Commodity Contract Template

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Invitation 3003253

INVITATION TO BID DATE ISSUED: August 25, 2014 DeKalb County Government (the County) requests competitively sealed bids from qualified bidders to furnish “LAW ENFORCEMENT ACCESSORIES,” as listed on Page(s) 3 through 28 as Items No. 1 through 190 and in accordance with attached requirements. Submit bids in One (1) original and Two (2) sealed duplicate copies with the original clearly marked “Original” and the Duplicates clearly marked “Duplicate.” Address Bids To:

DeKalb County Department of Purchasing and Contracting The Maloof Center 1300 Commerce Drive, 2nd Floor Decatur, Georgia 30030

For minimum specification information before sealed bids are opened, contact Wayne Albert at (404)-371-2936), (E-mail: [email protected]) or Facsimile: (404) 371-7006. All requests must be in writing. Any explanation desired by a bidder regarding the meaning or interpretation of the Invitation to Bid, drawings, specification, etc., must be requested in writing and with sufficient time allowed for a reply to reach bidders before the submission of their bids. If any statement in the bidding documents, specifications, plans, etc., appear ambiguous to the bidder, the bidder is specifically instructed to make a written request to the Department of Purchasing and Contracting as outlined in the preceding sentence. Any information given to a prospective bidder concerning an Invitation to Bid will be furnished to all prospective bidders, as an addenda to the Invitation, if such information is necessary to bidders in submitting bids on the Invitation or if the lack of such information would be prejudicial to uninformed bidders. Bidder shall acknowledge addenda by signing and returning the Addendum form before the time set for opening bids. Oral explanations or instructions given before the award of the contract will not be binding. No responses to requests, answers to specification questions, or additional information shall be supplied after “September 18, 2014” Sealed bids for furnishing the commodities or services described in the following schedule will be received at the location listed above: until 3:00 P.M. on September 25, 2014, and at that time publicly opened. The official Department of Purchasing & Contracting Web Site is: http://yourdekalb.com/purchasing/index.html where bidding information will be available. For abstract information after sealed bids are opened, see website http://yourdekalb.com/purchasing/pc-cs-results.html, or email [email protected], or call (404) 371-7051. FIRM’S NAME AND ADDRESS (Street, City, State and Zip Code. Type or print)

SIGNATURE OF PERSON AUTHORIZED TO SIGN BID (Bid must be signed)

SIGNER’S NAME AND TITLE (Type or Print)

SIGNER’S CONTACT INFORMATION

Phone:

Page 1 of 74

E-mail:

DATE OF BID

Invitation 3003253

NOTICES TO BIDDER All bids are subject to the following: 1.

2. 3.

4.

The Price Schedule included below and/or attached hereto. Unit price for each unit bid on shall be shown and such price shall include packing unless otherwise specified. A total shall be entered in the amount column of the price schedule for each item bid on. In case of discrepancy between a unit price and extended price, the unit price will be presumed to be correct. Minimum Specifications on pages 29 thru 55. Items offered in this bid must comply with all Federal, State, and local laws and regulations as applicable on date of delivery. Such other provisions, representations, certifications, and specifications as are attached hereto or incorporated by reference in the Schedule.

5.

If Federal Excise tax applies: show amount and deduct. DeKalb County is exempt from Federal Excise tax and Georgia Sales tax. 6. Local Small Business Enterprise Ordinance (LSBE) (Purchasing & Contracting Form No. 7) must be filled out and returned with the bid. 7. Federal Work Authorization Form (Purchasing & Contracting Form No. 33) must be filled out, Notarized and returned with the bid. 8. Insurance and bonding as required by the bid. (Purchasing & Contracting Form No. 25). 9. Business License submitted with bid application. 10. Failure to observe any of the instructions and conditions in this Invitation to Bid may constitute grounds for rejection.

Bidder Note: Should any of the submittals not be identical to the original submittal, bidder may be deemed non-responsive and his bid may be rejected and not considered. It is the responsibility of the Bidder to ensure awareness of any addenda issued. Please acknowledge addenda by signing and returning the Addendum form. All addenda issued for this project will be posted on DeKalb County’s website, http://www.dekalbcountyga.gov/purchasing/index.htm. Bidder Note: It is the sole responsibility of bidder(s) to ensure that bids reach the Purchasing & Contracting Department on or before the closing date and time. Be aware that visitors to our office will go through a security screening process upon entering the building. Bidder should plan enough time to ensure that he will be able to deliver his bid submission prior to our deadline. The County shall in no way be responsible for delays caused by any occurrence. Offers by telephone, facsimile or telegram will not be accepted. Bidder Note: The County will not be responsible for late deliveries or delayed mail. The time/date stamp clock located in the Purchasing & Contracting Department shall serve as the official authority to determine lateness of any bid. The bid opening time shall be strictly observed. Under no circumstances shall bids delivered after the specified time be considered. Late bids, for whatever reason will not be evaluated. Such bids will be returned unopened after the designated opening date and time. THE DECATUR POSTMASTER WILL NOT DELIVER CERTIFIED OR SPECIAL DELIVERY MAIL TO SPECIFIC ADDRESSES WITHIN DEKALB COUNTY GOVERNMENT. WHEN SENDING BIDS OR TIME SENSITIVE DOCUMENTS, YOU MAY WANT TO CONSIDER A COURIER THAT WILL DELIVER TO SPECIFIC ADDRESSES. BIDDERS SHOULD REGULARLY CHECK OUR WEB SITE WHERE BID UPDATES AND ADDENDA WILL BE POSTED.

All bids must be either typewritten or filled in with pen and ink, and must be signed in ink by an officer or employee having authority to bind the company or firm. Errors, corrections or changes on any document must be initialed by the signatory of the bid. Bidders will not be allowed to modify their bids after the designated opening date and time. First page is to be signed and returned with your bid. The enclosed (or attached) bid in response to Invitation No. 3003253 is a firm offer, as defined by Section O.C.G.A. 112-205 of the Code of Georgia (Georgia Laws 1962 pages 156-178), by signatory. This offer shall remain open for acceptance for a period of ninety (90) calendar days from the date of the opening of the bids, as set out in the invitation for bids. The terms, conditions, and other limitations of the invitation for bids are accepted.

Page 2 of 74

Invitation 3003253

PRICE SCHEDULE ITEM NO.

1.

2.

3.

4.

5.

6.

7.

SUPPLIES OR SERVICES

ESTIMATED NUMBER OF UNITS

UNIT

UNIT PRICE

100

Each

$__________

$__________

100

Each

$__________

$__________

100

Each

$__________

$__________

100

Each

$__________

$__________

100

Each

$__________

$__________

100

Each

$__________

$__________

100

Each

$__________

$__________

Blackinton Badge, Part# B550; numbered, pin and latch on back, Color: Rhodium finish, no substitutes, see minimum specifications on page 29. Blackinton Badge with DeKalb County Police Seal, Part# B550, with two scrolls, Color: Hi-Glo Finish, no substitutes, see minimum specifications on page 29.

Blackinton Badge with DeKalb County Police Seal, Part# B550, with two scrolls, Color: Rhodium Finish, no substitutes, see minimum specifications on page 29.

Blackinton Cap Badge with DeKalb County Police Seal, Part# B750, with scroll to read: Police, Color: Rhodium finish, no substitutes, see minimum specifications on page 30.

Blackinton Cap Badge with DeKalb County Police Seal, Part# B750, scroll to read: Sergeant, Color: Hi-Glo, no substitutes, see minimum specifications on page 30.

Blackinton Cap Badge with DeKalb County Police Seal, Part# B750, scroll to read: Lieutenant; Color: Hi-Glo, no substitutes, see minimum specifications on page 30.

Blackinton Cap Badge with DeKalb County Police Seal, Part# B750; scroll to read: Captain, Color: Hi-Glo, no substitutes, see minimum specifications on page 30.

Page 3 of 74

AMOUNT

Invitation 3003253

PRICE SCHEDULE ITEM NO.

8.

9.

10.

11.

12.

13.

14.

SUPPLIES OR SERVICES

ESTIMATED NUMBER OF UNITS

UNIT

UNIT PRICE

100

Each

$__________

$__________

100

Each

$__________

$__________

$__________

$__________

Blackinton Cap Badge with DeKalb County Police Seal, Part# B750, scroll to read: Major, Color: Hi-Glo, no substitutes, see minimum specifications on page 30.

Blackinton Cap Badge with DeKalb County Police Seal, Part# B750, scroll to read: Assistant Chief, Color: Hi-Glo, no substitutes, see minimum specifications on page 30. Blackinton Cap Badge with DeKalb County Police Seal, Part# B750, scroll to read: Chief; Color: HiGlo, no substitutes, see minimum specifications on page 30.

Blackinton Cap Badge with DeKalb County Police Seal, Part# B750, Scroll to read: Honor Guard, Color: Hi-Glo, no substitutes, see minimum specifications on page 30.

Blackinton Cap Badge with DeKalb County Police Seal, Part# B750, Scroll to read: Chaplain, Color: Hi-Glo, no substitutes, see minimum specifications on page 30.

Blackinton Badge with DeKalb County Police Seal, Part# B957, with four scrolls, scroll to read: Detective, Color: Hi Glo finish, no substitutes, see minimum specifications page 30.

Blackinton Badge with DeKalb County Police Seal, Part# B957, with four scrolls, scroll to read: Sergeant, Color: Hi Glo finish, no substitutes, see minimum specifications page 30.

Page 4 of 74

100

Each

AMOUNT

100

Each

$__________

$__________

100

Each

$__________

$__________

100

Each

$__________

$__________

100

Each

$__________

$__________

Invitation 3003253

PRICE SCHEDULE ITEM NO.

15.

16.

17.

18.

19.

20.

21.

SUPPLIES OR SERVICES

ESTIMATED NUMBER OF UNITS

UNIT

UNIT PRICE

100

Each

$__________

$__________

100

Each

$__________

$__________

100

Each

$__________

$__________

100

Each

$__________

$__________

100

Each

$__________

$__________

100

Each

$__________

$__________

100

Each

$__________

$__________

Blackinton Badge with DeKalb County Police Seal, Part# B957, with four scrolls, scroll to read: Lieutenant, Color: Hi Glo finish, no substitutes, see minimum specifications page 30.

Blackinton Badge with DeKalb County Police Seal, Part# B957; with four scrolls, scroll to read: Captain, Color: Hi Glo finish, no substitutes, see minimum specifications on page 30.

Blackinton Badge with DeKalb County Police Seal, Part# B957, with four scrolls, scroll to read: Major, Color: Hi Glo finish, no substitutes, see minimum specifications on page 30.

Blackinton Badge with DeKalb County Police Seal, Part# B957; with four scrolls, scroll to read: Assistant Chief, Color: Hi Glo finish, no substitutes, see minimum specifications on page 30.

Blackinton Badge with DeKalb County Police Seal, Part# B957, with four scrolls, scroll to read: Chief, Color: Hi Glo finish, no substitutes, see minimum specifications on page 30.

Blackinton Cap Badge with DeKalb County Police Seal, Part# B957, Scroll to read: Chaplain; Color: Hi-Glo, no substitutes, see minimum specifications on page 30.

Memorial Ribbons, (Black w/ Blue Line), no substitutes, see minimum specifications on page 30.

Page 5 of 74

AMOUNT

Invitation 3003253

PRICE SCHEDULE ITEM NO.

22.

23.

24.

25.

26.

27.

28.

SUPPLIES OR SERVICES

ESTIMATED NUMBER OF UNITS

UNIT

UNIT PRICE

Blackinton Insignia Collar, Part# A10544, Cutout Brass, Size: 5/16", Color: Gold, no substitutes, see minimum specifications on page 30.

100

Pair

$__________

$__________

Blackinton Insignia Collar, Part# A10544, Cutout Brass, Size: 5/16", Color: Silver, no substitutes, see minimum specifications on page 30.

100

Pair

$__________

$__________

Blackinton Insignia Collar for Marshal’s Office, Part#A10544, Cutout Brass, Size: 5/16", Color: Gold, no substitutes.

100

Pair

$__________

$__________

50

Each

$__________

$__________

50

Each

$__________

$__________

50

Each

$__________

$__________

50

Pair

$__________

$__________

Blackinton Medal of Honor Part# A4558, DeKalb Top Bar Part# A8392, Police Seal Part# C7315, Color: Red, White & Blue, no substitutes, see minimum specifications on page 31.

