City of Columbia Purchasing Bid Information Bid Owner
Barb Rorman Procurement Officer
[email protected] (573) 8747374 (573) 8747762
Email Phone Fax Bid Number Title
149/2015 E METROTEL UCX EQUIPMENT AND MAINTENANCE TERM & SUPPLY RFQ-F 07/08/2015 8/5/2015 2:00:00 PM Central
Bid Type Issue Date Close Date
Contact Information
Ship to Information
Address
Address
Contact Department Building Floor/Room Telephone Fax Email
CITY OF COLUMBIA 701 E BROADWAY COLUMBIA , MO 65201 JEFF HAMILTON
Contact Department Building Floor/Room Telephone Fax Email
(573) 874 6367
[email protected]
Supplier Information
CITY OF COLUMBIA 701 E BROADWAY COLUMBIA , MO 65201 CITY INFORMATION SVC DEPT
Supplier Notes
Company Name Contact Name Address
Telephone Fax Email Signature
Date
/
/
Bid Notes BIDDERS ARE ENCOURAGED TO USE THE ELECTRONIC BID SYSTEM FOR SUBMITTING BIDS AND MUST COMPLETE ALL REQUIRED FIELDS. NO FAX OR E-MAIL RESPONSES WILL BE ACCEPTED. IF YOU CHOOSE TO SUBMIT MANUALLY,(hard paper copy) PRINT THE "INVITATION" LISTED UNDER "DOCUMENTS" IN ITS ENTIRETY, COMPLETE AND SUBMIT TO PURCHASING, 701 E. BROADWAY, 5TH FLOOR, COLUMBIA MO 65201, UNTIL THE BID CLOSING DATE AND TIME. BIDS MUST BE IN A SEALED ENVELOPE AND HAVE THE BID NUMBER AND DESCRIPTION CLEARLY LABELED ON THE OUTSIDE OF THE ENVELOPE.
Bid Activities
Bid Messages
Bid Attachments The following attachments are associated with this opportunity and will need to be retrieved separately Line
Filename
Header
Terms & Conditions of Ebidding Revised 8-26-13.pdf
Header
Insurance Requirements - City of Columbia Standard.pdf
Header
Work Authorization Affidavit.pdf
Description
WORK AUTHORIZATION
149/2015 - Page 1 of 7
Bid Attributes Please review the following and respond where necessary # Name Note
Response
1
Terms and Conditions
Accept terms and conditions
____________________ (Required)
2
Payment Terms
Please Indicate Payment Terms:
____________________ (Required)
3
Delivery ARO (After Receipt of Order)
Indicate number of calendar days required to deliver after receipt of Purchase Order.
____________________ (Required)
4
Renewal Options
Term & Supply Contract Renewal Options: Contract subject for renewal at the end of the first contract period, for four (4) additional one-year periods, based upon agreement by both parties as to pricing, delivery, past vendor service, etc. This contract may be canceled by the City upon 10 days written notice to the vendor for non-compliance to these requirements, delivery problems, or other just cause so deemed by the City.
____________________ (Required)
5
Cooperative Contract Pricing
Would you be willing to offer the same pricing to members of the Mid-Missouri Public Purchasing Cooperative? (Not responding to this question will not impact the evaluation of this bid.)
____________________ (Optional)
6
Contract Administration Contact
Provide the contact information for the person in your firm ____________________ (Required) responsible for contracting and authorizing renewals of the contract. Name/Job Title/Phone/Fax/Email
7
Term & Supply Contract with Quantities
TERM AND SUPPLY CONTRACT for furnishing City of ____________________ (Required) Columbia with E MetroTel UCX Equipment, as needed and as requested, from date of award through August 31, 2016. AGREE PRICES WILL BE FIRM FOR THE FIRST YEAR OF THE CONTRACT PERIOD. The quantities listed in this request for quotation are an estimate of the quantities that will be needed for this contract. The City reserves the right to increase or decrease these quantities as needed.
8
W-9 Submission
Provide a current W-9 using any of the following methods: by uploading and attaching to their bid response; by emailing the W-9 to the Buyer named on page 1 of this document; or by mailing to the City of Columbia Purchasing Division, 701 E. Broadway, 5TH Floor, Columbia, MO 65205.
____________________ (Optional)
9
Certificate of Insurance Requirement Acknowledgment
The City of Columbia's insurance requirements have been attached to this bid document. The Bidder hereby acknowledges that these insurance requirements have been reviewed and if awarded a contract, bidder will provide a Certificate of Insurance meeting these requirements as set forth herein.
