Calendar Request Form

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CALENDAR, VEHICLE AND CHILDCARE REQUEST FORM (MUST be submitted to Calendar Coordinator two (2) weeks in advance to efficiently schedule)

FINAL APPROVAL OF CALENDAR DATE FOR EVENT Administrative Pastor ____________ Is this an off-campus event?

Notes

Date Approved_____________

Yes

No

If yes, you are responsible to coordinate with your age group minister for permission slips and field trip packets.

Date Submitted

Ministry ____________________ Minister in Charge _________________ Event

Submitted by

_______________________________________

Phone #

_________________________

Sponsor (Designated by Minister in Charge)

Person(s) to open & lockup building

_____________________________________

_________________________________

Custodian Needed? Yes

No

Yes

ON-GOING EVENT Begin Time

No

Weekly

__________________

On __________________

_______________________

_______________

Room(s) Requested for Event _________________________________________

(Scheduling of a technician or sound equipment must be requested in advance: see reverse side) Monthly

On the ___________ _________________

End Time

_______________

ONE TIME EVENT

Sound Tech Notified (Office Use Only)

Sound Needed?

Number Expected

_______________

Day(s)

Length of Event (Dates) _____________________ thru _________________________

Date(s)

_____________________ ___________________

Begin Time

End Time

Set Up Completed by

______________

______________

_________________

CHILDCARE REQUEST (Must be completed prior to approval) Approximate number for childcare

___________________________ __________ _________________________________ Approval of Preschool Associate Date Signature of Minister Requesting Event

VEHICLE REQUEST

PLEASE NOTE: There must be FINAL approval of event BEFORE:  Mailing of announcements or Driver(s) Names Begin Time invitations of your event __________________________ Van(s) Needed (other than ours) ______________  Advertising in the E-letter, bulletin, large screens, posters, Purpose of Trip Destination End Time etc. ______________________________ ________________________________ ________________  A copy of any printed material to be mailed MUST be presented to the minister in charge and/or ________________________________________________ ______________________ appropriate administrative Vehicle Coordinator Date assistant before mailing. Enter Numbers:

Passengers

Teaching Pastor _______________ Date__________________ Student Pastor _______________ Date_________________

Vehicles needed

Buses Needed

Children’s Minister _______________ Date__________________ Facilities Supervisor _______________ Date_______________________

Worship Pastor _______________ Date__________________ Calendar Coordinator _______________ Date__________________

ROOM/EQUIPMENT/SUPPLIES REQUEST FORM Ministry

Minister in Charge

______________________

Event

_____________________________

Number Expected

_________________________________

Request Submitted by

Date Submitted

Phone #

Set Up Completed by

________________________

_________________

__________________

____________________

One Time Event

Date(s) _____________________

Ongoing Event

_________________

Custodian needed for event? Yes

No

Date(s)__________________ thru _________________

TABLE CLOTHS NEEDED: (Table cloths must be returned within one week, laundered and folded) Round-White _____ Small Square _____

Rectangular-White _____ Round-Cream _____

Round-Black _____

Rectangular-Black _____

Coffee Set up needed

Other _____ ________________________________________

_____ ________________________________________

Water Set up needed

Person Responsible _____________________________________________________________ Phone __________________________________________________

ROOM SET UP: (If you can, create your drawing in another program, save as .jpg and import it here.) Set Up Notes

Image Field

Equipment Requests Sound System DVD Player Easel Wireless Microphone TV Screen

ADVERTISEMENT REQUESTS

Online Registration

Beginning/Ending Registration Dates

Table/Skirt in Foyer

Dates______________________________

Sunday Ad

Dates______________________________

Bulletin

Dates______________________________

Newsletter

Dates______________________________

Highway Sign Dates/Days _______________________ 03/19

___________________________ Sign Administrator