City of Alpharetta Office of City Clerk 678-297-6003


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City of Alpharetta Office of City Clerk 678-297-6003 www.alpharetta.ga.us Prepared by: Coty Thigpen Published: September 05, 2013

City Council Meeting of September 3, 2013 This summary is provided as a convenience and service to the public, media and staff. It is not the intent to record proceedings verbatim. Any reproduction of this summary must include this notice. Public comments are noted as heard by Council, but not quoted or paraphrased. This document includes limited presentation by Council and invited speakers in summary form. This is not an official record of the Alpharetta City Council Meeting proceedings. Official Minutes are recorded and available for review. PUBLIC HEARING AND CITY COUNCIL MEETING SUMMARY I.

CALL TO ORDER  Mayor Belle Isle called the meeting to order at 7:35 p.m.

II.

ROLL CALL Present: Mayor David Belle Isle; Mayor Pro Tem D.C. Aiken, Council Member Mike Kennedy; Council Member Chris Owens; Council Member Donald Mitchell; Council Member Jim Gilvin; Council Member Michael Cross; City Administrator Bob Regus; Assistant City Administrator James Drinkard; City Clerk Coty Thigpen; City Attorney Sam Thomas Absent: None

III. PLEDGE TO THE FLAG IV. PRESENTATIONS AND PROCLAMATIONS A. Retirement of Fire Prevention Officer Charles Sims B. Art Presentation to Council from campers at Camp Happy Hearts C. National Payroll Week

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V.

CITY CENTER PROJECT A. Workshop: City Center Update •

City Administrator, Bob Regus and Project Manager, Mike Hall came forward to provide a brief update on the City Center project



Mr. Regus showed 5 pictures of construction progress



3 weeks to rip up old Haynes Bridge Rd. to install storm sewer



Reached an agreement with the library regarding pond location



Easements are progressing and eminent



Revised brick and mortar for review before the September 16th Council meeting



Council dais mock-up available for review at the Miller House

Public comment None B. City Center Master Plan Revision: Library Front Entry Parking •

Library requested to have 2 spaces in front of their front door which would be a change to the City Center Master Plan



No vote necessary; however Council was in consensus

Public comment None VI.

NEW BUSINESS A. Grants Administration 1. Wal-Mart Foundation •

Grants Administrator, Amanda Day, came forward to present this item

Request Adopt the attached resolution providing approval of the submission of the Facility Giving Program application to the Walmart Foundation. Fiscal Impact

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The Walmart Foundation Facility Giving Program typically awards funding between $250 and $2,500. There is no match requirement. The Alpharetta Department of Public Safety requests $2,500 to purchase an adult pedal cart and goggles that simulate effects of varying levels of impairment based on Blood Alcohol Content. (Please see attached pages for more information regarding the equipment.) Background The Walmart Foundation allows local stores to provide funding in the community through the Facility Giving Program. Funds must benefit the facility's service area. Projects that will not be funded include: 1) Advertising, film or video projects 2) Association/chamber memberships 3) Athletic sponsorships (teams/events) 4) Capital campaigns and endowments (defined as any plans to raise funds for a significant purchase or expense, such as new construction, major renovations or to help fund normal budgetary items) 5) Contests or pageants 6) Individuals (requests made soley for the benefit of one person or family) 7) Nationally-sponsored organizations: American Cancer Society, American Diabetes Association, American Heart Association, Children's Miracle Network, and United Way 8) Organizations or programs that do not benefit the communities within the facility's service area 9) Organizations that deny services to a potential client or beneficiary on the basis of race, religion, color, sex, sexual orientation, age, national origin, ancestry, citizenship, veteran, or disability status 10) Organizations whose services do not benefit the community at large 11) Political causes, candidates, organizations, or campaigns 12) Projects that send products or people for relief efforts to a foreign country 13) Registration fees 14) Research 15) Salaries, stipends, tips, and rewards 16) Construction costs 17) Scholarships (tuition, room and board, or any other expense related to clllege, university, or vocational school attendance) 18) Sponsorship of fundraising events (walks, races, tournaments, etc.) 19) Third-party giving 20) Tickets for contests, raffles, or any other activities with prizes 21) Organizations who apply to a large number of facilities outside of the primary area This particular request is from Alpharetta's Department of Public Safety. The Department's Community Relations Unit interacts with the public in positive means in an effort to prevent future crime or problems in the community. This is evidenced through its many community-wide, neighborhood, business, and school related programs. The purchase of the DUI (driving under the influence) equipment will

