DAN STEADMAN CHIEF EXECUTIVE AND MONITORING OFFICER TO THE POLICE AND CRIME COMMISSIONER Force Headquarters, Winfrith, Dorchester, DT2 8DZ Tel: (01202 or 01305) 223966 Email:
[email protected]
To: All members of the Independent Audit Committee
19 March 2015
Mr Andrew Clarke (to be held), Mr Tom Grainger, Mr Steve Hoskins, Mr Paul Raymond, Mr Colin Weston MBE JP
Dear Member JOINT INDEPENDENT AUDIT COMMITTEE You are asked to attend a meeting of the JOINT INDEPENDENT AUDIT COMMITTEE, which will be held in the BOARDROOMS 1 & 2, FORCE HEADQUARTERS on FRIDAY, 27 MARCH 2015 at 10AM to consider the business on the Agenda below. Yours sincerely
DAN STEADMAN
Chief Executive AGENDA
1.
ELECTION OF CHAIR
2.
APOLOGIES FOR ABSENCE To record apologies for absence received from members.
3.
ELECTION OF VICE CHAIR
4.
CODE OF CONDUCT To receive declarations by members of (a) personal interests [including their nature] and (b) prejudicial interests under the Code of Conduct. [If any member has a query on a particular matter please contact the Chief Executive.]
5.
MINUTES To confirm the minutes of the Joint Independent Audit Committee meeting held on 5 December 2014 (attached).
6.
ETHICS AND APPEALS SUB-COMMITTEE (i) To receive the draft minutes of the meeting held on 20 November 2014 (attached). (ii) Member appointment to Ethics and Appeals Sub Committee. 1
7.
PROPOSED PRECEPT REPORT 2015/16 To receive a report by the Treasurer (attached).
8.
TREASURY MANAGEMENT STRATEGY AND PRUDENTIAL INDICATORS 2015/16 To receive a report by the Treasurer (attached).
9.
EXTERNAL AUDIT PLAN 2015/16 To receive a report by the Appointed External Auditor, KPMG (attached).
10.
EXTERNAL AUDIT PROGRESS REPORT – MARCH 2015 To consider a report by the Appointed External Auditor, KPMG (attached).
11.
INTERNAL AUDIT ANNUAL PLAN 2015/16 To receive a report by the by the Internal Auditors SWAP (attached).
12.
INTERNAL AUDIT REPORT FOR THE PERIOD DECEMBER 2014 TO FEBRUARY 2015 To receive a report by the Internal Auditors SWAP (attached).
13.
INSURANCE RENEWAL To receive a report by the Director of Finance (attached).
14.
QUARTERLY DEBTORS REPORT To receive a report by the Director of Finance (attached).
15.
ETHICS AND APPEALS COMMITTEE UPDATE To receive a verbal update from the Chief Executive.
16.
REPORT FROM MR P RAYMOND To receive a report from Audit Committee Member (attached).
17.
COMMITTEE ANNUAL REPORT To identify key issues of note from the meeting for inclusion in the Committee’s Annual Report. RESTRICTED ITEMS (UNDER THE GOVERNMENT PROTECTIVE MARKING SCHEME)
18.
UNOFFICIAL FUNDS To receive a report by the Director of Finance (attached).
19.
RISK REGISTER (i) To receive a report by the Director of Finance (attached). (ii) To receive a report by the Chief Executive (to be tabled).
20.
STRATEGIC ALLIANCE UPDATE To receive a report by the Director of Finance (attached).
21.
INTERNAL AUDIT QUARTERLY REPORTS SEPTEMBER TO NOVEMBER 2014 To consider reports by the Internal Auditors SWAP (attached). (i) Disclosure Unit (ii) Key Controls (iii) HR Agresso system integrated follow up (iv) Telecoms/IP telephony (v) Outstanding Audit Recommendations (paper supplied previously but missed off agenda)
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