DAN STEADMAN CHIEF EXECUTIVE AND MONITORING OFFICER TO THE POLICE AND CRIME COMMISSIONER Force Headquarters, Winfrith, Dorchester, DT2 8DZ Tel: (01202 or 01305) 223966 Email:
[email protected]
To: All members of the Independent Audit Committee
21 March 2016
Mr Andrew Clarke (to be held), Mr Tom Grainger, Mr Steve Hoskins, Mr Paul Raymond, Mr Colin Weston MBE JP
Dear Member JOINT INDEPENDENT AUDIT COMMITTEE You are asked to attend a meeting of the JOINT INDEPENDENT AUDIT COMMITTEE, which will be held at DILLINGTON HOUSE, ILMINSTER, SOMERSET TA19 9DT on THURSDAY 31 MARCH 2016 at 10AM to consider the business on the Agenda below. Yours sincerely
DAN STEADMAN
Chief Executive AGENDA
1.
ELECTION OF CHAIR
2.
APOLOGIES FOR ABSENCE To record apologies for absence received from members.
3.
ELECTION OF VICE CHAIR
4.
CODE OF CONDUCT To receive declarations by members of (a) personal interests [including their nature] and (b) prejudicial interests under the Code of Conduct. [If any member has a query on a particular matter please contact the Chief Executive.]
5.
MINUTES To confirm the minutes of the Joint Independent Audit Committee meeting held on 3 December 2015 (attached).
6.
ETHICS AND APPEALS SUB-COMMITTEE (i) To receive the draft minutes of the meeting held on 18 December 2015 (attached). (ii) Member appointment to Ethics and Appeals Sub Committee. 1
7.
BUDGET AND PRECEPT UPDATE 2016/17 To receive a report by the Treasurer (attached).
8.
PROVISIONAL 2015/16 FINANCIAL OUTTURN To receive a report by the Director of Finance (attached).
9.
TREASURY MANAGEMENT STRATEGY AND PRUDENTIAL INDICATORS 2016/17 To receive a report by the Treasurer (attached).
10.
INTERNAL AUDIT REPORT FOR THE PERIOD DECEMBER 2015 TO FEBRUARY 2016 To receive a report by the Internal Auditors SWAP (attached).
11.
HMIC FORCE MANAGEMENT STATEMENTS UPDATE To receive a report by the Director of Finance (attached).
12.
HMIC PEEL INSPECTION UPDATE To receive a report by the Director of Finance (attached).
13.
HMIC 2015 REPORTS - POLICE EFFECTIVENESS AND POLICE LEGITIMACY To receive a report by the Director of Finance (attached).
14.
QUARTERLY DEBTORS REPORT To receive a report by the Director of Finance (attached).
15.
NATIONAL FRAUD INITIATIVE UPDATE To receive a report by the Director of Finance (attached).
16.
COMMITTEE ANNUAL REPORT To identify key issues of note from the meeting for inclusion in the Committee’s Annual Report. RESTRICTED ITEMS (UNDER THE GOVERNMENT PROTECTIVE MARKING SCHEME)
17.
RISK REGISTER (i) To receive a report by the Director of Finance (attached). (ii) To receive a report by the Chief Executive (attached).
18.
INTERNAL AUDIT QUARTERLY REPORTS DECEMBER 2015 TO FEBRUARY 2016 To consider reports by the Internal Auditors SWAP (attached). (i) Time on Cards Follow Up 2015/16 (ii) Key Financial Controls Follow Up 2015/16 (iii) Contract Performance 2015/16 (iv) Covert Accounts (v) Outstanding Audit Recommendations
19.
UNOFFICIAL FUNDS – MALE VOICE CHOIR To receive a report by the Director of Finance (attached).
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