Blackinton Exceptional Merit Part# A6777, Medal Part# A1786, Top Bar Part# A478, DeKalb Police Seal Part# C7315, Color: Enamel Bar, Blue and White, no substitutes, see minimum specifications on page 31.

Blackinton Meritorious Service Part# A6777, Bronze Medal Part# A1786, Top Bar Part# A478, DeKalb Police Seal Part# C7315, Color: Enamel Bar, Green and White, no substitutes, see minimum specifications on page 32.

Blackinton Insignia for Chief, Part# J105, Four Star, Size: Small, Color: Hi-Glo finish, no substitutes, see minimum specifications on page 33.

Page 6 of 74

AMOUNT

Invitation 3003253

PRICE SCHEDULE ITEM NO.

29.

30.

31.

32.

33.

34.

35.

ESTIMATED NUMBER OF UNITS

UNIT

UNIT PRICE

25

Pair

$__________

$__________

25

Pair

$__________

$__________

25

Pair

$__________

$__________

Blackinton Insignia for Major, Part# J66, Clover, Size: Large, Color: Hi-Glo Finish, no substitutes, see minimum specifications on page 33.

100

Pair

$__________

$__________

Blackinton Insignia for Major, Part# J65, Clover, Size: Small, Color: Hi-Glo Finish, no substitutes, see minimum specifications on page 33.

100

Pair

$__________

$__________

100

Pair

$__________

$__________

100

Pair

$__________

$__________

SUPPLIES OR SERVICES

Blackinton Insignia for Chief, Part# J105, Four Star, Size: Large, Color: Hi-Glo finish, no substitutes, see minimum specifications on page 33.

Blackinton Insignia for Assistant Chief, Part# J101, Two Star, Size: Small, Color: Hi-Glo Finish, no substitutes, see minimum specifications on page 33.

Blackinton Insignia for Colonel, Part# J67, Two Star, Size: Large, Color: Hi-Glo Finish, no substitutes, see minimum specifications on page 33.

Blackinton Insignia for Captain, Part# J64, Double Bars, Size: Large, Color: Hi-Glo finish, no substitutes, see minimum specifications on page 34.

Blackinton Insignia for Captain, Part# J63, Double Bars, Size: Small, Color: Hi-Glo finish, no substitutes, see minimum specifications on page 34.

Page 7 of 74

AMOUNT

Invitation 3003253

PRICE SCHEDULE ITEM NO.

36.

37.

38.

39.

40.

41.

42.

43.

SUPPLIES OR SERVICES

ESTIMATED NUMBER OF UNITS

UNIT

UNIT PRICE

100

Pair

$__________

$__________

100

Pair

$__________

$__________

100

Pair

$__________

$__________

100

Each

$__________

$__________

100

Each

$__________

$__________

100

Each

$__________

$__________

100

Each

$__________

$__________

100

Each

$__________

$__________

Blackinton Insignia for Lieutenant, Part# J62, Bar, Size: Large, Color: Hi-Glo Finish, no substitutes, see minimum specifications on page 34.

Blackinton Insignia for Lieutenant; Part# J61, Bar, Size: Small, Color: Hi-Glo Finish, no substitutes, see minimum specifications on page 34.

Blackinton or Premier Insignia for Sergeant, Part# 7-419, no substitutes, see minimum specifications on page 34.

Blackinton or Premier Insignia Master Officer, Hi-Glo finish military style silver cross pistols Part# I-5078S, no substitutes, see minimum specifications on page 34.

Blackinton 1 Cross Life Saving, Part# A8074A, has three sections: two outside sections: red, center section: white with red crosses, no substitutes see minimum specifications on page 35.

Blackinton 2 Crosses Life Saving, Part# A8074A, has three sections: two outside sections: red, center section: white with red crosses, no substitutes, see minimum specifications on page 35.

Blackinton 3 Crosses Life Saving; Part# A8074B, has three sections: two outside sections: red, center section: white with red crosses, no substitutes, see minimum specifications on page 35.

Blackinton Exceptional Merit Bar, Part# A6230B, Colors: Gold Trim, Red, Ivory & Blue, no substitutes, see minimum specifications on page 36.

Page 8 of 74

AMOUNT

Invitation 3003253

PRICE SCHEDULE ITEM NO.

44.

45.

46.

47.

48.

49.

50.

SUPPLIES OR SERVICES

ESTIMATED NUMBER OF UNITS

UNIT

UNIT PRICE

100

Each

$__________

$__________

100

Each

$__________

$__________

100

Each

$__________

$__________

100

Each

$__________

$__________

100

Each

$__________

$__________

100

Each

$__________

$__________

100

Each

$__________

$__________

Blackinton Officer of the Year, Part# A8105, Color: Gold trim, Ivory, Navy, Red, Navy and Ivory, no substitutes, see minimum specifications on page 36.

Blackinton Meritorious Service, Part# A6777, Color: Gold Trim, Green and White, no substitutes, see minimum specifications on page 36.

Blackinton Exceptional Merit; Part# A6777, Color: Gold Trim, Blue and White, no substitutes, see minimum specifications on page 36.

Blackinton Field Training Officer, Part# A8107, Color: Silver Trim Bars and Lettering, Green background with White Center, no substitutes, see minimum specifications on page 37.

Blackinton Driving Pin, Part# A8106, Color: Gold Trim and White Number: White, Green, White, Green, White, no substitutes see minimum specifications on page 37.

Blackinton Shooting Pin, Part# A8167, with 1 Star, Size: 88-92, Color: Gold Trim and Star with Green Background, no substitutes, see minimum specifications on page 37.

Blackinton Shooting Pin, Part# A8167A, with 2 Stars, Size: 93-99, Color: Gold Trim and Star with Green Background, no substitutes, see minimum specifications on page 37.

Page 9 of 74

AMOUNT

Invitation 3003253

PRICE SCHEDULE ITEM NO.

51.

52.

53.

54.

55.

56.

57.

SUPPLIES OR SERVICES

ESTIMATED NUMBER OF UNITS

UNIT

UNIT PRICE

100

Each

$__________

$__________

100

Each

$__________

$__________

100

Each

$__________

$__________

100

Each

$__________

$__________

100

Each

$__________

$__________

100

Each

$__________

$__________

100

Each

$__________

$__________

Blackinton Shooting Pin, Part# A8167B, with 3 Stars, Size: 100, Color: Gold Trim and Star with Green Background, no substitutes, see minimum specifications on page 37.

Blackinton Post Intermediate Certification; Part# A346, with 1 Star, Color: Silver Trim and Silver Star Background, Blue Enamel Seal, no substitutes, see minimum specifications on page 38.

Blackinton Post Advance Certification, Part# A346B, with 2 Stars, Color: Silver Trim and Silver Star Background, Blue Enamel Seal, no substitutes, see minimum specifications on page 38.

Blackinton Post Supervisory Certification, Part# A346C with 3 Stars, Color: Silver Trim and Silver Star Background, Blue Enamel Seal, no substitutes, see minimum specifications on page 38.

Blackinton Post Management Certification, Part# A346D, with 4 Stars, Color: Silver Trim and Silver Star Background, Blue Enamel Seal, no substitutes, see minimum specifications on page 38.

Blackinton Post Executive Certification, Part# A346E, with 5 Stars, Color: Silver Trim and Silver Star Background, Blue Enamel Seal, no substitutes, see minimum specifications on page 38.

Blackinton Badge for Marshal’s Office, Part# 448, Color: Hi-Glo with blue block letters, Reading: Marshal, no substitutes, see minimum specifications on page 39.

Page 10 of 74

AMOUNT

Invitation 3003253

PRICE SCHEDULE ITEM NO.

58.

59.

60.

61.

SUPPLIES OR SERVICES

ESTIMATED NUMBER OF UNITS

UNIT

UNIT PRICE

100

Each

$__________

$__________

100

Each

$__________

$__________

100

Each

$__________

$__________

100

Each

$__________

$__________

75

Each

$__________

$__________

25

Each

$_________

$__________

25

Each

$_________

$__________

Blackinton Badge for Marshal’s Office, Part# 448, Color: Hi-Glo with blue block letters, Reading: Chief Deputy Marshal, no substitutes, see minimum specifications on page 39.

Blackinton Badge for Marshal’s Office, Part# 448, Color: Hi-Glo with blue block letters, Reading: Major, no substitutes, see minimum specifications on page 39.

Blackinton Badge for Marshal’s Office, Part# 448, Color: Hi-Glo with blue block letters, Reading: Lieutenant, no substitutes, see minimum specifications on page 39.

Blackinton Badge for Marshal’s Office, Part# 448, Color: Hi-Glo with blue block letters, Reading: Deputy Marshal, no substitutes, see minimum specifications on page 39.

62.

ASP 07343 Red Training Gun S&W M&P 9mm/.40. No substitutes.

63.

Bianchi Belt Liner, Part# 7205, nylon, Velcro, Sizes: XS through XL, or acceptable equal. Bidding On:

AMOUNT

MANUFACTURER NAME & NO. _________________________________

64.

Bianchi Double Magazine Pouch, Part # 7302H/7302HS, AccuMold, Color: Black, no substitute.

Page 11 of 74

Invitation 3003253

PRICE SCHEDULE ITEM NO.

65.

66.

67.

68.

69.

ESTIMATED NUMBER OF UNITS

UNIT

100

Each

$_________

$__________

20

Case

$_________

$__________

200

Each

$_________

$__________

Dutyman Mace Holder, Part# 736, Nylon, Size: 3 oz. canister, Color: Black, no substitutes.

200

Each $_________

$__________

Don Hume Garrison Belt, Part# B111BW, with chrome or brass hardware, Sizes 28 – 44, or acceptable equal. Bidding On:

250

Each

$_________

$__________

250

Each

$_________

$__________

250

Each

$_________

$__________

SUPPLIES OR SERVICES

Blackhawk Rapid Adjust 2 Point Rifle Sling Nylon Black 70GS18BK. No substitutes.

DDSP (Doubled-Sided Protectant) Armbands/Wristbands w/Hardware, 10” in length. No substitutes.

Dutyman Silent Key Holder, Part# 4241N, Nylon, adjustable loop, Color: Black, no substitutes.

UNIT PRICE

AMOUNT

MANUFACTURER NAME & NO. _________________________________

70.

Don Hume Garrison Belt, Part# B111BW, with chrome or brass hardware, Sizes 46 – 48, or acceptable equal. Bidding On: MANUFACTURER NAME & NO. _________________________________

71.

Don Hume Garrison Belt, Part# B111BW, with chrome or brass hardware, Sizes 50 – 52, or acceptable equal. Bidding On: MANUFACTURER NAME & NO. _________________________________

Page 12 of 74

Invitation 3003253

PRICE SCHEDULE ITEM NO.

72.

SUPPLIES OR SERVICES

ESTIMATED NUMBER OF UNITS

UNIT

250

Each

$_________

$__________

250

Each

$_________

$__________

250

Each

$_________

$__________

100

Each

$_________

$__________

25

Each

$_________

$__________

Don Hume Garrison Belt, Part# B111BW, with chrome or brass hardware, Sizes 54 – 56, or acceptable equal. Bidding On:

UNIT PRICE

AMOUNT

MANUFACTURER NAME & NO. _________________________________

73.

Don Hume Garrison Belt, Part# B111BW, with chrome or brass hardware, Sizes 58– 60 or acceptable equal. Bidding On: MANUFACTURER NAME & NO. ________________________________

74.

Don Hume Garrison Belt, Part# B111BW, with chrome or brass hardware, Sizes 62 – 64 or acceptable equal. Bidding On: MANUFACTURER NAME & NO. _________________________________

75.

First Defense, Spray, Oleoresin Capsicum Aerosol, Part# MK-3, Size 1.47 oz., or acceptable equal. Bidding On: MANUFACTURER NAME & NO. _________________________________

76.

Intapol Helmet #SD777 with snap on smoked visor, quick release chin strap and added padding and cushion, with zip-in ear warmer. Color: Black with Silver top. No substitutes.

Page 13 of 74

Invitation 3003253

PRICE SCHEDULE ITEM NO.

