Holder(s): …............................................. Date: ...........................

Signature of Line Manager: ................................................. Date: ...........................

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