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allow the police officers to educate drivers, both young and old, on the perils of drunk driving. The pedal cart will allow adults to drive the course. By purchasing varying goggles, participants can experience what it is like to drive while at different levels of intoxication. This will be especially telling for individuals to experience the difference in reaction times when sober, with a blood alcohol content of .05 and with a blood alcohol content of .08 or higher. Goggles are also available in daytime and nighttime versions, showcasing the effects that daylight (or lack thereof) has on an intoxicated driver. The equipment is portable, allowing Alpharetta’s officers to set up the course in any parking lot, cul-de-sac or open space in the community. It can be used during area special events, at high schools, or any other organized setting. Over the course of the equipment’s life expectancy (7 years), Alpharetta expects to reach at least 10,000 individuals. •

City Attorney, Sam Thomas, read the resolution aloud

Public comment None  Council Member Aiken offered a motion to approve the Resolution allowing for the submission of the Facility Giving Program application to the Walmart Foundation for an amount not to exceed $2500.  Seconded by Council Member Cross  Approved by unanimous vote (7-0-0)

2. The NRA Foundation General Grant •

Grants Administrator, Amanda Day, came forward to present the item

Request Adopt the attached resolution providing approval of the submission of the General Grant application to the National Rifle Association Foundation.

Fiscal Impact

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This request from the NRA Foundation is funded at 100%. No match is required. The Department of Public Safety is requesting $3,000 to purchase the Eddie Eagle costume for a gun safety educational program. Background The National Rifle Foundation (NRA) General Grant is for qualifying projects or activities that promote firearms and hunting safety; enhance the marksmanship skills of those participating in the shooting sports; educate the general public about firearms in their historic, technological, and artist context; or contribute to the general well-being of the public at large. The NRA Foundation grants benefit a variety of constituencies including children, youth, women, individuals with physical disabilities, gun collectors, law enforcement officers, hunters, and competitive teams. Projects and activities that are eligible for funding include: (1) To promote, advance, and encourage firearms and hunting safety. (2) To educate individuals, including the youth of the United States, with respect to firearms and firearms history and hunting safety and marksmanship, as well as with respect to other subjects that are of importance to the well-being of the general public. (3) To conduct research in furtherance of improved firearms safety and marksmanship facilities and techniques. (4) To support activities of the National Rifle Association of America, but only to the extent that such activities are in furtherance of charitable, educational, or scientific purposes within the meaning of section 501(c)3 of the Internal Revenue Code which includes activities which are charitable, educational, or foster national or international amateur sports competition. The following activities or projects are not eligible for funding: (1) Deficit financing. (Payment for something already purchased or reimbursement for an event that has already taken place.) (2) Projects for commercial ventures, i.e., private businesses. (3) Projects that require membership in the NRA or in the applying club or group. (NOTE: Organizations may be private or open only to members, provided that the project or activity for which funding is sought is open to the public). Documentation must demonstrate this public benefit to be eligible for funding. (4) Applications from organization or groups that have not submitted final reports for previously awarded grants. (5) The payment of administrative fees, office overhead, or other similar charges. (6) Multi-year funding of projects. Requests must be submitted for consideration each year. The Alpharetta Department of Public Safety Special Services Unit has several programs in place with area daycares, schools, and community organizations. Last year, some of the local Boy Scout Troops requested the Eddie Eagle GunSafe Program. Police officers with the Special Services Unit looked into the

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program and found it to be a good fit for their purpose, as well as a quality educational tool for the children in the community. Essentially, the program does not aim to teach children whether guns are good or bad, but simply approaches the fact that they exist therefore children need to know how to deal with them. The Department is already in possession of the program's video, 100 workbooks, and instructor guide. This grant is for funding to purchase the Eddie Eagle costume. Information about the Eddie Eagle costume and Eddie Eagle GunSafe Program is attached. The costume and program will be used in area pre-K programs and through the Boy Scouts, Girl Scouts, and other community organizations. The Department will make groups aware of the program, and they can request officers provide this educational training. This is the second application submitted to the NRA Foundation for this project. It was submitted in 2012, and although not selected for funding, the NRA representative for our region encouraged Alpharetta to resubmit again this year. •

