Churches & Schools


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The Episcopal Diocese of Western Louisiana

Safeguarding Background Check Chart Churches & Schools

Questions? Contact the Safe Church Coordinator Joy Owensby,318-442-1304, [email protected].

Known 6 months

Application

Interview

Reference Check

DMV Check

DMV Recheck

Acolyte Trainers

YES

INFORMATION

SHORT

NO

NO

NO

Altar Guild

NO

INFORMATION

WITH HEAD

NO

NO

NO

Choir Director- Youth

YES

YES

YES

YES

NO

NO

Choir Members

NO

INFORMATION

NO

NO

NO

NO

Clergy Children’s Chapel Volunteers Licensed Eucharistic Minister

Background Check

Renew Background

YES, CONFIDENCE PKG NO YES, CONFIDENCE PKG NO

6 YEARS; CONFIDENCE PKG NO 6 YEARS; CONFIDENCE PKG NO MOVE TO DWLA; 6 YEARS 6 YEARS; CONFIDENCE PKG

NO

YES

YES

YES

YES

6 YEARS

OXFORD DWLA

YES (SOME EXCEPTIONS)

INFORMATION

SHORT

NO

NO

NO

YES UNLESS SUPERVISED

YES

INFORMATION

TRAINING

NO

NO

NO

Licensed Eucharistic Visitor

YES

INFORMATION

TRAINING

YES

YES

6 YEARS

Nursery Workers- Paid

YES

YES

YES

YES

NO

NO

Nursery VolunteersAdults

YES

INFORMATION

NO

NO

NO

NO

Nursery VolunteersYouth

YES

INFORMATION

NO

NO

NO

NO

NO

NO

YES, CONFIDENCE PKG YES, CONFIDENCE PKG YES, CONFIDENCE PKG

6 YEARS; CONFIDENCE PKG 6 YEARS; CONFIDENCE PKG 6 YEARS; CONFIDENCE PKG

NO

NO

YES, CONFIDENCE PKG YES, CONFIDENCE PKG YES, CONFIDENCE PKG YES, CONFIDENCE PKG YES, CONFIDENCE PKG YES, CONFIDENCE PKG YES, CONFIDENCE PKG

6 YEARS; CONFIDENCE PKG 6 YEARS; CONFIDENCE PKG 6 YEARS; CONFIDENCE PKG 6 YEARS; CONFIDENCE PKG 6 YEARS; CONFIDENCE PKG 6 YEARS; CONFIDENCE PKG 6 YEARS; CONFIDENCE PKG

Safeguarding Policy

Modules

Renew Safe Training

YES

YES

3 YEARS

NO

NO

NO

YES

YES

3 YEARS

ENCOURAGED

NO

NO

YES

YES

3 YEARS

YES

YES

3 YEARS

NO

NO

NO

YES

YES

3 YEARS

YES

YES

3 YEARS

YES

YES

3 YEARS

YOUTH

YOUTH

1 YEAR

YES

YES

3 YEARS

YES

YES

3 YEARS

YES

YES

3 YEARS

YES

YES

3 YEARS

YES

YES

3 YEARS

YES

YES

3 YEARS

YES

YES

3 YEARS

Organist / Choir Director

YES

YES

YES

YES

NO

NO

Paid Staff- not work with youth

NO

YES

YES

YES

NO

NO

Paid Staff- work with youth

NO

YES

YES

YES

YES

6 YEARS

Sexton

NO

YES

YES

YES

YES

6 YEARS

Sunday School Teachers

YES

INFORMATION

SHORT

NO

NO

NO

VBS Coordinators

YES

YES

YES

IF NOT MEMBER

NO

NO

YES (SOME EXCEPTIONS)

INFORMATION

SHORT

NO

NO

NO

Vestry & School Board Members

YES

INFORMATION

ELECTION

NO

NO

NO

NO

NO

YES

YES

3 YEARS

Ushers

NO

INFORMATION

WITH HEAD

NO

NO

NO

NO

NO

ENCOURAGED

NO

NO

VBS Volunteers

The Episcopal Diocese of Western Louisiana Safeguarding God’s People & Safeguarding God’s Children Background Check Chart (Revised: 11/1/18) Page: 1 of 2

YES (SOME EXCEPTIONS)

YES

YES

YES

YES

6 YEARS

OXFORD DWLA

YES

INFORMATION

SHORT

NO

YES

6 YEARS

YES, CONFIDENCE PKG

6 YEARS; CONFIDENCE PKG 6 YEARS; CONFIDENCE PKG

Known 6 months

Application

Interview

Reference Check

DMV Check

DMV Recheck

Background Check

Adult volunteer

YES

YES - 1ST TIME

SHORT

ONE

YES

6 YEARS

Youth staff

YES

YES

SHORT

NO

IF DRIVING

Known 6 months

Application

Interview

Reference Check

Camp Director

NO

YES

YES

Year-Round Staff

NO

YES

Summer Camp Permanent Staff

NO

Adult Volunteer Camp Staff

Youth Director

YES

YES

3 YEARS

YES

YES

3 YEARS

Renew Background

Safeguarding Policy

Modules

Renew Safe Training

YES, CONFIDENCE PKG

6 YEARS; CONFIDENCE PKG

YES

YES

3 YEARS

1 YEAR

NO

NO

YOUTH

YOUTH

1 YEAR

DMV Check

DMV Recheck

Background Check

Renew Background

Safeguarding Policy

Modules

Renew Safe Training

YES

YES

5 YEARS

OXFORD – DWLA

YES

YES

3 YEARS

YES

YES

YES

5 YEARS

YES

YES

3 YEARS

YES

YES

YES

YES

1 YEAR

YES

YES

3 YEARS

YES

YES – 1ST TIME

SHORT

ONE

YES

1 YEAR

YES

YES

3 YEARS

Hardtner Board of Trustees

YES

INFORMATION

APPOINTED

NO

NO

Youth Volunteers

YES

YES

SHORT

NO

Counselors-in-Training

NO

YES

SHORT

Known 6 months

Application

Diocesan Staff

NO

Disciplinary Board

Youth Group Volunteer

DWLA Youth Events

Camp Hardtner

YES, CONFIDENCE PKG YES, CONFIDENCE PKG YES, CONFIDENCE PKG

5 YEARS; CONFIDENCE PKG 5 YEARS; CONFIDENCE PKG 1 YEAR; CONFIDENCE PKG 1 YEAR; CONFIDENCE PKG

NO

NO

NO

YES

YES

3 YEARS

IF DRIVING

1 YEAR

NO

NO

YOUTH

YOUTH

1 YEAR

YES

NO

NO

NO

NO

YOUTH

YOUTH

1 YEAR

Interview

Reference Check

DMV Check

DMV Recheck

Background Check

Renew Background

Safeguarding Policy

Modules

Renew Safe Training

YES

YES

YES

YES

NO

OXFORD DWLA

NO

YES

YES

3 YEARS

NO

INFORMATION

NO

NO

NO

NO

NO

NO

YES

YES

3 YEARS

Diocesan Council

NO

INFORMATION

NO

NO

NO

NO

NO

NO

YES

YES

3 YEARS

Postulant, Candidate or Seminarian

NO

YES

YES

YES

YES

NO

OXFORD DWLA

NO

YES

YES

3 YEARS

Standing Committee

NO

INFORMATION

NO

NO

NO

NO

NO

NO

YES

YES

3 YEARS

Other

The Episcopal Diocese of Western Louisiana Safeguarding God’s People & Safeguarding God’s Children Background Check Chart (Revised: 11/1/18) Page: 2 of 2