DAN STEADMAN CHIEF EXECUTIVE AND MONITORING OFFICER TO THE POLICE AND CRIME COMMISSIONER Force Headquarters, Winfrith, Dorchester, DT2 8DZ Tel: (01202 or 01305) 223966 Email:
[email protected]
27 August 2015 To: All members of the Independent Audit Committee Mr Andrew Clarke, Mr Tom Grainger, Mr Steve Hoskins, Mr Paul Raymond, Mr Colin Weston MBE JP
Dear Member JOINT INDEPENDENT AUDIT COMMITTEE You are asked to attend a meeting of the JOINT INDEPENDENT AUDIT COMMITTEE, which will be held in the BOARDROOMS 2 & 3, FORCE HEADQUARTERS on THURSDAY, 3 SEPTEMBER 2015 at 10:00AM to consider the business on the Agenda below. Yours sincerely
DAN STEADMAN
Chief Executive AGENDA
1.
APOLOGIES FOR ABSENCE To record apologies for absence received from members.
2.
MINUTES To confirm the minutes of the Joint Independent Audit Committee meeting held on 14 May 2015 (attached).
3.
CODE OF CONDUCT To receive declarations by members of (a) personal interests [including their nature] and (b) prejudicial interests under the Code of Conduct.
4.
ETHICS AND APPEALS SUB-COMMITTEE (i) To receive the draft minutes of the meeting held on 2 July 2015 (attached). (ii) To receive the approved minutes of the meeting held on 2 April 2015 (attached).
5.
COMMITTEE ANNUAL REPORT 2014/15 To receive a report by the Chair (attached).
6.
FINAL ACCOUNTS 2014/15 To consider a report and presentation by the Treasurer (attached). 1
7.
TREASURY MANAGEMENT ANNUAL REVIEW INDICATORS 2014/15 To receive a report by the Treasurer (attached).
8.
QUARTERLY DEBTORS REPORT To receive a report by the Director of Finance (attached).
9.
EXTERNAL AUDIT PROGRESS REPORT – AUGUST 2015 (i) To consider the External Audit Progress Report from the Appointed External Auditor (KPMG) (attached); (ii) To consider the Those Charged with Governance (ISA 260) Report from the Appointed External Auditor, KPMG (to follow);
10.
INTERNAL AUDIT REPORTS (i) To consider the Internal Audit Annual Report and Opinion 2014/15 (attached); (ii) To consider the Internal Audit Charter (attached); (iii) To consider the Internal Audit Report for the period June to August 2015 (attached). ] CSPL “TONE FROM THE TOP” REPORT To receive a report by the Chief Executive (attached).
11.
AND
ACTUAL
PRUDENTIAL
12.
REGIONAL PROCUREMENT STRATEGY To receive a report from the Director of Finance (attached).
13.
REGIONAL APPROACH TO THE PROCUREMENT OF INSURANCE - RESTRICTED To receive a report from the Director of Finance (attached).
14.
SMARTER SYSTEMS PROGRAMME UPDATE To receive a report by the Director of Finance (attached).
RESTRICTED ITEMS (UNDER THE GOVERNMENT PROTECTIVE MARKING SCHEME) 15.
STRATEGIC ALLIANCE To receive a report by the Director of Finance (attached).
16.
HMIC PEEL INSPECTION UPDATE To receive a report by the Director of Finance (verbal report).
17.
RISK REGISTER AND REVISED ARRANGEMENTS FOR THE GOVERNANCE OF RISK (i) To receive a report by the Director of Finance (attached). (ii) To receive a report by the Chief Executive (attached).
18.
INTERNAL AUDIT QUARTERLY REPORTS MARCH 2015 TO MAY 2015 To consider the following reports by the Internal Auditors SWAP: (i) (ii) (iii)
19.
Organisational Help Desk (attached); Voluntary Funds (attached); Outstanding Audit Recommendations (attached).
MEDIUM TERM FINANCIAL STRATEGY To receive a report from the Director of Finance and Treasurer (attached).
DATE OF NEXT MEETING : 3 DECEMBER 2015
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