Canterbury Park

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Canterbury Park Homeowners Association 2011 Annual Meeting Minutes City of Fruita, Parks and Recreation Building/ Rotary Room 325 East Aspen, Fruita, CO 81521 November 16, 2011 Board Members in Attendance: Michael Henrikson Keri Harwell Alissa Pruitt Bray Property Management: Joe A. Mazza I.

Call To Order: Meeting was called to order at 5:45 by Joe A. Mazza from Bray Property Management

II.

Introductions: Management introduced the Board of Directors to the membership, as well as Management.

III.

Financial Update: Management provided an update in regards to the financial condition of the Association as of December 31, 2010 and September 30, 2011.

IV.

2012 Budget: Management went over the budget with the membership and addressed questions from the members concerning the budget. Management asked the membership if they approved the budget. Everyone approved the budget as submitted. The budget is hereby approved and will be mailed to the membership.

V.

Approval of the Minutes: Management asked the Board if they approved the Annual Meeting Minutes of November 17, 2010 and the December 13, 2010 Reconvened Annual Meeting Minutes. Resolution: To approve the November 17, 2010 and the December 13, 2010 Annual Meeting minutes as presented Motion: Pruitt

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Second: Henrikson The motion carried unanimously. VI.

Quorum: Management announced the 16 homeowners were necessary to achieve quorum. Quorum was met when one homeowner called a homeowner at home to bring in their proxy and quorum was achieved. No reconvened meeting was necessary.

VII.

Election: Management asked if there were any nominations from the floor. There were no nominations from the floor. Management requested a motion to close nominations. A motion was made by Ms. Dixon. The motion carried by the homeowners present.

VIII.

Brief Speeches: Management asked Keri Harwell, current Board Member and Carmen Pitt, homeowner to address the membership in regards as to why they would like to serve as a Board Member. Each homeowner gave a brief speech as to why they would like to serve on the Board of Directors. Management asked if any homeowner would like to change their votes on their proxies. No one stepped forward to change their votes.

IX.

Inspector of the Election: Management asked if Heidi Hoffman would serve as Inspector of the Election. She volunteered as Inspector of the Election.

X.

Voting: There was a brief break while Ms. Hoffman and Joe Mazza tallied the votes from the proxies.

XI.

Announcement of Election Results: Heidi Hoffman announced that Keri Harwell was elected to a 3 year term. Management thanked Carmen Pitt for running for the Board of Elections.

XII.

Close of Election: Management asked if there was any other business to come before the election and there was none. Therefore the election was closed.

XIII.

Miscellaneous Business: A. Organizational Meeting:

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Management asked the Board of Directors if they would like any changes in the current positions of the Board of Directors. There were none. Therefore the Board will remain the same, Michael Henrikson, President; Keri Harwell, VicePresident; and Alissa Pruitt, Secretary/Treasurer. B. ACCO Appointment: Management asked Carmen Pitt and the other homeowners if they would like to serve on the ACCO Committee. Carmen Pitt and Ted Hansen volunteered to serve on the ACCO Committee. Management asked if they would send their contact information to Joe Mazza at Bray Property Management to be added to the ACCO list. C. Draft Reserve Study Policy: Management stated that the Board needs to review a Draft Reserve Study Policy which will be emailed to the Board of Directors. Once it has been approved it will be mailed to the membership. Management also stated that he has a Draft Reserve Proposal from High Point Engineering to perform a Reserve Study. This will be emailed to the Board for review and approval. D. Landscape Contract: The Board discussed the current landscape contractor, PB & J Enterprises. Two of the Board Members were in favor of renewing with PB&J Enterprises, but after a discussion it was decided to get two additional bids for landscaping to be reviewed with the bid from PB&J Enterprises. XIV.

Next Meeting: Management asked the membership if the Annual Meeting could be changed to either late September or October so not to be so close to the Holidays in 2012. Currently the Association meets on the 3rd Wednesday of November. The Membership was in agreement with this change. Management will attempt to arrange to have the meeting at the City of Fruita, Parks and Recreation Building/ Rotary Room once a date has been affirmed for the Annual Meeting.

XV.

Questions from the Floor: Homeowners brought up that there was some fencing that was damaged that boarders the school as well as along Aspen Avenue. Management will contact the maintenance company to repair the fencing It was requested that a tree be removed and a bench be relocated in one of the detention ponds in order for the children to play in the detention pond easier. The

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Board agreed. Management will contact the landscape company to remove the tree and relocate the bench. XVI.

Violations: There was lengthy discussion from the membership to the Board of Directors concerning violations within the Association. Management and the Board of Directors will meet after the Annual Meeting in Executive Session to discuss violations for specific addresses within the community.

XVII.

Adjournment: There being no further business to come before the membership at the Annual Meeting, the meeting was adjourned at 6:52 p.m.

________________________________ Signature

________________ Date

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