Commonwealth of Massachusetts Executive Office of Health and Human Services
Request for Quotes for Desktops and Laptops
July 25, 2013
Document Number: 14EHSMECOMPUTERHARDW
EOHHS is the largest secretariat and oversees 15 operating agencies with combined annual budgets of over $15 billion. For purposes of this RFQ, EOHHS shall mean the Executive Office of Health and Human Services and the agencies it oversees. Please find below a detailed list of hardware specifications. Responses to this RFQ are limited to ITC47 category 2 and ITC47 category 6 vendors that are authorized to sell OEM products. EOHHS reserves the right to negotiate with the awarded hardware vendor for additional units within the next 12 months provided the additional units are quoted at the same or better terms as the initial equipment received pursuant to this RFQ. All vendors that meet the eligibility requirements identified above must submit the following information by the date and time identified in the Timeline section of this RFQ: 1. The name, mailing address, telephone number, and e-mail address of the person authorized to negotiate any resulting order or address any questions regarding the bidder’s response; 2. Identify the appropriate Commonwealth of Massachusetts Statewide Master Agreement that makes you eligible to respond to this RFQ (ITC47 category 2 or ITC47 category 6 vendors that are authorized to sell OEM products); 3. For OEMs only. Please confirm that you will work with any selected deployment vendor that EOHHS selects via the ITC47 Category 6 contract; 4. All eligible bidders can only propose two solutions per each configuration noted below. 5. For Non-OEMs that are authorized to sell OEM products via ITC47: If an OEM is responding to this RFQ directly you may not propose a configuration that differs from the configuration that is being proposed by the OEM. Also, if EOHHS selects a different OEM that will not affect your ability to respond to the deployment RFQ; 6. Identify any minimum amounts of each configuration that must be ordered to prevent an increase in the per/unit cost proposed in your response; 7. Identify the computer hardware specifications of each proposed solution; 8. Total cost of each solution based on the quantities and configurations identified below; 9. Please submit an anticipated shipment schedule that will permit the first site beginning on or about August 30, 2013 and future sites following the pattern identified in the notes below and all systems delivered by September 16, 2013; and 10. All bidders must identify the turnaround time from the date of acceptance of the quote to deliver 2 systems of configuration #1 so that image and testing work can begin immediately and ship 2 units for immediate delivery Configuration #2 for imaging and testing.
Hardware Specifications: Configurations below are minimum configuration acceptable: 1. Qty. 671 – Configuration #1, Desktop computers, Small Form Factor Minimum Configuration: OS Windows 7 Pro 64 Pentium G645 (2.8 GHz) 2nd Gen 4 GB RAM 250 GB Hard drive USB mouse USB keyboard Warranty: 3 Years parts and labor, 4 hour response to call, next business day on site response time per ITC47. 2. Qty. 30 – Configuration #2, Developer work station, Small Form Factor Minimum Configuration: OS Windows 7 Pro 64 Processor - 3rd Generation Intel(R) Core(TM) i7-3770 quad-core processor [3.4GHz, 8MB Shared Cache] Video Card: HD4000 or better to support dual monitors RAM 10GB DDR3-1600MHz SDRAM [2 DIMMs] 500 GB primary Hard drive for OS 2 TB 7200 rpm SATA secondary hard drive Optical drive - SuperMulti DVD Burner USB mouse USB keyboard Warranty: 3 Years parts and labor, 4 hour response to call, next business day on site response time per ITC47. 3. Qty. 429 - 20” LCD monitors Warranty: 3 Years parts and labor, 4 hour response to call, next business day on site response time per ITC47. 4. Qty. 62 – Configuration #3 Note Book Computers: Minimum Configuration: Intel® Core™ i5-3320M Processor Windows 7 Professional 64 4 GB PC3-10600 DDR3 SDRAM 1333MHz Hard Disk 500GB 7200 Display size 14 – 16 “ Long life Battery
Intel Centrino Advanced-N 6205 (2x2 AGN WiFi 300Mbps) Bluetooth Computrace service Carrying case Warranty: 3 Years parts and labor, 4 hour response to call, next business day on site response time per ITC47. Delivery Sites and Quantities: Address 333 Bridge Street, Springfield, MA 160 Middleboro Avenue, Taunton, MA 21 Spring Street, Taunton, MA 45 Spruce Street, Chelsea, MA 365 East Street, Tewksbury, MA 1 Ashburton Place, Boston, MA 100 Hancock Street, N. Quincy, MA 600 Washington Street, Boston, MA TOTAL Configuration #1 100 Hancock Street, N. Quincy, MA 600 Washington Street, Boston, MA TOTAL Configuration #2 600 Washington Street, Boston, MA 365 East Street, Tewksbury, MA 100 Hancock Street, N. Quincy, MA TOTAL Configuration #3
Quantity 61 21 74 54 62 56 216 127 671 10 20 30 36 1 25 62
Configuration #1 #1 #1 #1 #1 #1 #1 #1 #1 #2 #2 #2 #3 #3 #3 #3
Notes No Monitors No Monitors No Monitors No Monitors No Monitors With Monitor With Monitor With Monitor With Monitor With Monitor N/A N/A N/A
Notes: 1. The chosen hardware vendor will coordinate delivery with a services vendor chosen by EOHHS. The services vendor will oversee deployment by taking receipt and imaging all units at their site prior to their delivering to designated sites. Once a vendor has been selected, hardware selections may vary due to the need of the individual locations. EOHHS will submit the accepted hardware and services vendor’s quotes to ITC49 approved lease vendors for purchasing and a 4 year lease cost. TIMELINE: RFQ will be released on Comm-PASS on July 25, 2013 at 3:00 pm Questions from vendors may be submitted via email to:
Mark Eicher Senior IT Contracts Specialist Executive Office of Health and Human Services [email protected]
By July 29, 2012, 9:00am Answers deemed of general interest will be posted on Comm-PASS no later than July 30, 2013, 3:00 pm Final submission due on or before August 01, 2013, 3:00 pm to: Mark Eicher Senior IT Contracts Specialist Executive Office of Health and Human Services [email protected]
All communications to EOHHS with regard to this RFQ should be directed to Mark Eicher until an award has been made (failure to follow this requirement may disqualify a bidder).