DISASTER AND EMERGENCY PREPAREDNESS PLAN STEARNS HISTORY MUSEUM Table of Contents Table of Contents ----------------------------------------------------------------------------------------------------------------- 1 Introduction ------------------------------------------------------------------------------------------------------------------------- 3 Statement of Policy --------------------------------------------------------------------------------------------------------------- 4 Scope of Plan ---------------------------------------------------------------------------------------------------------------------- 4 Pre-Emergency & Disaster Preparation ------------------------------------------------------------------------------------- 5 Essential Factors – Strategies -------------------------------------------------------------------------------------- 5 Plan Distribution – Plan Review ------------------------------------------------------------------------------------ 6 Alternate Office Space – Supplies and Equipment ------------------------------------------------------------ 7 Emergency Instruction Sheets ------------------------------------------------------------------------------------------------- 8 Fire Emergency – Minor ---------------------------------------------------------------------------------------------- 8 Fire Emergency – Major ---------------------------------------------------------------------------------------------- 9 Flood and Water Damage – Minor -------------------------------------------------------------------------------- 10 Flood and Water Damage – Major ------------------------------------------------------------------------------- 11 Mold and Mildew ------------------------------------------------------------------------------------------------------- 12 Power and HVAC System Failure -------------------------------------------------------------------------------- 13 Rodents and Insects ------------------------------------------------------------------------------------------------- 14 Structural Failures and Collapse of Shelving ------------------------------------------------------------------ 15 Vandalism, Theft, Bomb Threat, Unstable Person ----------------------------------------------------------- 16 Weather Related Emergency -------------------------------------------------------------------------------------- 17 Assessment ----------------------------------------------------------------------------------------------------------------------- 18 Responsibilities . . . Purchasing Authority ---------------------------------------------------------------------- 18 Assessment Team Leader Responsibilities -------------------------------------------------------------------- 19 Assessment Team Structure --------------------------------------------------------------------------------------- 19 Assessment Team Responsibilities ------------------------------------------------------------------------------ 20 Assessment and Recovery Team Leaders and Backups --------------------------------------------------- 22 Risk Management and Media Inquiries ------------------------------------------------------------------------ 22 Recovery ---------------------------------------------------------------------------------------------------------------- 23 Recovery Leader Responsibilities ------------------------------------------------------------------------------- 23 Recovery Team Responsibilities and Record Keeping ------------------------------------------------------ 24 Guidelines for Recovery Team Leaders ------------------------------------------------------------------------- 24 Disaster Recovery GENERAL ------------------------------------------------------------------------------------------------ 25 Disaster Recovery ARCHIVES ----------------------------------------------------------------------------------------------- 26 Salvage Procedures for Water-Damaged Materials --------------------------------------------------------- 26 Recovery Procedures After Disasters [Salvage of Water Damaged Collections] ------------------------------------- 33 Archaeological: General Consideration ------------------------------------------------------------------------- 34 Archaeological: Bone and Shell ---------------------------------------------------------------------------------- 35 Archaeological: Ceramics ------------------------------------------------------------------------------------------ 36 Archaeological: Metals ---------------------------------------------------------------------------------------------- 37 Books: Cloth or Paper Covers ------------------------------------------------------------------------------------ 38 Books: Leather or Vellum Covers --------------------------------------------------------------------------------- 39 Inorganics: Ceramics, Glass, Metals, Stone [Decorative/Historic] ----------------------------------------- 40 Leather and Rawhide ------------------------------------------------------------------------------------------------ 41 Magnetic Media: Reel-to-Reel Tapes --------------------------------------------------------------------------- 42 Microfiche --------------------------------------------------------------------------------------------------------------- 43 Microfilm and Motion Picture Film -------------------------------------------------------------------------------- 44 Organics: Bone, Hair, Horn, Ivory, Shell ----------------------------------------------------------------------- 45 Paintings: On Canvas ----------------------------------------------------------------------------------------------- 46 Paper: Uncoated ----------------------------------------------------------------------------------------------------- 47 Paper: Coated --------------------------------------------------------------------------------------------------------- 49
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Paper: Framed or Matted, Preparation for Drying ----------------------------------------------------------- 51 Photographs and Transparencies -------------------------------------------------------------------------------- 52 Record Albums -------------------------------------------------------------------------------------------------------- 54 Scrapbooks ------------------------------------------------------------------------------------------------------------- 55 Textile and Clothing: Costumes ---------------------------------------------------------------------------------- 56 Textile and Clothing: Flat ------------------------------------------------------------------------------------------- 57 Textile and Clothing: Soot Damage ----------------------------------------------------------------------------- 58 Vellum and Parchment: Bindings and Documents ----------------------------------------------------------- 59 Wood ------------------------------------------------------------------------------------------------------------------- 60 Appendix A. 1 Certification of Review --------------------------------------------------------------------------------- 61 Appendix A. 2 Location Maps [Extinguishers, Pull Stations, & Smoke/Heat Detectors] ------------------------- 62 Appendix A. 3 Location Maps [Supplies and Equipment] ------------------------------------------------------------ 64 Appendix A. 4 Location Maps [Gas, Electrical & Water Supply Shut-off] ------------------------------------------ 66 Appendix A. 6 Initial Situation Report ------------------------------------------------------------------------------- 69 Appendix A. 7 Disaster Response Kit Inventory ------------------------------------------------------------------- 71 Appendix A 8 Summary of Physical Facilities ---------------------------------------------------------------------- 72 Appendix A 9 Supplies & Equipment [Locations and Vendors] --------------------------------------------------- 78 Appendix A. 10 List of Services and Outside Expertise ---------------------------------------------------------- 90 Appendix A. 11 Staff & Executive Committee Contact --------------------------------------------------------------- 92 Appendix A. 12 Post Disaster Work Sheets --------------------------------------------------------------------------- 94 Appendix A. 15 Selected and Annotated Bibliography ---------------------------------------------------------- 108
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INTRODUCTION The purpose of this disaster and emergency preparedness plan is to establish a predetermined method of planning for and reacting to emergencies and a disaster at the Stearns History Museum. This plan provides a means for authorized personnel to find the right information quickly and to react appropriately to the situation. It covers recovery from the immediate effect of a disaster after the emergency has been responded to and until all functions are back to normal operation. It also serves as a training document to acquaint personnel with emergency and disaster plan policy and procedures. Its intention is to give relatively brief guidelines for action and to provide: ü
A means to identify, analyze and evaluate risk in the Museum's operation.
ü
A guide for successful recovery of our operation and collections in the event of a disaster.
ü
A designation of responsibilities of those involved in the recovery from a disaster.
ü
A tool to assure continued review and update of the emergency and disaster recovery procedures practiced by the Museum.
ü
To protect the people who work at the Museum.
ü
To protect visitors to the Museum.
ü
To protect the organization's assets located at the Museum and storage buildings.
ü
To resume delivery of services as soon as and effectively as possible.
ü
To minimize damage to collections.
Priorities
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STATEMENT OF POLICY Creating and maintaining a safe and secure environment requires the interest and cooperation of every individual associated with the Stearns History Museum. The observation of safety and security procedures must be an integral part of our daily work schedule. The Museum has a responsibility to provide reasonable attention to employees, visitors, and objects entrusted to it. Therefore, in light of existing circumstances, the Museum shall provide prudent care and protection to its assets. The organization is committed to providing as safe an environment as reasonably possible.
SCOPE OF PLAN 1.
2.
3.
Locations Planned For: (a)
This plan covers the Stearns History Museum, 235 South 33rd Avenue, St. Cloud, Minnesota 56301-3752.
(b)
This plan covers the Stearns History Museum Storage Building, 3800 18th Street South, St. Cloud, Minnesota 56301.
(c)
This plan covers the Stearns History Museum Garage & Workshop, 235 33rd Avenue South, St. Cloud, Minnesota 56301.
Summary of Events Planned For: Biological
Outbreaks of insect, rodents, and mold growth will be addressed.
Fire
Fire damage creates a combination of problems, including water damage. Procedures will be employed with instructions for dealing with soot, smoke, and structural damage.
Power Failure
Procedures for dealing with loss of electricity, heating, cooling, and humidification will be addressed.
Vandals
Brief discussions about acts of vandalism to the facilities and collections are included.
Water
Water damage is the most likely disaster to expect. There are many sources for water damage: leaking roofs or pipes, backed-up plumbing, malfunctioning HVAC equipment, inclement weather, and firefighter's actions. This plan concentrates on water damage recovery since whatever disaster occurs, it will most likely include the presence of unwanted water.
Terrorism
Response to terrorism and/or terroristic threats is always to call 911
Structure The plan outlines discovery notification responsibilities, assessment procedures and responsibilities, and recovery procedures and responsibilities. The basic structure of the plan is the same for all types of disaster, although some types of events require specialized action.
Discovery
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Notification
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Assessment
Recovery
PRE-EMERGENCY AND DISASTER PREPARATION
Essential Factors There are three essential factors that must be in place if the Stearns History Museum is to protect its people, visitors, and assets and to deal swiftly and effectively with an emergency. The first factor, the emergency and disaster recovery plan, provides the basic information to initiate a system of inspections which can alert staff to potential dangers to property and those who use it. [Loss Prevention Worksheets shall be used to identify and correct problems. Appendix A.6.] We will reduce risk through controls and before-loss planning, including use of protective devices [fire doors, smoke/heat detectors, burglar alarms, and video security]. And we will accomplish an effective response to an emergency or disaster. The second factor is personnel. Staff shall be designated for coordinating and implementing inspections and prevention techniques as well as for initial response to an emergency or disaster. Authority to mobilize personnel and spend funds for supplies and services during an emergency is crucial. The third factor in preparedness is the availability of supplies and materials. Essential supplies will be on hand and readily available in an emergency.
Strategies The following pre-emergency and pre-disaster activities will assure that the policy and procedures are reviewed, updated, and ready to use in the event of a disaster. Ø
The CEO maintains the membership of the Museum Assessment & Recovery Teams by appointing replacements and additions when necessary.
Ø
The Museum Assessment & Recovery Teams will meet to review and audit the plan every two years or whenever otherwise warranted, such as: Changes to the facilities, Major operational changes, Major exhibit additions, and Major equipment changes.
Ø
The CEO will determine the need for and the nature of any plan testing. Each department supervisor will see that all current and new employees are provided with a copy of and be instructed in the emergency procedures plan.
Ø
Each supervisor, in conjunction with the visitors services coordinator, will inform and update volunteers of emergency procedures.
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Plan Distribution The CEO will keep two copies, one at work and another at home. Further distribution will be to all members of the team, the board executive committee, the local emergency services director, and the St. Cloud Fire Department. Team members will keep a copy in an accessible, secure place at work and at home. Copies will be distributed as follows: Person
Number of Copies
Departments/Area
President
1
Board of Directors
Vice President
1
Board of Directors
Secretary
1
Board of Directors
Treasurer
1
Board of Directors
CEO
2
Administration
COO
2
Administration
Director of Archives
2
Archives
Curator
1
Collections
Curator
1
Education
Facilities Manager
1
Administration
Administrative Assistant
1
Administration
Archivist (2)
2
Archives
Fire Chief
1
City of St. Cloud
Emergency Services
1
Stearns County / City of St. Cloud
Review and Audit This section provides the information to assure that the procedures and plan are maintained, to assure the continuity and continuance of review, to identify maintenance and review responsibilities, to provide a record of audits and other reviews, to verify that the authority level and chain of command is assured, and to verify that all elements of the recovery are covered. Testing is included to promote confidence in the plan and to successfully function in the event of an emergency or disaster. The CEO and team members have the responsibility to review and test the plan. The CEO will verify that the audit is made annually or more as the situation warrants, and make recommendations. This verification shall be recorded on the revision record. If the audit indicates that updates are needed, revised sections will be sent to all plan holders. Replaced pages shall be immediately destroyed by the plan holder. All team members shall review the plan when they are initially assigned their responsibility, annually thereafter, and whenever updates are provided. Certification shall be made that this review has been done by completing and returning the Certification of Review [Appendix A.1] to the CEO or designated alternate.
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Alternate Office Space In the event a disaster renders the Museum uninhabitable, an alternate site has been established as headquarters for the recovery team. This alternate site is the storage building, 3800 18th Street South. Emergency & Disaster Preparedness Supplies and Equipment The following supplies and equipment have been determined essential to have on hand to meet immediate needs during an emergency or following a disaster. Fire Extinguishers
[see Appendix A.2 for location maps].
Manual Fire Alarms
Alarm stations, smoke/heat detectors, and spare detectors [see Appendix A.2 for location maps].
First Aid Kits
[see Appendix A.3 for location maps].
Dehumidifiers
two portable dehumidifiers are used at the Museum.
Fans
a fan & extension cords are kept in the mechanical &design rooms.
Wet/Dry Vac
a wet/dry vacuum is kept in the Museum & storage building mechanical rooms.
Disaster Response Kit
four kits are kept by the Museum [see Appendix A.3 for location maps and Appendix A.7 for contents].
Flood Lights
a double 500w flood light is located in the administrative storage room. [see Appendix A.3 for location maps].
Plywood
sheets of plywood are kept in the storage building & garage.
Mop & Bucket
janitor's closet in Museum and mechanical room in storage building. [see Appendix A.3 for location maps]
Trash Containers
32 gallon containers are located in the kitchen (2), janitor's closet, design room, workshop, and storage building.
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E MERGENCY I NSTRUCTION S HEETS FIRE EMERGENCY – Minor This category consists of very small, contained fires, such as, a smoldering cigarette or wastebasket fire. Discovery
1.In case of fire: Trained personnel may operate fire extinguishers. If you see a fire that is small enough to be easily and immediately contained, use an appropriate fire extinguisher. [see Appendix A.2 for location maps]. Fight fire with back to an exit so that you always have an escape route. Never allow a fire to get between you and your escape route. 2.If the fire cannot be easily contained, treat as a Major Fire emergency.
FOLLOW THE PROCEDURAL STEPS BELOW IN THE ORDER PRESENTED 1st Notification
All fires must be reported. After a minor fire has been contained, notify both: 1.Department supervisor, who will report incident to the CEO. 2.Facilities Manager.
Building Assessment
The department supervisor for the affected area will serve as the assessment leader. The assessment leader and the Facilities Manager will inspect for damage. [see assessment leader list for backups]. If the fire has been contained, no persons injured, no material damaged, and it has been reported, no further action is required. IF COLLECTIONS OR STRUCTURES HAVE BEEN AFFECTED:
2nd Notification The assessment director will notify and assemble the assessment team. The assessment team will continue the process from this point. The assessment leader will inform the CEO. Media Inquiry
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All media inquiries will be directed to the CEO.
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FIRE EMERGENCY – Major Discovery
A major fire is any fire that cannot be easily contained, there is immediate danger to visitors, or an instance when there is no fire extinguisher in the immediate vicinity.
FOLLOW THE PROCEDURAL STEPS BELOW IN ORDER PRESENTED 1st Notification Activate manual fire alarm station, or If a fire station is not accessible, phone 911. Immediately begin evacuation procedures upon hearing fire alarm. Last person out of area closes all doors [unlocked]. Assist in evacuation of staff and visitors from building. 2nd Notification
If safety permits, contact department supervisor to provide details on location and nature of fire. Department supervisor and the Facilities Manager will secure the building.
3rd Notification
The department supervisor will serve as the assessment leader for the affected area [see assessment leader list for backups].
Building Assessment
Once it has been determined that it is safe to remain in or to re-enter the area, the assessment leader and Facilities Manager will inspect the building and determine affected areas and collections. The assessment leader will notify and assemble the assessment team. The assessment team will continue the process from this point. The assessment leader and team will inform the CEO and will work with the fire department, as required.
Media Inquiry
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All media inquiries will be directed to the CEO.
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FLOOD AND WATER DAMAGE – Minor This category consists of incidents when water is not near collections or records, or has not yet affected more than a dozen (12) items. Discovery
As soon as water is noticed, try to determine its source and if it is actively leaking. Do not attempt to clean up water at this point, just attempt to confine damage or limit its expansion. If an overhead leak is active and can be easily contained, use an appropriate container to catch it. If easily accomplished, move materials that are directly in line with the leak to a secure area. Containers are contained in the Disaster Response Kits, located in the archives, storage A, Storage BLB, and the secondary storage building Room F [see Appendix A.3 for location maps].
FOLLOW THE PROCEDURAL STEPS BELOW IN THE ORDER PRESENTED 1st Notification Contact both: 1.Department supervisor, who will act as assessment leader. [see assessment leader list for backups]. 2.Facilities Manager. The Facilities Manager will determine the source of the water and correct the problem. If water has not affected collections, no further action by the assessment team is required. IF WATER HAS AFFECTED THE COLLECTIONS: 2nd Notification
The department supervisor will notify the CEO and assemble the assessment team. The assessment team will continue the process from this point.
