City of Columbia Purchasing Bid Information Bid Owner Email Phone Fax
Barb Rorman Procurement Officer
[email protected] (573) 8747374 (573) 8747762
Bid Number Title Bid Type Issue Date Close Date
156/2014 Phone Equipment & Services RFQ-F 08/28/2014 9/10/2014 2:00:00 PM
Contact Information
Ship to Information
Address
Address
Contact Department Building Floor/Room Telephone Fax Email
Contact Department Building Floor/Room Telephone Fax Email
Supplier Information
COLUMBIA WATER & ELECTRIC 1514 BUSINESS LOOP 70E COLUMBIA , MO 65201 HEUCHAN BUILDING/ELECTRIC
Supplier Notes
Company Name Contact Name Address
Telephone Fax Email Signature
Date
/
/
Bid Notes BIDDERS ARE ENCOURAGED TO USE THE ELECTRONIC BID SYSTEM FOR SUBMITTING BIDS AND MUST COMPLETE ALL REQUIRED FIELDS. NO FAX OR E-MAIL RESPONSES WILL BE ACCEPTED. IF YOU CHOOSE TO SUBMIT MANUALLY,(hard paper copy) PRINT THE "INVITATION" LISTED UNDER "DOCUMENTS" IN ITS ENTIRETY, COMPLETE AND SUBMIT TO PURCHASING, 701 E. BROADWAY, 5TH FLOOR, COLUMBIA MO 65201, UNTIL THE BID CLOSING DATE AND TIME. BIDS MUST BE IN A SEALED ENVELOPE AND HAVE THE BID NUMBER AND DESCRIPTION CLEARLY LABELED ON THE OUTSIDE OF THE ENVELOPE.
Bid Activities
Bid Messages
Bid Attachments The following attachments are associated with this opportunity and will need to be retrieved separately Line
Filename
Description
Header
Terms & Conditions of Ebidding Revised 8-26-13.pdf
Header
Work Authorization Affidavit.pdf
WORK AUTHORIZATION
Header
Insurance Requirements - Non Construction 1-09.pdf
Insurance Requirements - Non Construction 1-09
156/2014 - Page 1 of 6
Bid Attributes Please review the following and respond where necessary # Name Note
Response
1
Terms and Conditions
Accept terms and conditions
____________________ (Required)
2
Payment Terms
Please Indicate Payment Terms:
____________________ (Required)
3
Declaration of bidding without collusion
In submitting this quotation, the bidder declares that the ____________________ (Required) only persons or parties interested in the quotation as principals are those named herein and that the quotation is made without collusion with any other person, firm, or corporation.
4
Terms of Bid Offer
In submitting this quotation it is understood that the right is ____________________ (Required) reserved by the City to reject any and all bids and it is agreed that the bids may not be withdrawn for a period of sixty (60) days from the specified time for receiving bids.
5
Delivery ARO (After Receipt of Order)
Indicate number of calendar days required to deliver after receipt of Purchase Order.
6
Descriptive Literature
Vendor shall provide Descriptive literature for each item ____________________ (Required) shown in this bid document using any of the following methods: by uploading and attaching to their bid response; by emailing literature to the Buyer named on page 1 of this document; or by mailing descriptive literature to the City of Columbia Purchasing Division, 701 E. Broadway, 5TH Floor, Columbia, MO 65205. Literature sent via U. S. Mail must be received by the City Purchasing Division prior to Bid Closing Date and Time. (Please write bid number on outside of envelope.)
7
W-9 Submission
Provide a current W-9 using any of the following methods: by uploading and attaching to their bid response; by emailing the W-9 to the Buyer named on page 1 of this document; or by mailing to the City of Columbia Purchasing Division, 701 E. Broadway, 5TH Floor, Columbia, MO 65205.
____________________ (Required)
8
Warranty
Please provide warranty information, if any. Indicate "None" if no warranty is offered.
____________________ (Required)
9
Staff
Provide the number of employees on your staff and the percent (%) of work on this project that will be done by your own staff
____________________ (Required)
10
If you have done business under a different name, please give that name and location:
If you have done business under a different name, please give that name and location:
____________________ (Optional)
11
Have you ever failed to complete any work awarded to your company?
Have you ever failed to complete any work awarded to your company? If so, where and why?
