Clemson University Procurement Services


[PDF]Clemson University Procurement Services - Rackcdn.com10ba4283a7fbcc3461c6-31fb5188b09660555a4c2fcc1bea63d9.r13.cf1.rackcdn.com...

0 downloads 133 Views 29KB Size

Clemson University Procurement Services Bid Information Bid Owner Email Phone Fax

Tammy Crooks Contracting Officer - Info Technology [email protected] (864) 656-0641 (864) 656-2394

Bid Number Title Bid Type Issue Date Close Date

49602572 Addendum 2 Studio Broadcast Equipment Sealed Bid 04/24/2014 5/8/2014 2:30:00 PM

Contact Information

Ship to Information

Address

Address

Contact Department Building Floor/Room Telephone Fax Email

Supplier Information

108 Perimeter Road Clemson, SC 29634 Tammy Crooks Contracting Officer Info Technolo Procurement Services ASB (864) 656-0641 (864) 656-2394 [email protected]

Contact Department Building Floor/Room Telephone Fax Email

CU: Conf Center/Inn 230 Madren Center Drive Clemson, SC 29634-5673 Michael Rodgers

Conference Centere & Inn

Supplier Notes

Company Name Contact Name Address

Telephone Fax Email Signature

Date

/

/

Bid Notes Addendum 2 is being issued to change the product code for Line 5 in Lot D per details in Addendum 2 under "Attachments" tab of online bidding system. Addendum 1 is being issued to change the manufacturer on Lines 8 and 9 in Lot A per details in Addendum 1 under "Attachments" tab of online bidding system. Clemson University is seeking bids for Studio Broadcast Equipment as outlined below. You are required to register and login to view complete details and to submit bids.

Bid Activities

Bid Messages Date

Subject

Message

05/09/14

Statement of Award

Thank you for submitting a bid or proposal for this solicitation. An Intent to Award or Statement of Award has been posted for this solicitation. To review the details, go to Clemson buyWays Login page, click on Awarded Bid Information, click on the bid number and look under Award Attachments to see the award document.

Bid Attachments The following attachments are associated with this opportunity and will need to be retrieved separately Line

Filename

Description

Header

Statement of Award 49602572.pdf

Statement of Award

Header

Addendum 2- 49602572.pdf

Addendum 2 contains complete details regarding a change in the product code for Line 5 in Lot D. Please see Addendum 2 for complete details along with Revision 2 - Bidding Schedule.

49602572 Addendum 2 - Page 1 of 6

Header

Revision 2 - Bidding Schedule Lots A-D.xlsx

Revision 2 - Bidding Schedule - Lots A-D (Offerors must complete this attached Excel Spreadsheet with pricing for each lot, transfer lot totals to online bidding system and re-attach completed spreadsheet under "Response Attachments" tab of online bidding system for evaluation purposes. Please note that there is only one spreadsheet containing all lots. There is a tab at the bottom of the spreadsheet identifying each lot.)

Header

Addendum 1- 49602572.pdf

Addendum 1 contains complete details regarding a change in the manufacturer name for Lines 8 and 9 in Lot A. Please see Addendum 1 for complete details along with revised Bidding Schedule.

Header

Revised Bidding Schedule - Lots Revised Bidding Schedule - Lots A-D (Offerors must complete this attached Excel Spreadsheet with pricing A-D.xlsx for each lot, transfer lot totals to online bidding system and re-attach completed spreadsheet under "Response Attachments" tab of online bidding system for evaluation purposes. Please note that there is only one spreadsheet containing all lots. There is a tab at the bottom of the spreadsheet identifying each lot.)

Header

IMPORTANT TAX NOTICE.doc

Withholding Requirements for Payments to Nonresidents.

Header

Clemson University Standard Terms of Purchase RevB4-1-2011.pdf

Clemson University Standard Terms of Purchase RevB- 4-1-2011.pdf

Header

Clemson University Standard Bidding Terms and Conditions RevB- 10-1-2009.pdf

Clemson University Standard Bidding Terms and Conditions RevB- 1-1-20090

Bid Attributes Please review the following and respond where necessary # Name Note

Response

1

Bid as Specified

Must bid as specified. Alternates will not be accepted. Clemson University has an embedded base of these products. The current list of products will be an addition to our existing base. Therefore, alternates will not be accepted.