Media Inquiry
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All media inquiries will be directed to the CEO.
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FLOOD AND WATER DAMAGE -- Major Discovery
Determine extent of flooding and, if possible, the water source. Are people in danger? Do not try to halt damage or save items at this time. Once you have a rough idea of damage, leave the area. If flooding involves substantial parts of the building and endangers life, initiate evacuation by pulling nearest fire alarm.
FOLLOW THE PROCEDURAL STEPS BELOW IN THE ORDER PRESENTED 1st Notification Contact both: 1.CEO. 2.Department supervisor, who will act as the assessment leader and contact the Facilities Manager. In consultation, they will decide whether evacuation is necessary. The Facilities Manager will locate the source of the problem and take steps to correct it. They will secure the building and evaluate its structure and systems. 2nd Notification
The Facilities Manager will contact the appropriate outside vendors to assist with repairs.
Building Assessment
Once it is determined that it is safe to remain in or re-enter the area, the assessment leader and Facilities Manager will inspect the building and determine which areas and collections have been affected.
IF WATER HAS AFFECTED COLLECTIONS: 3rd Notification
The department supervisor will notify the CEO and assemble the assessment team. The assessment team will continue the process from this point.
Media Inquiry
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All media inquiries will be directed to the CEO.
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Mold and Mildew A major outbreak of mold and mildew may follow flood, fire, or lengthy HVAC malfunction or power failure. If mold growth is observed, potential exists for many items to be adversely affected. Discovery
If mold is discovered, attempt to locate the source of moisture. Be alert for visible growth and/or musty smell.
FOLLOW THE PROCEDURAL STEPS BELOW IN THE OR DER PRESENTED 1st Notification
Contact both: 1.Department supervisor, who will act as assessment leader. 2.Facilities Manager. The department supervisor, Facilities Manager, and the individual who discovered the problem will determine the source of moisture or heat that has provided the favorable growing conditions, and take immediate action to eliminate it.
2nd Notification
The Facilities Manager will contact the appropriate outside vendor(s) to assist with leaning the building and initiating appropriate repairs.
3rd Notification
If the situation warrants, the department supervisor will notify and assemble the assessment team. The assessment team will continue the response.
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POWER OR HVAC SYSTEM FAILURE Discovery
If the power fails or the heating, ventilation, and air conditioning systems (HVAC) malfunctions, the result may cause significant fluctuations in temperature or relative humidity which are very damaging to collections.
FOLLOW THE PROCEDURAL STEPS BELOW IN THE ORDER PRESENTED 1st Notification
Contact both: 1.Facilities Manager, who will act as the assessment leader and report the incident to the CEO.
Building Assessment
Together, they will determine the cause and estimated duration of the problem, assess the situation and determine appropriate course of action. If necessary, the department supervisor will secure the affected areas while allowing entry of essential personnel to monitor the situation.
Collections Assessment
If collections have been affected or are in imminent danger of being adversely affected, the department supervisor will assemble the assessment team. The Curator will help monitor temperature and humidity during a HVAC or power failure. The department supervisor and the assessment team will evaluate the situation. Depending upon cause and estimated duration, actions may include temporary environment control equipment, restricting access, or relocating endangered collections.
Media Inquiry
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All media inquiries will be directed to the CEO.
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RODENTS AND INSECTS Discovery
Mice, rats, bats, and insects can all be harmful to collections. If insects or rodents are sighted, promptly report evidence found [e.g. animals, nests, excrement, signs of damage].
FOLLOW THE PROCEDURAL STEPS BELOW IN THE ORDER PRESENTED 1st Notification
Contact both: 1.Department supervisor, who will act as assessment leader and report incident to CEO. 2.Facilities Manager.
2nd Notification
The department supervisor will contact the Curator. If deemed necessary the Facilities Manager will contact Plunkett's Pest Control Services, 252-8900 and act as liaison.
Building Assessment
The Facilities Manager will see that the building is searched for evidence of infestation and all possible points of entry checked. If it will not endanger personal safety, attempts should be made to capture a live specimen or find a well-preserved dead sample. Vials and labels for samples are available from the disaster response kits. Give the sample to the Curator for identification. The Curator will consult with the pest control company about materials and methods before treatment is begun.
3rd Notification
If collections are involved, the department supervisor will assemble the assessment team.
Collections Assessment
Assessment team will evaluate extent of damage and importance of the material involved. The assessment teams will continue the response from this point. The Curator will keep records of the extent of treatment. The assessment leader will initiate recovery procedures as warranted.
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STRUCTURAL FAILURES AND COLLAPSE OF SHELVING Discovery
Determine the extent of damage. If people are injured or are in imminent danger, contact emergency services by calling 911. Do not try to halt damage or save collections. Once you have a rough idea of damage, leave the area until the damage can be safely assessed further.
FOLLOW THE PROCEDURAL STEPS BELOW IN THE ORDER PRESENTED
1st Notification
Contact both: 1.Facilities Manager. 2. Department supervisor who will act as assessment leader and will report the incident to the CEO.
Building Assessment
Once it has been determined that it is safe to remain in or re-enter the area, the assessment leader and the Facilities Manager will inspect the building and determine affected areas and collections.
2nd Notification
Following assessment, the Facilities Manager will contact local authorities as appropriate.
3rd Notification
If collections have been affected, the assessment leader will assemble the assessment team. The assessment team will continue the response from this point.
Media Inquiry
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All media inquiries will be directed to the CEO.
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VANDALISM, THEFT, TERRORISTIC THREAT, UNSTABLE PERSON Discovery
Most vandalism will occur during off-hours and during periods of high attendance. However, if vandalism is in progress, DO NOT confront the vandal. Call 911. If a terroristic threat occurs call 911 immedialtly. Find another staff member who can act as a support and witness. Keep individual in sight only if it determined to be safe. Police will handle the individual. Do not attempt any actions, which may cause reaction from person(s) involved. Await trained emergency personnel and follow their instructions.
FOLLOW THE PROCEDURAL STEPS BELOW IN THE ORDER PRE SENTED
1st Notification
Contact both: 1.Police. Discretely use nearest phone or intercom to call 911. 2.A department supervisor, who will report incident to the CEO. Record pertinent information: (a) (b) (c) (d)
physical description, what is said or done, vehicle description(s) and license number(s), time, date, place of vandalism or theft, and time, names, of contact with police.
Building Assessment
The department supervisor will notify the Facilities Manager. Together they will inspect the building and grounds to determine damage, after all clear given by authorities.
2nd Notification
The department supervisor will notify the CEO.
Collections Assessment
If collections are affected, the department supervisor will act as the assessment leader and assemble the assessment team, if appropriate. The assessment team will continue the process from this point.
Media Inquiry
All media inquiries will be directed to the CEO.
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WEATHER RELATED EMERGENCY This category includes tornado, snow/blizzards, wind storms, and other forms of threatening weather. The Museum reserves the option to close the facility if it feels that a storm or conditions present a travel hazard to patrons, staff, and volunteers. Discovery
When an immediate threatening weather condition is present:
FOLLOW THE PROCEDURAL STEPS BELOW IN THE ORDER PRESENTED
1st Notification
Senior staff on duty will determine the emergency status as the situation dictates. Gallery 1 and 2 are designated as the building safe area. All building occupants will be directed to this area. All occupants will stay clear of windows, doors and exhibition areas.
Condition Assessment
Staff will monitor emergency radio stations. When authorities have determined all clear or safe conditions, staff will inform building occupants.
2nd Notification
If visitors and staff are unable to safely leave the building, the appropriate authorities will be notified. Radio stations shall be notified of emergency closing, in order to notify public [example: blizzard conditions or extremely cold weather].
Building & Collections Assessment
Media Inquiry
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The assessment leaders on duty will evaluate the situation and determine appropriate action. If the assessment team is assembled they will continue the process from this point. All media inquiries will be directed to the CEO.
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A SSESSMENT ASSESSMENT LEADER RESPONSIBILITIES It is the responsibility of the assessment leader to organize and manage the process by which damage is evaluated. Since the primary purpose of this plan is to minimize or eliminate damage to the collections, and danger to occupants, in the case of a disaster the assessment leader will generally be a manager or an administrator from a department, which holds and manages collections. In instances when collections are not affected, the assessment leader will be a staff person from the affected area. The assessment leader will be responsible for assembling the assessment team and will also enlist the assistance of outside experts and resource people as required. The assessment leader will work in liaison with the Facilities Manager. The leader will keep the CEO informed as to the nature and extent of the problem and of progress in the assessment process. Once the assessment team has reported their findings and recommendations, the assessment leader will evaluate them and organize the recovery team.
PURCHASING AUTHORITY Though it is best to follow established purchasing procedures, this may not always be possible in an emergency. The Museum's business and office procedures manual is not intended to restrict employees when an emergency occurs which endangers life or property. Employees should act promptly in an emergency. Expenditures for emergency repairs, supplies, equipment rental, or other purchases should be made when essential by the Controller, COO, Facilities Manager, or delegated team member. Regular procedures will be followed Verbal quotes for supplies should be obtained when the time required to get those quotes does not endanger life or property. Provide receipts to Controller.
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ASSESSMENT TEAM LEADER RESPONSIBILITIES It is the responsibility of the assessment leader to select and assemble the team's members and to direct the operation. The leader will review the area of responsibility to determine how many people will be needed. The leader will then select and contact all team members, including volunteers. When calling, the leader will briefly explain the situation, instruct when and where to assemble, suggest appropriate clothing and estimate how long the assessment may take. Once the team is assembled, the leader will instruct the team on what they will be doing and how to do it. For example, distinctions will be made between damp and wet items; the team should be shown examples. The method of inspection and sampling will be explained; e.g. check several items on every shelf, paying particular attention to the tops and bottoms of boxes, and the top and fore edge of shelved books. People will be told what kind of records or statistics to keep and how they are to be recorded. Specific assignments for where and with whom people are to work will be made at this time. Once the assessment begins, the leader will circulate to see that instructions are being followed, make corrections or adjustments, answer questions, and monitor progress. The leader should also monitor the condition of team members, call for periodic breaks, and provide frequent encouragement. The leader should provide the CEO with periodic updates of findings and progress. These tasks will likely be in addition to also doing some assessment of damaged items. Once the assignment has been completed, the leader will report to the CEO the findings. The leader will be prepared to provide specific information as to the nature of damage, the quantity affected, recommendations as to which material should be salvaged and which need not, and recommended priorities for recovery.
ASSESSMENT TEAM STRUCTURE Typically, an assessment team will have a leader and one (1) to four (4) additional members. In addition to the team leader, an assessment team will consist of people who are most knowledgeable about the collection or material involved. When collections are involved, this may include staff from the archives and curatorial departments. There should be a person assigned to record what is observed and the decisions made by the team and someone to photograph the damage. In situations with limited damage, one team member may perform several functions.
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Assessment Team Responsibilities It is the task of the assessment team to investigate where damage exists, the type of damage, and the importance of the affected materials. The team should also develop an estimate of the quantity of material involved and recommend initial recovery priorities. Damage should be documented as it is discovered since this may be important later for insurance and legal reasons. The following steps may be helpful: 1.Estimate extent of damage to the collection and building assets. 2.Identify type(s) of collections and other materials affected. 3.Establish initial priorities for recovery of damaged items. The assessment team should describe the scope of the problem in broad terms. It should distinguish between affected collection and non-collection materials (i.e. operating records). Unless the problem is quite small, an item-by-item count is not appropriate at this time. Quantity should be expressed in terms of linear feet or other appropriate units. The immediate external appearance of the collections may be indicative of the degree of damage, as in the case of water soaked materials in aisles, or deceptive where storage containers are damaged and the contents relatively unharmed. Shelves and cabinets will contain materials damaged to different and varying degrees depending on the nature of the disaster: soaked, partially wet, damp, charred, smokedamaged, debris-covered, etc. The damage to collection materials should be appraised without handling whenever possible, as further irreparable damage may result. A realistic and thorough assessment must be made as quickly, efficiently, and safely as possible. Museum collections, particularly boxed material, may need to be handled but this should be only to the extent necessary to assess damage. In addition to locating, categorizing and quantifying the damage to the collection, a major responsibility of the team is to determine the significance of the affected material. It must be determined whether or not the material has artifact value, what its significance is to the collections and what its salvage priority should be. Time is a crucial element in the assessment, and decisions will need to be made quickly. The following questions may be helpful in determining significance of library material: 1.
How important is the item to the collection?
2.
Does this item represent a value beyond its intellectual content; i.e., fine binding, illustrations, fine printing, important edition, autographed, etc.?
3.
Does the Museum have a legal obligation to preserve this material?
4.
Is the item available elsewhere?
5.
Can the item be replaced (e.g., with a same or later edition for reference materials)/
6.
Is the total cost of replacement (include ordering, cataloging, etc.) more or less than restoration of the item?
7.
How soon does the item need to be treated for optimum recovery?
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If museum collections are involved, a different set of questions should be asked to assess and prioritize the damaged materials: 1.
What material(s) is the item(s) made of? is it affected by continued wetness?
2.
Is an item a collection icon?
3.
Does the Museum have title to the object? Is it an incoming loan, not yet recorded or surveyed?
4.
Does the object have strong, well-documented associational value (i.e., to a person or event)?
5.
Was the item made in the area?
6.
Is it part of a strong and well known collection?
7.
What is the ease or difficulty of replacement?
8.
Are there duplicates in the collection?
9.
Is the object part of primary or secondary collections? Does it have value for educational use?
10.
Is the item part of a set or part of a larger item?
11.
Was the item in good condition prior to the current situation? Is the item complete?
12.
Does the object have immediate use planned (e.g., scheduled to go on exhibit or loan)?
13.
Is the object slated for deaccession, or will it be transferred to education for use?
Once these tasks have been accomplished, the assessment leader will report to the CEO and provide recommendations for recovery. The team leader will also be prepared to provide specific information as to the nature and extent of damage and priorities for recovery.
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ASSESSMENT AND RECOVERY TEAM LEADERS Location
Name
Research Center & Archives
John Decker Steve Penick
685-8367 685-3630
Exhibitions & Collections
Ann Meline Adam Smith
260-8965 1-612-272-7527
Glenn Leisch
249-2415
Jim Davis
309-9244
Jonna Thomas Ann Meline
333-2834 260-8965
Mechanical, Janitorial & Public Areas
Business & Office
Telephone
RISK MANAGEMENT The Stearns History Museum maintains a comprehensive, multi-peril insurance package through Mahowald Insurance Agency, P. O. Box 129 St. Cloud, Minnesota 56302-0129. The Museum is represented by: John P. Mahowald, CPCU 320.257-2682. FAX 320.258-1122. E-mail:
[email protected] Sue Sweeney, Commercial Account Specialist 320.257-2689 E-mail:
[email protected] The CEO is responsible for making contact when notification or assistance is required. The back-up is the COO. The Museum's current summary of insurance is contained in Appendix A.13.
MEDIA INQUIRY Please direct all requests for information from the news media to the CEO.
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R ECOVERY RECOVERY LEADER RESPONSIBILITIES It is the responsibility of the recovery leader to organize and manage the recovery process. The recovery leader will set priorities for recovery and assign duties to recovery teams based upon information received from the assessment leader. Assessment team leaders most likely will act as the recovery team leader. The recovery leader will decide how many team members are necessary and will assign and contact these members. When contacting people, the recovery leader will briefly explain the situation, give guidance about how to dress, and instruct when and where to assemble. At this time, team members should also be given whatever estimate is possible as to how long they might be engaged in the recovery. Daily meetings will be held between the recovery leader and the CEO. Reports will be given on progress, actions taken, problems encountered and future tasks. Priorities will be discussed and plans adjusted as required. Once the team is assembled, the recovery leader will instruct the team on what they will be doing and how to do it. Once the actual work begins, the leader will circulate to see that instructions are being followed, answer questions, monitor progress, and make corrections or adjustments. The recovery leader should also monitor the condition of team members, call for periodic breaks, and provide frequent encouragement. If the recovery is a lengthy process, the leader will have daily briefing with their team members to keep them informed, discuss problems, etc. The leader will periodically update the CEO on progress. In most cases the recovery leader's responsibilities will include hands on work with damaged materials. The information contained above concerning purchasing authority and insurance for the assessment phase, remain applicable to recovery. The recovery leader must exercise his/her judgment in the expenditure of funds keeping in mind the primary objective to minimize destruction or damage to the collections. The recovery leader will coordinate with the CEO and Controller to advise on institutional issues such as: whether or not the institution will remain open to the public, reassignment of staff to other than normal tasks, and coordination of space requirements for the recovery effort. The recovery leader will coordinate with the Controller regarding emergency expenditures and contracts, and to ensure that correct records are kept for insurance claims. [see Appendix A. 12 Post Disaster Expense Sheets] The recovery leader will keep the CEO informed on the progress of the recovery. The CEO will keep the board of directors, staff, volunteers, and public informed about the disaster and the recovery. Staff members & volunteers in particular will be concerned and efforts should be made to keep them informed. Assignment of recovery leaders and backups will follow the list below. Generally, the recovery leader will be the assessment leader and the department supervisor of the affected collection. If collections are not affected, then the department supervisor for the area affected will take charge. The CEO and Controller will work with the recovery leader in organizing and implementing the recovery process.