77.

ESTIMATED NUMBER OF UNITS

UNIT

UNIT PRICE

100

Each

$__________

$__________

100

Each

$__________

$__________

100

Each

$__________

$__________

Premiere Insignia for Major, Part# P2476, Wreath, Color: Hi Glo, no substitutes, see minimum specifications on page 39.

100

Each

$__________

$__________

Premiere Insignia for Captain, Part# P2475, Wreath, Color: Hi-Glo, no substitutes, see minimum specifications on page 39.

100

Each

$__________

$__________

50

Each

$__________

$__________

50

Each

$__________

$__________

SUPPLIES OR SERVICES

Button Hook Chain, Color: Gold, or acceptable equal. Bidding On:

AMOUNT

MANUFACTURER NAME & NO. _________________________________

78.

79.

80.

81.

82.

83.

Premiere Insignia for Chief, Part# P2470, Wreath, Color: Hi Glo, no substitutes, see minimum specifications on page 39.

Premiere Insignia for Assistant Chief, Part# P2472, Wreath, Color: Hi Glo, no substitutes, see minimum specifications on page 39.

Premiere Insignia for Lieutenant, Part# P2474, Wreath, Color: High Glo Gold Plate, no substitutes, see minimum specifications on page 39.

Premiere Insignia for Chaplain, Part# P2476, Wreath, Color: Hi Glo, no substitutes, see minimum specifications on page 39.

Page 14 of 74

Invitation 3003253

PRICE SCHEDULE ITEM NO.

SUPPLIES OR SERVICES

ESTIMATED NUMBER OF UNITS

UNIT

UNIT PRICE

AMOUNT

84.

Peerless Ankle Shackles (leg irons), Part# 703, adjustable to a maximum size of 10” inside diameter of shackle, with 15”connecting chain, Color: Nickel plated steel finish, two keys to be provided per set, no substitutes.

100

Set

$_________

$__________

85.

Peerless Handcuff, Part# 801B, Hinged Model, Color: Nickel finish, no substitutes.

150

Pair

$_________

$__________

86.

Peerless Handcuff, Part# 801B, Hinged Model, Color: Chrome finish, no substitutes.

25

Pair

$_________

$__________

87.

Peerless Handcuff, Part# 801C, Hinged models with 2 keys. Color: Nickel finish, no substitutes.

50

Pair

$_________

$__________

88.

Sabre Red O.C. Pepper Spray DPS 2.5 oz. cone, Part# 520020-C, 10 percent in canister, no substitutes.

100

Each

$_________

$__________

89.

Safariland Baton Holder, Part# 67, basket weave, Color: Chrome, brass hardware and black snaps, or acceptable equal. Bidding On:

150

Each

$_________

$__________

250

Each

$_________

$__________

MANUFACTURER NAME & NO. _________________________________

90.

Safariland Radio Carrying Case with Swivel, Part# 762-5-4, basket weave, Color: Black, or acceptable equal. Bidding On: MANUFACTURER NAME & NO. _________________________________

Page 15 of 74

Invitation 3003253

PRICE SCHEDULE ITEM NO.

91.

SUPPLIES OR SERVICES

ESTIMATED NUMBER OF UNITS

UNIT

200

Each

$_________

$__________

Safariland Case for latex gloves, Part# SAF33-4V, Basket Weave, Color: Black, or acceptable equal. Bidding On:

UNIT PRICE

AMOUNT

MANUFACTURER NAME & NO. _________________________________

92.

Safariland Reversible Belt, Part# 99, basket weave, Velcro lined, no buckle, 1-3/4” wide, Size: X-small, X-large, Color: Black, no substitutes.

350

Each

$_________

$__________

93.

Safariland Reversible Belt, Part# 99, basket weave, Velcro lined, no buckle, 1-3/4” wide, Size: 2X-large, 3X-large, Color: Black, no substitutes.

350

Each

$_________

$__________

94.

Safariland Heavy Duty Key Holder, Part# 168-4, basket weave, Color: Black with brass or chrome snaps, or acceptable equal. Bidding On:

150

Each

$_________

$__________

50

Each

$_________

$__________

300

Each

$__________

$__________

MANUFACTURER NAME & NO. _________________________________

95.

Safariland Double Magazine Pouch, Part# 77-834V, basket weave, with a velcro fastener and auto clip, Color: Black Finish, for Glock Model No. 19 Semi-Auto Pistol, or acceptable equal. Bidding On: MANUFACTURER NAME & NO. _________________________________

96.

Safariland Belt Keeper, Part# 65-4-4PBL, Basketweave, Color: Black, Size: 2-1/4”, no substitute.

Page 16 of 74

Invitation 3003253

PRICE SCHEDULE ITEM NO.

SUPPLIES OR SERVICES

ESTIMATED NUMBER OF UNITS

UNIT

UNIT PRICE

AMOUNT

97.

Safariland Key Holder, Part# SAF170-4, basket weave, Color: Black, no substitutes.

300

Each

$_________

$__________

98.

Safariland Handcuff Case, Part# SAF90-4M, basket weave with brass snap, Color: Black, no substitutes.

200

Each

$_________

$__________

99.

Safariland Radio Holder, Part# SAF 762XX4, basket weave, Color: Black, no substitutes.

200

Each

$_________

$__________

100.

Safariland Pager/Glove Holder, Part# 768-24PBL, basket weave, Color: Black, no substitutes.

200

Each

$_________

$__________

101.

Safariland Double Magazine Holder, Part# 77-834HS, basket weave, Color: Black, no substitutes.

200

Each

$_________

$__________

102.

Safariland Level II Retention Duty Holster, Part# 6280, Color: Black, tactical, Mid-Ride, or acceptable equal. Bidding On:

125

Each

$_________

$__________

Safariland ALS Level III Duty Holster, Part# 6360, Color: Black, tactical, Mid-Ride. No substitutes.

100

Each

$_________

$__________

Samuel Broom Metal Clip-on Ties, Part# 90057, 100% polyester woven, Color: black, Size: 14”, no substitutes.

50

Each

$_________

$__________

Samuel Broom Metal Clip-on Ties, Part# 90016, 100% polyester woven, Color: black, Size: 18”, no substitutes.

100

Each

$_________

$__________

MANUFACTURER NAME & NO. _________________________________

103.

104.

105.

Page 17 of 74

Invitation 3003253

PRICE SCHEDULE SUPPLIES OR SERVICES

ESTIMATED NUMBER OF UNITS

UNIT

Samuel Broom Metal Clip-on Ties, Part# 90049, 100% polyester woven, Color: black, Size: 20”, no substitutes.

50

Each

$_________

$_________

Samuel Broom Metal Clip-on Ties, Part# 90063, 100% polyester woven, Color: black, Size: 22”, no substitutes.

25

Each

$_________

$__________

108.

Sentry Security Tuff Ties Restraints, no substitutes

30

Set

$_________

$__________

109.

Strong Holster Company Badge Holder, Part# 71200-0002, Leather, snap closure, 3” round clipon. Color: Black, Size: 2 ¼” x 3 1/8”, or acceptable equal. Bidding On:

30

Each

$_________

$__________

30

Each

$_________

$__________

100

Each

$__________

$__________

ITEM

106.

107.

UNIT PRICE

AMOUNT

MANUFACTURER NAME & NO. _________________________________

110.

111.

Strong Badge Case, Part# 86400-019, with Double ID, Side Open, with “DeKalb County” over badge area and “Police Department” under badge area in gold lettering, no substitutes.

Strong Leather Co. Badge/Wallet Holder, Part# 77500-071, Shape – 071, Color: Black Leather Imprinted: DeKalb County, GA Seal Marshal on the front, or acceptable equal. Bidding On: MANUFACTURER NAME & NO. _________________________________

Page 18 of 74

Invitation 3003253

PRICE SCHEDULE ITEM NO.

SUPPLIES OR SERVICES

ESTIMATED NUMBER OF UNITS

UNIT

UNIT PRICE

AMOUNT

112.

Top Line USA round Bag, Part# 639, Size: small, no substitutes.

1

Each

$_________

$__________

113.

Uncle Mike’s Baton Holder, Part# 7484-2, Mirage basket weave, injected molded, for ASP F21C, or acceptable equal. Bidding On:

100

Each

$_________

$__________

50

Each

$_________

$__________

MANUFACTURER NAME & NO. _________________________________

114.

Uncle Mike’s Tactical Flashlight Holster, Part# 74187, Mirage basket weave, Black Stinger or Pelican M7 or acceptable equal. Bidding On: MANUFACTURER NAME & NO. _________________________________

115.

Uncle Mike’s Black Mirage, Basketweave, Single Cuff Case/ with flap, Part# 74782, no substitutes.

50

Each

$_________

$__________

116.

Uncle Mike’s Baton Holder, Part# 7484-2, Mirage basket weave, injected molded, for ASP F21C, or acceptable equal. Bidding On:

100

Each

$_________

$__________

MANUFACTURER NAME & NO. _________________________________

Page 19 of 74

Invitation 3003253

PRICE SCHEDULE ITEM NO.

117.

SUPPLIES OR SERVICES

ESTIMATED NUMBER OF UNITS

UNIT

50

Each

$_________

$__________

Uncle Mike’s Tactical Flashlight Holster, Part# 74187, Mirage basket weave, Black Stinger or Pelican M7 or acceptable equal. Bidding On:

UNIT PRICE

AMOUNT

MANUFACTURER NAME & NO. _________________________________

118.

Uncle Mike’s Black Mirage, Basketweave, Single Cuff Case/ with flap, Part# 74782, no substitutes.

50

Each

$_________

$__________

119.

Uncle Mike’s, Magazine/Handcuff Pouch, Part# 8878-1, no substitutes.

30

Each

$_________

$__________

120.

Uncle Mike’s Outer Ultra Duty Belt with velcro, Part# 7092-2, Mirage basket weave, Size: Small, or acceptable equal. Bidding On:

50

Each

$_________

$__________

75

Each

$_________

$__________

MANUFACTURER NAME & NO. ________________________________

121.

Uncle Mike’s Outer Ultra Duty Belt with Velcro, Part# 7093-1, Mirage basket weave, Size: Medium, or acceptable equal. Bidding On: MANUFACTURER NAME & NO. _________________________________

Page 20 of 74

Invitation 3003253

PRICE SCHEDULE ITEM NO.

122.

SUPPLIES OR SERVICES

ESTIMATED NUMBER OF UNITS

UNIT

75

Each

$_________

$__________

250

Each

$_________

$__________

250

Each

$_________

$__________

Uncle Mike’s Outer Ultra Duty Belt with Velcro, Part# 7094-1, Mirage basket weave, Size: Large, or acceptable equal. Bidding On:

UNIT PRICE

AMOUNT

MANUFACTURER NAME & NO. _________________________________

123.

Uncle Mike’s Case for Cellular Telephone, Part# 7453-2, Mirage basket weave, or acceptable equal. Bidding On: MANUFACTURER NAME & NO. _________________________________

124.

Uncle Mike’s Case for OC Spray, Part# 7477-5, Mirage basketweave or acceptable equal. Bidding On: MANUFACTURER NAME & NO. _________________________________

125.

Uncle Mike’s Ultra Inner Duty Belt with Velcro, Part# 8776-2, Size: XSmall-Small, no substitutes.

25

Each

$_________

$__________

126.

Uncle Mike’s Ultra Inner Duty Belt with Velcro, Part# 8781-1, Size: Small, no substitutes.

100

Each

$_________

$__________

127.

Uncle Mike’s Ultra Inner Duty Belt with Velcro, Part# 8782-1, Size: Medium, no substitutes.

100

Each

$_________

$__________

128.

Uncle Mike’s Ultra Inner Duty Belt with Velcro, Part# 8783-1, Size: Large, no substitutes.

100

Each

$_________

$__________

Page 21 of 74

Invitation 3003253

PRICE SCHEDULE ITEM NO.

SUPPLIES OR SERVICES

ESTIMATED NUMBER OF UNITS

UNIT

UNIT PRICE

AMOUNT

129.

Uncle Mike’s Ultra Inner Duty Belt with Velcro, Part# 8784-1, Size: X-Large, no substitutes.

100

Each

$_________

$__________

130.