____________________ (Required)
149/2015 - Page 2 of 7
10
EMPLOYMENT OF UNAUTHORIZED ALIENS PROHIBITED
(a) Contractor agrees to comply with Missouri State Statute section 285.530 in that they shall not knowingly employ, hire for employment, or continue to employ an unauthorized alien to perform work within the state of Missouri. (b) As a condition for the award of this contract the contractor shall, by sworn affidavit and provision of documentation, affirm its enrollment and participation in a federal work authorization program with respect to the employees working in connection with the contracted services. The Contractor shall also sign an affidavit affirming that it does not knowingly employ any person who is an unauthorized alien in connection with the contracted services. ( c ) Contractor shall require each subcontractor to affirmatively state in its contract with contractor that the subcontractor shall not knowingly employ, hire for employment or continue to employ an unauthorized alien to perform work within the state of Missouri. Contractor shall also require each subcontractor to provide contractor with a sworn affidavit under the penalty of perjury attesting to the fact that the subcontractor's employees are lawfully present in the United States. Indicate if you agree to comply.
____________________ (Required)
149/2015 - Page 3 of 7
Line Items #
Qty
UOM
Description
Response
1
5
EA
UCXDGPRI-1S T1/E1 Gateway (1 span)
$___________
Manufacturer:
Manufacturer #:
Item Notes: External T1 interfaces Supplier Notes:
2
1
EA
Manufacturer:
UCX-MDSE UCX to Meridian 1 CS1000 Digital Station Emulator
$___________
Manufacturer #:
Item Notes: License to allow use of MGC cards as gateways for digital line cards Supplier Notes:
3
1
EA
Manufacturer:
UCX-MASE UCX to Meridian 1 CS1000 Analog Station Emulator
$___________
Manufacturer #:
Item Notes: License to allow use of MGC cards as gateways for analog line cards Supplier Notes:
4
1
EA
Manufacturer:
UCX-CRBU Backup Call Recording and UCX Configuration
$___________
Manufacturer #:
Item Notes: Call Recording enhancements and backup Supplier Notes:
5
7
EA
Manufacturer:
MGC-FW Flash-card with MGC firmware for use with UCX Appliance enabled with MDSE and/or MASE
$___________
Manufacturer #:
Item Notes: E-MetroTel-required software for MGC cards Supplier Notes:
149/2015 - Page 4 of 7
6
17
EA
Manufacturer:
UCXEXT-50 UCX Expansion Block of 50 extensions
$___________
Manufacturer #:
Item Notes: Enough licensing for all IP, digital, and analog phones in City Supplier Notes:
7
1
EA
Manufacturer:
UCX-CCR UCX Contact Center Reporting for UCX1000
$___________
Manufacturer #:
Item Notes: Contact Center Reporting for City Contact Center, and Utility billing Supplier Notes:
8
2
EA
Manufacturer:
8180 Algo SIP Alerter
$___________
Manufacturer #:
Item Notes: SIP-based paging interfaces for police and fire paging amplifiers Supplier Notes:
9
1
EA
Manufacturer:
UCXEXT-20 UCX Expansion Block of 20 extensions
$___________
Manufacturer #:
Item Notes: Balance of licensing needed for telephone Supplier Notes:
10
1
EA
Manufacturer:
UCX1000-SPH UCX1000 Spare Hard Drive
$___________
Manufacturer #:
Item Notes: Spare HDD for server Supplier Notes:
149/2015 - Page 5 of 7
11
1
EA
Manufacturer:
UCX1000-SPP UCX1000 Spare Power Supply
$___________
Manufacturer #:
Item Notes: Spare Power Supply for server Supplier Notes:
12
5
EA
Manufacturer:
UCXGSFXS-24P 24-port FXS Analog Adapter
$___________
Manufacturer #:
Item Notes: Optional analog phones interface Supplier Notes:
13
3
EA
Manufacturer:
UCXGSFXS-48P 48-port FXS Analog Adapter
$___________
Manufacturer #:
Item Notes: Optional analog phones interface. Supplier Notes:
14
1
EA
Labor Rate Provide your Hourly Labor rate that could be changed for installation and system configuration
$___________
Supplier Notes:
15
1
PKG
Maintenance & Technical Support $___________
Item Notes: Provide pricing for 1, 3 and 5 year plans. Supplier Notes:
Item Attributes: Please review the following and respond where necessary # Name Note 1 Maintenance & Technical Support List details of what the plan(s) you are offering cover. You Information have the option of upload decriptive details to the bid attachments of this document.
Response ____________________ (Required)
149/2015 - Page 6 of 7
Package Line Items: # Qty UOM
Description
Response
15.1
EA
1 Year Plan
$___________
EA
3 Year Plan
$___________
EA
5 Year Plan
$___________
1
Supplier Notes:
15.2
1
Supplier Notes:
15.3
1
Supplier Notes:
149/2015 - Page 7 of 7
