Clemson University Procurement Services

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Clemson University Procurement Services Bid Information Bid Owner

Tammy Crooks Contracting Officer - Info Technology [email protected] (864) 656-0641 (864) 656-2394

Email Phone Fax Bid Number Title

Ship to Information

Address

Address

Contact

60832533 Integrated Audio Video Systems and Equipment - Freeman Hall Addition Sealed Bid 04/27/2015 5/14/2015 2:30:00 PM Eastern

Bid Type Issue Date Close Date

Contact Information

Department Building Floor/Room Telephone Fax Email

108 Perimeter Road Clemson, SC 29634 Tammy Crooks Contracting Officer Info Technolo Procurement Services ASB (864) 656-0641 (864) 656-2394 [email protected]

Supplier Information

Contact Department Building Floor/Room Telephone Fax Email

Freeman Hall 211 Fernow St Clemson, SC 29634-0904 Kevin McDonough

New Expansion Computer & Network Srvcs

Supplier Notes

Company Name Contact Name Address

Telephone Fax Email Signature

Date

/

/

Bid Notes Clemson University is seeking offers for Integrated Audio Video Systems and Equipment for Freeman Hall Addition as outlined herein. You are required to register and login to view complete details and to submit bids.

Bid Activities Date

Name

Description

5/5/2015 10:30:00 AM

Non Mandatory Pre-Bid Conference & Site Visit

A non-mandatory pre-bid conference/site visit will be held on May 5, 2015, 10:30 AM ET in Procurement Services, Clemson University, Administrative Services Building, 108 Perimeter Road, Clemson, SC 29634, Room 102. Vendors must provide their own personal protection equipment, hardhat at minimum, if planning to tour site during this time.

5/6/2015 12:00:00 PM

Deadline for Receipt of Questions

All questions must be submitted to Tammy Crooks via email at [email protected] prior to 05/06/2015, 12:00 PM ET.

Bid Messages

Bid Attachments The following attachments are associated with this opportunity and will need to be retrieved separately Line

Filename

Description

Header

Final Scope - Instructions to Bidders.pdf

Final Scope - Instructions to Bidders

60832533 - Page 1 of 6

Header

Attachment 1 - Detailed Scope of Attachment 1 - Detailed Scope of Work/Specifications/Appendices A-F Work_Specs_Appendices A-F.pdf

Header

Appendix G - Equip List Spreadsheet_Bidding Schedule (3).xlsx

Appendix G - Equipment List Spreadsheet/Bidding Schedule - Must be completed and re-attached to "Response Attachment" tab as part of response for evaluation purposes. Failure to do so, will result in rejection of offer.

Header

Attachment 2 - Drawings.pdf

Attachment 2 - Drawings

Header

Attachment 3 - Statement of Qualifications Form.docx

Attachment 3 - Statement of Qualifications

Header

IMPORTANT TAX NOTICE.doc

Withholding Requirements for Payments to Nonresidents.

Header

Clemson University Standard Terms of Purchase RevB4-1-2011.pdf

Clemson University Standard Terms of Purchase RevB- 4-1-2011.pdf

Header

Clemson University Standard Bidding Terms and Conditions RevB- 10-1-2009.pdf

Clemson University Standard Bidding Terms and Conditions RevB- 1-1-20090

Bid Attributes Please review the following and respond where necessary # Name Note

Response

1

Terms & Conditions

You agree to be bound by the terms of the Solicitation ____________________ (Required) which include this document, Clemson University Standard Bidding Terms and Conditions and Clemson University Standard Terms of Purchase (available for reference in the Bid Attachment Section of this package, and/or www.clemson.edu/cfo/procurement/policies/terms.html). You agree to hold Your Offer open for a minimum of sixty (60) calendar days after the Opening Date. We agree to all terms and conditions contained in the bid.

2

Contradictory Terms

You agree that your bid does not include either modifications to any of this solicitation’s contractual requirements or any other Vendor standard terms and conditions. Doing so may make your bid non-responsive and not considered for award. If you have questions or would like Clemson to consider alternate terms or requirements, you are required to submit questions to the procurement officer prior to the noted deadline requesting Clemson consider such deviations. Clemson is not required to accept changes, but will address changes as necessary with an amendment to the solicitation.