Uncle Mike’s Ultra Inner Duty Belt with Velcro, Part# 8784-2, Size: 2X-Large, no substitutes.

100

Each

$_________

$__________

131.

Uncle Mike’s Web Ultra Duty Belt with Hook & Loop, Black Nylon, Part# 8776-1, Size: Small, no substitutes.

100

Each

$_________

$__________

132.

Uncle Mike’s Web Ultra Duty Belt with Hook & Loop, Black Nylon, Part# 8777-1, Size: Medium, no substitutes.

100

Each

$_________

$__________

133.

Uncle Mike’s Web Ultra Duty Belt with Hook & Loop, Black Nylon, Part# 8778-1, Size: Large, no substitutes.

100

Each

$_________

$__________

134.

Uncle Mike’s Web Ultra Duty Belt with Hook & Loop, Black Nylon, Part# 8779-1, Size: X- Large, no substitutes.

100

Each

$_________

$__________

135.

Uncle Mike’s Web Ultra Duty Belt with Hook & Loop, Black Nylon, Part# 8779-2, Size: 2X-Large, no substitutes.

100

Each

$_________

$__________

136.

Uncle Mike’s Nylon Belt Keeper, Part# 8865-2 Size: Small, no substitutes.

300

Each

$_________

$__________

137.

Uncle Mike’s Case for Pager, Part# 8552-1, Cordura nylon, Size: small, no substitutes.

50

Each

$_________

$__________

Page 22 of 74

Invitation 3003253

PRICE SCHEDULE ITEM NO.

138.

SUPPLIES OR SERVICES

ESTIMATED NUMBER OF UNITS

UNIT

125

Each

$_________

$__________

Uncle Mike’s, Mirage basketweave, Duty Snap Close MKIII OC Case, Black, Part # 74775 or acceptable equal.

UNIT PRICE

AMOUNT

Bidding On: MANUFACTURER NAME & NO. _________________________________

139.

Davis & Stanton Police Award Pin: Patrol Rifle # J809. No substitutions. See minimum specifications on page 55.

100

Each

$_________

$_________

140.

Wreck Rulers Template Kit, Part# HS082, dual scale, no substitutes.

200

Each

$_________

$__________

141.

Police Patch, Large, no substitutes, see minimum specifications on page 40.

100

Each

$__________

$__________

142.

Police Patch, Medium, no substitutes, see minimum specifications on page 40.

500

Each

$__________

$__________

143.

Police Patch, Small, no substitutes, see minimum specifications on page 40.

200

Each

$__________

$__________

144.

Police Oval Badge, no substitutes; see minimum specifications on page 41.

1000

Each

$__________

$__________

145.

Police Oval Badge, no substitutes; see minimum specifications on page 41.

300

Each

$__________

$__________

146.

DeKalb County Police Patch/w Rocker, “BOMB SQUAD”, no substitutes, see minimum specifications on page 42.

40

Each

$__________

$__________

Page 23 of 74

Invitation 3003253

PRICE SCHEDULE ITEM

SUPPLIES OR SERVICES

ESTIMATED NUMBER OF UNITS

UNIT

UNIT PRICE

AMOUNT

147.

DeKalb County Police Patch/w Rocker, “BOMB SQUAD”, no substitutes, see minimum specifications on page 42.

40

Each

$__________

$__________

148.

Master Police Officer Patch w/Rocker, “MASTER OFFICER”, no substitutes; see minimum specifications on page 42.

500

Each

$__________

$__________

149.

Bomb Squad Patch w/Rocker, no substitutes; see minimum specifications on page 43.

500

Each

$__________

$__________

150.

Swat Patch w/Rocker, no substitutes; see minimum specifications on page 43.

500

Each

$__________

$__________

151.

Swat Patch w/Rocker, no substitutes; see minimum specifications on page 44.

500

Each

$__________

$__________

152.

DeKalb County Police Patch, Large, no substitutes; see minimum specifications on page 45.

500

Each

$__________

$__________

153.

DeKalb County Police Patch, Small, no substitutes; see minimum specifications on page 45.

500

Each

$__________

$__________

154.

Narcotics Unit Round Patch, no substitutes; see minimum specifications on page 45.

500

Each

$__________

$__________

155.

Helicopter Unit Patch, no substitutes; see minimum specifications on page 45.

200

Each

$__________

$__________

156.

Tactical Response Team Patch, no substitutes; see minimum specifications on page 46.

500

Each

$__________

$__________

Page 24 of 74

Invitation 3003253

PRICE SCHEDULE ITEM

SUPPLIES OR SERVICES

ESTIMATED NUMBER OF UNITS

UNIT

UNIT PRICE

AMOUNT

157.

Tactical Response Team Patch, no substitutes; see minimum specifications on page 46.

500

Each

$__________

$__________

158.

Narcotics Patch w/Rocker, no substitutes; see minimum specifications on page 47.

500

Each

$__________

$__________

159.

Narcotics Patch w/Rocker, no substitutes; see minimum specifications on page 47.

500

Each

$__________

$__________

160.

Honor Guard Patch, no substitutes; see minimum specifications on page 48.

100

Each

$__________

$__________

161.

DUI Task Force Rocker, no substitutes; see minimum specifications on page 49.

200

Each

$__________

$__________

162.

DUI Task Force Rocker, no substitutes; see minimum specifications on page 49.

200

Each

$__________

$__________

163.

K-9 Patch for Strike Force, no substitutes; see minimum specifications on page 49.

500

Each

$__________

$__________

164.

TAC Unit – Wing and Wheel Patch, no substitutes; see minimum specifications on page 49.

200

Each

$__________

$__________

165.

Police Explorer Patches, no substitutes; see minimum specifications on page 49.

100

Each

$__________

$__________

166.

K-9 Round Patch for Bomb Squad, no substitutes; see minimum specifications on page 50.

200

Each

$__________

$__________

167.

Homeland Security Round Patch Gang Unit, no substitutes; see minimum specifications on page 50.

200

Each

$__________

$__________

Page 25 of 74

Invitation 3003253

PRICE SCHEDULE ITEM

SUPPLIES OR SERVICES

ESTIMATED NUMBER OF UNITS

UNIT

UNIT PRICE

AMOUNT

168.

Patch, Crime Scene Unit, no substitutes; see minimum specifications on page 50.

100

Each

$__________

$__________

169.

Strike Force Round Patch, no substitutes; see minimum specifications on page 51.

500

Each

$__________

$__________

170.

SWAT Rocker, no substitutes; see minimum specifications on page 51.

500

Each

$__________

$__________

171.

SWAT Rocker, no substitutes; see minimum specifications on page 51.

500

Each

$__________

$__________

172.

Sergeant Chevron Patch, Large, no substitutes; see minimum specifications on page 52.

100

Each

$__________

$__________

173.

Sergeant Chevron Patch, Small, no substitutes; see minimum specifications on page 52.

100

Each

$__________

$__________

174.

Service Stripes, no substitutes; see minimum specifications on page 52.

2000

Each

$__________

$__________

175.

Sergeant Epaulet, no substitutes; see minimum specifications on page 53.

100

Each

$__________

$__________

176.

Lieutenant Epaulet, no substitutes; see minimum specifications on page 53.

100

Each

$__________

$__________

177.

Captain Epaulet, no substitutes; see minimum specifications on page 53.

100

Each

$__________

$__________

178.

Major Epaulet, no substitutes; see minimum specifications on page 53.

50

Each

$__________

$_________

Page 26 of 74

Invitation 3003253

PRICE SCHEDULE ITEM

SUPPLIES OR SERVICES

ESTIMATED NUMBER OF UNITS

UNIT

UNIT PRICE

AMOUNT

179.

Chief Four Star Epaulet, no substitutes; see minimum specifications on page 54.

20

Each

$__________

$__________

180.

Chief Two Star Epaulet, no substitutes; see minimum specifications on page 54.

50

Each

$__________

$__________

181.

Homeland / DEMA, no substitutes; see minimum specifications on page 55.

100

Each

$__________

$__________

182.

Homeland / DEMA, no substitutes; see minimum specifications on page 55.

100

Each

$__________

$__________

183.

Blackinton Insignia for Lieutenant; collar rank, bright brass, clutch back, Model#B716, Size: Large, no substitutes.

100

Each

$__________

$__________

Blackinton Insignia for Lieutenant; collar rank, bright brass, clutch back, Size: Small, no substitutes.

100

Each

$__________

$__________

Whistle, Part# HWC/GPW-1, Color: Gold, or acceptable equal. Bidding On:

100

Each

$__________

$__________

100

Each

$__________

$__________

184.

185.

MANUFACTURER NAME & NO. _________________________________

186.

Whistle, Part# HWC/NPW-1, Color: Silver, or acceptable equal. Bidding On: MANUFACTURER NAME & NO. _________________________________

Page 27 of 74

Invitation 3003253

PRICE SCHEDULE ITEM

SUPPLIES OR SERVICES

ESTIMATED NUMBER OF UNITS

UNIT

UNIT PRICE

AMOUNT

187.

ASP Chrome Expandable Baton Foam Grip 21”, Model#52411, no substitute.

100

Each

$_________

$_________

188.

ASP Chrome Expandable Baton Foam Grip 26”, Model#52610, no substitute.

100

Each

$_________

$_________

189.

Ballistic ASP Belt Loop Rotating Sidebreak Scabbard for 21”, Model# 52435, no substitute.

100

Each

$_________

$_________

190.

Ballistic ASP Belt Loop Rotating Sidebreak Scabbard for 26”, Model# 52635, no substitute.

100

Each

$_________

$_________

NOTES TO SUPPLIER: NOTE 1: Do not submit any samples with this bid. If bidding other than the brands listed above, samples may be required. You will be notified as to when and where you need to submit the samples. NOTE 2: All patches and/or epaulets are to be as per attached minimum specifications and exactly match existing samples, sizes and colors. No substitution shall be allowed for any items for DeKalb County Police Services. The County will not accept substitutes for any “Blackinton” items unless the item description, so states. NOTE 3: All handcuffs to be keyed alike. NOTE 4: Item Nos. 143 through 184: are for monogramming purposes. Samples of these items may be obtained by contacting: Morris Ryans, Uniform Coordinator, at (404) 288-3203. NOTE 5: Abbreviations Mm= millimeter Oz.= ounce O.C.= Pepper Spray

End Price Schedule

Page 28 of 74

Invitation 3003253 MINIMUM SPECIFICATIONS For Badges

Item No. 1 Numeral Badge ~ B550 (Rhodium Finish)

Item No. 2 Badge ~ B550 (Hi-Glo Finish)

Item No. 3 Badge ~ B550 (Rhodium Finish) Page 29 of 74

Invitation 3003253

Page 30 of 74

Invitation 3003253 MINIMUM SPECIFICATIONS

Medals of Achievement

Item 25 Medal of Honor A4558 Medal C7315 DeKalb Police Seal A8392-Red/White/Blue

Item 26 Exceptional Merit A1786 Medal A478 Top Bar C7315 DeKalb Police Seal A6777—Enamel Bar (Blue & White)

Page 31 of 74

Invitation 3003253 MINIMUM SPECIFICATIONS

Item 27 Meritorious Service “Bronze” A1786 Medal A478 Top Bar C7315 DeKalb Police Seal A6777—Enamel Bar (Green & White)

Page 32 of 74

Invitation 3003253 MINIMUM SPECIFICATIONS

Item 28- 29

Item No. 28-29. CHIEF 4-Star ~ J105 ~ Hi Glo

Item No. 30. ASSISTANT CHIEF 2-Star ~ J101 ~ Hi Glo

Item No. 31 COLONEL Eagle ~ Hi Glo 31.--J67

Item No. 32-33 MAJOR Oak Leaf ~ Hi Glo 32.--J66 33 -- J65

Page 33 of 74

Invitation 3003253

MINIMUM SPECIFICATIONS

Page 34 of 74

Invitation 3003253

Page 35 of 74

Invitation 3003253 MINIMUM SPECIFICATIONS

Page 36 of 74

Invitation 3003253 MINIMUM SPECIFICATIONS

Police Training

Item No. 47 FTO (Field Training Officer) A8107 Silver Trim, Bars & Lettering Green Background ~ White Center

Item No. 49-51 Shooting Pin A8167 Gold Trim & Star Green Background

Item No. 48 Driving Pin

One Star (49) Two Stars (50) Three Stars (51)

(Numbered As Ordered) A8106 Gold Trim & White Number White ~Green ~White~ Green ~ White

Page 37 of 74

Invitation 3003253

MINIMUM SPECIFICATIONS

Item No. 52

Item No. 53

Post Intermediate Certification

Post Advance Certification

A346 (1 Star) Silver Trim & Silver Star Background ~ Blue Enamel Seal

A346B (2 Stars) Silver Trim & Silver Stars Background ~ Blue Enamel Seal

Item No. 54

Item No. 55

Post Supervisory Certification

Post Management Certification

A346C (3 Stars) Gold Trim & Gold Stars Background ~ Blue Enamel Seal

A346D (4 Stars) Gold Trim & Gold Stars Background ~ Blue Enamel Seal

Item No. 56 Post Executive Certification A346E (5 Stars) Gold Trim & Gold Stars Background ~ Blue Enamel Seal

Page 38 of 74

Invitation 3003253 MINIMUM SPECIFICATIONS

REVISION: VOID NUMBERS 83-85 ABOVE NUMBER 83 IS CHAPLAIN ON ITB.