(No Response Required)

2

Delivery Date

Enter your best delivery for this purchase, or completion ____________________ (Required) date of services, as days after receipt of order. However, please note that all items MUST be delivered and invoiced prior to 06/30/2014.

3

Terms & Conditions

You agree to be bound by the terms of the Solicitation ____________________ (Required) which include this document, Clemson University Standard Bidding Terms and Conditions and Clemson University Standard Terms of Purchase (available for reference in the Bid Attachment Section of this package, and/or www.clemson.edu/cfo/procurement/policies/terms.html). You agree to hold Your Offer open for a minimum of sixty (60) calendar days after the Opening Date. We agree to all terms and conditions contained in the bid.



4

Contradictory Terms

You agree that your bid does not include either modifications to any of this solicitation’s contractual requirements or any other Vendor standard terms and conditions. Doing so may make your bid non-responsive and not considered for award. If you have questions or would like Clemson to consider alternate terms or requirements, you are required to submit questions to the procurement officer prior to the noted deadline requesting Clemson consider such deviations. Clemson is not required to accept changes, but will address changes as necessary with an amendment to the solicitation.



____________________ (Required)

49602572 Addendum 2 - Page 2 of 6

5

Preferences - A Notice to Vendors

On June 16, 2009, the South Carolina General Assembly (No Response Required) rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences. ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)]



6

In State Office Address

Please provide the address and phone number for your in-state office in the space provided. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).



____________________ (Optional)

7

Conflict of Interest

If you have any relatives employed with Clemson University, you must provide their names and relations.



____________________ (Optional)

8

Illegal Immigration

Do you certify that you fully comply with the applicable ____________________ (Required) requirements of Title 8, Chapter 14 of the South Carolina Code of Laws and agree to provide to the State upon request any documentation required to establish either: (a) that Title 8, Chapter 14 is inapplicable to you and your subcontractors or sub-subcontractors; or (b) that you and your subcontractors or sub-subcontractors are in compliance with Title 8, Chapter 1? Pursuant to Section 8-14-60, "A person who knowingly makes or files any false, fictitious, or fraudulent document, statement, or report pursuant to this chapter is guilty of a felony, and, upon conviction, must be fined within the discretion of the court or imprisoned for not more than five years, or both." You agree to include in any contracts with your subcontractors language requiring your subcontractors to (a) comply with the applicable requirements of Title 8, Chapter 14, and (b) include in their contracts with the sub-subcontractors language requiring the sub-subcontractors to comply with the applicable requirements of Title 8, Chapter 14. [07-7B097-1] (An overview is available at http:/www.procurement.sc.gov)



9

Discount for Prompt Payment

If you offer a discount for prompt payment, provide these terms here.



____________________ (Optional)

10

SC Taxes

Do you collect South Carolina Taxes?
Do NOT include taxes in your bid price.

Valid Responses: [Please Select], Yes, No

____________________ (Required)

11

Shipping Method

Freight/shipping costs MUST be included in bid price. Freight/shipping cannot be added at a later date. If applicable to this bid, is this cost included in your bid price?



____________________ (Required)

49602572 Addendum 2 - Page 3 of 6

12

Bid Acceptance Period

In order to withdraw Your Offer after the 60 days specified above, you must notify the Procurement Officer in writing.



(No Response Required)

13

Public Opening

Offers will be publicly opened at the close date / time at Clemson University/Procurement Services, Administrative Services Building, Silas N. Pearman Boulevard, Clemson, S. C. 29634.



(No Response Required)

14

Posting of Award

The award for this soliciation will be posted at the Administrative Services Building, Silas N. Pearman Boulevard, Clemson, S. C. 29634 (as well as at the following website - https://sciquest.ionwave.net/clemson) within 5 working days of bid opening (unless Procurement Officer provides otherwise).



