John M. Pellegrino Director
County of San Diego Department of Purchasing and Contracting
TELEPHONE (858) 505-6367 FAX (858) 715-6452
5560 Overland Avenue, Suite 270, San Diego, California 92123-1204
June 13, 2013 REQUEST FOR INFORMATION (RFI 6075) FOR EVIDENCE BASED PRACTICE SYSTEM TO MEASURE RECIDIVISM RATES The County of San Diego is issuing this Request for Information (RFI) to determine if there are any agencies or organizations which possess the capability and interest in providing a system that effectively implements evidence based practices to measure recidivism rates in the County. This system is more fully described in the attached RFI. This request for information will not result in an award of any contracts. If the County of San Diego determines that it is in the best interest of the County, a formal competitive solicitation may be issued at a later date. This is a request for information only. Responses to this RFI will assist the County in planning for future funding and possible solicitations. "Evidence-based practices" refers to supervision policies, procedures, programs, and practices demonstrated by scientific research to reduce recidivism among individuals under probation, parole, or post-release supervision. RFI Content This RFI consists of this cover letter and the following: Evidence Based Practice System Questionnaire Statement of Work RFI Due Date If your agency is interested, qualified, and capable of providing these services, please complete and submit the attached RFI Questionnaire PRIOR TO: 5:00 P.M. LOCAL TIME ON JULY 25, 2013. Submit your completed Questionnaire and written comments on the draft Statement of Work to the Sheriff’s Contracts Division, 9621 Ridgehaven Ct, San Diego CA, 92123 Attn Keith Spears, Contracts Manager. Responses may also be emailed to:
[email protected] Please note that responders will not receive any individual feedback on their comments and suggestions. The County will review and evaluate all responses for possible inclusion in a final Statement of Work.
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Questions and Clarifications All questions and/or requests for clarification regarding this RFI should be submitted via email to Jaclyn B. Smith at
[email protected]. Questions must be submitted by 3:00pm Local Time on June 28, 2013. Please note: This RFI is neither a Request for Proposal nor a Request for Bid. It is intended for gathering information only and will not result in a contract award, but will assist the County in planning for the procurement of these services. This RFI is available for download from the County’s Internet site at http://buynet.sdcounty.ca.gov/. It is the downloader's responsibility to check for addenda. The County cannot individually notify those who download documents from the web site of changes or addenda. This RFI in no manner obligates the County to pursue any contractual relationship with an entity that responds to this RFI. The County further reserves the right to cancel this RFI at any time if deemed to be in the best interest of the County. The County of San Diego looks forward to your organization’s participation in this process. Thank you for your interest in providing services to the County of San Diego.
Jaclyn B. Smith for JOHN M. PELLEGRINO, Director Department of Purchasing and Contracting JMP:JBS Attachments
EVIDENCE BASED PRACTICE SYSTEM QUESTIONNAIRE Organization_____________________________________________________________ Contact Person___________________________________________________________ Address_________________________________________________________________ Phone Number_______________Fax Number_______________Email_______________ Part A. Questions If you need more space for your response, please attach additional sheets 1) Please describe your experience in implementing an Evidence Based Practice System (EBPS) that monitors recidivism in a law enforcement and public safety environment. ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ _____________________________________________________________________________ 2) Has your EBPS been deployed for more than one year in a Public Safety Environment? Yes ( ) No ( ). If yes, please provide the names and contact information on a separate sheet of paper of all government contracts.
3) Please answer the following questions based on the attached Statement of Work. You can attach explanations of your answers on no more the five additional sheets of paper. This is not intended to be a complete list of the system requirements. A. B. C. D. E.
Have you successfully interfaced your system with a law enforcement records management system? Does your EBPS use one time data entry so data does not have to be re-entered? Does your EBPS track participants using a unique identifier? Does your EBPS interface with a Jail Management System to load and display offender records? Does your EBPS system manage program information? Including but not limited to following Descriptive Program Information Detail Program Information Locations Classifications Cost and Payment information Schedule Program Contact
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Yes ( )
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EVIDENCE BASED PRACTICE SYSTEM QUESTIONNAIRE F. G.