Page 39 of 74

Invitation 3003253 MINIMUM SPECIFICATIONS For Patches

142 141

143

Page 40 of 74

Invitation 3003253 MINIMUM SPECIFICATIONS For Patches

144

144

Item 144

POLICE OVAL PATCH, Black with OD Green embroidered badge and black details. Edge is black embroidery. Size: 4” high X 3” wide. Badge patch has plastic backing for increase stiffness.

ITEM No. 145

Page 41 of 74

Invitation 3003253 MINIMUM SPECIFICATIONS For Patches

146

147

148

Page 42 of 74

Invitation 3003253 MINIMUM SPECIFICATIONS For Patches

149.

Bomb Squad w/Rocker Patch, shoulder “BOMB SQUAD”

Black background with OD Green embroidery and OD Green edging on black background: 5 inches high and 3.5 inches wide

SWAT PATCH w/ROCKER, shoulder, S.W.A.T. on rocker, Black twill background with DEKALB CO. POLICE, SERVICE AND JUSTICE on patch with Eagle and scales in middle. Size is 5 inches high and 3.5 inches wide. Colors: OD Green embroidery and OD Green edging. ITEM No. 150

Page 43 of 74

Invitation 3003253

ITEM 151

SWAT PATCH w/ROCKER, Shoulder, S.W.A.T. on rocker, Black twill background with DEKALB CO. POLICE, SERVICE AND JUSTICE on patch with Eagle and scales in middle. Size is 5 ¾” high X 3 ¾” wide. Colors: Black and Gold, Gold embroidery and gold edging with eagle in gold, brown and white embroidery; Silver and Black, Silver embroidery and silver edging.

ITEM 151

Page 44 of 74

Invitation 3003253 MINIMUM SPECIFICATIONS For Patches DEKALB COUNTY POLICE PATCH Color: Black & Silver, black background with silver embroidery and silver edging; with words “DEKALB CO.” running horizontally at top and “POLICE” running horizontally at bottom; with words “SERVICE” and “JUSTICE” running vertically on sides; Large – 5” high X 3 ¾ “ wide Small - 3” high X 2 ¼” wide

153 152

154

NARCOTICS UNIT ROUND PATCH Size: approx. diameter 3 ¾”, with the words “DEKALB POLICE” in black at top, “NARCOTICS UNIT” in black at bottom, silver background with black, green, red, and white embroidery including scorpion; edged in black embroidery.

155 HELICOPTER UNIT PATCH Patch, round SIZE: approx. diameter 3 ½” with gray background; with words “HELICOPTER UNIT” on an added rocker at bottom making this patch approx. 4” high and 4” wide at the widest point. Colors: yellow, brown, black, silver and blue embroider and black edging.

Page 45 of 74

Invitation 3003253 MINIMUM SPECIFICATIONS For Patches

156 TACTICAL RESPONSE TEAM PATCH Patch, shoulder, TACTICAL RESPONSE Color: Black and Silver, Black background with silver Embroidery and silver edging, Size: 5 ¾” high X 3 ¾” wide

ITEM 157

TACTICAL RESPONSE TEAM PATCH Patch, shoulder, TACTICAL RESPONSE Color: Black and Gold Black background with silver Embroidery and gold edging, Size: 5 ¾” high X 3 ¾” wide

Page 46 of 74

Invitation 3003253 MINIMUM SPECIFICATIONS For Patches

ITEM 158 NARCOTICS PATCH W/ROCKER Patch, shoulder, “NARCOTICS” Color: Black and Gold Black background with gold embroidery. Size: 5 ¾” high X 3 ¾” wide

ITEM 159 NARCOTICS PATCH W/ROCKER Patch, shoulder, “NARCOTICS” Color: Black and Silver Black background with silver embroidery Size: 5 ¾” high X 3 ¾” wide

Page 47 of 74

Invitation 3003253 MINIMUM SPECIFICATIONS For Patches

160

HONOR GUARD PATCH Patch, shoulder “HONOR GUARD” Color: Black and Gold Black background with gold edging, black background with Silver eagle head and tail feathers outlined in black thread and brown wings and body, with gold stars around eagle and gold scales on which it perches, with gold upper scroll containing black letters “POLICE” and vertical words in gold each side of eagle reading “SERVICE” on the left and “JUSTICE” on the right, and having lower chevron reading “HONOR GUARD” in gold on black and outlined in gold edging

Page 48 of 74

Invitation 3003253 MINIMUM SPECIFICATIONS For Patches

ITEM 161 & 162 DUI TASK FORCE ROCKER Patch, shoulder, “DUI TASK FORCE “ Colors: Black twill and Gold Black twill and Silver ¼” block letters with gold or silver edging; shaped

ITEM 164 TAC UNIT – Wing & Wheel Patch Patch, winged wheel patch Colors: Silver with black embroidered outline, wheel with gold spokes over black and white and gold stripes on wings

ITEM 163 K-9 Patch for Strike Force Patch, K9, circular patch 3 ½” diameter, Colors: Black background edged in silver embroidery, with several – colored dog’s head in inner circle and silver capital letters ‘DEKALB POLICE DEPARTMENT in the top outer circle with K9 in silver at bottom.

ITEM 165 POLICE EXPLORER PATCHES Patch, “EXPLORER”, round patch 4” in diameter, Colors: gold rimmed silver and other –color shield with eagle on black background, with outer circle reading “DEKALB COUNTY LAW ENFORCEMENT” at top in gold capital letters and “EXPLORER” at bottom in gold

Page 49 of 74

Invitation 3003253 MINIMUM SPECIFICATIONS For Patches

K9 PATCH FOR BOMB SQUAD Patch, round 4” in diameter, Colors: Silver twill with black embroidered edges and dog on silver background with black and silver with outer circle reading “HAZARDOUS DEVICES” on top and “DEKALB POLICE” on bottom in black. K-9 and arrows in red

ITEM 166

167 HOMELAND SECURITY, GANG UNIT Patch, round 4” in diameter, Colors: Silver twill with gold embroidered edges and eagle on silver background with black and gold with letters H.S.D. in black with outer circle reading “DEKALB COUNTY POLICE” on top in gold and “GANG TASK FORCE” on bottom in gold

168 CRIME SCENE UNIT Patch, shoulder, “CRIME SCENE INVESTIGATION” Color: Black and Silver Black background with silver embroidery Size: 3” high X 2 ¼” wide

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Invitation 3003253 MINIMUM SPECIFICATIONS For Patches

STRIKE FORCE Patch, round, “STRIKE FORCE” Color: Black embroidered letters, border, and animal face (with white teeth and eyes); on gray background; approximate diameter 3 ½”.

ITEM 169

SWAT ROCKER, BLACK AND GOLD Patch chevron “S.W.A.T.”, to have embroidered edges and letters, Gold on Black. 170

SWAT ROCKER, BLACK AND SILVER Patch chevron “S.W.A.T.”, to have embroidered edges and letters, Silver on Black.

Page 51 of 74

171

Invitation 3003253 MINIMUM SPECIFICATIONS For Patches

173

172

SERGEANT CHEVRON Patch, Large patch to be black twill with embroidered edges in black thread with rank embroidered in “antique” or “old gold” thread.

SERGEANT CHEVRON Patch, Small patch to be black twill with embroidered edges in black thread with rank embroidered in “antique” or “old gold” thread.

ITEM 174 SERVICE STRIPES Patch, “SERVICE STRIPES”; Color: gold stripes on black background, with the number of stripes to be given when the order is placed.

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Invitation 3003253 MINIMUM SPECIFICATIONS For Patches

175

176

177

Sergeant, Lieutenant, Captain & Major Epaulet Shoulder epaulet are to be black with gold embroidered rank insignia (Sergeant – 457SM), (Lieutenant – 5301SMB), (Captain – 5303SMB), (Major- 5304SMB) and gold stripe at bottom. Fabric: poly/cotton Sized approximately as 1 7/8” X 2 ¼” X 4 ¼”

178

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Invitation 3003253 MINIMUM SPECIFICATIONS For Patches

VOID SPACE

ITEM 179

ITEM 180

Chief Four Star and Chief Two Star Epaulet Shoulder epaulets are to be black with gold embroidered rank insignia (Chief Four Star-5301SMB), (Chief Two-Star-5308SMB), and gold stripe on bottom. Fabric: poly/cotton Sized approximately as 1 7/8” X 2 ¼” X 4 ¼”

Page 54 of 74

Invitation 3003253 MINIMUM SPECIFICATIONS For Patches

HOMELAND/DEMA PATCH Patch, round, approx. diameter 3 ¾” “DEKALB COUNTY POLICE” in gold at top, “HOMELAND SECURITY/DEMA” in gold at bottom, black background with royal blue embroidery.

181

HOMELAND/DEMA PATCH Patch, round, approx. diameter 3 ¾” “DEKALB COUNTY POLICE” in silver at top, “HOMELAND SECURITY/DEMA” in silver at bottom, black background with royal blue embroidery.

182

ITEM 139 Police Award Pin

End of Minimum Specifications

Page 55 of 74

Invitation 3003253 GENERAL TERMS AND CONDITIONS

I.

Bidder must check and initial applicable blank below: Bidder affirms that specifications are exactly met: Yes ________

No ________

II.

ANY DEVIATION FROM SPECIFICATIONS MUST BE COMPLETELY EXPLAINED BY BIDDER. Bidder will explain exact particulars where bid does not meet exactly the specification if “No” is checked above.

III.

AWARDS: The contract if awarded will be awarded to the lowest, responsive and responsible bidder whose bid will be most advantageous to the county, price and other factors considered. The County reserves the right to make one award, multiple awards, or no award, reject or accept any or all bids and waive informalities, minor irregularities and technicalities in bids received, whichever is deemed to be in the best interest of the County. The County may accept any item or group of items of any bid, unless the bidder qualifies his bid by specific limitations.

IV.

CONTRACT PERIOD: From DATE OF AWARD through ANNUAL CONTRACT, inclusive. DeKalb County is soliciting competitive sealed bids from qualified contractors for Law Enforcement Accessories on an Annual Contract with two (2) annual options to renew, under the same prices, terms and conditions, provided option is exercised. Bidder must check and initial applicable blank below: Yes ______

No ______

Unless otherwise noted, quoted prices will remain firm for two (2) additional one (1) year terms when and if renewed each term. DeKalb County reserves the right to negotiate pricing / discounts for renewal consideration prior to approving any given renewal option. If a percentage decrease will be a part of this bid, please note this in the space provided together with an explanation. __________________________________________ If a percentage increase will be a part of this bid, please note this in the space provided together with an explanation. __________________________________________ If DeKalb County does not exercise the option to renew the contract and a new Invitation to Bid is issued, the current contract will not be renewed. V.

TERMINATION OF CONTRACT: The County may unilaterally terminate this contract, in whole or in part, for the County’s convenience, lack of funding or failure to fulfill the contractual obligations in any respect.

Page 56 of 74

Invitation 3003253 GENERAL TERMS AND CONDITIONS

VI.