(No Response Required)

15

Submitting your offer or modification

(a) Offers and offer modifications must be submitted by submitting your offer electronically in the Clemson online bidding system (buyWays). (b) If you are responding to more than one solicitation, you must submit separate bids for each solicitation. (c) Facsimile, hardcopy, or e-mail offers, modifications, or withdrawals, are NOT authorized.

(No Response Required)

16

Descriptive Literature - Labelling

Include Offeror’s name on the cover of any specifications or descriptive literature submitted with your offer.



(No Response Required)

17

Award by Lot

Award will be made by complete lot(s).



(No Response Required)

18

Award Criteria - Bids

Award will be made to the lowest responsible and responsive bidder(s) for each lot.



(No Response Required)

19

Protest - CPO - ITMO Address

Any protest for this solicitation must be addressed to the Chief Procurement Officer, Information Technology Management Office, and submitted in writing (a) by email to [email protected], (b) by facsimile at 803-896-0789, or (c) by post or delivery to 1201 Main Street, Suite 430, Columbia, SC 29201.



(No Response Required)

20

Recycled Product

Are product(s) made out of, or contain recycled material? A "yes" answer will require a justification.

Valid Responses: [Please Select], Yes, No

____________________ (Optional)

21

Recycled Product Justification

Offeror shall identify which product(s) is made out of or ____________________ (Optional) contains recycled materials. This information will be used for future research and will NOT be used to determine how contract is awarded.



22

Quality - New

All items must be new.



(No Response Required)

23

Warranty

Contractor warrants all items acquired shall conform to all contractors’ representations, the requirements of this contract, and all published documentation.



(No Response Required)

49602572 Addendum 2 - Page 4 of 6

Line Items #

Qty

UOM

Description

1

1

LO

Lot A - Production audio equipment per attached spreadsheet which may be found under "Bid Attachments" tab of online bidding system. Please transfer total amount from Lot A on $___________ spreadsheet to pricing at right for evaluation purposes. Please note that Lot A Spreadsheet must be completed and re-attached to online bidding system under "Response Attachments" tab as part of your response.

Manufacturer: See spreadsheet for details

Response

Manufacturer #: See spreadsheet for details

Item Notes: Please note that Lot A Spreadsheet must be completed and re-attached to online bidding system under "Response Attachments" tab as part of your response. Supplier Notes:

2

1

LO

Lot B - Wireless Intercom system per attached spreadsheet which may be found under "Bid Attachments" tab of online bidding system. Please transfer total amount from Lot B on $___________ spreadsheet to pricing at right for evaluation purposes. Please note that Lot B Spreadsheet must be completed and re-attached to online bidding system under "Response Attachments" tab as part of your response.

Manufacturer: See spreadsheet for details

Manufacturer #: See spreadsheet for details

Item Notes: Please note that Lot B Spreadsheet must be completed and re-attached to online bidding system under "Response Attachments" tab as part of your response. Supplier Notes:

3

1

LO

Lot C - Studio Lighting per attached spreadsheet which may be found under "Bid Attachments" tab of online bidding system. Please transfer total amount from Lot C on $___________ spreadsheet to pricing at right for evaluation purposes. Please note that Lot C Spreadsheet must be completed and re-attached to online bidding system under "Response Attachments" tab as part of your response.

Manufacturer: See spreadsheet for details

Manufacturer #: See spreadsheet for details

Item Notes: Please note that Lot C Spreadsheet must be completed and re-attached to online bidding system under "Response Attachments" tab as part of your response. Supplier Notes:

4

1

LO

Lot D - Cinema Camera Equipment per attached spreadsheet which may be found under "Bid Attachments" tab of online bidding system. Please transfer total amount from Lot D on $___________ spreadsheet to pricing at right for evaluation purposes. Please note that Lot D Spreadsheet must be completed and re-attached to online bidding system under "Response Attachments" tab as part of your response.

Manufacturer: See spreadsheet for details

Manufacturer #: See spreadsheet for details

Item Notes: Please note that Lot D Spreadsheet must be completed and re-attached to online bidding system under "Response Attachments" tab as part of your response. Supplier Notes:

49602572 Addendum 2 - Page 5 of 6

49602572 Addendum 2 - Page 6 of 6