City Attorney, Sam Thomas, read the resolution aloud

Public comment None  Council Member Aiken offered a motion to approve the submission of the General Grant application to the National Rifle Association Foundation  Seconded by Council Member Mitchell  Approved by unanimous vote (7-0-0) B. Public Safety 1. Purchase of Public Safety Vehicles: Bid #14-005 •

Director of Public Safety, Gary George, came forward to present this item

Request Purchase twelve vehicles for Public Safety at a total cost not to exceed $264,200.00, as follows: •

Six Chevrolet Police Impalas from Hardy Chevrolet under state contract #SPD0000098 for $20,599.60 each.

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Two Chevrolet Police Tahoes from Hardy Chevrolet under the state contract #SWC 90716 for $25,111.52 each.



Two Chevrolet Malibus from Langsdale Chevrolet (Sylvester, GA) for a low bid cost of $19,670.00 each.



Two Chevrolet half-ton pickup trucks from AutoNation (Team Chevrolet) for a low bid cost of $25,512.00 each.

Fiscal Impact Three of the Impalas will be purchased and equipped with Asset Forfeiture funds, which are available in account #21031110 542200. Funds for the purchase and equipping of the other vehicles are available in capital account #0131150542200-C1202. Background All of these vehicles are intended to fill specific needs with the most economical type of vehicle that is suitable. These fall into three categories. Patrol vehicles must be certified for police use. Police sedans and SUV's are offered by Chevrolet, Ford and Chrysler. The Chevrolet Impala sedan has been Alpharetta's primary patrol vehicle since 2003, and the Department has had excellent experience with this model. It is the least expensive police vehicle to purchase, and with a V-6 engine has consistently delivered relatively low operating costs and superior reliability. Tahoes are used in select applications that require either the V8 engine (e.g. K-9 vehicles) or greater carrying capacity than offered in a sedan. Both vehicles are available via state contracts, and the indicated prices reflect those contracts including a 2% discount for prompt payment. Vehicles assigned to detectives and administrative personnel are generally not operated at pursuit speeds, and for these applications the Department is able to use non-certified but more fuel-efficient 4-cylinder sedans. In recent years Chevrolet Malibus have filled this need with economy and reliability. This vehicle is not available on contract, and bid #14-005 was issued on August 8th. Two bids were received, with the indicated price from Langdale Chevrolet in Sylvester, GA being the lower of the two. The Special Investigations Unit requires vehicles that are appropriate for undercover and unconventional operations. The recommended pickups serve that purpose, and hold potential for other applications as well. The trucks were part of the same bid, with the indicated price from AutoNation (Team Chevrolet) being the lower.

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Nine of these vehicles will replace vehicles being surplussed due to age and condition. The other three will be used for the new officer positions approved in the FY14 budget. Public Comment None  Council Member Aiken offered a motion to approve Purchase twelve vehicles for Public Safety at a total cost not to exceed $264,200.00.  Seconded by Council Member Cross  Approved by unanimous vote (7-0-0) C. Engineering/Public Works 1. Marietta Street Sidewalk Improvements: Bid #14-003 •

Director of Engineering and Public Works, Pete Sewczwicz, came forward to present the item

Request Please award Bid No. 14-003 to Glosson Enterprises, LLC for the construction of sidewalk along Marietta Street in the amount of $196,436.00 and authorize the Mayor to execute all necessary documents. Fiscal Impact The fiscal impact to the City will be $196,436.00 which is available in the Marietta Street Sidewalk Capital Account. Award of this bid executes an expenditure which was approved as part of the FY 2014. Background The award of this bid is for the construction of the Marietta Street Sidewalk Improvements Project. The project consists of the construction of approximately 1,000 linear feet of sidewalk on the north side of Marietta Street from South Main Street to Roswell Street. The sidewalk will maintain a 6' width from South Main Street west across the frontage of the Armistead Armory and Benjamin Moore Paints stores. At that point, it will narrow down to a 4' width to Roswell Street. This reduction in width is necessary due to an existing steep slope (approximately 6' tall with a slope of approximately 1' horizontal to 1' vertical) and driveway. The project will also involve the construction of bulb-outs on the northeast and southeast corners of the intersection of Marietta Street and Roswell Street which will provide improved pedestrian crossings in the area. The Department of Engineering and Public Works prepared plans and specifications for the sidewalk project and advertised for competitive bids during