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RECOVERY TEAM RESPONSIBILITIES All Museum staff members may be called upon to be members of a recovery team. Depending on the extent and nature of the damage, recovery teams will consist of two (2) to four (4) people. Recovery teams will be responsible for separating collections and other materials to be salvaged, moving material to be recovered from affected areas to new work areas or other storage spaces when necessary, beginning to dry wet material, and packing material that will require shipment to another facility.
RECORD KEEPING The recovery team leader will assign at least one team member to maintain records of the recovery. Collections disposition record keeping should include: inventories and dates when items area sent out of the building to off-site storage, commercial cold-storage or freeze-drying facilities, private or regional conservation centers, and inventories of withdrawn or discarded material. Other essential information includes: items frozen, treated or dried in-house, items relocated within the facilities and where they have been moved to, and items in need of additional attention. Depending upon work load, an additional person may be assigned to label individual items that have lost call or catalog numbers, to label or re-label boxes with location information, or label boxes ready for shipment.
GUIDELINES FOR RECOVERY TEAM LEADERS Breaks for rest and refreshment should be frequent. Team members who show signs of shock, who are mishandling items or are unable to follow instructions must be relieved of their duties. Periodically remind team members: 1. 2. 3. 4. 5. 6.
Personal safety is a top priority. Use care before speed [repeat this statement at each briefing] Use both hands and lift one item at a time. Remember the guidelines to prevent back injury. Watch for signs of mold. Notify curator if mold is present. Be patient and tactful with each other Avoid any action that may damage or remove call number tags or other identifiers.
Additional Guidelines for Catalogers 1. 2. 3. 4. 5.
Use only soft pencils or indelible laundry markers, not felt-tip markers or ink pens. Labels and slips must be clean, a neutral colored acid-free paper or card (no colored paper). Do not mark directly on items, only on labels. Priority labeling must be given to all items that need immediate attention (e.g. coated paper stock, feathering inks), which are identified by removal teams, flag these items for immediate attention. Work closely with team leaders for removal and packing to avoid confusion and bottlenecks.
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DISASTER RECOVERY GENERAL 1st Contact Bob Herskovitz, MNHS Outreach Conservator Minnesota Historical Society (MNHS) conservators can offer initial advice over the phone as well as send appropriatematerials by mail, fax or e-mail. The Conservation Department’s phone number is 651/259-3388; in greater Minnesota, people can call tollfree by dialing 1-800-657-3773.The Society’s e-mail address for assistance with disaster recovery is
[email protected]. Bob Herskovitz, MHS Outreach Conservator can be contacted directly at 651/259-3465, 1-800-657-3773, or
[email protected]. • Documents, books, photographs and works of art on paper may be extremely fragile when wet; use caution when handling. Free the edges of prints and paper objects in mats and frames, if possible. These should be allowed to air dry. Rinse mud off wet photographs with clear water, but do not touch surfaces. Sodden books and papers should also be air dried, or may be kept in a refrigerator or freezer until they can be treated by a professional conservator. • If the object is still wet, rinse with clear, clean water or a fine hose spray. Clean off dry silt and debris from your belongings with soft brushes or dab with damp cloths without grinding debris into objects. • Air dry objects indoors if possible. Sunlight and heat may dry certain materials too quickly, causing splitting, warping and buckling. • Furniture finishes and painting surfaces may develop a white haze or bloom from contact with water and humidity. These problems do not require immediate attention. • Textiles, leather and other “organic” materials also will be severely affected by exposure to water and should be allowed to air dry. • Rinse metal objects exposed to rain waters, mud or silt with clear water and dry immediately with a clean, soft cloth. Allow heavy mud deposits on large metal objects, such as sculpture, to dry. Caked mud can be removed later. • Remove wet paintings from the frame but not from the stretcher. Air dry, face up, away from direct sunlight. • If objects are broken or begin to fall apart, place all broken pieces, bits of veneer, and detached parts in clearly labeled open containers. Do not attempt to repair objects until they are completely dry or, in the case of important materials, until you have consulted with a professional conservator. • The best way to inhibit growth of mold and mildew is to reduce humidity. Increase airflow with fans, open windows, air conditioners and dehumidifiers. • Remove heavy deposits of mold growth from walls, baseboards, floors and other household surfaces with commercially available disinfectants. Avoid the use of disinfectants on historic wallpapers.
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DISASTER RECOVERY "ARCHIVES"
SALVAGE PROCEDURES FOR WATER-DAMAGED MATERIALS For a guide to procedures for the recovery of water-damaged items, go to the Minnesota Historical Society’s online emergency response web page at: http://www.mnhs.org/preserve/conservation/emergency.html For an additional guide on recovery procedures for water-damaged books, papers, and other collections and material, visit: http://palimpsest.stanford.edu/waac/wn/wn10/wn10-2/wn10-202.html This is an article by Betty Walsh originally published in the newsletter of the Western Association of Art Museums (WAAC). For tips from FEMA on recovering water-damaged items, visit: http://www.fema.gov/hazard/flood/coping.shtm For links to other documents with flood and disaster response information and instructions, visit: http://palimpsest.stanford.edu/bytopic/disasters/ There you will find information from the Library of Congress, the National Archives, the National Park Service, the National Media Lab, and others providing useful and practical information. Vacuum Freeze Drying Vacuum freeze-drying is the safest and most successful method, although it is also the most expensive. Materials must be frozen when they are placed in a sublimation chamber. This type of chamber operates under high vacuum and high heat, and turns the ice crystals in and on the frozen materials to water vapor. The vapor is then collected on a cold panel that has been chilled to at least -200 F, so it cannot go back on the materials. If they are not frozen when they are put in the chamber, the materials will freeze on the outside and the water molecules on the inside will be forced through the frozen barrier as the vacuum is pulled. This action can cause the book or document to "explode". When materials are removed from the vacuum freeze chamber, they will be very dry and should acclimate for at least one (1) month before they are opened to avoid cracking the spine and/or binding (this is especially true for leather bindings). they may be placed in a high humidity room to accelerate the acclimation process, but must be monitored closely for signs of mold. Materials so treated will not look like new, but will show signs of swelling and distortion. Stanford University Library staff members reported they needed an additional twelve percent of shelf space for materials that had been treated in Lockheed's chamber. Photographs will not be damaged by this treatment, but rubber cement may dissolve and stain the pages to which it has been applied. Vacuum Drying Vacuum drying involves the placement of wet materials in a chamber that pulls the moisture by means of a vacuum. This method is not recommended as the heat involved is damaging to paper (especially bound paper) and photographic materials. Microwave ovens should not be used for the same reason. In addition, the rapid evaporation of water in the microwave can cause vapor explosions in the covers and inside pages of coated stock. If frozen materials are vacuum dried, most of the water will pass through the liquid state before vaporizing. As a result, water-soluble inks and dyes may bleed. Freezing Freezing wet materials will stabilize them and provide you time to determine your course of action. Mold will not grow and further deterioration from water will not occur when materials are in a frozen state.
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Books have been left in a freezer for ten years and successfully thawed and air-dried with no resultant damage. Freezing will also help to eliminate smoke odor from materials. Rapid freezing is recommended to minimize damage from ice crystals (the faster the materials are frozen, the smaller the ice crystals will be). Blast freezing services can be performed on-site by several vendors. Temperatures below 15 F will freeze and dry out wet materials. If freezer space is not immediately available, and the outside temperature is below 15 F, place the materials in a secure area outside. Cover them with plastic if rain or snow is expected. Freezing is an intermediate stage. After materials have been removed from the freezer, they must be placed in a vacuum freeze dryer or air-dried.
Air Drying [SAFEST METHOD] Air drying is labor intensive and requires a great deal of space, but it is tried, true, and cheap. It also offers security, as it can be done in-house and materials can be watched. Air drying should be performed only in a stable environment to inhibit the growth of mold. The ideal environment for air drying is 50-60 F and 25-35% RH. Instructions are outlined below (pages 27-29). This process is not recommended for coated stock materials (see section below on page 29). The following salvage procedures are recommended for water-damaged materials: I.
Volumes to be Frozen A.
B.
Removal 1.
Clear the floors and aisles first.
2.
Begin with the wettest materials. These will usually be on the lowest shelves, unless water has come from above.
3.
Dirt and mold should be removed and treated before freezing (see II. A and VI below). If time does not permit these activities, dirty and/or moldy books may be frozen (mud will easily brush off when it is dry). Silt should be washed out immediately, as it is almost impossible to remove when it is dry.
4.
Pack materials on-site, if possible. If not possible, remove by human chain.
5.
Keep accurate records of the locations from which materials are removed.
Packing 1.
Remove volumes from shelves in order.
2.
Wrap freezer paper around each volume (waxed side next to the volume) and place in plastic crates spine down.
3.
Pack crates one layer only, snugly enough that volumes will not slide or lean. Bread trays can be used for oversized bound volumes.
4.
Wrap open books as found and place on top of a packed container. Do not place more than one open volume in a container. Be sure there is a freezer paper barrier between the packed volumes and the open volume to prevent staining from the binding dyes.
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C.
D.
II.
5.
If books are stuck together, do not attempt to separate them, but pack them as one volume.
6.
Pack items in the condition in which they are found. Do not attempt to close open volumes or open closed volumes that are wet.
Record keeping 1.
Label each container with your institution's name and assign it a number.
2.
On a separate sheet of paper, record the box number, call numbers of the first and last volumes packed, and the total number of books in each container. If they are not in call number order, note the location where found.
3.
If the containers are sent to more than one freezer, note which container numbers are sent where.
4.
Keep records of damaged items (see page 59 of the Scottish manual cited in the bibliography).
5.
Keep records of discarded items.
Transporting 1.
Materials should be placed in a freezer facility as quickly as possible to prevent the growth of mold. Care should be taken that containers do not fall over during transport, as further damage may result.
2.
Materials should be placed in refrigerated trucks if they cannot be frozen within forty-eight hours.
Volumes to be Air-Dried A.
Washing procedure (to be performed off-site only). 1.
Keep the book tightly closed and hold it under cold, clean, running water.
2.
Remove as much mud as possible from the binding by dabbing gently with a sponge. Do not rub or use brushes and do not sponge the pages or edges, as these actions can force the mud into the spine or the wet pages, causing further damage to the volume. Let the motion of the running water clean off the dirt. [NOTE: A more extensive washing procedure, involving a series of rustproof containers, may be used instead. See page 62 of Barton and Wellheiser's An Once of Prevention, cited in the bibliography (Appendix A. 15], for instructions.
3.
Squeeze the book gently and with even pressure to remove excess water and to reshape the binding.
4.
Do not wash: (a) open or swollen volumes (b) vellum or parchment bindings or pages (c) full or partial leather bindings
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(d) fragile or brittle materials (e) works of art on paper (f) water-soluble components (inks, tempera water-colors, charcoal, etc.) (g) manuscripts. B.
C.
D.
Saturated Volumes 1.
Do Not Open – wet paper tears easily!
2.
Set volumes on their heads on absorbent paper. Pages tend to droop within the binding when a volume is shelved upright, so setting it in its head will counteract this tendency. Plastic sheeting should be placed under the paper toweling or unprinted newsprint to protect table tops. Turn the volumes right side up when changing the paper beneath them. Their position should be reversed each time the paper is changed and the wet paper removed from the area.
3.
Covers may be opened to support the volume.
4.
Aluminum foil may be placed between the cover and the endleaf to prevent staining from the binding dyes.
5.
When most of the water has drained, proceed as for "Damp Volumes."
Damp Volumes 1.
Very carefully open the book (not more than a 30 angle).
2.
Keep the volume in an upright position.
3.
Place interleaving sheets at intervals of twenty-five (25) leaves [fifty (50) pages], unless they will distort the volume.
4.
Change interleaving frequently. Do not reuse unless the sheets are being impregnated with fungicide. Ortho-Phenyl Phenol (O-PP) has been found to be less toxic than thymol and is recommended. Mix one pound of O-PP to one gallon of acetone or ethanol (do not use methanol, as it will cause inks to bleed). Safety equipment (mask, eye goggles, rubber gloves, and ventilation) should be used when preparing and using this solution.
5.
Continue to change the paper underneath and remove from the area.
Slightly Damp Volumes/Volumes with Only Wet Edges 1.
Stand volume on its head and fan open slightly. Paperback books may support each other with a barrier between them or they may be wedged with Styrofoam pieces. Position volumes in the path of circulating air.
2.
When almost dry, lay the volumes flat and place weights (not other drying books) on them to minimize distortion. Do not stack wet volumes.
3.
Lightweight volumes (less than six (6) pounds] may be hung on lines to dry.
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III.
(a)
Use monofilament nylon lines, not more than 1/32" diameter, not more than five (5) or six (6) feet long, spaced approximately one-half inch apart.
(b)
Do not line-dry a saturated volume as the monofilament will cut through the wet paper.
Volumes with Coated Stock Paper Wet coated stock paper should be handled with care, as the print will slide off the wet page if it is rubbed. Do not allow wet books with coated stock paper to dry in a closed state, as the pages will permanently bond together. Almost all attempts to separate stuck pages by rewetting them have failed. Vacuum freeze drying of coated stock volumes is rarely successful. Keep volumes submerged until the pages can be separated (see IV. B below). The only chance of saving such material is to interleave every page and air-dry.
IV.
Documents/Unbound Materials A.
B.
Documents/Unbound materials 1.
Do not remove from file cabinet drawers, documents cases, or folders.
2.
Do not turn containers upside down to empty or drain.
Separation of wet sheets 1.
Place a sheet of polyester film on top of a stack of wet, unbound papers (or the first page of a bound volume).
2.
Rub gently with a bone folder – surface friction will cause the wet paper to adhere to the film.
3.
Peel back the top sheet and place it on top of a piece of polyester web. Nonwoven interfacing, such as Pellon, is most effective.
4.
Remove the polyester film.
5.
Place another piece of polyester web on top of the wet sheet.
6.
Repeat the entire process, separating the wet sheets one at a time and interleaving them with polyester web. (Materials may be frozen at this stage). Air-dry the sheets (supported by the polyester web) by placing them on absorbent paper on tables, on drying racks, or on top of closely spaced monofilament lines. Air in the room should be kept circulating, but fans should not blow directly on the materials.
7.
8.
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The papers may be flattened when they are almost dry by placing them between two sheets of blotting paper (to remove excess moisture) and applying even pressure with weights.
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V.
Non-book Materials A.
Photographic materials (prints, negatives, slides, film) Photographic materials should not be allowed to dry untreated after they become wet, as they will stick to their enclosures or to each other. Any attempt to separate them after they have dried together may result in damage to the emulsion or the image. Remove materials from their enclosures and wash off any mud or dirt under cold, clean, running water. Do not expect to salvage color photographs, as the colored layers will separate and the dyes will fade quickly. However, if you wish to try, air-dry immediately or freeze them. The following options are available for salvaging photographic materials: 1.
Air-dry either flat or on lines of monofilament (plastic spring-type clothespins may be used to hang them on the lines).
2.
If there are too many to air-dry immediately, they may be stored temporarily in cold water (65 F or below – cold helps to preserve the emulsion). Ice may be added to the water, but do not add dry ice or allow the materials to remain under water longer than three days. Formaldehyde may be added to the water (fifteen milliliters of formaldehyde to one liter of water) to help prevent the gelatin from swelling and softening, and to retard mold growth. The materials should be washed in cold, clean water after removing them from this solution. Black-and-white film could last three (3) days in this solution before the emulsion begins to separate; color film could last fortyeight (48) hours. Transport the materials (in sealed polyethylene bags inside plastic garbage pails) to a professional laboratory within twenty-four (24) hours, if possible.
3.
B.
If time does not permit air-drying, the materials may be frozen. As the emulsion may be damaged by the formation of ice crystals, freezing as quickly as possible is recommended (smaller ice crystals will cause less damage). Negatives should be separated before freezing as they tend to stick together when thawed.
Microforms 1.
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Silver halide microfilm (a)
Keep under water (see V. A. 2 above) and send to a professional microprocessing laboratory.