COUNTY REQUIREMENTS: The contract will be an “Indefinite Quantity” type with County requirements to be satisfied on an “as ordered” basis. The County makes no promise, real or implied, to order any quantity whatsoever. This invitation and resulting contract will provide for the normal requirements of DeKalb County, and contracts will be used as primary sources for the articles or services listed herein. Articles or services will be ordered from time to time in such quantities as may be needed. As it was impossible to determine the precise quantities of items described in this invitation that will be needed during the contract term, each contractor is obligated to deliver all articles and services that may be ordered during the contract term.

VII.

DELIVERY: Delivery is required within 15 calendar day(s) after receipt of order. However, alternate delivery time may be considered provided it is so stated. Do not use-words such as: "Immediate,” "As soon as Possible,” etc.; state the exact earliest date or the minimum number of calendar days required after receipt of order. (If calendar days are used then Saturday, Sunday and holidays are included). . (Bidder state number of days for delivery) All prices are to be firm, F.O.B. Destination, Freight Prepaid and Allowed. This shall include delivered, unloaded, and placed in designated place. Delivery must be made between 9:00 A.M. and 2:30 P.M. Monday through Friday, unless otherwise required. The successful bidder shall give a 24-hour prior notice of delivery to Department or Division calling in the order, and must ask for caller’s telephone number as well as Purchase Order number and address, since 24-hour Notice of Delivery is required. The County will unload after prior notice. DELIVERY F.O.B. LOCATIONS: DeKalb County Police Services Supply Room 2842 H. F. Shepherd Drive Decatur, Georgia 30034 Telephone (404)-288-3200, or (404)-288-Ext.: 3201, or 3202, or 3203.

DeKalb County Marshal’s Office Room 610, Attn: Colette Lightfoot 556 N. McDonough Street Decatur, GA 30030 Telephone (404)-371-2923, or (404)-371-2930

DeKalb County Sheriff’s Office Attn: Supply Unit 4415 Memorial Drive Decatur, GA 30032 (404) 298-8312

VIII.

DELIVERIES BEYOND THE CONTRACTUAL PERIOD: In accordance with the Scope of Contract clause, this contract covers all requirements that may be ordered, as distinguished from delivered, during the contract term. This is for the purpose of providing continuity of supply by permitting the County to place orders as requirements arise in the normal course of supply operations. Accordingly, any order mailed (or received, if forwarded by other means than through the mail) to the Contractor on or before the expiration date of the contract, and providing for delivery within the number of days specified in the contract, shall constitute a valid order.

Page 57 of 74

Invitation 3003253 GENERAL TERMS AND CONDITIONS IX.

FOREIGN PRODUCTS: DeKalb County prefers to buy items produced and/or manufactured in the United States of America; however, foreign products may be considered provided it is so stated. Bidder certifies that item(s) offered on this bid is/are manufactured and produced in the United States. Yes ______

No _____

If “No”, state the exact location of plant or facility where items will be produced _________________________________________________________________.

X.

WARRANTY AND/OR GUARANTY: The bidder will state below or will furnish a separate letter attachment, which fully explains the conditions of Warranty and/or Guaranty. If no Warranty and/or Guaranty are applicable, it must be so stated. NOTE: FAILURE TO RESPOND TO THE REQUIREMENTS OF THIS PARAGRAPH MAY RESULT IN THE BID BEING DEEMED NON-RESPONSIVE. , .

XI.

SAMPLES & TESTING: Samples of items, when required, must be submitted within the time specified, and unless otherwise specified by the County, at no expense to the County. If not destroyed by testing, samples will be returned at bidder's request and expense, unless otherwise specified by the Invitation. Since tests may require several days for completion, the County reserves the right to use a portion of any supplies before the results of the tests are known: without prejudice to any final adjustments: rejecting the unused portion of the delivery and payment will be made on an adjusted basis for the used portion. The costs of inspections and tests of any item which fails to meet the advertised specifications shall be borne by the contractor.

XII.

SILENCE OF SPECIFICATIONS: The apparent silence of these specifications and any supplemental specifications as to any details, or the omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail and that only materials of first quality and correct type, size and design are to be used. All workmanship is to be first quality. All interpretations of this specification shall be made upon the basis of this statement, with County interpretation to prevail.

XIII. BRAND NAME OR TRADE NAME/MARK INSTRUCTIONS: If items in this Invitation to Bid have been identified, described, or referenced in the Invitation to Bid by a "brand name" or Trade Name/ Trade Mark description, such identification is intended to be descriptive, but not restrictive, and is to indicate quality and characteristics of products that may be offered. Unless the bidder clearly indicates in his bid that he is offering a product of another name or manufacturer, his bid may be considered as offering the item exactly as referenced in the Invitation to Bid. (a). If the bidder proposes to furnish another product, the Brand/Trade name, if any, of the product to be furnished shall be inserted in the space provided in the Invitation to Bid, or such product shall be otherwise clearly identified in the bid. The evaluation of bids and the determination as to equality of the product offered shall be the responsibility of the County and will be based on information furnished by the bidder or identified in his bid as well as other information reasonably available to the Department of Purchasing and Contracting. The decision of the County is to be final. CAUTION TO BIDDERS: The Department of Purchasing and Contracting is not

Page 58 of 74

Invitation 3003253 responsible for locating or securing any information, which is not identified in the bid and reasonably available to the Department of Purchasing and Contracting. Accordingly, to insure that sufficient information is available, the

GENERAL TERMS AND CONDITIONS bidder must furnish as a part of his bid all descriptive material (such as cut-sheets, illustrations, drawings, or other information) necessary for the Department of Purchasing and Contracting to: (i) determine whether the product offered meets the minimum requirements of the Invitation to Bid and (ii) establish exactly what the bidder proposes to furnish and what the County would be binding itself to purchase by making an award. (b). If the bidder proposes to modify a product so as to make it conform to the requirements of the Invitation to Bid, he shall (i) include in his bid a clear description of such proposed modifications and (ii) clearly mark any descriptive material to show the proposed modifications. Modifications proposed after bid opening to make a product conform to a brand name product referenced in the Invitation to Bid will not be considered. XIV.

LITERATURE: Bidder is required to furnish, with this bid, literature describing the item(s) being offered. Failure to furnish this literature may result in the bid being unconsidered.

XV.

ESCALATION CLAUSE: During the life of the contract, the successful bidder shall furnish price lists to the County for his/her increases and those of his/her supplier (e.g. factory) increases, as and if prices are changed. Furnish also a list of his/her supplier’s (e.g. factory) prices that had been in effect during bidder’s earlier prices; so that County can see the difference. Price change will be in effect only after receipt and approval of one copy of these price lists, (or catalogs), by the Dekalb County Purchasing and Contracting Department, (except as provided for reductions in Purchasing and Contracting Form #4). Price lists and changes thereto are to be furnished under the contract and without charge to the County. Catalogue(s) or Price List(s) are to be submitted to Purchasing and Contracting Department Director, Maloof Administration Building, 2nd Floor, 1300 Commerce Drive, Decatur, Georgia 30030.

XVI.

PRICE REDUCTIONS: If at any time after the date of the bid or offer, the Contractor makes a general price reduction in the comparable price of any article or service covered by the contract to customers generally, an equivalent price reduction based on similar quantities and/or considerations shall apply to the contract for the duration of the contract period (or until the price is further reduced). Such price reduction shall be effective at the same time and in the same manner as the reduction in the price to customers generally. For purpose of this provision, a "general price reduction" shall mean any reduction in the price of an article or service offered: (1) To Contractor's customers. (2) In the Contractor's price schedule for the class of customers; i.e., wholesalers, jobbers, retailers, etc., which was used as the basis for bidding on this contract. An occasional sale at a lower price, or sale of distressed merchandise at a lower price, would not be considered a "general price reduction" under this provision. The Contractor shall invoice the County at such reduced price indicating on the invoice that the reduction is pursuant to the "Price Reductions" article of the contract provisions.

XVII. OPTION TO AUDIT: Successful bidder will be required to maintain complete records during the life of the contract and for a period of one year after completion of the contract. Such records are to be made available to the County if officially requested, to be audited by a designated County auditing staff. If such audits reveal overcharges and/or undercharges, such will be adjusted and compensation made by either party to correct charges.

Page 59 of 74

Invitation 3003253 XVIII. TORT IMMUNITY: No officer, employee, or agent of the County acting within the scope of his/her employment or function shall be held personally liable in tort or named as a defendant in any action for injury or damage suffered because of any act, event, or failure to act.

GENERAL TERMS AND CONDITIONS XIX.

OPEN RECORDS ACT: Without regard to any designation made by the person or entity making a submission, DeKalb County considers all information submitted in response to this Invitation to be public record that will be disclosed upon request pursuant to the Georgia Open Records Act, O.C.G.A. § 50-18-7- et seq., without consulting or contacting the person or entity making the submission, unless a court order is presented with the submission. You may wish to consult an attorney or obtain legal advice prior to making a submission.

XX.

CONTRACTOR’S HOLD HARMLESS AGREEMENT: A. ENTER BIDDER’S FULL LEGAL FIRM NAME ON THE FIVE BLANK LINES BELOW: shall be responsible from the time of signing the CONTRACT, or from the time of the beginning of the first work, whichever shall be the earlier, for all injury or damage of any kind resulting from this work to persons or property, including employees and property of the COUNTY. shall exonerate, indemnify, and save harmless the COUNTY from and against all claims or actions, and all expenses incidental to the defense of any such claims, litigation, and actions, based upon or arising out of damage or injury (including death), to persons or property caused by or sustained in connection with the performance of this CONTRACT; and shall assume and pay for, without cost to the COUNTY, the defense of any and all claims, litigation, and actions suffered through any act or omission of , or any subcontractor or anyone directly or indirectly employed by or under the supervision of any of them. The expressly agrees to defend against any claims of actions filed against the COUNTY where such claims or actions involves, in whole or in part, the subject of indemnity contained herein, whether such claims or actions are rightfully or wrongfully brought or filed. shall furnish the following insurance requirements along with contract documents sent to the COUNTY for execution. If bidder is awarded service or installation under contract based upon this Invitation to Bid, the following two paragraphs shall apply.

B. INSURANCE REQUIREMENTS (TO BE FURNISHED BY SUCCESSFUL BIDDER ONLY): See DeKalb County Purchasing and Contracting Form No. 25.

C. Successful vendor shall mail insurance documents referenced in “INSURANCE REQUIREMENTS” paragraph to: DeKalb County Department of Purchasing and Contracting The Maloof Center, 2nd Floor 1300 Commerce Drive Decatur, Georgia 30030

Page 60 of 74

Invitation 3003253 GENERAL TERMS AND CONDITIONS XXI.

PAYMENT: Invoice charges, if any, are to be accumulated and paid a minimum of once each month. Invoices are to be signed by the Contractor or authorized delegate, and must contain the authorizing DeKalb County Purchase Order Number to be processed for payment. Purchase Order Number must also be on Delivery Ticket. Invoice must be mailed or sent to: (1) Accounting Services Division DeKalb County Finance Department Maloof Building 1300 Commerce Drive 3rd Floor Decatur, GA 30030 (2)

with a copy mailed to Department or Division utilizing the Contract, and

(3)

a COPY of the invoice(s) must be submitted with completed Prime Contractor LSBE (Local Small Business Enterprise) Utilization Report and LSBE Sub-Contractor Report to: Contract Compliance Division 1300 Commerce Drive 2nd Floor Decatur, GA 30030

NOTE:

In the event of a change in name and/or address by contractor’s company, (whether due to relocation, sale to another company or other causes), payment cannot be made under this contract until DeKalb County is properly notified in writing of such change; with notification sent (1) to the Finance Department Accounting Services Division, (2) to the Department of Purchasing & Contracting and (3) to the using Department Director, so that necessary changes can be made to computer records for future mailings. The payment terms adopted by DeKalb County are Net 30 unless otherwise established by law or by contract. Bidders may obtain more favorable payment terms by offering time payment discounts when they submit their sealed bids. Bidder states payment terms, including time payment discount(s): _______________________________________________________

XXII.

BUSINESS LICENSE: Bidders shall submit with bid, a copy of their valid company business license. If the Bidder is a Georgia corporation, Bidder shall submit a valid county or city business license. If the Bidder is not a Georgia corporation, Bidder shall submit a certificate of authority to transact business in the state of Georgia and a copy of their valid business license issued by their home jurisdiction. If Bidder holds a professional certification which is licensed by the state of Georgia, then Bidder shall submit a copy of their valid professional license. Any license submitted in response to this requirement shall be maintained by the Bidder for the duration of the contract.