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July and August 2013. Bids for the project were received on August 22, 2013 and the City received a total of nine bids from the following: Glosson Enterprises, LLC D & H Construction Company Woodwind Construction Company Urey Companies, LLC Proterra Limited Company CMC, Inc. BRTU Construction, Inc. Shaheeds Construction Co., Inc. Construction Engineering and Management Co.

$196,436.00 $208,734.00 $211,585.00 $215,720.96 $253,753.00 $257,596.00 $279,454.00 $294,495.00 $333,700.00

The apparent low bidder, Glosson Enterprises, LLC, is an experienced contractor and has worked on numerous projects with similar scopes of work in Georgia for several agencies including Cobb County Department of Transportation, City of Barnesville, and City of Fayetteville. The contacted references stated that Glosson Enterprises, LLC provided reliable work on time and within budget and would utilize their services again. Staff met with Glosson Enterprises, LLC to review the scope of work and the City's expectations. Glosson Enterprises, LLC assured Staff that they could complete the project for the bid amount and within the allocated time frame. Thus, Staff determined Glosson Enterprises, LLC to be the lowest responsive and responsible bidder. Once a contract with Glosson Enterprises, LLC has been finalized and executed, construction may begin immediately. The anticipated completion date is no more than 45 days from notice to proceed. Public Comment none  Council Member Owens offered a motion to award Bid No. 14-003 to Glosson Enterprises, LLC for the construction of sidewalk along Marietta Street in the amount not to exceed $196,436.00 and authorize the Mayor to execute all necessary documents.  Seconded by Council Member Mitchell  Approved by unanimous vote (7-0-0)

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D. Administration 1. Resolution: Local Option Sales Tax •

City Attorney, Sam Thomas, read the Resolution aloud

Public comment none  Council Member Cross offered a motion to adopt the Resolution as presented by the City Attorney, contemplating the Resolution of the LOST dispute with Fulton County and authorize the Mayor to execute the Certificate of Distribution  Seconded by Council Member Gilvin  Approved by unanimous vote (7-0-0) 2. An Ordinance to Amend Certain Guidelines for Door to Door Solicitation (First Reading) •

City Attorney, Sam Thomas, read the Ordinance aloud constituting a first reading

Public comment none  Council Member Aiken offered a motion to approve an Ordinance to amend certain guilelines for door to door solicitation as read by the City Attorney, constituting the first reading of the Ordinance.  Seconded by Council Member Cross  Approved by unanimous vote (7-0-0) 3. An Ordinance of the Mayor and Council of the City of Alpharetta, Georgia to Amend Chapter 2, Article II of the Code of the City of Alpharetta, Georgia Regarding the Municipal Court (First Reading) •

City Attorney, Sam Thomas, read the Ordinance aloud constituting a first reading

Public comment none  Council Member aiken offered a motion approve an Ordinance to specify the removal process of an appointed judge  Seconded by Council Member Gilvin  Approved by unanimous vote (7-0-0)

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VII.

PUBLIC COMMENTS None

VIII.

REPORTS



Council Member Aiken had a question for the City Attorney about HOA enforceability in regard to on street parking in neighborhoods



Council Member Cross recognized our Economic Development department on updating the City’s Wikipedia entry



Council Member Gilvin announced: Last weekend the Braves and Bank of America had a successful fundraising tournament in Wills Park This Friday, September 6th, Alpharetta Youth Soccer Association will host their kick off at North Park This Saturday, September 7th, YMCA will be celebrating 15th anniversary



IX.

Council Member Owens reminded everyone of the grilling competition fundraiser for The Lion Heart School this Saturday in downtown from noon to 5 p.m. ADJOURNMENT

 Mayor Belle Isle adjourned the meeting at 8:53 p.m.