(b)
The Eastman Kodak Company provides free emergency service for cleaning and drying its own black-and-white roll microfilm. Contact Don Franklin in the Chicago Lab (312-954-6000).
(c)
Fuji Photo Film U.S.A., Inc., offers "No Charge Disaster Recovery Services" for restoration of water-damaged film and for hard copy reproduction of lost or stolen original documents from Fuji microfilm. Contact Joe Cusick in the Carrollton, Texas, Lab (800- 241-7695).
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2.
3.
Vesicular and diazo microfilm (a)
Wash off mud or dirt under cold, clean running water.
(b)
Air dry or dry with cheesecloth.
Microfiche (a)
C.
Treat the same as vesicular and diazo microfilm.
Tapes (Audio, Video, Computer) and Floppy Disks Water is especially damaging to magnetic materials. The longer they have been wet, the greater the damage will be. Do not attempt to play any damaged tapes or disks, as they can damage the equipment on which they are being played. The following procedures are recommended if you wish to attempt to salvage tapes:
D.
1.
Break open the cassettes. Remove floppy disks from their cases.
2.
Wash in clean or distilled water.
3.
Air dry, dry with cheesecloth, run through a tape cleaner or winder, or gently separate the reel flanges with spacers (such as inert grommets) to allow water to run off, promote air flow, and prevent tape-to-flange adhesion. Do not dry with heated airflow, as it will promote humidity, resulting in adhesion of the media.
Sound Recordings (disks) Clean water will not damage sound recordings, but floodwater carries silt, which can scratch a disk. Disks should be washed and dried with cheesecloth or a soft, lint-free cloth. Record jackets and protective sleeves should be discarded as they can trap moisture and may develop mold.
VI.
Mold Mold and mildew are interchangeable terms for fungi. They can be killed and can remain dormant for many years. Spores are always present in the air and will grow when the environment is warm and humid. Freezing will inhibit the growth of mold and is recommended if time does not permit immediate treatment. A.
Mold can develop within forty-eight (48) to seventy-two (72) hours in an environment where the temperature is over 75 F and the relative humidity is over 60%.
B.
Separate the affected materials to prevent spreading.
C.
If the materials are wet and mold is beginning to develop, interleave with papers impregnated with fungicide (see II. C. 4 on page 28 above).
D.
Keep the air circulating in the room.
E.
Mold is easier to remove when it is dry. Vacuum or brush it off and remove the spores from the area.
F.
Materials that will be fumigated should be removed from plastic crates as plastic will absorb the fumigants. Fungicidal fogging should be done only by a professional chemist or conservator.
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VII.
Smoke/Fire Damage Damages resulting from extreme high temperatures are usually irreversible. The information contained on charred materials may sometimes be retrieved through specialized photography. Because of the extremely fragile nature of such materials, they should be handled only by professional conservators. Smoke sponges are available to remove surface soot and dirt. Freezing may help to remove smoke odor from materials.
VIII.
DO NOT, UNDER ANY CIRCUMSTANCE: ... enter an area until it has been declared safe. ... attempt to open a wet book [one tear costs at least one dollar to mend!] ... attempt to close an open book that is swollen. ... use mechanical presses on wet materials. ... attempt to separate books that are stuck together. ... write on wet paper. ... use bleaches, detergents, water-soluble fungicides, adhesive tapes (or adhesives of any kind), paper clips, or staples on wet materials. ... use colored paper of any kind during salvage and recovery operations. ... pack newly-dried materials in boxes or leave them unattended for more than two (2) days.
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SALVAGE OF WATER DAMAGED COLLECTIONS
ARCHAEOLOGICAL: GENERAL CONSIDERATIONS Priority:
The actual priority of drying treatment will vary according to the nature of the material and the specific object. In general, organic materials should be moved and treated first (within 24 hours). The order of priority should be: botanical and plant materials; leather and skin; textiles; bone, antler, horn, teeth, shell; nonglazed ceramics; reconstructed glass and ceramics; glazed ceramics and glass; untreated metal; conserved metal and lithics. An essential general priority is the retention of provenance information from the objects or packaging materials associated with the objects.
Handling Precautions:
Refer to the sheets for specific object materials for actual handling precautions. Many archaeological objects, such as lithic collections, have multiple objects that may be stored in the same box or bag belonging to one provenance. Wrap fragile and/or fragmented artifacts individually to keep the parts together and to help prevent further fragmentation. Each individual artifact may or may not be labeled. When the bags and boxes become wet or damaged in some way, the labeling information on the object or package may become lost during the recovery process. Keep each lot/catalog number of artifacts together if the original packaging container is damaged beyond use. Create a duplicate label with the provenance information on it and place it with the objects. Noting the shelf location would also be helpful before the materials are moved for drying.
Packing Method:
Preparation For Drying:
Required Supplies: Drying Procedure:
Varies with the fragility of the material; see individual sheets for specific requirements. In general, pack in such a manner so that provenance lots will not get intermixed during unpacking and drying. Varies with the specific material, however, in most for cases, archaeological materials will tolerate sponging with clean water or a slightly damp soft bristle brush to remove surface mud. Clean Water Portable Dehumidifier Clean Paper Towels
Labeling Supplies Soft Bristle Brushes Unused Newsprint
Fans Sponges
Again, make certain that provenance information is kept intact and with the artifacts throughout the drying process. Most artifacts and materials can be dried using fans that are set up so as not to blow directly upon the objects. Excess moisture can be absorbed by sponges, clean towels, paper towels or unused newsprint. Check daily to make certain that mold growth has not occurred. A portable dehumidifier should be set up to slowly bring the relative humidity in the room down to 50%.
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SALVAGE OF WATER DAMAGED COLLECTIONS
ARCHAEOLOGICAL: BONE AND SHELL Priority:
Handling Precautions:
Packing Methods:
Preparation For Drying:
Required Supplies:
Drying Procedure:
These materials are susceptible to water damage if allowed to be wet for extended periods of time. Treat within 48 hours, if possible. Mold growth will occur in packages that contain excess moisture. Shells with powdery surfaces will be readily affected by water, whereas mammalian long bones will be relatively unaffected. Move items only after a place has been prepared to receive them. Empty bags and boxes of excess water and extraneous debris before moving. Varies with the fragility of the objects. Wet bone and shells should be kept wet until controlled drying procedures are begun. Pack each object separately on damp absorbent materials such as paper towels, acid-free tissue, etc.. Label decorated and objects with fragile surfaces to go to the Curator for drying and treatment. Rinse or sponge stable objects with clear water to remove mud and extraneous dirt. Be careful to preserve provenance information, especially where the labels on the objects have been abraded or dissolved off. Keep these objects moist by wrapping in plastic until they can be treated. Clean Water Portable Dehumidifier Clean Paper Towels
Labeling Supplies Plastic for Wrapping Unused Newsprint
Fans Sponges Dry Blotting Materials
Sponges, clean towels, or unused newsprint may be used to absorb excess moisture. Exchange wet for dry blotting material at least daily until items are dry. Check daily for mold growth. Air dry, using fans to keep air moving without blowing directly on the pieces. Place items on propped up window screens if drying racks are not available. This will allow air to circulate on all sides of the objects. Use portable dehumidifiers to slowly remove moisture from the area and objects. Bring relative humidity down to 50%.
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SALVAGE OF WATER DAMAGED COLLECTIONS
ARCHAEOLOGICAL: CERAMICS (earthenware, terra cotta, unglazed stoneware, and sunbaked earth) Priority:
Handling Precautions:
Packing Methods:
Preparation For Drying:
Required Supplies:
Drying Procedure:
Sunbaked earth and terra cotta objects should be dried within 24 hours to prevent loss of surface detail and disintegration. Begin drying within 48 hours to prevent mold growth and softening if objects have been saturated. Reconstructed vessels may become unstable at the joins, especially if water permeable adhesives were used (e.g., Elmer's Glueall). Keep pieces together in a plastic bag or box. Be careful to retain provenance information. Some low-fired ceramic objects may contain soluble salts that will migrate to the surface when the object dries, causing loss of surface detail due to recrystallization and subsequent spalling. Separate those objects and very low-fired ceramics. Keep moist by packing in damp toweling and plastic bags. Have a place set up where pieces can be laid out for maximum air flow to allow for even drying. Place objects on raised screening to distribute air flow. Salt containing objects may have to be soaked to remove the salts by diffusion into distilled water; consult a Conservator. Distilled Water Portable Dehumidifier Damp Paper Towels
Plastic Bags or Boxes Soft Bristle Brushes Blotting Materials
Fans
Blotting material can be used to absorb excess moisture. Gently brush off excess mud and dirt if it can easily be distinguished from the object (e.g., in the case of low fired prehistoric material and sunbaked earth). Dry slowly with fans blowing above the surface of the objects. A portable dehumidifier should be set up to slowly bring the relative humidity in the room down to 50%.
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SALVAGE OF WATER DAMAGED COLLECTIONS
ARCHAEOLOGICAL: METALS Priority:
Handling Precautions: Packing Methods:
Preparation For Drying:
Required Supplies:
Drying Procedure:
Unstable (i.e. actively corroding, heavily mineralized, and copper chloride involved objects) should be treated with 48 hours since they can suffer damage form long term exposure to water. Stable and treated artifacts can be dealt with last. Move items only after a place has been prepared to receive them.
Water sensitive artifacts, such as copper alloys should be packed with silica gel in individual containers. Metal artifacts with textile or leather remnants and pseudomorphs must be wrapped quickly to retain the moisture. Letting these objects dry out without proper treatment may cause the loss of the psuedomorphic evidence. Previously treated objects (e.g., tannic acid and wax may exhibit "flash" rusting under the wax coating. These objects should be packed with silica gel to stabilize the rust until the wax can be removed and the tannin treatment reapplied. The same is true for artifacts that have been treated and coated with an acrylic resin. On most metal artifacts that have become wet, the mud or dirt can be gently removed with clear water and a soft brush. If previously dry, composite objects such as a jackknife with bone handles should be kept moist and taken to a Conservator for treatment or advice. Clean Water Portable Dehumidifier Silica Gel
Heat Gun Soft Bristle Brushes Plastic Wrapping Materials
Fans Blotting Materials Plastic Bags
Blotting material can be used to absorb excess moisture. Exchange wet for dry blotting material at least once daily until artifacts are dry. Check daily for increased corrosion, shrinkage and fragmentation. Air dry, using fans to keep air moving without blowing directly on the artifacts. Raise items off the floor or work surface on trestles or 2x4 lumber to allow air to circulate underneath the items. Smaller artifacts such as nails can be placed on drying screens. Metal pieces that have not previously been coated with a thermoplastic resin can be dried with moderate heat (90-100 degrees F) in an oven or with a hand held heat gun. Use portable dehumidifiers to slowly remove moisture from the objects and area. Bring the relative humidity down to 50%, although the optimal range for completely metal objects is 30%-35%.
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SALVAGE OF WATER DAMAGED COLLECTIONS
BOOKS: CLOTH OR PAPER COVERS Priority:
Freeze or dry within 48 hours. Coated paper must not be allowed to air dry in a clump or it will permanently block together. If slightly damp and the pages are separable, air dry interleaved pages before items have an opportunity to dry. I f saturated. coated paper must be frozen as soon as possible for subsequent vacuum freeze-drying.
Handling Precautions:
Preparation For Drying:
Do not move items until a place has been prepared to receive them. Do not open or close books or separate covers. Oversized books need to be fully supported. it may only be possible to move one at a time. Closed books that are muddy should be rinsed before freezing. If air drying is not possible, books should be frozen within 48 hours. Separate with freezer paper. pack spine down in milk crates, plastic boxes or cardboard boxes lined with plastic sheeting.
Coated Paper requires that each and every page be interleaved with a non-stick material such as silicone release paper, hollytex or wax paper. If the leaves cannot be separated without further damage, the book cannot be air dried successfully and must be prepared for vacuum freeze drying. Required Supplies:
Drying Methods:
Bread Trays Dehumidifier Fans Polyethylene Film Sponges Blotter Paper Masking Tape Scissors Plexiglass Sheets Silicon Release Paper Bookends Bricks Milk Crates Pliers Screw Driver Tin Snips Hollytex (polyester spunbond fabric) Newsprint (sheets /rolls)
Plywood Sheets Extension Cords Polyester Film Freezer / Waxed Paper Rescubes
Air Drying is suitable for small quantities of books (less than 100 volumes) that are not thoroughly soaked. Requires space in an area away from the disaster to spread the books out. Books are stood upright and gently fanned open to dry. Keep the air moving at all times using fans. Direct fans into the air and away from the drying volumes. Use dehumidifiers as needed to maintain humidity at or below 50% RH. Oversize volumes must lay flat and should be turned when the blotter is changed. Pages should be interleaved with sheets of uninked newsprint or blotting paper that is changed as it becomes saturated. Freeze Drying (not vacuum thermal drying) is suitable for large quantities of books and books that are very wet. Pack as described above and ship to drying facility (Appendix A. 9). Vacuum Freeze Drying is suitable for large quantities of books. Wet coated paper can only be dried by this method. Pack as described above and ship to drying facility (Appendix A. 10). Pack carefully, as volumes packed with distortions will retain that distortion permanently after vacuum freeze drying.
SALVAGE OF WATER DAMAGED COLLECTIONS
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BOOKS: LEATHER OR VELLUM COVERS Priority: Handling Precautions:
Preparation For Drying:
Required Supplies:
Drying Procedure:
Freeze as soon as possible; vellum will distort and disintegrate in water. Do not move items until a place has been prepared to receive them. Do not open or close books or separate covers. Oversized books need to be fully supported; it may only be possible to move one at a time. Closed books that are muddy should be rinsed before freezing. If air drying is not possible, books should be frozen, preferably blast frozen, as soon as possible. Separate with freezer paper, pack spine down in milk crates, plastic boxes or cardboard boxes lined with plastic sheeting. Bread Trays Dehumidifier Fans Polyethylene Film Sponges Blotter Paper Masking Tape Scissors Plexiglass Sheets Silicon Release Paper Bookends Bricks Milk Crates Pliers Screw Driver Tin Snips Newsprint (sheets /rolls) Hollytex (polyester spunbond fabric)
Plywood Sheets Extension Cords Polyester Film Freezer / Waxed Paper Rescubes
Freeze drying is the preferred method. Books should be separated with freezer paper and packed spine down in milk crates, plastic boxes or cardboard boxes lined with plastic sheeting. Air drying may be used for items that are not very wet. This requires space in an area away from the disaster to spread the books out. Books are stood upright and gently fanned open to dry. Coated Paper requires that each and every page be interleaved with a non-stick material such as silicone release paper, hollytex or wax paper. Oversize volumes must lay flat and should be turned when the blotter is changed. Pages should be interleaved with sheets of uninked newsprint or blotting paper that is changed as it becomes saturated. Keep the air moving at all times using fans. Direct fans into the air and away from the drying records. Use dehumidifiers as needed to maintain humidity at or below 50% RH.
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SALVAGE OF WATER DAMAGED COLLECTIONS
INORGANICS: CERAMICS, GLASS, METALS, STONE (Decorative/Historic) Priority:
These materials can be dealt with last since they generally will suffer little damage from short term exposure to water.
Handling Precautions:
Move items only after a place has been prepared to receive them.
Packing Method:
Varies with the fragility of the material; water/wetness has no bearing.
Preparation For Drying:
Rinse or sponge with clear water to remove mud or dirt before drying.
Required Supplies:
Drying Procedure:
Clean Water Portable Dehumidifier Sponges
Heat Gun or Hair Dryer Pallets or Lumber Paper Towels
Fans Clean Towels Unused Newsprint
Sponges, clean towels, paper towels, or unused newsprint may be used to absorb excess moisture. Exchange wet for dry blotting material at least daily until items are dry. Check daily for mold growth. Air dry, using fans to keep air moving without blowing directly on the pieces. Raise items off the floor on trestles or 2x4 lumber to allow air to circulate underneath the items. Metal objects can be dried with moderate heat (90-100∞F in an oven or using a heater or hair dryer. Use portable dehumidifiers to slowly remove moisture from the area/objects. relative humidity down to 50%.