Does your EBPS track reentry offender services appointment? Does your EBPS track offender's interaction with personnel at the program providers? H. Does you EBPS track offender's participation in the program? I. Does your EBPS track offender's interaction with law enforcement? J. Does your EBPS manage vendors offering reentry programs? K. Does your EBPS measure effectiveness of a specific provider? L. Does your EBPS measure recidivism for a dynamically defined population group? M. Is your EBPS built on scalable Microsoft Technologies? N. Is your EBPS capable of consuming and exposing web services? O. Does your EBPS allow secure access so that other agencies can access information and results? (We are a regional organization) P. Is your EBPS capable of integrating with federated identity and GFIPM standards? Q. Does your EBPS have a web based component for program administrators? R. Is your EBPS web based?
Yes ( ) Yes ( )
No ( ) No ( )
Yes ( ) Yes ( )
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Yes ( ) Yes ( ) Yes ( )
No ( ) No ( ) No ( )
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4) How will your organization ensure quality in the services you provide? ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ 5)
What is the estimated cost of providing your services? Please provide detailed information. Use additional sheets if necessary.
6) Please provide any comments or suggestions you may have regarding the attached Requirements Definition. ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________
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County of San Diego Public Safety Group Evidence Based Practice System Requirements Definition 1. Background The establishment of the Community Correction Partnership (CCP) was prompted by the passage of Senate Bill 678; The California Community Corrections Intensive Probation Services Act of 2009. The participating agencies share a common mission to protect community safety. In order to make progress toward this goal, the agencies recognize the criticality of collaboration with all of the components of the adult criminal justice system, education, social services; substance abuse, mental health, and community-based services in San Diego County. As required by the bill, the partnership is chaired by the Chief Probation Officer and includes: The Presiding Judge of the Superior Court; the County CAO; the District Attorney; the Public Defender; the Sheriff; a Police Chief; the county heads of: Department of Social Service; County Mental Health; Alcohol and Drug services; employment; County Office of Education; and a representative from a community-based organization. Critical to all participating agencies is the ability to consistently implement and effectively measure evidence based practices. This should allow the agencies to affect the accountability of supervised individuals, optimize the implementation and administration of reentry services and ultimately reduce recidivism. The CCP is seeking to acquire an Evidence Based Practice System (EBPS) specific to the needs of a CCP mandate. The solution provided will need to collect data from all partners, integrate with existing systems and analyze the recidivism outcomes to find the most effective programs for the cost. Further info on Senate Bill 678 is available at http://www.courts.ca.gov/documents/probate-sb678.pdf http://www.cpoc.org/sb-678-project-information http://www.courts.ca.gov/documents/SB678-Year-2-report.pdf Additional discussion of Evidence based practices can be found at http://www.sandag.org/uploads/publicationid/publicationid_1606_13394.pdf http://www.cpoc.org/assets/QuickLinks/ca_ebp_ebs_briefings_sf%2011%2029%2010.ppt 2.
System Requirements
Interface through import/export and periodic updates to and from other regional applications including a Jail Management System, Records Management System, Health Management System, Probation Management System, and various other Case Management systems One time data entry to eliminate need for redundant data entry. Web based interface Built on Microsoft Technology and products
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County of San Diego Public Safety Group Evidence Based Practice System Requirements Definition 3.
Ability to load offender criminal and service history into a Data warehouse and perform analysis to provide recidivism and service program effectiveness rates Global Federated Identity and Privilege Management (GFIPM) compliant Interface with or provide Offender risk and needs assessment tools Provide probation supervision tools, sanction tracking, detailed records of provided services and attended programs Capability to allocate and track program costs by person so service programs can be ranked and analyzed by cost effectiveness in the Data warehouse component Track Offender Reentry Services Appointments Track Reentry Services Participation Track Offender Interactions with staff from involved agencies Manage Service Program Information and multiple Service Providers for identical service programs Ability to identify Agency and staff member providing service or supervision
Quality Assurance The contracted organization will have the responsibility for assuring the quality of the work performed. The County reserves the right to audit the work of the contractor. The contracted organization agrees to act in good faith at all times when responding to such an audit, including, but not limited to, being available to the County by phone and/or electronic mail, and turning over relevant requested documents.
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