Document Controller

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Crossrail Job Description Title of Post:

Document Controller

Department:

Central Delivery

Directorate:

Delivery

Reports to:

Document and Data Manager

Band:

2

Date:

16/03/18

1. Purpose of the Job To manage all project records for a particular contract or project using the appropriate electronic data management system(s). 2. Principal Accountabilities 

Maintaining dataset registers

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Maintaining EDMS dataset (Metadata)

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Maintaining document control filing

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Producing reports to site team Engineers when necessary

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Photocopying/scanning of documents prior to uploading into the project EDMS

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Issuing of document reference numbers (when required)

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Issuing of correspondence (if required)

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Archiving/ retrieval

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Take reasonable care of your own and others’ health and safety and of those who may be affected in the day-to-day delivery of this role by taking personal responsibility for working to the Crossrail Target Zero principles

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Cooperate with Crossrail in all matters relating to health and safety, including following safe working procedures at all times

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Act as a role model for Crossrail’s vision and values, behaving in ways that are in alignment with Crossrail’s Ways of Working. Encourage and support others to do so too



Promote equality in the workplace and adopt appropriate behaviour when interacting with colleagues



Take necessary care to properly protect the confidentiality, integrity and availability of corporate information from unauthorised disclosure, modification or destruction. Never knowingly put Crossrail’s information or information systems at risk

© Crossrail Limited Template Number: CR-XRL-Z2-ZFM-CR001_Z-50004 Rev 2.0

CRL RESTRICTED

Crossrail Job Description 

Take reasonable care of your own and others’ health and safety and of those who may be affected in the day-to-day delivery of this role by taking personal responsibility for working to the Crossrail Target Zero principles.



Co-operate with Crossrail in all matters relating to health and safety, including following safe working procedures at all times



Act as a role model for Crossrail’s vision and values, behaving in ways that are in alignment with Crossrail’s Ways of Working. Encourage and support others to do so too



Promote equality in the workplace and adopt appropriate behaviour when interacting with colleagues



Take necessary care to properly protect the confidentiality, integrity and availability of corporate information from unauthorised disclosure, modification or destruction. Never knowingly put Crossrail’s information or information systems at risk

3. Main challenges of the job 

Assisting the Site Administrator in maintaining the integrity of the data

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Assisting the Project Manager in package issues

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Assisting site team Engineers in document/ admin duties

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Prioritising competing requirements in a timely manner



Building an effective working relationship with the project team

4. Dimensions & Interfaces (both internal and external) 

Close liaison with site team to allow access to information and distribution as necessary



Communication with the prime contractor admin staff

5. Person Specification 

Knowledge of document management standards, procedures and instructions

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Working knowledge of computer programmes for records tracking, archival, retention, and storage

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Sufficient experience of documentation and processes within an engineering based environment

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Working knowledge of bulk scanning and scanning systems

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Full knowledge of document management procedures and processes

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Knowledge of ISO 9000 data management

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Knowledge of data management procedures

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Knowledge of design, vendor, construction, NEC3 data processes

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Working knowledge of the use of EDMS – Intermediate Level

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Literacy in Microsoft Software Systems including Word and Excel – Intermediate Level

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Full knowledge of process on scanning and PDF functionality

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Knowledge of a typical engineering construction project lifecycle

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Knowledge of construction environment lifecycle



Knowledge of railway construction preferable Page 2 of 3

© Crossrail Limited Template Number: CR-XRL-Z2-ZFM-CR001_Z-50004 Rev 2.0

CRL RESTRICTED

Crossrail Job Description

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Page 3 of 3 © Crossrail Limited Template Number: CR-XRL-Z2-ZFM-CR001_Z-50004 Rev 2.0

CRL RESTRICTED