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SALVAGE OF WATER-DAMAGED COLLECTIONS
LEATHER AND RAWHIDE Priority:
Handling Precautions: Packing Method:
Preparation For Drying:
Required Supplies:
Drying Procedure:
Begin drying within 48-hours to prevent mold growth. Leather with the condition known as "red rot", will be irreversibly stiffened and darkened by exposure to water if not treated quickly. Wet leather may be fragile; leather with red rot or which is torn will require support to transport safely. Move items only after a place has been prepared to receive them. Wrap items with freezer paper or plastic sheeting to prevent red-rotted leather from coming in contact with and soiling adjacent items and to keep it from drying before it can be treated. Support complex shaped objects with uninked newsprint or other absorbent material. Rinse or sponge with clear water to remove mud or dirt before drying. Be careful in rinsing red rotted or painted/gilded surfaces. Keep red rotted leather damp, if it is still in that condition, until proper consolidation can be done. Clean Water Portable Dehumidifier Sponges
Freezer Paper Pallets or Lumber Paper Towels
Fans Clean Towels Unused Newsprint
Some leather was intended to be flexible (e.g. much native tanned 'buckskin', harness leather, and some rawhide) and will need to be manipulated during drying in order to retain its' flexibility. Other leather was either not intended to flex (e.g. shields, fire buckets) or no longer needs to be flexible and may be padded out and allowed to dry slowly. Sponges, clean towels, paper towels, or uninked newsprint may be used to absorb excess moisture. Pad out to correct shape using uninked newsprint or other absorbent material. Change padding material as it becomes saturated. Air dry, using fans to keep air moving without blowing directly on the pieces. Raise items off the floor on trestles, 2x4 lumber, or screens to allow air to circulate on all sides. Use portable dehumidifiers to slowly remove moisture from the area and objects. Bring the relative humidity down to as close to 50% as is practical. Check daily for mold.
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SALVAGE OF WATER DAMAGED COLLECTIONS
MAGNETIC MEDIA: REEL-TO-REEL TAPES Priority: Handling Precautions: Preparation For Drying:
Required Supplies:
Drying Methods:
Air dry within 72-hours. Pack vertically into plastic crates or cardboard cartons. pressure on the sides of the reels.
Don't put heavy weight or
Often contamination by water and other substances is mainly confined to the outermost layers of tape. Do not unwind tapes or remove from the reel. In these cases, wash the exposed edges with deionized water from the Objects Conservation or Photo Labs or with distilled water. Blotter Paper Cheese Cloth Scissors Bubble Pack Falcon Squeegee Plastic Bags Brushes (soft bristle) Dehumidifier Drying Racks for RC Prints
Distilled Water Fans Clothes Line Sponges Rust-proof Clips Salthill Dryer Plastic Trays Kodak Photo Flo Solution
Air dry by supporting the reels vertically or by laying the reels on sheets of clean blotter. Leave the tapes to dry next to their original boxes. Use fans to keep air moving without blowing directly on the items. Use portable dehumidifiers to slowly remove moisture from the area/objects. relative humidity down to 50%.
Additional Steps:
Bring
Once dry, the tapes can be assessed for further cleaning and duplication. This procedure is done by specialized professional vendors; consult Appendix A. 10 for names and numbers.
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SALVAGE OF WATER DAMAGED COLLECTIONS
MICROFICHE Priority: Handling Precautions:
Required Supplies:
Drying Methods:
Freeze or dry within 72-hours Do not move items until a place has been prepared to receive them and you have been instructed to do so. If the fiche cannot be air dried immediately keep them wet inside a container lined with garbage bags until they be frozen. Blotter Paper Cheese Cloth Scissors Bubble Pack Falcon Squeegee Plastic Bags Brushes (soft bristle) Dehumidifier Drying Racks for RC Prints
Distilled Water Fans Clothes Line Sponges Rust-proof Clips Salthill Dryer Plastic Trays Kodak Photo Flo Solution
Freeze if arrangements cannot be made to air dry the fiche quickly. Fiche should be removed from the paper jackets to dry. Jackets should be retained to preserve any information printed on them, but this information should be transferred to new jackets once the fiche is dry and ready to be stored again. The best air drying method is to clip the fiche to clotheslines with rustproof clips. Fiche has been successfully vacuum freeze dried, though freeze-drying of photographic materials is not widely recommended. If dealing with large quantities of fiche this option should be investigated.
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SALVAGE OF WATER DAMAGED COLLECTIONS
MICROFILM AND MOTION PICTURE FILM Priority: Handling Precautions:
Packing Methods: Preparation For Drying: Required Supplies:
Drying Methods:
Rewash and dry within 72-hours. Wet film must be kept wet until it can be reprocessed. Wipe outside of film cans or boxes before opening. Cans that are wet on the outside may contain dry film that should be separated from wet material. Do not remove wet microfilm from boxes; hold cartons together with rubber bands. Dry film in damp or wet boxes should be removed and kept together with the box. Do not move items until a place has been prepared to receive them. Wet microfilm in plastic trays in the microfilm vault should be filled with water until reprocessed. Pack wet motion picture film in a container lined with plastic garbage bags. Microfilm Lab or film processor to rewash. Blotter Paper Cheese Cloth Scissors Bubble Pack Falcon Squeegee Plastic Bags Brushes (soft bristle) Dehumidifier Drying Racks for RC Prints
Distilled Water Fans Clothes Line Sponges Rust-proof Clips Salthill Dryer Plastic Trays Kodak Photo Flo Solution
Professional conservator or archivist to rewash and dry film. The manufacturer or other professional processor should be contacted to rewash and dry motion picture film.
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SALVAGE OF WATER DAMAGED COLLECTIONS
ORGANICS: BONE, HAIR, HORN, IVORY, SHELL Priority:
Begin drying within 48-hours to prevent mold growth.
Handling Precautions:
Move items only after a place has been prepared to receive them.
Packing Method: Preparation For Drying: Required Supplies:
Drying Procedure:
Individually wrap or plastic bag objects since these materials tend to split and fragment into small pieces when wet or damp. Rinse or sponge with clear water to remove mud or dirt before drying. Clean Water Portable Dehumidifier Sponges
Plastic Sheeting Pallets or Lumber Paper Towels
Fans Clean Towels Unused Newsprint
Sponges, clean towels, paper towels, or unused newsprint may be used to absorb excess moisture. Air dry slowly using fans to keep air moving without blowing directly on the pieces. Raise items off the floor on trestles or 2x4 lumber to allow air to circulate underneath the items. Use portable dehumidifiers to slowly remove moisture from the area/objects. relative humidity down to 50%.
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SALVAGE OF WATER DAMAGED COLLECTIONS
PAINTINGS: ON CANVAS Priority: Handling Precautions:
Packing Method:
Preparation For Drying: Required Supplies:
Drying Procedure:
Begin drying within 48 hours to prevent mold growth. Move items only after a place has been prepared to receive them. If the frame is unstable, remove from painting, pad corners with corrugated cardboard, bubble wrap, or unused newsprint and transport to area dealing with wood objects. Pad corners of frame or painting with corrugated cardboard, bubble wrap, or newsprint. Transport paintings vertically; stand upright with corrugated cardboard between paintings so that painted surfaces do not touch a another painted or any rough surface. Remove painting from frame. Contact a staff curator or paintings conservator to discuss. See PAPER: FRAMED OR MATTED, PREPARATION FOR DRYING. Blotter Paper Portable Dehumidifier Unused Newsprint
Strect/Strainer Corrugated Cardboard
Fans Bubble Wrap
Prepare a horizontal bed of blotter paper and unused newsprint, equal in thickness to the paint layer, with top-most layer of strong clean tissue. Lay painting, still on stretcher/strainer, face down on this surface. Remove any remaining backing or labels from the painting, to expose wet canvas. Retain and tag all associated labels, parts and/or components that are removed or detached from the painting or frame. Place cut-to-fit blotters or unused newsprint against this back, and apply a slight amount of pressure so that the blotter makes good contact with the entire exposed canvas surface. Repeatedly change backing blotter, being careful not to create impressions in the canvas. DO NOT CHANGE FACING MATERIALS. When dry to the touch, remove backing blotter and pick up painting. If front facing tissue is still attached to painting front, do not attempt to remove it, since it will hold the painting surface together until it can be consolidated by a conservator. Consult with a staff curator or a paintings conservator for any questions or problems and all circumstances not adequately covered by the above instructions. Use fans to keep air moving in the room without blowing directly on the paintings. Use portable dehumidifiers to slowly remove moisture from the area/objects. Bring relative humidity down to 50%.
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SALVAGE OF WATER DAMAGED COLLECTIONS
PAPER: UNCOATED Priority:
Handling Precautions: Preparations For Drying:
Air dry or freeze within 48 hours. Records with water soluble inks should be frozen immediately to arrest the migration of moisture that will feather and blur inks. Records that show signs of previous bacterial growth should also be frozen immediately if they cannot be air dried. Paper is very weak when wet and can easily tear if unsupported while handling.
Pack flat sheets in bread trays, flat boxes, or on plywood sheets covered with polyethylene. Bundle rolled items loosely and place horizontally in boxes lined with a release layer. Remove drawers from flat files; ship and freeze stacked with 1" x 2" strips of wood between each drawer. Framed or matted items must be removed from frames and mats prior to air or freeze drying. See PAPER: FRAMED OR MATTED, PREPARATION FOR DRYING. Air Drying – secure a clean, dry environment where the temperature and humidity are as low as possible. Cover tables, floors or other flat surfaces with sheets of blotter or uninked newsprint. Freezing – Work space and work surfaces and the following equipment: milk crates and/or cardboard boxes, bread trays, sheets of plywood and rolls/sheets of freezer or waxed paper.
Required Supplies:
Drying Methods:
Bread Trays Dehumidifier Polyethylene Film Sponges Masking Tape Scissors Silicon Release Paper Bookends Newsprint (sheets /rolls) Screw Driver Freezer / Waxed Paper Milk Crates
Fans Plywood Sheets Blotter Paper Extension Cords Plexiglas Sheets Polyester Film Bricks Pliers Rescubes Tin Snips Hollytex (polyester spunbond fabric)
Air Drying – This technique is most suitable for small numbers of records which are damp or water-damaged around the edges. Keep the air moving at all times using fans. Direct fans into the air and away from the drying records. Use dehumidifiers as needed to maintain 50% RH. Damp material – Single sheets or small groups of records are to be laid out on paper covered flat surfaces. If small clumps of records are fanned out to dry, they should be turned at regular intervals to encourage evaporation from both sides. As a last resort to maximize space utilization, clothesline may be strung for the records to be laid across. If an item exhibits water-soluble media, allow it to dry face up. Do not attempt to blot the item since blotting may result in offsetting water-soluble components. Wet blotter or newsprint should be changed and removed from the drying area.
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SALVAGE OF WATER DAMAGED COLLECTIONS PAPER: UNCOATED (continued) Wet material – When separating saturated paper, use extra caution to support large sheets. If sheets are contained in flat files, standing water should be sponged out first. I f items are in L-sleeves the polyester must be removed to allow drying. Cut the two sealed edges of the film in the boarder between the item and the seal. Roll back the top piece of polyester in a diagonal direction. If there are any apparent problems with the paper support or media, stop and seek the assistance of a Conservator. Support can be given to single sheets by placing a piece of polyester film on the top of the document. Rub the film gently and then slowly lift the film while at the same time peeling off the top sheet in a diagonal direction. Lay the sheet flat; as it dries, it will separate from the surface of the film. Freezing – This option is best if there are large quantities or if the water damage is extensive. Place manuscript boxes in milk crates or cardboard boxes. If time permits, interleave each MSS box with freezer or waxed paper. If the boxes have been discarded, interleave every two inches of folded material with freezer or waxed paper. Do not freeze framed items. Remove frame assemblage before freezing. See PAPER: FRAMED OR MATTED, PREPARATION FOR DRYING.
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SALVAGE OF WATER DAMAGED COLLECTIONS
PAPER: COATED (including linen drawings (drafting cloth) and paper with sensitized coatings such as thermofax and FAX copies) Priority:
Handling Precautions: Preparation For Drying:
Coated paper must not be allowed to air dry in a clump or it will permanently block together. If saturated, freeze within six hours for subsequent vacuum freeze-drying. If damp, separate and air dry before items have an opportunity to dry. Physical manipulation should be kept to a minimum to avoid disruption of the water soluble coating and media and cause obliteration of the information. Air Drying – Secure a clean, dry environment where the temperature and humidity are as low as possible. Equipment needed: flat surfaces for drying; fans and extension cords; dehumidifier; moisture meter; sheets of polyester film, non-stick interleaving material such as freezer, waxed or silicone release paper or polyester non-woven fabric. Freezing – Equipment needed: milk crates; cardboard boxes for large items; large flat supports such as bread trays or pieces of plywood; freezer, waxed or silicone release paper or polyester non-woven fabric. Remove drawers from flat files; ship and freeze stacked with 1" x 2" strips of wood between each drawer. Framed or matted items must be removed from frames and mats prior to drying. See PAPER: FRAMED OR MATTED, PREPARATION FOR DRYING.
Required Supplies:
Drying Methods:
Bread Trays Polyethylene Film Masking Tape Silicon Release Paper Freezer / Waxed Paper Screw Driver Newsprint (sheets /rolls)
Dehumidifier Fans Sponges Blotter Paper Scissors Plexiglas Sheets Bookends Bricks Milk Crates Tin Snips Hollytex (polyester spunbond fabric)
Plywood Sheets Extension Cords Polyester Film Rescubes Pliers
Air Drying – This technique is most suitable for small numbers of records which are damp or water-damaged around the edges. Coated Paper requires that each and every page be interleaved with a non-stick material such as silicone release paper, hollytex or wax paper. Damp material – Lay single sheets or small groups of interleaved records on paper covered flat surfaces. If small clumps of records are fanned out to dry, they should be turned at regular intervals to encourage evaporation from both sides. If an item exhibits water-soluble media, allow it to dry face up. Do not attempt to blot the item since blotting may result in offsetting water-soluble components. Wet blotter or uninked newsprint should be changed and removed from the drying area.
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PAPER: COATED (continued) Wet material – When separating saturated paper, use extra caution to support large sheets. If sheets are contained in flat files, standing water should be sponged out first. If items are in L-sleeves the polyester must be removed to allow drying. Cut the two sealed edges of the film between the item and the seal. Roll back the top piece of polyester in a diagonal direction. If there are any apparent problems with the paper support or media, stop and seek the assistance of a Conservator. Support can be given to single sheets by placing a piece of polyester film on the top of the document. Rub the film gently and then slowly lift the film while at the same time peeling off the top sheet in a diagonal direction. Lay the sheet flat; as it dries, it will separate from the surface of the film. Keep the air moving at all times using fans. Direct fans into the air and away from the drying records. Use dehumidifiers as needed to maintain humidity at or below 50% RH. Freezing – Freezing is best if there are large quantities or if the water damage is extensive. Place manuscript boxes in milk crates or cardboard boxes. If time permits, interleave each manuscript box with freezer or waxed paper. If the boxes have been discarded, interleave every two inches of folded material with freezer or waxed paper. Specify vacuum freeze drying for coated paper and linen drawings; do not use vacuum thermal drying. Pack flat sheets in bread trays, flat boxes, or on plywood sheets covered with polyethylene. Bundle rolled items loosely and place horizontally in boxes lined with a release layer. Do not freeze framed items. Remove frame assemblage before freezing. See PAPER: FRAMED OR MATTER, PREPARATION FOR DRYING.
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SALVAGE OF WATER DAMAGED COLLECTIONS
PAPER: FRAMED OR MATTED, PREPARATION FOR DRYING Priority: Handling Precautions: Preparation For Drying:
Wet paper must be frozen or air dried within 48-hours. Framed and matted items must be disassembled prior to air drying or freezing. Caution must be exercised so as to not puncture or tear the wet paper artifact in the process of removing the frame, gazing and mounting materials. Place frame face down on a smooth, flat surface covered with blotter paper or plastic bubble pack. Carefully remove dust seal and hardware (place these metal pieces in a container so that they do not come in contact with the wet paper and inadvertently cause damage). Check if the paper object is adhered to rabbet of frame by gently pushing up on the glazing to see that the assemblage will release without resistance. Place a piece of board (mat board, Masonite or Plexiglas) over the back of the frame with all contents still in place. Using two hands, invert frame assemblage so that the glass and image are facing up. Lift off the frame then lift off the glass. When the paper is in direct contact with the glass, carefully remove them together and lay face down on a flat surface. Consult a Conservator if the paper is sticking to the glazing. If the glass is broken, the pieces may be held together with tape applied lightly over the breaks. The frame may then be laid face down and the paper removed from the back. If pieces of glass have dropped behind the remaining glass, hold the frame in a vertical position to remove the mat and/or paper. To remove the item from its mat, place the image facing up. Lift window mat board carefully and detach paper object from back mat by carefully cutting hinges. If the object is attached firmly and directly to mat or backing board, do not attempt to remove. Proceed to air dry paper object as recommended in PAPER: UNCOATED or PAPER: COATED, as appropriate. If difficulty is encountered at any point, consult a Conservator for assistance.
