Clemson University Procurement Services


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Clemson University Procurement Services Bid Information Bid Owner Email Phone Fax

Mike Nebesky Procurement Director [email protected] (864) 656-2067 (864) 656-2394

Bid Number Title Bid Type Issue Date Close Date

61739967 WFIC AV Programming RFP 05/08/2015 6/2/2015 3:00:00 PM Eastern

Contact Information

Ship to Information

Address

Address

Contact Department Building Floor/Room Telephone Fax Email

108 Perimeter Rd Clemson, SC 29634 Mike Nebesky Procurement Services ASB

Contact Department Building Floor/Room Telephone Fax Email

(864) 656-2067 [email protected]

Supplier Information

Supplier Notes

Company Name Contact Name Address

Telephone Fax Email Signature

Date

/

/

Bid Notes Clemson University is soliciting proposals for a contractor to provide Crestron Programming as part of the audio visual equipment installation in the new, under construction, Watt Family Innovation Center (WFIC). Please see the attached detailed Scope of Work document in the online system. All bidders are to register in the online system to view the complete solicitation T&Cs and to submit a proposal.

Bid Activities Date

Name

Description

5/20/2015 1:00:00 PM

Deadline for Questions

Questions must be received by date and time shown.

Bid Messages

Bid Attachments The following attachments are associated with this opportunity and will need to be retrieved separately Line

Filename

Description

Header

Scope of Work Document WFIC AV Programming 61739967.pdf

Scope of Work document

Header

WFIC Scope of Work Document – Appendix B – WFIC Technologies Grid..pdf

WFIC Scope of Work Document – Appendix B – WFIC Technologies Grid.

61739967 - Page 1 of 6

Header

Clemson University Standard Terms of Purchase RevB4-1-2011.pdf

Clemson University Standard Terms of Purchase RevB- 4-1-2011.pdf

Header

Clemson University Standard Bidding Terms and Conditions RevB- 10-1-2009.pdf

Clemson University Standard Bidding Terms and Conditions RevB- 1-1-20090

Header

IMPORTANT TAX NOTICE.doc

Withholding Requirements for Payments to Nonresidents.

Bid Attributes Please review the following and respond where necessary # Name Note

Response

1

Terms & Conditions

You agree to be bound by the terms of the Solicitation ____________________ (Required) which include this document, Clemson University Standard Bidding Terms and Conditions and Clemson University Standard Terms of Purchase (available for reference in the Bid Attachment Section of this package, and/or www.clemson.edu/cfo/procurement/policies/terms.html). You agree to hold Your Offer open for a minimum of sixty (60) calendar days after the Opening Date. We agree to all terms and conditions contained in the bid.

2

Contradictory Terms

You agree that your bid does not include either modifications to any of this solicitation’s contractual requirements or any other Vendor standard terms and conditions. Doing so may make your bid non-responsive and not considered for award. If you have questions or would like Clemson to consider alternate terms or requirements, you are required to submit questions to the procurement officer prior to the noted deadline requesting Clemson consider such deviations. Clemson is not required to accept changes, but will address changes as necessary with an amendment to the solicitation.

____________________ (Required)

3

Conflict of Interest

If you have any relatives employed with Clemson University, you must provide their names and relations.

____________________ (Optional)

4

Illegal Immigration

Do you certify that you fully comply with the applicable ____________________ (Required) requirements of Title 8, Chapter 14 of the South Carolina Code of Laws and agree to provide to the State upon request any documentation required to establish either: (a) that Title 8, Chapter 14 is inapplicable to you and your subcontractors or sub-subcontractors; or (b) that you and your subcontractors or sub-subcontractors are in compliance with Title 8, Chapter 1? Pursuant to Section 8-14-60, "A person who knowingly makes or files any false, fictitious, or fraudulent document, statement, or report pursuant to this chapter is guilty of a felony, and, upon conviction, must be fined within the discretion of the court or imprisoned for not more than five years, or both." You agree to include in any contracts with your subcontractors language requiring your subcontractors to (a) comply with the applicable requirements of Title 8, Chapter 14, and (b) include in their contracts with the sub-subcontractors language requiring the sub-subcontractors to comply with the applicable requirements of Title 8, Chapter 14. [07-7B097-1] (An overview is available at http:/www.procurement.sc.gov)

5

Discount for Prompt Payment

If you offer a discount for prompt payment, provide these terms here.