3

Preferences - A Notice to Vendors

On June 16, 2009, the South Carolina General Assembly (No Response Required) rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences. ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE

____________________ (Required)

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CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)] 4

In State Office Address

Please provide the address and phone number for your in-state office in the space provided. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____________________ (Optional)

5

Conflict of Interest

If you have any relatives employed with Clemson University, you must provide their names and relations.

____________________ (Optional)

6

Illegal Immigration

Do you certify that you fully comply with the applicable ____________________ (Required) requirements of Title 8, Chapter 14 of the South Carolina Code of Laws and agree to provide to the State upon request any documentation required to establish either: (a) that Title 8, Chapter 14 is inapplicable to you and your subcontractors or sub-subcontractors; or (b) that you and your subcontractors or sub-subcontractors are in compliance with Title 8, Chapter 1? Pursuant to Section 8-14-60, "A person who knowingly makes or files any false, fictitious, or fraudulent document, statement, or report pursuant to this chapter is guilty of a felony, and, upon conviction, must be fined within the discretion of the court or imprisoned for not more than five years, or both." You agree to include in any contracts with your subcontractors language requiring your subcontractors to (a) comply with the applicable requirements of Title 8, Chapter 14, and (b) include in their contracts with the sub-subcontractors language requiring the sub-subcontractors to comply with the applicable requirements of Title 8, Chapter 14. [07-7B097-1] (An overview is available at http:/www.procurement.sc.gov)

7

Discount for Prompt Payment

If you offer a discount for prompt payment, provide these terms here.

____________________ (Optional)

8

SC Taxes

Do you collect South Carolina Taxes? Do NOT include taxes in your bid price. Valid Responses: [Please Select], Yes, No

____________________ (Required)

9

Shipping Method

Freight/shipping costs MUST be included in bid price. Freight/shipping cannot be added at a later date. If applicable to this bid, is this cost included in your bid price?

____________________ (Required)

10

Delivery Date

Enter your best delivery for this purchase, or completion date of services, as days after receipt of order.

____________________ (Required)

11

Bid Acceptance Period

In order to withdraw Your Offer after the 60 days specified above, you must notify the Procurement Officer in writing.

(No Response Required)

12

Public Opening

Offers will be publicly opened at the close date / time at Clemson University/Procurement Services, Administrative Services Building, Silas N. Pearman Boulevard, Clemson, S. C. 29634.

(No Response Required)

13

Posting of Award

The award for this soliciation will be posted at the Administrative Services Building, Silas N. Pearman Boulevard, Clemson, S. C. 29634 (as well as at the following website - https://sciquest.ionwave.net/clemson) within 5 working days of bid opening (unless Procurement

(No Response Required)

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Officer provides otherwise). 14

Submitting your offer or modification

(a) Offers and offer modifications must be submitted by submitting your offer electronically in the Clemson online bidding system (buyWays). (b) If you are responding to more than one solicitation, you must submit separate bids for each solicitation. (c) Facsimile, hardcopy, or e-mail offers, modifications, or withdrawals, are NOT authorized.

(No Response Required)

15

Descriptive Literature - Labelling

Include Offeror’s name on the cover of any specifications or descriptive literature submitted with your offer.

(No Response Required)

16

Award Made to One Offeror

Award will be made to one Offeror.

(No Response Required)

17

Award Criteria - Bids

Award will be made to the lowest responsible and responsive bidder(s).

(No Response Required)

18

Protest - CPO - ITMO Address

Any protest for this solicitation must be addressed to the Chief Procurement Officer, Information Technology Management Office, and submitted in writing (a) by email to [email protected], (b) by facsimile at 803-896-0789, or (c) by post or delivery to 1201 Main Street, Suite 430, Columbia, SC 29201.