Required Supplies:
Bread Trays Dehumidifier Polyethylene Film Sponges Masking Tape Scissors Silicon Release Paper Bookends Milk Crates Pliers Hollytex (polyester spunbond fabric) Newsprint (sheets /rolls)
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Fans Blotter Paper Plexiglas Sheets Bricks Screw Driver Tin Snips
Plywood Sheets Extension Cords Polyester Film Freezer / Waxed Paper Rescubes
SALVAGE OF WATER DAMAGED COLLECTIONS
PHOTOGRAPHS AND TRANSPARENCIES Priority:
Handling Precautions: Preparations For Drying:
Salvage priorities. Within 24-hours: 1) ambrotypes, daguerreotypes, tintypes. silver gelatin glass plate negatives, wet collodion glass plate negatives; Within 48-hours: 2) color prints and film, silver gelatin prints and negatives; 3) albumen prints and salted paper prints. Cyanotypes in alkaline water must be dried as soon as possible; in acidic water they drop to priority 3. Do not touch emulsion; hold by the edges or margins. Always lay with emulsion side up. Secure a clean area to work, free from particulates. Keep the photos and/or negatives in containers of fresh cold water until they are either air dried or frozen. If allowed to partially dry in contact with each other, they will stick together. To maintain wetness until the drying process can take place, pack photos inside plastic garbage pails or boxes lined with garbage bags. Equipment and materials needed: plastic trays, cold water, clothesline, clothespins and/or photo clips, soft bristle brushes, Kodak Photo Flo Solution, Holytex and clean photographic blotter paper, Falcon squeegee and drying racks for RC prints; Salthill dryer for recent fiber based prints. Carefully remove prints and film positives and negatives from their enclosures. Keep the enclosure or the file number with each film item as it contains vital information to maintain intellectual control. Daguerreotypes. Glass and Metal-Based Collodion Emulsions such as ambrotypes, tintypes, wet collodion glass plates (which include some negatives, lantern slides and stereographs on glass): Cased photographs - Carefully open the case and place the photograph face up on blotters. Do not attempt to disassemble the components, remove debris or wash the photograph. If the affected photo has water or debris trapped within the assemblage, contact a Conservator for proper disassembly. Uncased images - Air dry emulsion side up on clean absorbent blotters. Remove and retain cover slips from glass lantern slides if present. Do not attempt to clean debris or wash these images. These procedures should be performed by a Conservator. Black and White Prints - Place the prints in a tray and fill with cold water. Agitate the tray and change the water several times. After 15 minutes, drain the water and air dry. Reduce washing time for deteriorated and card mounted prints. Color Prints - Use the same procedures as for black and white prints but with decreased washing time: 10 minutes. Reduce washing time further for deteriorated prints.
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PHOTOGRAPHS AND TRANSPARENCIES (continued) Negatives (glass and film)- silver gelatin - Soak the films in clean, cold water for 30 minutes. If there are particulates on the film, rinse for 10-15 minutes while gently brushing surfaces under water with a soft bristle brush, then continue washing for an additional 15 minutes. Rinse with Kodak Photo Flo solution. Glass Plate Negatives - collodion - Do not wash or expose plates to further moisture; if any image remains, air dry immediately, emulsion side up. Kodachrome Transparencies - Wash as described above for negatives - silver gelatin. Ektachrome Transparencies - Wash as described above for negatives - silver gelatin, omitting the Photo Flo, then dry. Consult a photo conservator after transparencies have dried, as some may require stabilization. Color Negatives - Wash as described above for negatives - silver gelatin, omitting Photo Flo, then dry. Consult a photo conservator after transparencies have dried, as some may require stabilization. Required Supplies:
Drying Method:
Blotter Paper Cheese Cloth Scissors Bubble Pack Falcon Squeegee Plastic Bags Brushes (soft bristle) Dehumidifier Drying Racks for RC Prints
Distilled Water Fans Clothes Line Sponges Rust-proof Clips Salthill Drye Plastic Trays Kodak Photo Flo Solution
Order of preference: 1) air dry, 2) freeze/thaw and air dry, 3 ) vacuum freeze dry. Do not vacuum thermal dry or freeze dry. Prints and Films - Dry film by hanging on a clothesline at room temperature in a dust free area. Lay glass plates and prints emulsion side up on a clean absorbent blotter. Photo Albums - To air dry, place sheets of blotter covered with Holytex between each leaf. Change the blotter paper as it becomes damp or wet. If the binding structure is no longer intact or the album can be dismantled, separate the leaves and air dry on clean blotters covered with Holytex; periodically turn from recto to verso to promote even drying. If drying cannot proceed immediately, wrap the volume in plastic and freeze. The volume can then be thawed and air dried at a later date. Keep the air moving at all times using fans. Direct fans into the air and away from the drying records. Use dehumidifiers as needed to maintain humidity at or below 50% RH. If air drying is not possible due to media solubility or unacceptable disruption to the structural integrity of the volume, vacuum freeze drying is recommended. If difficulty is encountered, consult a Conservator for assistance.
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SALVAGE OF WATER DAMAGED COLLECTIONS
RECORD ALBUMS (Vinyl, Shellac and Acetate Discs) Priority:
Dry within 48-hours. Freezing is untested; if there are no options, freeze at above 0º F (18º C).
Handling Precautions:
Hold discs by their edges. Avoid shocks.
Packing Method:
Pack vertically in padded plastic crates.
Preparation Drying:
Remove the discs from their sleeves and jackets. If labels have separated, mark For the center of the disc with a grease pencil and keep track of the label. Separate shellac, acetate and vinyl discs. If dirt has been deposited on the discs, they may be washed in a 1% solution of Kodak Photo Flo in distilled water. Each disc media should be washed in its own container (i.e. do not wash shellac discs with vinyl discs). Rinse each disc thoroughly with distilled water.
Required Supplies: Drying Methods:
Blotter Material Padded Plastic Crates
Distilled Water Kodak Photo Flo Solution
Grease Pencil
Jackets, sleeves, and labels may be air dried like other paper materials. See PAPER: COATED and PAPER: UNCOATED. Air dry discs vertically in a rack that allows for the free circulation of air. Dry slowly at ambient temperature away from direct heat and sources of dust.
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SCRAPBOOKS Priority: Handling Precautions: Preparation For Drying:
Freeze immediately. Do not move items until a place has been prepared to receive them. Large scrapbooks should be supported with boards. If the scrapbook is not boxed and the binding is no longer intact, wrap in freezer paper. Freeze as quickly as possible, using a blast freezer if available. Freezing - Equipment needed: milk crates; cardboard boxes for large items; large flat supports such as bread trays or pieces of plywood; freezer, waxed or silicone release paper or polyester non-woven fabric. Air Drying - Secure a clean, dry environment where the for temperature and humidity are as low as possible. Equipment needed: flat surfaces for drying; fans and extension cords; dehumidifier; moisture meter; sheets of polyester film, nonstick interleaving material such as freezer, waxed or silicone release paper or polyester non-woven fabric.
Required Supplies:
Drying Methods:
Bread Trays Dehumidifier Polyethylene Film Sponges Masking Tape Scissors Silicon Release Paper Bookends Freezer / Waxed Paper Milk Crates Hollytex (polyester spunbond fabric) Newsprint (sheets /rolls)
Fans Blotter Paper Plexiglas Sheets Bricks Pliers Tin Snips
Plywood Sheets Extension Cords Polyester Film Screw Driver Rescubes
Vacuum freeze drying is the preferred method, although this should not be used for photographs. See PHOTOGRAPHS AND TRANSPARENCIES. If the book is to be vacuum freeze dried, the photographs should first be removed. Wrapped scrapbooks should be packed laying flat in shallow boxes or trays lined with freezer paper. Air drying may be used for small quantities which are only damp or water- damaged around the edges. The books should not have large amounts of coated paper or soluble adhesives. Pages should be interleaved with uninked newsprint or blotter and the books placed on tables. The interleaving and page opening should be changed regularly and often to speed the drying. If the binding has failed, it may be advisable to separate the pages and lay them out individually to dry. Care must be taken to maintain page order. Keep the air moving at all times using fans. Direct fans into the air and away from the items. Use dehumidifiers as needed to maintain humidity at or below 50% RH.
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SALVAGE OF WATER DAMAGED COLLECTIONS
TEXTILES AND CLOTHING: COSTUMES Priority: Handling Precautions:
Preparation For Drying:
Begin drying within 48 hours to prevent mold growth. Minimize handling. Wet textiles weigh more and may be extremely weak; archaeological textile may be gelatinous. Look for differential shrinkage and/or swelling in multicomponent artifacts, identify weaknesses and handle accordingly. Remove all wet packing materials (cardboard, tissue) from contact with textiles. Do not unfold or unroll textiles at this time. Do not stack folded textiles. Move small textiles on blotters, or uninked newsprint on a rigid support. Move large textiles on a canvas stretcher or sling. Wet hanging costumes should also be carried on a stretcher or sling and not re-hung. Move items only after a place has been prepared to receive them. Separate any textiles with bleeding dyes from adjacent textiles by interleaving with plastic or wax paper. Tag all associated and/or detached components from the items. If time and resources are available, rinse saturated textiles with clean water by sponging, hosing, or bathing - especially if the damaging water is acid, alkaline, or sewage-tainted. A partially wet textile should be wetted overall with clean water to avoid formation of a tide-line - be alert to bleeding dyes. Bleeding Dyes - Keep absorbent material on top of area that is bleeding, keep adjacent areas from drying out first by misting or wetting them. Dry bleeding areas first.
Required Supplies: Drying Procedures:
Terry Cloth Toweling Polyethylene Sheeting
Cheesecloth Sponges
Muslin or Boards for Carrying Blotter Paper
The drying area should be below 70º F and 50% RH. Use portable dehumidifiers and fans to keep air circulating; direct fans away from the textiles. Blot costumes gently with absorbent material on clean flat surface padded with mattress pads, toweling or absorbent materials. Do not wring the textile or rub blotting material over the surface. Do not attempt to undo buttons or hooks and eyes, watch for boning, stays or metal components that may break through fabric. Remove wet blotting material and air dry. Nylon tulle, tissue, or uninked newsprint may be used to shape garment and expedite drying. Placing an absorbent material, like cheesecloth or muslin over the wet textile will wick up dirty water and keep soluble dirt from drying on the textile surface make sure there is good contact between the two. If items cannot be air dried within 48 hours, bag wet textiles in plastic and freeze for later treatment.
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SALVAGE OF WATER DAMAGED COLLECTIONS
TEXTILES AND CLOTHING: FLAT Priority: Handling Precautions:
Preparation For Drying:
Begin drying within 48-hours to prevent mold growth. Minimize handling. Wet textiles weigh more and may be extremely weak; archaeological textile may be gelatinous. Look for differential shrinkage and/or swelling in multicomponent artifacts, identify weaknesses and handle accordingly. Remove all wet packing materials (cardboard, tissue) from contact with textiles. Do not unfold or unroll textiles at this time. Do not stack folded textiles. Move small textiles on blotters, or uninked newsprint on a rigid support. Move large textiles on a canvas stretcher or sling. Move items only after a place has been prepared to receive them. Separate any textiles with bleeding dyes from adjacent textiles by interleaving with plastic or wax paper. Tag all associated and/or detached components from the items. If time and resources are available, rinse saturated textiles with clean water by sponging, hosing, or bathing - especially if the damaging water is acid, alkaline, or sewage-tainted. A partially wet textile should be wetted overall with clean water to avoid formation of a tide-line - be alert to bleeding dyes. Bleeding Dyes - Keep absorbent material on top of area that is bleeding; keep adjacent areas from drying out first by misting or wetting them. Get bleeding are dry first.
Required Supplies: Drying Procedure:
Terry Cloth Toweling Polyethylene Sheeting
Cheesecloth Sponges
Muslin or Boards for Carrying Blotter Paper
The drying area should be below 70º F and 50% RH. Use portable dehumidifiers and fans to keep air circulating. Keep fans from blowing directly on objects; direct fans away from the textiles. Place flat textiles face up on clean polyethylene covered with clean muslin or sheeting. Completely cover textile surface with clean muslin or sheeting; blot excess water with blotters, terry toweling, or uninked newsprint through sheeting. Remove blotting material, but leave sheeting intact for drying - staining will be wicked into the sheeting during the drying process. Drying on elevated fiberglass or plastic screens may expedite drying, but may leave an imprint on some textiles. When face is dry, turn over and expose other side to air.
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SALVAGE OF SOOT DAMAGED COLLECTIONS WITH NO WATER DAMAGE
TEXTILES AND CLOTHING: SOOT DAMAGE Priority: Handling Precautions:
Required Supplies:
Remove soot as soon as possible, before moving if practical. Minimize handling. Soot that is lightly settled on fiber surfaces may be ground into fabric structure making removal difficult. If items must be moved, interleave items with paper or plastic to prevent transfer from one item to another. Vacuum
Screening
Plastic Sheets or Paper
Soot Removal: Vacuum with as little contact with textile as possible. Dry Chemical Fire Extinguisher: Vacuum with as little contact with textile as possible.
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SALVAGE OF WATER DAMAGED COLLECTIONS
VELLUM AND PARCHMENT: BINDINGS AND DOCUMENTS Priority:
If the textblock of the book is wet, priority should be placed on getting it dry over saving the binding, unless the binding has been assigned the higher priority by a curator. If the item has gotten wet, successful salvage will probably not be possible, so other high priority items should be treated first.
., Handling Precautions:
Do not move items until a place has been prepared to receive them.
Required Supplies:
Blotters
Drying Procedures:
Weights
Hollytex
Drying must take place slowly and be carefully controlled. The item needs to be restrained as it dries for it to retain its shape. Documents that have only been exposed to high humidity should be interleaved with dry blotters and placed under weights. Blotters should be checked after about a half hour to see if they need to be exchanged for drier ones. For drying of slightly damp documents the edges should be clipped and pinned or, at the least, weighted. As the item dries it should be checked at least every 15 minutes and the tension adjusted as necessary. Once the item is almost dry the clips or weights can be removed and the item should be placed between blotters and weighted overall to complete drying. Vellum bindings need to be watched carefully. Blotters should be placed between the covers and text and on the outside of the cover. The book should then be weighted or put in a press. As the binding dries it may shrink and cause damage to the text block, in which case it should carefully removed before more damage is caused. Freeze drying can be used as a last resort for drying vellum and parchment, but the limited experience with this procedures shows that there will be much distortion and change in the object.
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SALVAGE OF WATER-DAMAGED COLLECTIONS
WOOD Priority: Handling Precautions:
Packing Methods:
Preparation For Drying:
Required Supplies:
Drying Procedure:
Begin drying within 48-hours to prevent mold growth. immediate attention; notify a Conservator.
Polychromed objects require
Move items only after a place has been prepared to receive them. Lift from the bottom of an object: tables from the apron; chairs by the seat rails, not by the arms, stretchers, slats, headpiece or crest rails; trunks from the bottom, etc. Partially wetted objects can be packed with dry blotting materials such as uninked newsprint or acid free blotters to remove as much moisture as possible. Thoroughly wetted, unpainted objects should be wrapped with blotting materials, then wrapped in polyethylene sheeting to retain as much moisture as possible, since fast drying will cause irreversible damage. Rinse or sponge with clear water to remove mud or dirt before drying. Be careful not to wipe or scour, as grit will damage remaining finish. Use a soft bristle brush to clean carvings and crevices. If mud has dried, dampen with a sponge and remove with a wooden spatula; rinse. Remove wet contents and paper liners from drawers and shelves. Soft Bristle Brushes Polyethylene Sheeting Wooden Spatula
Dehumidifier Sponges Pallets or Lumber
Fans Paper Towels Clean Towels or newsprint
Absorb excess moisture with sponges, clean towels, paper towels, or uninked newsprint. Blot, do not wipe, to avoid scratching the surface. Air dry, using fans to keep air moving without blowing directly on the pieces. Tent the objects with polyethylene sheeting to slow the drying. Raise items off the floor on trestles or 2x4 lumber to allow air to circulate on all sides. Open doors and drawers slightly to allow air to circulate inside the items. Use portable dehumidifiers to slowly remove moisture from the area and objects. Drying quickly will cause warping and cracking. Bring relative humidity down to 50-55%.
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CERTIFICATION OF REVIEW
I have read the current copy of the Stearns History Museum's Disaster Preparedness Plan and
o
have
o
have not
any suggested changes or recommendations.