____________________ (Optional)

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6

SC Taxes

Do you collect South Carolina Taxes? Do NOT include taxes in your bid price. Valid Responses: [Please Select], Yes, No

____________________ (Required)

7

Bid Acceptance Period

In order to withdraw Your Offer after the 60 days specified above, you must notify the Procurement Officer in writing.

(No Response Required)

8

Discussions and Negotiations - Optional

Submit your best terms from both a price and a technical (No Response Required) standpoint. Your proposal may be evaluated and your offer accepted without any discussions, negotiations, or prior notice. Ordinarily, nonresponsive proposals will be rejected outright without prior notice. Nevertheless, the State may elect to conduct discussions, including the possibility of limited proposal revisions, but only for those proposals reasonably susceptible of being selected for award. [11-35-1530(6); R.19-445.2095(I)] If improper revisions are submitted during discussions, the State may elect to consider only your unrevised initial proposal, provided your initial offer is responsive. The State may also elect to conduct negotiations, beginning with the highest ranked offeror, or seek best and final offers, as provided in Section 11-35-1530(8). Negotiations may involve both price and matters affecting the scope of the contract, so long as changes are within the general scope of the request for proposals. If negotiations are conducted, the State may elect to disregard the negotiations and accept your original proposal.

9

Public Opening

Offers will be publicly opened at the close date / time at Clemson University/Procurement Services, Administrative Services Building, Silas N. Pearman Boulevard, Clemson, S. C. 29634.

10

Opening Proposals - Prices not Divulged

In competitive sealed proposals, prices will not be divulged (No Response Required) at opening. [§ 11-35-1530 & R. 19-445.2095(c) (1)]

11

Award Made to One Offeror

Award will be made to one Offeror.

(No Response Required)

12

Award Criteria - Proposals

Award will be made to the highest ranked, responsive and responsible Offeror whose offer is determined to be the most advantageous to the University.

(No Response Required)

13

Posting of Award

The award for this soliciation will be posted at the (No Response Required) Administrative Services Building, Silas N. Pearman Boulevard, Clemson, S. C. 29634 (as well as at the following website - https://sciquest.ionwave.net/clemson) within 15 working days of bid opening (unless Procurement Officer provides otherwise).

14

Submitting your offer or modification

(a) Offers and offer modifications must be submitted by submitting your offer electronically in the Clemson online bidding system (buyWays). (b) If you are responding to more than one solicitation, you must submit separate bids for each solicitation. (c) Facsimile, hardcopy, or e-mail offers, modifications, or withdrawals, are NOT authorized.

15

Submittal Requirements

Offeror is required to submit a response to the RFP by (No Response Required) submitting two separate files. One file should be the technical proposal and contain no financial/pricing information. This file should address the specific requirements noted in the attached Scope of Work document. The other file should be any financial details. However note, that the financial proposal must be a firm fixed price that must also be entered as one dollar value in the line item below. Not withstanding, should you need to submit a redacted copy of your proposal, you should also

(No Response Required)

(No Response Required)

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attach a copy of the redacted copy of the proposal as described below. 16

Submitting Redacted Offers

If your offer includes any information that you marked as (No Response Required) “Confidential,” “Trade Secret,” or “Protected” in accordance with the clause entitled "Submitting Confidential Information" in the Bidding Terms and Conditions. In addition, you must also submit one complete copy of your offer from which you have removed or concealed such information ( the redacted copy). The redacted copy should (i) reflect the same pagination as the original, (ii) show the empty space from which information was redacted, and (iii) be submitted in a Portable Document Format (.pdf). Except for the information removed or concealed, the redacted copy must be identical to your original offer, and the Procurement Officer must be able to view, search, copy and print the redacted copy without a password.