Page 61 of 74

Invitation 3003253 GENERAL TERMS AND CONDITIONS XXIII.

“FIRST SOURCE” JOBS ORDINANCE: The DeKalb County First Source Ordinance requires contractors or entities employing 15 or more employees entering into any type of agreement with the County, including purchase orders, regardless of what they may be called, for the procurement or disposal of supplies, services, construction, professional or consultant services, which is funded in whole or part with County funds or County-administered funds in which the contractor is to receive $50,000.00 or more in County expenditures or committed expenditures to make a good faith effort to hire DeKalb County residents for at least 50% of entry level jobs using the First Source Registry. For more information on this Ordinance requirement, please contact DeKalb Workforce Development at 404-687-3400.

XXIV. CERTIFICATION OF INDEPENDENT PRICE DETERMINATION: By submission of this bid, the bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization that in connection with this procurement: (a) The prices in this bid have been arrived at independently, without consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor, (b) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly to any other bidder or to any competitor: and (c) No attempt has been made or will be made by the bidder to induce any other person or firm to submit or not to submit a bid for the purpose of restricting competition.

XXV.

ETHICS RULES: To the extent that the Organizational Act, Section 22A, the Code of DeKalb County,

and the rules of Executive Order 2014-4 allow a gift, meal, travel expense, ticket, or anything else of value to be purchased for a CEO employee by a contractor doing business with the County, the contractor must provide written disclosure, quarterly, of the exact nature and value of the purchase to the Chief Integrity Officer, if created, or the Finance Director or his/her designee. Additionally, every contractor who conducts business with the County will receive a copy of these ethical rules at the time of execution of the contract. XXVI.

Bidder is cautioned to make his bid complete and to furnish all information and details required by these specifications. Failure to comply may result in the bid being unconsidered due to incompleteness.

XXVII.

This Invitation to Bid consists of 74 pages: FAILURE TO RETURN ALL PAGES IN CORRECT NUMERICAL ORDER MAY RESULT IN BID BEING DEEMED NON-RESPONSIVE.

End General Terms and Conditions

Page 62 of 74

Invitation 3003253 P & C Form 33, p. 1, Rev. 7/15/2014

CONTRACTOR & SUBCONTRACTOR EVIDENCE OF COMPLIANCE: (1)

County contracts for the physical performance of services within the state of Georgia shall include the following provisions: 1 a.

the contractor has registered with and is authorized to use the federal work authorization program to verify information on all newly hired employees or subcontractors;

b.

by affidavit, the contractor must attest to the contractor’s name, address, user identification number, date of authorization, and verification of the continual participation throughout the contract period, and

c.

the affidavit shall become a part of the covered contract and must be attached.

(2)

No contractor or subcontractor who enters into a contract with the County shall enter into such a contract or subcontract in connection with the physical performance of services within Georgia unless the contractor or subcontractor registers and participates in the federal work authorization program to verify information of all newly hired employees. Any employee, contractor, or subcontractor of such contactor or subcontractor shall also be required to satisfy the requirements of O.C.G.A. § 13-10-91, as amended.

(3)

Upon contracting with a new subcontractor, a contractor or subcontractor shall, as a condition of any contract or subcontract entered into pursuant to O.C.G.A. § 13-10-91, as amended, agree to provide the County with notice of the identity of any and all subsequent subcontractors hired or contracted by the contractor or subcontractor. Such notice shall be provided within five (5) business days of entering into a contract or agreement for hire with any subcontractor. Such notice shall include an affidavit from each subsequent contractor attesting to the subcontractor’s name, address, user identification number, and date of authorization to use the federal work authorization program.

(4)

An affidavit shall be considered an open public record; provided, however, that any information protected from public disclosure by federal law or by Article 4 of Chapter 28 of Title 50 shall be redacted. Affidavits shall be maintained by the County for five years from the date of receipt.

(5)

To verify compliance, the contractor agrees to participate in random audits conducted by the Commissioner of the Georgia Department of Labor. The results of the audits shall be published on the www.open.georgia.gov website, and on the Department of Labor’s website no later than December 31 of each year.

(6)

Any person who knowingly and willfully makes a false, fictitious, or fraudulent statement in an affidavit submitted pursuant to O.C.G.A. § 13-10-91 shall be guilty of a violation of Code § 16-10-20 and, upon conviction, shall be punished as provided in such section. Contractors and subcontractors convicted for false statements based on a violation of such section shall be prohibited from bidding on or entering into any public contract for twelve (12) months following such conviction.

________________________ 1

O.C.G.A. § 13-10-91, as amended

Page 63 of 74

Invitation 3003253 P & C Form 33, p. 2, Rev. 7/15/2014

CONTRACTOR AFFIDAVIT By executing this affidavit, the undersigned verifies its compliance with O.C.G.A. § 13-10-91, as amended, stating affirmatively that the bidder submitting a bid, contractor, firm or corporation which is contracting with DEKALB COUNTY, GA, a political subdivision of the State of Georgia, has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91, as amended]. The affiant agrees to continue to use the federal work authorization program throughout the contract period. The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with the COUNTY, contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. § 13-10-91, as amended, on the Subcontractor Affidavit form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the COUNTY, within five (5) days from when the subcontractor(s) is retained to perform such service.

______________________________________________ BY: Authorized Officer or Agent (Bidder’s Name)

____________________________________ Federal Work Authorization Enrollment Date

______________________________________________ Title of Authorized Officer or Agent of Bidder

____________________________________ Identification Number

______________________________________________ Printed Name of Authorized Officer or Agent

______________________________________________ Company Name & Address (do not include a post office box)

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _______________ DAY OF _______________________, 20__

____________________________________________________ Notary Public My Commission Expires: _______________________________

Page 64 of 74

Invitation 3003253 P & C Form 33, p. 3, Rev. 7/15/2014

SUBCONTRACTOR AFFIDAVIT

By executing this affidavit, the undersigned verifies its compliance with O.C.G.A. § 13-10-91, as amended, stating affirmatively that the subcontractor, firm, or corporation which is engaged in the physical performance of services under a contract with _________________________________name of contractor) on behalf of DEKALB COUNTY, GA, a political subdivision of the State of Georgia, has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, in accordance with the applicability provisions and deadlines established in O.C.G.A. § 1310-91, as amended]. The affiant agrees to continue to use the federal work authorization program throughout the contract period.]

______________________________________________ BY: Authorized Officer or Agent (Bidder’s Name)

____________________________________ Federal Work Authorization Enrollment Date

______________________________________________ Title of Authorized Officer or Agent of Bidder

____________________________________ Identification Number

______________________________________________ Printed Name of Authorized Officer or Agent

______________________________________________ Company Name & Address (* do not include a post office box)

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _______________ DAY OF _______________________, 20__

____________________________________________________ Notary Public My Commission Expires: _______________________________

Page 65 of 74

Invitation 3003253 Purchasing & Contracting Form No. 7, Rev. 01-31-07, – Page 1

SCHEDULE OF LOCAL SMALL BUSINESS ENTERPRISE PARTICIPATION and Minority Business Enterprise/Women Business Enterprise Opportunity Tracking Form The Chief Executive Officer and the Board of Commissioners of DeKalb County believe that it is important to encourage the participation of small and local businesses in the continuing business of County government; and that the participation of these types of businesses in procurement will strengthen the overall economic fabric of DeKalb County, contribute to the County’s economy and tax base, and provide employment to local residents. Therefore, the Chief Executive Officer and the Board of Commissioners have made the success of local small businesses a permanent goal of DeKalb County by implementing the Local Small Business Enterprise Ordinance. PROVISIONS OF LOCAL SMALL BUSINESS ENTERPRISE (LSBE) ORDINANCE Amount of LSBE Participation Required 20% of Total Award LSBE Within DeKalb (LSBE-DeKalb) LSBE Outside DeKalb (LSBE-MSA)

Request For Proposals (RFP) Ten (10) Percentage Points Five (5) Percentage Points

Invitations To Bid (ITB) Ten (10) Percent Preference Five (5) Percent Preference

Certified Local Small Business Enterprises (LSBEs) located within DeKalb County and prime contractors utilizing LSBEs that are locally-based inside DeKalb County shall receive ten (10) percentage points in the initial evaluation of their response to any Request for Proposal and a ten (10) percent preference on all responses to any Invitation to Bid. Certified LSBEs located outside of DeKalb County but within the ten (10) County Metropolitan Statistical Area (MSA) consisting of Cherokee, Clayton, Cobb, DeKalb, Douglas, Fayette, Fulton, Gwinnett, Henry and Rockdale Counties shall receive five (5) percentage points in the initial evaluation of their response to any Request for Proposal and a five (5) percent preference on all responses to any Invitation to Bid. For all qualified sealed solicitations, the Director of Purchasing and Contracting, DeKalb County Government, shall determine if the bidder/proposer has included written documentation showing that at least twenty percent (20%) of the total contract award will be performed by a certified LSBE. This written documentation shall be in the form of a notarized Schedule of LSBE Participation (Attached hereto as Exhibit “A”.) For all contracts, a signed letter of intent from all certified LSBEs describing the work, material, equipment and/or services to be performed or provided by the LSBE(s) and the agreed upon dollar value shall be due with the bid or proposal documents and included with Exhibit “A”. The certified vendor list compiled by the Contract Compliance Division, Purchasing and Contracting Department, DeKalb County Government establishes the group of Certified LSBE’s from which the bidder/proposer must solicit subcontractors for LSBE participation. Contractors failing to meet the LSBE benchmark must document and demonstrate Good Faith Efforts in accordance with the attached “Checklist for Good Faith Efforts” portion of “Exhibit A.” Failure to achieve the LSBE benchmark or demonstrate good faith efforts may result in a bid or proposal being rejected. The notarized Schedule of LSBE Participation shall be due and submitted with each bid or proposal. Failure to complete and submit the notarized Schedule of LSBE Participation may result in a bid or proposal being rejected. Upon award, Prime Contractors are required to submit a report detailing LSBE/Sub-Contractor usage with each request for payment and not less than on a monthly basis. Prime Contractors are also required to certify that all sub-contractors have been paid within seven (7) days of the Prime’s receipt of payment from the County. Failure to provide requested reports/documentation may constitute a material breach of contract, entitling the County to terminate the Contract for default or pursue other remedies. LSBE subcontractors must submit a detailed report of their sub-contracting activity for each County contract they participate in. Sample Report Forms are attached as Exhibit C. For eligible bids over $5,000,000.00, The Director of Purchasing and Contracting or designee will determine if the Mentor-Protégé provision of the Ordinance will apply. It is the objective of the Chief Executive Officer and Board of Commissioners of DeKalb County to provide maximum practicable opportunity for all businesses to participate in the performance of government contracts, including Local Small Business Enterprises (LSBE), Minority Business Enterprises (MBE) and Women Business Enterprises (WBE). To achieve this purpose, the County would like to track and record information about participating vendors. The attached “Exhibit A,” also records who performs work and renders services to the County. Contractors are requested to indicate whether they are a LSBE, MBE or WBE and list the level of participation by subcontractors designated as such on each solicitation. COMPLETION OF THIS ENTIRE FORM IS MANDATORY

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Invitation 3003253 P & C Form No. 7, Rev. 1-31-07, – Page 2

“EXHIBIT A” SCHEDULE OF LOCAL SMALL BUSINESS ENTERPRISE PARTICIPATION MINORITY /WOMEN BUSINESS ENTERPRISE OPPORTUNITY TRACKING FORM As specified, Bidders and Proposers are to present the details of LSBE, MBE AND WBE participation below: PRIME BIDDER/PROPOSER_____________________________________ SOLICITATION NUMBER: TITLE OF UNIT OF WORK 1.

My firm, as the prime bidder/proposer on this unit of work, is a certified (check all that apply): ____LSBE-DeKalb ____LSBE-MSA ____MBE

____ WBE.

2.

If you are a Certified LSBE, MBE or WBE, please indicate below the portion of work (including the percentage of the amount bid/proposal) that your firm will carry out directly:

3.