______________________________
___________________________
Date
Signature
___________________________ Typed / Printed Name
Comments:
[EXTINGUISHERS, PULL STATIONS, SMOKE/HEAT DETECTORS]
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APPENDIX A. 2
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[EXTINGUISHERS, PULL STATIONS, SMOKE/HEAT DETECTORS] STORAGE BUILDING Heritage Park - 3800 18th Street South
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APPENDIX A. 2
[SUPPLIES AND EQUIPMENT LOCATIONS]
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APPENDIX A. 3
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[SUPPLIES AND EQUIPMENT LOCATIONS]
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APPENDIX A. 3
65
[GAS, ELECTRICAL & WATER SUPPLY SHUT-OFFS]
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APPENDIX A. 4
[GAS, ELECTRICAL & WATER SUPPLY SHUT-OFFS]
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APPENDIX A. 4
Map of Park noting trails and roads
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Disaster Response Initial Situation Report 1. Who’s in charge?
2. Safety Status?
3. What has happened
4. Cause?
5. Nature & Extent of damage?
6. Who discovered/reported?
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7. What’s been done so far?
8. Security status?
9. Who’s handling the media?
APPENDIX A. 6
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APPENDIX A. 7
DISASTER RESPONSE KITS Currently, a disaster response kit is located in the following areas: Storage A [room 114]
Archives [room 126]
Storage BL [room 124]
Storage Building Storage F
CONTENTS OF DISASTER RESPONSE KITS 1 1 roll 1 1 1 roll 1 roll 1 roll 1 1 roll 1 1 1 carton 1 carton 3 pads 1 each 3 pair 2 dozen 3 pair 1 roll each 1 roll 2 1 1 3 1 10 1 roll 1 each 1 each 3 1 pair 1 box 1 bag 5 4 pair 1 bag
Rubbermaid Trash Can [Green Plastic Footlocker in Archives] Polyethylene sheeting [3 or 4 mil - 8' by 100'] Plastic Milk Crates [additional crates in storage building] Scissors White paper towels Duct tape Shipping tape Utility knife Freezer paper or pellon Plastic pail Lantern and long-life 6-volt lantern battery Freezer Bags [10 9/16" by 11"] Freezer Bags [13" by 15 5/8"] Legal ruled paper, "post-it notes, & scratch paper Pencil, waterproof markers, and red ink pen for boxes "Nitrile" Latex gloves [extra large / 11 mil] Vinyl Gloves [extra large] Shoulder Leather Work Gloves [extra large] Electrical tape & removable "Scotch" tape Double-sided film mounting tape Sponges Package of nylon twine [230'] First Aid Kit [basic] Vinyl aprons [disposable - 6 mil 35" by 45"] "Nitrile" apron Dust masks Monofilament line [10 lb. - 12 lb.] Slotted and Phillips screw driver and Tweezers Hammer and Slip joint pliers Tyvek Coveralls [Large & Extra Large] Safety Glasses Antibacterial Towelettes [51] Foam earplugs [40 pair individually packaged] Trash Can Liners [33-gal] Yellow Rubber Pull-Over Boots [12" 35 gauge] Assorted nails and dry-wall screws
APPENDIX A. 8
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SUMMARY OF PHYSICAL FACILITIES MUSEUM The Stearns History Museum is located 1065 feet above sea level and seventeen (14) feet above the flood level of the nearest body of water, Heritage Park's four holding ponds [1051 feet above sea level] and twenty (20) feet above the local water table. See Appendix A. 4 for the location of mechanical, electrical, and water shut offs. ROOF: Material / Type
Installation Last Repaired Last Inspected Contractor Service
TPO (white) Roofing Membrane (GAF 60 mil) – 20,506 s.f. .5 fiberboard roof board w/ bonding adhesive Rigid Insulation – Steel Metal Decking [22 gauge intermediate rib] 15-year Roof Guarantee to 2019 October 12, 2004 May 2015 – Contract: Twice a Year Inspection McDowall Company, St. Cloud McDowall Company, St. Cloud Contact: Mike Illies - Roofing Maintenance Estimator Doug Anderson - Roofing Technician or John McDowall - President & CEO
251-8640
GUTTER / DOWNSPOUTS: Material / Type Installation
Full-Fledged Gutter Systems Inc. .032 gauge aluminum seamless rain gutter October 12, 2014
Contractor
March, 2015 - New Installation March 2015 - New Installation McDowall Company, St. Cloud
Service
McDowall Company, St. Cloud
251-8640
FURNACE / BOILER: Type
Installation Last Inspected Last Cleaned Contractor Service
Mod # APX800nf – 2L05 1,750K BTU/IN 2 - Burnham Commercial Boilers Serial # 65230087 Low Pressure Hot Water Circulating Pumps (2): 2HP June 20, 2011 Chubb & Son December, 2014 McDowall Company, St. Cloud McDowall Comfort Management, St. Cloud
WIRING:
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203-9336
Load Capacity Installation Last Repaired Last Inspected Contractor
1,200 AMP Mains 120/208-volt, 3Phase July 19, 1983 October 10, 2005 May 15, 2002 Cold Spring Electric Services, Inc.
685-3863
Service Klein Electric, Inc. 24763 Lake Road St. Cloud, MN 56301 Roger or Rick Klein
252-5059
PLUMBING: Installation Last Repaired Last Inspected
July 19, 1983 November 2014
Service
Weidner Plumbing & Heating 29 Wilson Avenue NE St. Cloud, MN 56304-0441
252-3000
AIR CONDITIONING: Type / Brand
Installation Last Repaired Last Inspected Contractor/Service
S-1
Trane RAUC-C106 10 ton Five HP Compressor
S-2
Trane RAUB-C253 25 HP Compressor
S-3
Trane RAUC-C156 15 ton 7 1/2 HP Compressor July 19, 1983 May 2015 May 2015
25 ton
McDowall Comfort Management, St. Cloud
203-9336
HUMIDIFICATION: Type / Brand
Dri-Steem Gas to Steam Model GTS-400
Installation Last Repaired Last Inspected
April 2015 November 2014 November 2014
Contractor /Service
McDowall Comfort Management, St. Cloud
SECURITY AND FIRE ALARM SYSTEMS: Type / Brand Installation
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NAPCO Computerized Security System Magnum Alert 2600 Series October 1990
73
203-9336
Last Repaired Last Inspected Last Tested
August 2006 May 2013 May 2014
Contractor / Service
Secure America, St. Cloud
253-7403
FIRE SUPPRESSION [EXTINGUISHERS]: Type / Brand
Manual – ABC Dry Chemical
Installation
July 19, 1983 through March 2007 Replaced nine units March 2007 Thirteen (13) including garage
Quantity Last Inspected Serviced
March 14, 2014 March 14, 2014
Contractor / Service
St. Cloud Fire Equipment, Inc.
FIRST AID KITS: Locations
Replaced
Employee Break Room [1] Kitchen [1] Mechanical Room [1] Archives [1] Curator Office [1-mini] Garage Workshop [1] Lawn Tractor [1] Disaster Kits (4) April 2015
FIRE INSPECTION: By Last Inspected Results Last Contact
St. Cloud Fire Inspector January 2015 April 2014.
STAFF TRAINING: CPR Certification
March / April 2014
Disaster Drill
April 2010 [tornado awareness]
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252-5562
STORAGE BUILDING ROOF: Material / Type Installation Last Repaired Last Inspected
Steel Metal Decking Fiberglass Batt Insulation Spring 1988 June 2006 September 2011
Contractor
Gohman Construction, St. Joseph
GUTTER / DOWNSPOUTS: Material / Type Installation Last Repaired Last Inspected Last Cleaned Contractor
Galvanized Color Klad Sheet Metal Spring 1988 n/a Sept. 2014 September 2014 Gohman Construction, St. Joseph
FURNACE: Type Installation Last Repaired Last Inspected Last Cleaned
Trane XL90 TUX100B948A0 – Gas 100,000 BTU 115-Volts / 1-Phase / 60Hz March 23, 1994 April 2014 November 2014 November 2014
Contractor Service
McDowall Comfort Management, St. Cloud
203-9336
WIRING: Load Capacity Installation Last Repaired Last Inspected Contractor
400-AMP Main 120/240-volt, 1-Phase 3-wire 60-hertz March 23, 1994 October 2002 July 2002 Design Electric Inc. & Cold Spring Electric Services
Service
Klein Electric
252-5059
PLUMBING: Type / Brand Installation Last Repaired Last Inspected Contractor Service
Shallow Well Pump Teel Model 1P979 30 PSI 1/3-HP 6-GPM 20 Ft. HD March 23, 1994 July 2010 July 2010 Simonson Plumbing Traut Wells Weider Plumbing & Heating
251-5090 252-3000
AIR CONDITIONING: Type / Brand
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C-1
Trane TTX048C100A
75
115-v 60-hz
48,000 BTU
1/4 HP Compressor
split unit 48,000 BTU split unit
Installation Last Repaired Last Inspected
C-2 Trane TTX048C100A 1/4 HP Compressor March 23, 1994 October 2014 October 2014
Contractor / Service
McDowall Comfort Management, St. Cloud
203-9336
HUMIDIFICATION: Type / Brand
Installation Last Repaired Last Inspected
HU-1 Aprilaire Model 760 .75-gal / hr. HU-2 Aprilaire Model 760 .75-gal. / hr. Evaporative panel unit Electric water heater: State Industries Model SCI-2-1 Su54-K 2-gal. Point of use 1,440-watt 120-v March 23, 1994 April 2014 November 2014
Contractor / Service
McDowall Comfort Management, St. Cloud
203-9336
DEHUMIDIFICATION: Type / Brand
Installation Last Repaired Last Inspected
Bry-Air Model MVB-10-BG 33.6 lbs. / hr. moisture removal Desiccant Industrial Type w/ gas-fired regeneration 72,000 BTU input March 23, 1994 September 2014 November 2014
Contractor / Service
McDowall Comfort Management, St. Cloud
203-9336
AIR CLEANER: Type / Brand Installation Last Repaired Last Inspected Contractor / Service
Honeywell F50 – Electronic Air Cleaner Model F50F1065 120v / 60hz March 23, 1994 June 12, 2014 McDowall Comfort Management, St. Cloud
203-9336
SECURITY AND FIRE ALARM SYSTEMS: Type / Brand Installation Last Repaired Last Inspected Last Tested
NAPCO Computerized Security System December 1994 & September 2001 February 12, 2002 May 2014 May 2014
Contractor / Service
Secure America, St. Cloud
FIRE SUPPRESSION [EXTINGUISHERS]: Type / Brand Installation
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Manual – ABC Dry Chemical January 2002
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253-7403 & 1-800-517-4473
Quantity Last Inspected Serviced
Seven (7) February 2015 February 2015
Contractor / Service
St. Cloud Fire Equipment, Inc.
FIRST AID KITS: Location
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Room 103 [large climate controlled area on file cabinet]
77
252-5562
APPENDIX A. 9
SUPPLIES AND EQUIPMENT [LOCATION & VENDORS]
BLOTTING PAPER (specify white) Conservation Lab - Gaylord Archival Gaylord Archival P.O. Box 4901 Syracuse, NY 13221-4901
1-800-448-6160
University Products, Inc. 517 Main Street P. O. Box 101 Holyoke, MA 01041-0101
1-800-628-1912
BOOK TRUCKS Archives BOXES (knocked-down archival) Archives & Registration BUCKETS, SPONGES, MOPS, BROOMS Disaster Response Kits [Rm114, 124, 126, & S103] Janitor Closets & Mechanical Rooms See:
Hardware Stores & Discount Stores
CHEESECLOTH Conservation Lab Hancock Fabrics 3800 3rd Street North St. Cloud, MN 56303
320-251-7400
DEHUMIDIFIER, Portable Units Archives (1 unit), BL (1 unit), Curators Office (1 unit) General Rental Center
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2620 North 1st Street St. Cloud, MN 56303
320-251-6320
DETERGENT Janitor Closet DISINFECTANT (Bleach, Lysol) Conservation Lab Wal-Mart 380 33rd Avenue South St. Cloud, MN 56301
320-345-9810
ENVIRONMENTAL MONITORING EQUIPMENT Collections Laptop –Datalogger software 7 in Main Building - Hobo Dataloggers 4 in Storage Building – Hobo Dataloggers [one in each climate control area] Cole-Palmer Instrument Co. 625 East Bunker Ct Vernon Hills, IL 60061
1-800-323-4340
ETHYL ALCOHOL Conservation Lab EXTENSION CORDS Mechanical Room Gallery 2 chair storage room Garage Work Room Art Room - Drawer marked extension cords See: Hardware Stores and Discount Stores FANS Mechanical Room General Rental Center 2620 North 1st Street St. Cloud, MN 56303
320-251-6320
FIBERGLASS SCREENING See: Hardware and Discount Stores
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FORK LIFT Maney International, Inc. 375 33rd Avenue South St. Cloud, MN 56301-3751
[in past has loaned use of fork lift & operator] 320-251-9511 [Bill Maney]
Herc-U-Lift 765 21st Avenue N.E. St. Cloud, MN 56304
320-251-9001
Granite City Tool Co. 247 28th Avenue South Waite Park, MN 56387
320-251-8600
FREEZER & REFRIGERATION TRANSPORTATION SERVICES Mechanical Room Lake State Transport Inc. 4125 Roosevelt Road P O Box 944 St. Cloud, MN 56302-0944
Contact: Mike Neutzling 320-253-2261 FAX 320-253-8331
FREEZER PAPER Disaster Response Kits [Rm114, 124, 126, & S103] Strategic Equipment 100 Roosevelt Road St. Cloud, MN 56301
320-252-2977
See: Hardware and Discount Stores GENERATOR Stearns County Park Department 1802 County Road 137 Waite Park, MN 56387 320-255-6172 General Rental Center 2620 North 1st Street St. Cloud, MN 56303
320-251-6320
Granite City Tool Co. 247 28th Avenue South Waite Park, MN 56387
320-251-8600
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HARDWARE & DISCOUNT STORES Mathew Hall Lumber Co. 127 6th Avenue North St. Cloud, MN 56303
320-252-1920
Home Depot 401 2nd Street South Waite Park, MN 56387
320-252-3262
Menard's 251 10th Avenue South Waite Park, MN 56387
320-240-0075
Wal-Mart 3601 2nd Street South St. Cloud, MN 56301
320-253-8882
Cash Wise 113 Waite Avenue South Waite park, MN 56387
320-259-1308
MILK CRATES, Plastic Storage Building
[stored in Rm 101]
Purity Dairy Inc. 427 38th Avenue North St. Cloud, MN 56303
320-251-0321
Leo Halverson Co. 1305 Burning Wood Way Madison, WI 53704 608-244-6050 [Supplies dairies and water plants. Can expedite delivery of truckload shipped out of Chicago – approximately 2,800 crates]
MUSLIN Conservation Lab Hancock Fabrics 3800 3rd Street North St. Cloud, MN 56303
320-251-7400
NEWSPRINT, Unprinted Conservation Lab InterCity Paper Co. 432 Front Avenue St. Paul, MN 55117
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612-228-1234
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PALLETS & PALLET JACK Storage Building
[Room 101]
PAPER TOWELS Disaster Response Kits [Rm114, 124, 126, & S103] Supply Storage Room 123 & Employee Break Room Janitor Closet Room 113 & Supply Area [between restrooms] Gallery 2 Kitchen Wal-Mart 3601 2nd Street South St. Cloud, MN 56301 Minnesota Maintenance Supply Co. th 2850 7 St N St. Cloud, MN 56303 320-255-1580 PHOTO DRYERS Salthill portable forced PLASTIC BAGS, Garbage Janitor Supply Closet Room 113 Disaster Response Kits [Rm114, 124, 126, & S103] Minnesota Maintenance Supply Co. 807 18th Avenue South P. O. Box 1695 St. Cloud, MN 56302-1695 320-255-1580 Strategic Equipment 100 Roosevelt Road St. Cloud, MN 56301
320-252-2977
See also: Hardware & Discount Stores PLASTIC SHEETING Disaster Response Kits [Rm114, 124, 126, & S103] Disaster Response Storage Room see also: Hardware & Discount Stores POLYESTER FILM, Mylar Archives & Conservation Lab Gaylord Archival P.O. Box 4901 Syracuse, NY 13221-4901
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1-800-448-6160
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University Products, Inc. 517 Main Street P. O. Box 101 Holyoke, MA 01041-0101
1-800-628-1912
PSYCHROMETER Conservation Lab Cole-Palmer Instrument Co. 7425 North Oak park Avenue Niles, IL 60714
1-800-323-4340
PUMPS Stearns County Park Department 1802 County Road 137 Waite Park, MN 56387 320-255-6172 See: Rental Companies RAGS, COTTON Conservation Lab Disaster Response Room RECOVERY RESPONSE KITS Northern States Conservation Center P.O. Box 8081 St. Paul, MN 651-659-9420 RENTAL COMPANIES General Rental Center 2620 North 1st Street St. Cloud, MN 56303
320-251-6320
Granite City Tool Co. 247 28th Avenue South Waite Park, MN 56387
320-251-8600
Total Rental Center 255 28th Avenue South Waite Park, MN 56387
320-251-9332