17

Installation / On Site Labor

If Installation or On Site Labor is requested, as part of this ____________________ (Optional) contract, then the contractor agrees to install all items acquired pursuant to this contract and/or shall be required to conduct work at Clemson as part of this contract. The contractor awarded this contract is required to submit an ACORD 25 form prior to commencement of work per Clemson Standard Terms of Purchase (available for reference in the Bid Attachment Section of this package and/or http://www.clemson.edu/cfo/procurement/policies/terms.html). *Failure to maintain insurance and submit this form to University Procurement may result in termination of contract for failing to comply with this requirement.

18

Offshore Contracting

Work that will be performed offshore by the Offeror and/or ____________________ (Optional) its subcontractors must be identified in the Offeror’s response. For the purpose of this solicitation, offshore is defined as outside the 50 States and US territories. Offeror is to include an explanation for the following: (a) What type of work is being contracted offshore? (b) What percentage (%) of the total work is being contracted offshore? (c) What percentage (%) of the total value of the contract is being contracted offshore? (d) Provide a Service Level Agreement (SLA) demonstrating the arrangement between the off-shore contactor and the Offeror. Attach Service Level Agreement to this document or paste here. Data provided by the Offeror in regards to this clause is for information only and will not be used in the evaluation and determination of an award.

19

Iran Divestment Act - Certification:

(a) The Iran Divestment Act List is a list published by the ____________________ (Required) Board pursuant to Section 11-57-310 that identifies persons engaged in investment activities in Iran. Currently, the list is available at the following URL: http://procurement.sc.gov/PS/PS-irandivestment.phtm(.) Section 11-57-310 requires the government to provide a person ninety days written notice before he is included on the list. The following representation, which is required by Section 11-57-330(A), is a material inducement for the State to award a contract to you. (b) By submitting your Offer, you certify that, as of the submittal date, you are not on the then-current version of the Iran Divestment Act List. (c) You must notify the Procurement Officer immediately if, at any time before posting of a final statement of award, you are added to the Iran Divestment Act List.

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20

IRAN DIVESTMENT ACT - ONGOING OBLIGATIONS

IRAN DIVESTMENT ACT - ONGOING OBLIGATIONS – as of January 2015 (a) You must notify the procurement officer immediately if, at any time during the contract term, you are added to the Iran Divestment Act List. (b) Consistent with Section 1157-330(8), you shall not contract with any person to perform a part of the Work, if, at the time you enter into the subcontract, that person is on the then-current version of the Iran Divestment Act List. [07-7 A072-1]

____________________ (Required)

21

Parking Permit Instructions

All vendors must comply with university parking ____________________ (Optional) regulations. Vendors, Service Contractors and Construction Workers must obtain a visitors permit at the Parking Services Office prior to attending a scheduled pre-bid meeting or a required site visit for bidding purposes. All awarded bidders are required to adhere to the university parking rules and regulations. Costs associated with parking permits must be included in the bid proposal and are the vendors responsibility for paying and arranging for. The Parking Services Office is located at G-01 Edgar Brown Union Clemson, SC 29634. Parking Services is open Monday through Friday from 7:30 until 4:30. If you have additional questions, call 864-656-2270.

22

Protest - CPO - ITMO Address

Any protest for this solicitation must be addressed to the Chief Procurement Officer, Information Technology Management Office, and submitted in writing (a) by email to [email protected], (b) by facsimile at 803-896-0789, or (c) by post or delivery to 1201 Main Street, Suite 430, Columbia, SC 29201.

(No Response Required)

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Line Items #

Qty

UOM

Description

Response

1

1

Lot

AV Programming contract for Watt Family Innovation Center per attached specifications $___________

Item Notes: Please enter a fixed, firm all-inclusive price per your price proposal. As outlined in Section II. of the Scope of Work document, your separate price proposal should go into more details breaking down the single price you enter here. Supplier Notes:

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