(No Response Required)

19

Energy Star

Is your product Energy Star compliant? The Offeror is encouraged to visit www.energystar.gov for complete product specifications and updated lists of qualifying products. Valid Responses: [Please select], Yes, No, N/A

____________________ (Required)

20

Installation / On Site Labor

If Installation or On Site Labor is requested, as part of this ____________________ (Optional) contract, then the contractor agrees to install all items acquired pursuant to this contract and/or shall be required to conduct work at Clemson as part of this contract. The contractor awarded this contract is required to submit an ACORD 25 form prior to commencement of work per Clemson Standard Terms of Purchase (available for reference in the Bid Attachment Section of this package and/or http://www.clemson.edu/cfo/procurement/policies/terms.html). *Failure to maintain insurance and submit this form to University Procurement may result in termination of contract for failing to comply with this requirement.

21

Offshore Contracting

Work that will be performed offshore by the Offeror and/or ____________________ (Optional) its subcontractors must be identified in the Offeror’s response. For the purpose of this solicitation, offshore is defined as outside the 50 States and US territories. Offeror is to include an explanation for the following: (a) What type of work is being contracted offshore? (b) What percentage (%) of the total work is being contracted offshore? (c) What percentage (%) of the total value of the contract is being contracted offshore? (d) Provide a Service Level Agreement (SLA) demonstrating the arrangement between the off-shore contactor and the Offeror. Attach Service Level Agreement to this document or paste here. Data provided by the Offeror in regards to this clause is for information only and will not be used in the evaluation and determination of an award.

22

Recycled Product

Are product(s) made out of, or contain recycled material? A "yes" answer will require a justification. Valid Responses: [Please Select], Yes, No

23

Recycled Product Justification

Offeror shall identify which product(s) is made out of or ____________________ (Optional) contains recycled materials. This information will be used for future research and will NOT be used to determine how contract is awarded.

____________________ (Optional)

60832533 - Page 4 of 6

24

Parking Permit Instructions

All vendors must comply with university parking ____________________ (Optional) regulations. Vendors, Service Contractors and Construction Workers must obtain a visitors permit at the Parking Services Office prior to attending a scheduled pre-bid meeting or a required site visit for bidding purposes. All awarded bidders are required to adhere to the university parking rules and regulations. Costs associated with parking permits must be included in the bid proposal and are the vendors responsibility for paying and arranging for. The Parking Services Office is located at G-01 Edgar Brown Union Clemson, SC 29634. Parking Services is open Monday through Friday from 7:30 until 4:30. If you have additional questions, call 864-656-2270.

25

Quality - New

All items must be new.

26

Disposal of Packaging

Contractor shall dispose of all wrappings, crating, and (No Response Required) other disposable materials pertaining to this contract at the end of each working day and upon completion of installation.

27

Privacy - Web Services

You agree that any information acquired by you about (No Response Required) individuals or businesses that is available to you as a result of your performance of this contract shall not be retained beyond the end of the term of the contract without the express written consent of the government. Such information shall never be sold, traded, or released to another entity, including affiliates, and shall not be used for any purpose other than performing this contract. Upon request, contractor shall provide written confirmation of compliance with this clause.

28

Warranty

Contractor warrants all items acquired shall conform to all contractors’ representations, the requirements of this contract, and all published documentation.

(No Response Required)

(No Response Required)

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Line Items #

Qty

UOM

Description

1

1

LO

Total Firm Fixed Price for all products/services for the Integrated Audio Video Systems and Equipment for Freeman Hall Addition as outlined in all attachments "Attachments" tab above $___________ and any other costs involved to complete the solution. This total will be used for evaluation purposes. Complete breakdown of costs must be included in Appendix G - Equipment List Spreadsheet/Bidding Schedule and attached to online response.

Manufacturer:

Response

Manufacturer #:

Item Notes: Please complete Appendix G - Equipment List Spreadsheet/Bidding Schedule and re-attach under "Response Attachments" tab for evaluation purposes. Please transfer "Bid Total (Evaluated Amount) highlighted in yellow from spreadsheet to this line item for evaluation purposes. Supplier Notes:

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