Central School Temporary Rentals

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Central School Temporary Rentals Arts and Humanities Council of SWLA 809 Kirby Street, Suite 202 Lake Charles, LA 70601 337.439.2787 Conference Room Rates 

Room 106 - $30 for 2 hours or less; $60 for half a day (3 to 4 hours); $90 for a whole day (more than 4 hours). Capacity- 40 people (classroom style seating)

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Room 108 - $45 for 2 hours or less; $90 for half a day (3 to 4 hours); $135 for a whole day (more than 4 hours). Capacity- 140 people (classroom style seating)

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Rooms 106 and 108 - $60 for 2 hours or less; $120 for half a day (3 to 4 hours); $180 for a whole day (more than 4 hours). *Payment must be received by City of Lake Charles (City Hall, 6th floor) before a reservation can be confirmed. *Half hours are rounded up.

Conditions  Securing the Building: If event takes place outside of normal business hours, temporary tenant will receive a key and will be met by Arts and Humanities Council staff for further assistance.  No signs may be hung on any Interior or Exterior wall of Central School without first obtaining permission from a Central School staff member  All rooms are leased “As Is.” While tables and chairs are available for use within the room, set-up is not included in the rental fee.  Central School is a historic structure. Please respect the building’s age and delicacy by taking special care in preparing for your event.  On the first day of rental, an Arts and Humanities Council representative and an event representative will conduct a walk through of the entire area and fill out a condition report, marking known blemishes. At the completion of the event, the Council representative will conduct a second walk through for any new blemishes, other than usual wear and tear. The temporary tenant will be responsible in repairing/replacing any damages that are incurred during the event rental.  Presence of a security guard for any event rental can be required at the discretion of the City of Lake Charles or the Arts and Humanities Council.  The City of Lake Charles, along with the Arts and Humanities Council, reserves the right to deny use of the facility to individuals or organizations that (a) violate, or advocate the violation of the civil rights of citizens, or (b) conduct or advocated illegal activity. The City of Lake Charles further reserves the right to remove from Central School any such individuals or organizations; in the event of the exercise of this authority, temporary tenant waives all claims for damages on that account.  Liability: Neither the temporary tenant, nor participants or spectators, shall hold the City of Lake Charles nor the Arts and Humanities Council nor any of its employees liable for any accident or injury incurred as a result of traveling to and from or participating in any event resulting from this rental.  Interruption of Services: The City nor the Arts Council shall be responsible for or liable to temporary tenant for any loss resulting from any lack of heat, water, lights, or air conditioning due to the failure of any of this equipment to operate or function properly through no fault or act of the City or the Arts and Humanities Council.  Termination of Events by 11pm: All events must be concluded by midnight, unless other arrangements have been discussed and approved by management. The Sonitrol Alarm system will automatically arm itself at 12am. If police are called to Central School on an alarm response call, the temporary tenant will be responsible to pay any fees assessed by the police as well as an additional day’s rental.  Parking: Parking is available in the parking lot behind the building only. Parking on the facility’s grass is strictly prohibited and will be enforced. Any vehicles parked on the grass will be towed at owner’s expense. Arrangements for additional parking in the United Methodist Church’s parking lot may be available, but should be discussed directly with the church office.

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Other Matters: Any matter not herein expressly provided for shall rest solely within the discretion of the City of Lake Charles and the Arts and Humanities Council.

A $25.00 key fee will be charged if keys are not returned to the Arts and Humanities Council Office by the next business day. Organization Name _____________________________________________________ Contact Person ______________________ Phone (cell) _______________________ E-mail address__________________________________________________________ Address _______________________________________________________________ Room Requested __ Room 106

_____ Room 108

_____ Both 106 & 108

Date(s) including time(s) Requested: Please check one:

 All Day

 Partial Day (Include requested hours below with a.m. or p.m. indicated)

____ / ____ /____, from _____ to ______

AND

____ /____ /____, from ______ to ______ Estimated attendance of event: _________ Number of tables/chairs requested: _________ Description of Event: _________________________________________________________ By signing this form, you understand and agree to all conditions and criteria related to rental of the Central School set fourth on this document. Signature: ____________________________________

Date: _____________

This form must be completed & returned to the Arts and Humanities Council’s office to ensure that the date requested is available before event can be confirmed on the Central School Calendar. Please deliver to the Arts and Humanities Council’s office or mail to: 809 Kirby Street, Suite 202, Lake Charles, LA 70601. Please cancel room reservations within one month of the requested date in order to receive a full refund.

Amount due: _______________________________

Room Rental

Theatre Rental

Approval by Authorized Representative: _________________________________________________