If the prime bidder/proposer is a joint venture, please describe below the nature of the joint venture and level of work and financial participation to be provided by the LSBE, MBE or WBE joint venture firm.

LSBE, MBE, and/or WBE subcontractors and/or firms (including suppliers) to be utilized in performance of this contract, if awarded. No changes can be made in the subcontractors listed below without the prior written approval of the County. Please attach a

signed letter of intent from all certified LSBEs describing the work, materials, equipment or services to be performed and/or provided and the agreed upon dollar value. A Letter of Intent form is attached hereto as Exhibit “B”. •

Name of Contractor Address Contact Person____________________________________________________Telephone Fax ____________________________ Email Check all that apply: ___LSBE-DeKalb, ___ LSBE-MSA, ___MBE, ___WBE; Attach proof of LSBE, MBE and/or WBE certification. Type of Work/Contract Item Percentage of Work or Estimated Contract Award Amount to be performed

•

Name of Contractor Address Contact Person____________________________________________________Telephone Fax ____________________________ Email Check all that apply: ___LSBE-DeKalb, ___ LSBE-MSA, ___MBE, ___WBE; Attach proof of LSBE, MBE and/or WBE certification. Type of Work/Contract Item Percentage of Work or Contract Award Amount to be performed

(Please use separate page to list additional LSBE, MBE or WBE subcontractors and/or firms [including suppliers] to be utilized in performance of this contract, if awarded.)

COMPLETION OF THIS ENTIRE FORM IS MANDATORY

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Invitation 3003253 P & C Form No. 7, Rev. 1-31-07, – Page 3

DEKALB COUNTY CHECKLIST FOR GOOD FAITH EFFORTS A bidder/proposer that does not meet the owner’s LSBE participation benchmark is required to demonstrate that it made “good faith efforts.” Please indicate whether or not any of these actions were taken.

1.

2.

Yes

No

____

____

Advertisement for solicitation of Local Small Business Enterprises in general circulation media, trade association publications, and minority-focus media, to provide notice of subcontracting opportunities.

____

Advertisement in general circulation media at least seven (7) calendar days prior to bid or proposal opening any and all sub-contractor opportunities. Proof of advertisement must be submitted with the bid or proposal.

____

3.

____

____

Provided interested LSBEs with timely, adequate information about the plans, specification, and other such requirements of the contract to facilitate their quotation and conducted follow up to initial solicitations.

4.

____

____

Provided written notice to LSBEs that their interest in sub-contracting opportunities or furnishing supplies is solicited. Provide a contact log showing the name, address, email and contact number (phone or fax) used to contact the proposed certified subcontractors, nature of work requested for quote, date of contact, the name and title of the person making the effort and the amount of the quoted price if one was obtained.

5.

____

____

Efforts made to divide the work for LSBE sub-contracting in areas likely to be successful and identify portions of work available to LSBEs consistent with their availability. Include a list of divisions of work not subcontracted and the corresponding reasons for not including them. The ability or desire of a bidder/proposer to perform the work of a contract with its own organization does not relieve it of the responsibility to make good faith efforts on all scopes of work subject to subcontracting.

6.

____

____

Efforts made to assist potential LSBE sub-contractors meet bonding, insurance or other governmental contracting requirements. Where feasible, facilitating the leasing of supplies or equipment when they are of such a specialized nature that the LSBE(s) could not readily and economically obtain them in the marketplace.

7.

____

____

Utilization of services of available minority community organizations, minority contractor groups and other organizations that provide assistance in the recruitment and placement of LSBEs.

8.

____

____

Communication with the Contract Compliance Division seeking assistance in identifying available LSBEs.

9.

____

____

Joint venture opportunities.

10.

____

____

Other actions (specify): _________________________________________________)

Please explain any “No” answers (by number) . . This list is a guideline and by no means exhaustive. The County will review these efforts, along with other documents, towards assessing the bidder/proposer’s efforts to meet the owner’s LSBE Participation benchmark. If you require assistance in identifying certified, bona fide LSBEs, please contact the Purchasing and Contracting Department, Contract Compliance Division at (404) 371-4795. A copy of the list of LSBEs certified by the DeKalb County Government, Purchasing and Contracting Department, Contract Compliance Division is available on our website at www.yourdekalb.com.

COMPLETION OF THIS ENTIRE FORM IS MANDATORY

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Invitation 3003253 P & C Form No. 7, Rev. 1-31-07, – Page 4

DEKALB COUNTY LOCAL SMALL BUSINESS ENTERPRISE SCHEDULE OF PARTICIPATION MINORITY/WOMEN BUSINESS ENTERPRISE OPPORTUNITY TRACKING FORM Bidder/Proposer Statement of Compliance Bidder(s)/Proposer(s) hereby state that they have read and understand the requirements and conditions as set forth in the objectives and that reasonable effort were made to support the County in providing the maximum practicable opportunity for the utilization of LSBEs consistent with the efficient and economical performance of this contract. The Bidder and any subcontractors shall file compliance reports at reasonable times and intervals with the County in the form and to the extent prescribed by the Director of DeKalb County Purchasing and Contracting Department. Compliance reports filed at such times as directed shall contain information as to the employment practices, policies, programs and statistics of Contractors and their subcontractors. 1. Non-Discrimination Policy a. During the performance of this agreement, Contractor agrees to conform to the following Non-Discrimination Policy adopted by the County. b. Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, or disability. The Contractor will take action to ensure that applicants are employed, and the employees are treated during employment without regard to their race, color, religion, sex, national origin, or disability. Such action shall include, but not be limited to, the following: (1) Employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Contractor agrees to post in conspicuous places available to employees and applicants for employment, notices to be provided setting forth provisions of this non-discrimination clause. (2) Contractor shall, in all solicitations or advertisements for employees placed by or on behalf of Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or disability. c. Without limiting the foregoing, Contractor shall not discriminate on the basis of disability in the admission or access to, or treatment or employment in, the programs and activities, which form the subject of the contract. The Contractor will take action to ensure that applicants for participation in such programs and activities are considered without regard to disability. Such action shall include, but not be limited to, the following: (1) Contractor agrees to post in conspicuous places available to participants in its programs and activities notices to be provided setting forth the provisions of this non-discrimination clause. (2) Contractor shall, in all solicitations or advertisements for programs or activities, which are the subject of the contract, state that all qualified applicants will receive consideration for participation without regard to disability. 2. Commitment The undersigned certifies that he/she has read, understands, and agrees to be bound by the bid specifications, including the accompanying Exhibits and other terms and conditions of the Invitation to Bid and/or Request for Proposal regarding LSBE utilization. The undersigned further certifies that he/she is legally authorized by the bidder or responder to make the statements and representations in Exhibit A and that said statements and representations are true and correct to the best of his/her knowledge and belief. The undersigned will enter into formal agreement(s) with the LSBE(s) listed in this Exhibit A, which are deemed by the owner to be legitimate and responsible LSBEs. Said agreement(s) shall be for the work and contract with the County. The undersigned understands and agrees that if any of the statements and representations are made by the Bidder knowing them to be false, or if there is a failure of the successful Bidder (i.e., Contractor) to implement any of the stated agreements, intentions, objectives, goals and commitments set forth herein without prior approval of the County, then in any such events the contractor’s act or failure to act, as the case may be, shall constitute a material breach of contract, entitling the County to terminate the Contract for default. The right to so terminate shall be in addition to, and not in lieu of, any other rights and remedies the County may have for other defaults under the Contract. Additionally, the Contractor will be subject to the loss of any future contract awards by the County for a period of one year. Firm Name

(Please Print):

Firm’s Officer: (Authorized Signature and Title Required) Sworn to and Subscribed to before me this _____ day of _____________________, 200____. Notary Public My Commission Expires: COMPLETION OF THIS ENTIRE FORM IS MANDATORY

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Date

Invitation 3003253 P & C Form No. 7, Rev. ITB-8-21-12, – Page 5

“EXHIBIT B” LETTER OF INTENT TO PERFORM AS A SUBCONTRACTOR OR PROVIDE MATERIALS OR SERVICES This form must be completed by ALL known sub-contractors and submitted with the bid/proposal. Photocopies of this form are acceptable. Complete a separate form for each sub-contractor.

*To:

______________

_______ (Name of Prime Contractor Firm)

*From:

LSBE-DeKalb

(Name of Subcontractor Firm)

LSBE-MSA

MBE

WBE___

(*Check all that apply)

*ITB Number:

_____________

*Project Name:

_

The undersigned is prepared to perform the following described work or provide materials or services in connection with the above project (specify in detail particular work items, materials or services to be performed or provided): Project Commence Date

*Description of Materials or Services

*% of Contract Award

*Estimated Dollar Amount

* This form is used for ITBs only and will be rejected if items with an asterisk are left blank. **Please note: LSBEs cannot be removed from a project without pre-approval from Contract Compliance.

Prime Contractor *Signature:

______

Sub Contractor *Signature:

____

*Printed Name:__________________________

*Printed Name: ________________________

*Title:

*Title:

____

*Date:

*Date:

____

Please Submit this Mandatory Form with Bid Documents Page 70 of 74

Invitation 3003253

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Invitation 3003253

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Invitation 3003253 Purchasing & Contracting Form No. 25, 7/28/00

INSURANCE REQUIREMENTS IMPORTANT NOTICE

IMPORTANT NOTICE

IMPORTANT — PLEASE READ CAREFULLY & FOLLOW INSTRUCTIONS LISTED HEREIN ____________________________________________________________________________________

I.

If the County sends to you notice of Award on this bid, take this form to your insurance agent as this form contains requirements that may be non-standard in the insurance industry.

II.

Instruct your insurance agent that the County’s requirements are listed in Section III, and that you must comply with these requirements before you may proceed with the work.

III.

Before the starting of any work, the successful contractor must furnish to DeKalb County certificates of insurance from companies doing business in Georgia and acceptable to the County as follows: 1.

Certificates must cover: •

Statutory Workers Compensation

•

Business Auto Liability Insurance with a minimum $500,000 Combined Single Limit/Each Occurrence (Including operation of non-owned, owned, and hired automobiles).

•

Commercial General Liability Insurance (1) (2) (3) (4) (5) (6) (7)

Each Occurrence - $1,000,000 Fire Damage - $250,000 Medical Expense - $10,000 Personal & Advertising Injury - $1,000,000 General Aggregate - $2,000,000 Products & Completed Operations - $1,500,000 Contractual Liability where applicable

2.

DeKalb County, GA shall be named as Additional Insured under any General Liability, Business Auto and Umbrella Policies using ISO Additional Insured Endorsement forms CG 2010 or its equivalent. Coverage shall apply as Primary and non-contributory with Waiver of Subrogation in favor of DeKalb County, Georgia.

3.

The insurance carrier must have a minimum rating of A or higher as determined by the rating firm A.M. Best.

4.

Certificates to contain policy number, policy limits and policy expiration date of all policies issued in accordance with this contract. (Continued)

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Invitation 3003253 Purchasing & Contracting Form No. 25, (page 2) 7/28/00

5.

Certificates to contain the location and operations to which the insurance applies.

6.

Certificates to contain successful contractor’s protective coverage for any subcontractor’s operations. If this coverage is included in General Liability, please indicate on the Certificate of Insurance.

7.

Certificates to contain successful contractor’s contractual insurance coverage. If this coverage is included in the General Liability, please indicate this on the Certificate of Insurance.

8.

Certificates are to be issued to: DeKalb County, Georgia DeKalb County Courthouse Decatur, Georgia 30030

9.

The successful contractor shall mail insurance documents listed in this form to: DeKalb County Department of Purchasing and Contracting The Maloof Center 2nd Floor 1300 Commerce Drive Decatur, Georgia 30030

10.

The successful contractor shall be wholly responsible for securing certificates of insurance coverage as set forth above from all subcontractors who are engaged in this work.

IV.

Ask your insurance agent to review the form after it is typed so that the form will not have to be returned because the typist omitted a policy number, some other obvious omission, or made a material typographical error.

V.

Your insurance company or agent must mail or bring an original coverage certificate to the address listed in Section III.9. Do not mail the certificates to DeKalb County Courthouse, Decatur, GA 30030.

VI.

Thank you for your cooperation, as it will enable you to proceed with the work in an expeditious manner.

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