____________________ (Required)
12
References
List three references, minimum, for same type of work ____________________ (Required) performed in the past six months. State name and telephone number of contact person, as well as nature and cost of appraisal(s). Attach separate sheet if necessary.
13
Contact Information
Provide Contact information including name/email/phone/fax of person(s) to provide clarification or additional information if needed regarding your bid response.
____________________ (Required)
____________________ (Required)
156/2014 - Page 2 of 6
14
EMPLOYMENT OF UNAUTHORIZED ALIENS PROHIBITED
(a) Contractor agrees to comply with Missouri State Statute section 285.530 in that they shall not knowingly employ, hire for employment, or continue to employ an unauthorized alien to perform work within the state of Missouri. (b) As a condition for the award of this contract the contractor shall, by sworn affidavit and provision of documentation, affirm its enrollment and participation in a federal work authorization program with respect to the employees working in connection with the contracted services. The Contractor shall also sign an affidavit affirming that it does not knowingly employ any person who is an unauthorized alien in connection with the contracted services. ( c ) Contractor shall require each subcontractor to affirmatively state in its contract with contractor that the subcontractor shall not knowingly employ, hire for employment or continue to employ an unauthorized alien to perform work within the state of Missouri. Contractor shall also require each subcontractor to provide contractor with a sworn affidavit under the penalty of perjury attesting to the fact that the subcontractor's employees are lawfully present in the United States. Indicate if you agree to comply.
____________________ (Required)
15
Insurance Requirements - Bidder Agreement
Successful Bidder agrees to comply with attached Insurance Requirements upon award.
____________________ (Required)
156/2014 - Page 3 of 6
Line Items #
Qty
UOM
Description
1
1
EA
UCX450 BASE SYSTEM 0X0
Response
$___________ Manufacturer: E Metro Tel
Manufacturer #: UCX450
Supplier Notes:
2
2
EA
UCX Expansion Block of 50 extensions $___________
Manufacturer: E Metro Tel
Manufacturer #: UCXEXT-50
Supplier Notes:
3
1
EA
UCX Expansion Block of 20 extensions $___________
Manufacturer: E Metro Tel
Manufacturer #: UCXEXT-20
Supplier Notes:
4
1
EA
UCX Expansion Block of 5 extensions $___________
Manufacturer: E Metro Tel
Manufacturer #: UCXEXT-5
Supplier Notes:
5
1
EA
UCX to Meridian-CS1000 Integrator Application $___________
Manufacturer: E Metro Tel
Manufacturer #: UCX-MDSE
Supplier Notes:
6
1
EA
External T1/E1 Gateway (1 span) $___________
Manufacturer: E Metro Tel
Manufacturer #: UCXDGPRI-1S
Supplier Notes:
156/2014 - Page 4 of 6
7
1
EA
24-port FXS Analog Adapter $___________
Manufacturer: E Metro Tel
Manufacturer #: UCXGSFXS-24P
Supplier Notes:
8
1
EA
Algo 8180 Paging Interface $___________
Manufacturer: E Metro Tel
Manufacturer #: ALG-8180
Supplier Notes:
9
1
EA
System Programming, Installation and Training $___________
Manufacturer: E Metro Tel
Manufacturer #:
Supplier Notes:
10
1
PKG
Warranty and Support $___________
Item Notes: Indicate Associated Cost with these Warranty and Support Options Supplier Notes:
Package Line Items: You are not required to respond to all lines in the package # Qty UOM Description
Response
10.1
1
EA
Vendor Warranty Labor (1 year)
$___________
EA
UCX Hardware Warranty(1 year)
$___________
Supplier Notes:
10.2
1
Item Notes:
Part # UCXHW-1YW
Supplier Notes:
156/2014 - Page 5 of 6
10.3
1
Item Notes:
EA
Hardware Extended Warranty(add 2 years-quantity of 2 adds 4 years)
$___________
Part # UCXHW-2YW
Supplier Notes:
10.4
1
Item Notes:
EA
Premium Plus Assurance Support Service (5 years)
$___________
Part # UCX-SSPPS
Supplier Notes:
10.5
1
EA
Vendor Premium Support Service (5 years)with 4 Hour On-Site SLA
$___________
Supplier Notes:
156/2014 - Page 6 of 6