RUBBER GLOVES See: Hardware & Discount Stores SAFETY SUPPLIES Lyons Safety P.O. Box 1010 Germantown, WI 53022-8210 SILICA GEL
1-800-548-0909 FAX 1-800-237-7307
Gaylord Bros. P.O. Box 4901
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Syracuse, NY 13221-4901
1-800-448-6160
University Products, Inc. 517 Main Street P. O. Box 101 Holyoke, MA 01041-0101
1-800-628-1912
SOOT REMOVAL SPONGES The Quality Rubber Co. P.O. Box 71 Sedalia, MO 65302-0071
1-800-597-9947
TERRY TOWELING Hancock Fabrics 3800 3rd Street North St. Cloud, MN 56303
320-251-7400
WET-DRY VACUUMS Mechanical Rooms See also:
Rental Companies
Mathew Hall Lumber Co. 127 6th Avenue North St. Cloud, MN 56301
320-252-1920
Menards 251 10th Avenue South Waite Park, MN 56387
320-240-0075
Home Depot 401 2nd Street South Waite Park, MN 56387
20-252-3262
WOOD, Lumber
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APPENDIX A. 10
LIST OF SERVICES & OUTSIDE EXPERTISE AUDIO-TAPE DUPLICATION DMR/Pioneer Teleproductions, Inc. 203 Cooper Av N SU 350 St. Cloud, MN 56303
320-251-3935
BOARDING-UP SERVICES East Side Glass Co. 622 St. Germain Street East St. Cloud, MN 56304-0833
320-251-1900 FAX: 251-9471
Heartland Glass 401 Sundial Dr. Waite Park, MN 56387-1537
320-259-1679
BOOK CONSERVATORS Northeast Document Conservation Center 100 Brickstone Square E-mail:
[email protected] Andover, MA 01810 508-470-1010 Information Conservation Inc. 63 E. Broad St. Hatfield, PA 19440
215-855-2293
Conservation Center for Art & Historic Artifacts 264 South 23rd Street Philadelphia, PA 19103
251-545-0613
COMPUTER DATA RECOVERY Greg Kramer - GK Consulting th 301 7 Ave. S Sartell, MN 56377
320-260-8287
[email protected]
COPY MACHINE REPAIRS Marco 4510 Heatherwood Rd. St. Cloud, MN 56302-3819
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website: www.marconet.com 320-259-3000
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DEHUMIDIFICATION SERVICES, On-site DryTech, Inc. 13483 Fenway Blvd. N. Hugo, MN 55038
651-429-8444
ELECTRONIC/ELECTRICAL EQUIPMENT RECOVERY Restoration Technologies, Inc. 3695 Prairie Lake Ct. Aurora, IL 60504
1-863-851-1151
ENTOMOLOGIST Plunkett's Pest Control Services St. Cloud, MN 56301
320-237-2529 or
1-877-571-7100
FREEZE DRYING See: Vacuum Freeze Drying FREEZER SPACE Lake State Transport Inc. P O Box 944 St. Cloud, MN 56302-0944
320-253-2261 FAX 320-253-8331
Arctic Cold Storage Inc. 4139 Roosevelt Road St. Cloud, MN 56301
320-253-9979
Able Cold Storage 210 Hastings Avenue St. Paul, MN 55071
612-459-6372
Plunkett's Pest Control Services Anoka, MN
1-866-906-1780
FUMIGATION
GLASS East Side Glass Co. 622 St. Germain Street East St. Cloud, MN 56304
320-251-1900 Emergency 24hr # 320-255-9135
Heartland Glass 401 Sundial Dr. Waite Park, MN 56387-1537
320-259-1679
HAZARDOUS MATERIALS
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The Center for Hazard Information P.O. Box 3962 Sierra Vista, AZ 85638-3962
Phone: 520-458-4100 Fax 520-458-4093 Email:
[email protected]
Repair Hotline Services
Charter: 800-211-4450 & 800-581-0081 Charter: 800-581-0081
INTERNET
JANITORIAL SERVICE Servicemaster Professional Services 501 17th Avenue North P.O. Box 608 St. Cloud, MN 56302-0608
320-252-4622
LIBRARY RECOVERY SPECIALISTS See: Regional Conservation Labs LOCKSMITH Security Locksmiths 2040 7th Street North St. Cloud, MN 56303
320-253-4862
MAPS / OVERSIZED PAPER See: Regional Conservation Labs
MICROFILM READERS & READER / PRINTERS, Repair & Supplies Mid America Business Systems 2500 Broadway Street N.E. Suite 100 Minneapolis, MN 55413
612-378-3800 FAX: (612) 378-3100
MICROFILM REPROCESSING AND RECOVERY Minnesota Historical Society 345 West Kellogg St. Paul, MN 55102-1906
1-800-657-3773 651-296-2145
MOTION PICTURE FILM REPROCESSING Delden Film Labs 9530 James Avenue South MPLS, MN 55431
612-888-8855
MOVERS
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Red's Transfer & Storage, Inc. Doug Brunn 619 Lincoln Avenue NE St. Cloud, MN 56304-0251
320-251-2833 FAX 320-251-1831
Granite City Moving & Storage John Herold 207 14th Avenue East Sartell, MN 56377
320-252-1311 FAX 320-255-0081
OBJECT CONSERVATORS Bob Herskovitz Minnesota Historical Society 345 West Kellogg St. Paul, MN 55102-1906
Outreach Conservator 1-800-657-3773 651-297-3896
[email protected]
Donna Haberman & Nathan Otterson Midwest Art Conservation Center 2400 Third Avenue South Minneapolis, MN 55404
[member] e-mail:
[email protected] 612-870-3120
PAINTING CONSERVATORS Website: www.preserveart.org [member]
Midwest Art Conservation Center 2400 Third Avenue South Minneapolis, MN 55404
612-870-3120 FAX 612-870-3118 e-mail:
[email protected]
Jim Horns 1313 SE 5th Street Minneapolis, MN 55414
612-379-3813
Barry Bauman Chicago Conservation Center 730 Franklin #701 Chicago, IL 60610
312-944-5401
See: Regional Conservation Labs PAPER CONSERVATORS Elizabeth Buschor Midwest Art Conservation Center 2400 Third Avenue South Minneapolis, MN 55404
e-mail:
[email protected] [member]
Minnesota Historical Society 345 West Kellogg
1-800-657-3773
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St. Paul, MN 55102-1906
651-205-4661
Alan Thenen 2004 Summit Avenue St. Paul, MN 55105
651-690-5897
PEST CONTROL See: Fumigation PHOTOGRAPHIC CONSERVATORS Debbie Hess Norris 106 Danforth Place Wilmington, DE 19810
302-475-5752
PHOTOGRAPHIC PROCESSING, Color, Black and White Linhoff Corporate Color 4400 France Avenue South Minneapolis, MN 55424
612-927-7333
Photolab Corporation 5900 Olson Memorial HWY Minneapolis, MN 55422
763-525-5900
REGIONAL CONSERVATION LABS Midwest Art Conservation Center 2400 Third Avenue South Minneapolis, MN 55404 Paintings: Paper: Objects, Textiles:
[member] e-mail:
[email protected] 612-870-3120 Joan Gorman & David Marquis Elizabeth Buschor Donna Haberman & Nathan Otterson
Helen Alten Northern States Conservation Center PO Box 8081 St. Paul, MN 55108
Director & Objects Conservator E-mail:
[email protected] 651-659-9420
SMOKE DAMAGE RECOVERY Re-Oda Chemical Engineering 100 Industrial Parkway P. O. Box 424 Chagrin Falls, OH 44022
216-247-4131
TELEPHONES Repair Hotline: & Services Equipment Repairs -
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Stainbrook Communications: 320-252-8818 TEXTILE CONSERVATORS Midwest Art Conservation Center 2400 3rd Avenue South Minneapolis, MN 55404
[member] e-mail:
[email protected] 612-870-3120
Ann Frisina Minnesota Historical Society 345 West Kellogg St. Paul, MN 55102-1906
Textile Conservator 1-800-657-3773
[email protected] 651-297-5490
TOXIC SUBSTANCES INFORMATION Poison Control Center (MN)
1-800-222-1222
TRUCKS, Refrigerator Lake State Transport Inc. 4125 Roosevelt Road P O Box 944 St. Cloud, MN 56302-0944
320-253-2261 FAX 320-253-8331
VACUUM FREEZE DRYING American Freeze-Dry Depford, NJ 08098
609-458-0510
BMS Catastrophe, Inc. Fort Worth, TX 76107
1-800-433-2940 or
Disaster Recovery Services, Inc. Pittsford, VT 05763
877-765-6340
Mid-West Freeze Dry, Ltd. 7326 Central Park Skokie, IL 60076
847-679-4756
VIDEO TAPE DUPLICATION Multimages 2625 Clearwater Road Suite 140 St. Cloud, MN 56301-5900
320-255-1418
DMR/Pioneer Teleproductions, Inc. 22 5th Avenue South St. Cloud, MN 56301
320-251-3940
The Camera Shop 25 7th Avenue South St. Cloud, MN 56301-6700
320-251-2622
Precision Tapes, Inc.
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2301 East Hennepin Avenue Minneapolis, MN 55413
612-379-7554
WAREHOUSES See: Movers
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APPENDIX A . 11
MUSEUM STAFF Jim Davis - CEO
[email protected] Administration Ann Meline - COO
[email protected] Jonna Thomas - Controller
[email protected] Crystal Nutt - Development Director
[email protected] Gena Hiemenz- Office Manager
[email protected] Glenn Liesch - Facilities Manager
[email protected] Curators Adam Smith - Curator of Collections
[email protected] Nicole Bach - Curator of Education
[email protected] Archives John Decker - Director of Archives
[email protected] Steve Penick - Archivist
[email protected] Tyler Pulkkinen - Assistant Archivist
[email protected]
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[TELEPHONE LISTING] Tim Chirhart
President
Jon McGee
Vice President
Patricia Webber
Secretary
250-6386 (c)
[email protected]
Phil Terry
Treasurer
250-6456 (c)
[email protected]
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[email protected] 363-5287 (w)
[email protected]
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APPENDIX A. 12
POST DISASTER EXPENSE SHEET
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APPENDIX A. 13
SUMMARY OF INSURANCE
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APPENDIX A. 14
SALVAGE AT A GLANCE
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APPENDIX A. 15
SELECTED BIBIOGRAPHY Materials Within Stearns History Museum Reference Library The American Institute for Conservation of Historic and Artistic Works. Disaster Recovery / Response Packet, July 1993: Emergency! If You're First (checklist); After The Flood: Emergency Stabilization & Conservation Measures, US Dept. of the Interior, National Park Service, July 1993; Disaster Recovery Suppliers and Services, AIC, July 1993; Regional Facilities (list of conservation / preservation facilities, July 1993; Emergency Preparedness and Response: Federal Aid for Cultural Institutions During an Emergency, 1992; Guidelines for Selecting a Conservator AIC, 1991; Tips for Water Damage to Family Heirlooms and Other Valuables, July 1993 AIC & NIC; Emergency Preparedness ad Response Bibliography NIC 1993 (National Institute for the Conservation of Cultural Property). Ellringer, Paul J. Folder, 1994 Workshop: Identification and Engineering Solutions of HVAC Microbial Contamination in the State of Minnesota. 2-11, 1994. Indoor Air Quality Concerns - Sick Building Syndrome. October 1994. Federal Emergency Management Agency [FEMA]. Disaster Planning Guide for Business and Industry. August 1987. FEMA. Disaster Mitigation Guide for Business and Industry. February 1990. J. Paul Getty Museum. Staff Emergency Procedures, Booklet. January 1994. Minnesota Historical Society. Historic Sites Personnel Security Study. 1989. Minnesota Historical Society Preservation Outreach Program. Realistic Solutions for Improving Conservation Environments for Museum, Library, and Archival Collections. Workshop, September 1990. New York State Program for the Conservation and Preservation of Library Research Materials. Disaster Preparedness Planning Resources Packet. 1989. Folder contains: Hell and High Water: A Disaster Information Sourcebook, New York Metropolitan Reference & Research Library Agency, 1988. Procedures for Salvage of Water-Damaged Library Materials, Peter Waters, Library of Congress, 1975. Salvage Operations for Water Damaged Collections, Betty Walsh, Provincial Archives of British Columbia, April 1989. Resource Materials for Disaster Planning in New York Institutions, Sally Buchanan - for the New York State Library Disaster Planning Project, November 1988. Disaster: Prevention, Preparedness and Action, Sally Buchanan. Library Trends, Fall 1981. Statewide Disaster Planning and Recovery Volunteers for Library and Archival Collections in New York, September 1988. Disaster Planning: Writing & Implementing Plans for Collections - Holding Institutions, Technology & Conservation. Summer 1983. Rachel P. Maines and Associates. Disaster Preparedness Plan. 1990. Museum plan text and template for IBM. Three-ring binder . Roberts, Barbara O. Fire Suppression and Life Without Halon. WAAC Newsletter Vol. 15, #2. May 1993.
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The St. Paul Companies. Disaster Recovery Plan. April 1986. Example of Business Plan. The St. Paul Companies. The St. Paul Companies Guide to Disaster Recovery Planning. Summer 1994. Checklists and Worksheets. Folder. The St. Paul Companies. Visual Aids. Fire Safety. Catalog listing of safety program aids available on free-loan basis. October 1987. Also: Visual Aids, Industrial Operations and Construction Safety. The St. Paul Companies and Alexander & Alexander Subcontractors Association, Inc. Safety Program Assistance for Subcontractors. 1989. Science Museum of Minnesota. Freezing Procedures Followed by Science Museum of Minnesota, Pesticides Commonly Found in Museums, Pest Control Resource List, and Useful Equipment and Supplies. 1989. The Society of American Archivists. Disaster Prevention and Preparedness. 1982. Problems in Archives Kit: Disaster Prevention and Recovery Plan, Nebraska State Historical Society, May 1980. A Program for Disaster Response in Michigan, Michigan Archival Association, 1981. Procedures for Salvage of Water-Damaged Library Materials, Library of Congress, 1979. Disaster Prevention and Disaster Preparedness, University of California Task Group on the Preservation of Library Materials. May 1977. Bibliography for Disaster Prevention and Preparedness. Technology & Conservation Magazine. Establishing a Disaster Prevention / Response Plan: An International Perspective and Assessment. Winter 1992-93. 5 pages. Technology & Conservation Magazine. Disaster / Hazard Mitigation & Recovery Organizations: A Directory of Government Agencies, Academic Centers, and Professional Associations. Summer-Fall 1992. 5 pages. Technology & Conservation Magazine. Disaster Prevention Response & Recovery: A Selected Bibliography - Part I, Summer 1994. Vol. 12. No. 2. 13 pages. Upper Midwest Conservation Association. Disaster Recovery Planning Conference. February and March 1994. Manual ( three-ring binder) & video. Contains: Collections Care Planning, The State of Denial, and Risk Management. Disaster Planning For Libraries. Disaster Planning for Small and Mid-Sized Museums. Disaster Planning for Large Museums. Recovery Procedures After Disasters. Needs Assessment and Self-Study. Additional Sources of Information Barton, John P. and Johanna G. Wellheiser. An Ounce of Prevention: A Handbook on Disaster Contingency Planning for Archives, Libraries, and Records Centers. Toronto, Canada: Toronto Area Archivists Group. Disaster Preparedness Clearinghouse American Library Association (ALA)
www.ala.org/alcts/publications/disaster.html
American Institute for Conservation (AIC)
http://aic.stanford.edu.disaster
The Artifact Research Center (ARC)
http://artifactresearch.home.att.net/
Baltimore Academic Library Consortium (BALC)
http://disaster.lib.msu.edu/disaster/
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Colorado Preservation Alliance
http://www.aclin.org/~cpa
Cultural Preservation & Restoration, Inc. (CPR)
http://cpr.home.att.net/
COOL - Conservation OnLine: Resources for Conservation Professionals
http://palimpsest.stanford.edu/
Extension Disaster Education Network
http://www.aces,uiuc.edu~eden/
FEMA. Preparedness, Training & Exercises.
http://www.fema.gov/pte/prep.htm
National Archives and Records Administration (NARA)
http://www.archives.gov/preservation/index
National Park Service (NPS)
http://palimpsest.stanford.edu/byorg/nps/npsafter
National Task Force on Emergency Response.
http://heritagepreservation.org/progras/taskfer.htm
Northeast Document Conservation Center. Disaster Assistance (NEDCC)
http://www.nedcc.org/welcome/disaster.htm
Smithsonian Institution Archives
http://www.si.edu/archives/report/disaster
SOLINET Preservation Field Service Program UNESCO
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