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COLUMBIA PUBLIC SCHOOL DISTRICT BUSINESS SERVICES – PURCHASING DEPT. 1818 WEST WORLEY COLUMBIA, MISSOURI 65203 REQUEST FOR QUOTATION RFQ NO. 14/64

DATE: February 28, 2014

Sealed bids, subject to the Instructions and General Conditions of Bidding listed below and any special conditions set forth herein, will be received by the Office of the Purchasing Agent, at the above address, until: 3:00 P.M., WEDNESDAY, MARCH 19, 2014 for furnishing the Columbia School District the material and/or list of materials, supplies, equipment or services shown on the attached sheet(s). 1.

Prices quoted shall include all freight and handling charges for delivery of the goods or services requested at the location(s) indicated in the attached sheets.

2.

Bidders must use the bid forms provided for the purpose in submitting bids, must return the announcements and bid sheets comprising this bid, give unit prices, extend totals, and sign the bid. MARK RETURN ENVELOPE as follows:

RFQ NO. 14/64 - VMWARE SOFTWARE If you do not care to bid, please return bid sheets(s) and note your reason. 3.

Faxed or emailed bids will not be accepted.

4.

All questions should be submitted in writing by mail to the above address, by fax (573-214-3701), or by email ([email protected]) to the Purchasing Department.

5.

Identify the item you will furnish by brand or manufacturer's name, catalog number/model number, and furnish specifications and descriptive literature, even if bidding brand/model given for identification. Where NO SUBSTITUTES is indicated, standardization of brands has been established and no other brand will be considered.

6.

The Columbia School District reserves the right to accept or reject all or part of the bid, to waive technicalities, and to accept the offer the School District considers most advantageous. The District also reserves the right to award all items, any group of items, or a single item to the vendor providing the best product at the lowest possible cost.

7.

Do not include Federal Excise Tax or Sales and Use Taxes in bid prices, as the District is exempt from them by law. A tax exemption certificate will be furnished upon request.

8.

Failure to deliver as guaranteed, or any other default by the bidder, may result in the disqualification of the bidder from future bidding.

9.

The Columbia School District has adopted a policy encouraging the purchase of products and/or services manufactured, assembled, or produced within the state and to all firms, corporations, or individuals doing business as Missouri firms, corporations, or individuals, when quality and price are the same.

10.

Should bidder take exception to any terms, conditions, or specifications stated herein, such exception must be so noted IN WRITING within your bid submittal and an alternate stated. Failure to so do will result in the assumption and requirement of compliance with said terms, conditions, and specification as stated.

11.

In case of default by the bidder, the Columbia School District will procure the articles or services from other sources and hold the bidder responsible for any excess cost occasioned thereby.

12.

According to section 171.181 of the Missouri State Statutes, no board member, officer or employee of the Columbia School District is permitted to sell or provide any of the commodities stated within this bid to the Columbia School District.

Greg Cooper Purchasing Agent

COLUMBIA PUBLIC SCHOOL DISTRICT BUSINESS SERVICES – PURCHASING DEPT. 1818 WEST WORLEY COLUMBIA, MISSOURI 65203 RFQ NO.: 14/64

Page 2 of 3

The Columbia Public School District is seeking bids for the following VMWARE SOFTWARE. Substitutions will not be accepted. No installation is required. All items will be awarded to one vendor. Pricing shall include all freight and handling charges for delivery (FOB Destination) to one location in Columbia, Missouri 65203. Description

Part Number

Qty

Item Cost

Total Cost

VMware vCenter Site Recovery Manager v.5.0 Standard – License – 25 Virtual Machine - Academic

VC-SRM5-25S-A

2 each

$

$

VMware Support and Subscription Production 1 Year – 24 x 7 x 30 Minute - Technical Electronic and Physical Service

VC-SRM5-25S-P-SSS-A 2 each

$

$

VMware vSphere v.5.0 Enterprise – Product Upgrade License – 1 Processor – Academic

VS5-STD-ENT-UG-A

30 each $

$

VMware Support and Subscription Production 1 Year – 24 x 7 x 30 Minute - Technical Electronic and Physical Service

VS5-ENT-P-SSS-A

30 each $

$

Grand Total: $

Indicate the shipping time after receipt of order: ___________ days

COLUMBIA PUBLIC SCHOOL DISTRICT BUSINESS SERVICES – PURCHASING DEPT. 1818 WEST WORLEY COLUMBIA, MISSOURI 65203

RFQ NO.: 14/64

Page 3 of 3

The successful bidder will be responsible for delivery of the item, whether or not the bidder is the manufacturer or producer of it. Further, the Columbia Public School District will consider the selected bidder to be the sole point of contact with regard to the contractual matters, including delivery, warranty, and payment of any and all charges resulting from the purchase of the equipment. THE WINNING BID WILL BE POSTED ON THE DISTRICT WEBSITE (WWW.COLUMBIA.K12.MO.US/BCS/BCSBUS) AFTER AWARD. This contract may be canceled by the School District upon 10 days written notice to the vendor for non-compliance with these terms, conditions, or specifications, extended delivery times, or other just cause so deemed by the School District. Failure to provide any requested information may result in the rejection of your bid. The undersigned hereby offers to furnish and deliver the articles or services as specified at the prices and terms stated in and in strict accordance with the specifications, instructions and general conditions of bidding which have been read and understood and all of which are made a part of this offer.

Discount:

%-

Signature Print Name Company Name Mailing Address

City, State, Zip Telephone: (_______) Fax: ( Date: Federal Tax ID: Email Address:

)

days, Net 30 days