BROOKDALE COMMUNITY COLLEGE
Request for Proposal (RFP)
PROFESSIONAL ARCHITECTURAL/ENGINEERING SERVICES FOR RENOVATION OF SCIENCE LABS IN THE MAIN ACADEMIC SOUTH BUILDING LOWER LEVEL RFP No. 02-15 Brookdale Community College 765 Newman Springs Road Lincroft, NJ 07738
TABLE OF CONTENTS Page Submission of Proposal and Deadlines ............................................................................................. 2 Summary ............................................................................................................................................ 3 Scope of Work .................................................................................................................................... 5 Term and Termination ....................................................................................................................... 8 Criteria for Selection .......................................................................................................................... 8 Format of Response ........................................................................................................................... 8 Fee Proposal .................................................................................................................................... 10 Background Information on the College .......................................................................................... 10 Insurance.......................................................................................................................................... 10 Other Matters .................................................................................................................................. 11 Attachments: A: Ownership Disclosure Form.......................................................................................... 14 B: RFP Certification ........................................................................................................... 16 C: Mandatory Equal Employment Opportunity Language ................................................ 18 D: Equal Employment Opportunity Information.............................................................. 20 E: Disclosure of Investment Activities in Iran ................................................................... 21 F: Addendum Acknowledgement Record ......................................................................... 22 G-1: Fee Proposal .............................................................................................................. 23 G-2: Fee Proposal .............................................................................................................. 24 H: Faculty information on Science Labs ............................................................................ 26
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SUBMISSION OF PROPOSAL: DEADLINES A. Mandatory Pre-Proposal Meeting There will be a Mandatory Pre-Proposal meeting on Thursday, October 30, 2014 at 11:45 am on the Lincroft Campus, 765 Newman Springs Road, Lincroft, NJ in the MAS building, First Floor, Room No. MAS115. B. Questions Deadline Inquiries concerning this RFP must be submitted via email or fax. Inquiries must be submitted no later than Tuesday, November 4, 2014, 4 pm (local time) and faxed/emailed to 732-224-2950 /
[email protected] and addressed as follows: Brookdale Community College Attn: Chic Raimondi, Director, Materiel and Printing Services Reference: RFP No. 02-15, Professional Architectural/Engineering Services for Renovation of Science Labs in the Main Academic South (MAS) Building Lower Level C. Submittal Deadline An original and three copies of the sealed proposal conforming in all respects to the requirements of this RFP and clearly marked as “Proposal for RFP No. 02-15, Professional Architectural/Engineering Services for Renovation of Science Labs in the Main Academic South (MAS) Building Lower Level” must be received in the Purchasing Department by the date and time specified below. Submittal Deadline: Wednesday, November 19, 2014, 2 pm (local time) The proposal shall be addresses as follows: Brookdale Community College Attn: Chic Raimondi, Director, Materiel and Printing Services Reference: RFP No. 02-15, Professional Architectural/Engineering Services for Renovation of Science Labs in the Main Academic South (MAS) Building Lower Level 765 Newman Springs Road Lincroft, NJ 07738 PROPOSERS MUST BE AVAILABLE FOR INTERVIEWS AT THE COLLEGE Brookdale Community College (the College) will select the firm that best serves its interests. Interviews may be conducted w/o November 24, 2014 and proposers must be available. Following the interviews, a recommendation will be made to the Board of Trustees. 2
D.
Responsive Proposals Required
The College may refuse to consider proposals that fail to meet the requirements of this RFP, which may include, but are not limited to the following deficiencies: 1. Submission of an unsigned proposal 2. Submission of a proposal beyond the established date and time 3. Submission of a proposal that fails to conform to all requirements of this RFP 4. Missing or ambiguous fee proposal information It is the responsibility of each proposer to identify and address any additional requirements or information that the proposer believes may be needed in order to submit a fully conforming proposal. By submitting a proposal, the proposer accepts responsibility for understanding all pertinent requirements of the work as defined below, as well as the information required in the RFP response. SUMMARY The College is seeking Architectural and Engineering services for the renovation of nine science labs, cosmetic upgrades to four additional labs, and optional pricing for three alternate projects. Purpose and Intent Brookdale Community College is seeking a qualified architectural/engineering firm to design renovations to the Lower Level of the Main Academic South Building. The project will require renovation of nine science labs, cosmetic upgrades to four additional science labs and optional pricing for three alternates. The Firm selected must assess a broad range of programming needs and physical planning issues and propose viable alternatives for dealing with them. Included among these issues are the inclusion of flexible space that can be used for a variety of purposes, space allocations based upon function, and the development of a design that will yield the greatest return on our investment. As such, the successful Firm will have demonstrated experience in designing higher education science facilities. The successful Firm also should possess the resources and expertise necessary to evaluate the requirements of a multi-purpose facility, develop optimum space utilization for diverse populations, and provide the required infrastructure to support the renovation of an existing facility. The College desires this building to be as environmentally friendly as practicable given that this is a renovation.
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Standards of Performance: Applicable Codes and Standards All investigation, specification, design, observations, and services shall be completed consistent with requirements of the New Jersey Uniform Construction Code. Firm shall identify other Codes and Standards that apply to the work, and shall ensure that any analysis and design undertaken complies with the identified Codes and Standards. Description of Proposed Work The work will consist of complete Architectural/Engineering (A/E) Services as required for functional programming, design and alterations to the Main Academic South Building (Lower Level) as described below: The chemistry labs included in this project are: general chemistry labs MAS 013, MAS 015, MAS 017, MAS 034 and MAS 021 which is an Organic Chemistry lab. All the general chemistry labs capacity will be 24 students and one faculty station with one exception. The Organic Chemistry lab MAS 021 will have a capacity limit of 12 students and 1 faculty station. These labs will be a complete demolition of current space and rebuild. Common elements for the chemistry lab renovation are: a configuration of the stations as island seating for 4 students, sinks must have GFCI outlets near sinks, impervious countertops with current utilities lowered for better line of sight. Each lab will need acid and fireproof storage cabinets, separate LCD projector and screen away from the proximity of the white boards, additional electrical capacity with data drops, wireless capabilities, and hoods need to be ADA compliant, and a handicap workstation. The biology labs included in this project are: MAS 041 Biology Independent Study Lab (add 5 computer workstations), MAS 042 General Biology Lab, MAS 045 General Biology Lab, and MAS 046 Dissection Biology Lab. Common elements for renovation will be as follows: cabinetry/casework could be refinished but utilities must be lowered on student workspace to improve line of sight, new impervious countertops, new lighting, new storage for students for books and personal items, wireless capabilities, LCD projectors and screens, vent hoods need to be ADA compliant, a handicap workstation, additional electrical outlets at workstations with data drops, built in storage for apparatus, 24 student stations and one faculty station. MAS 011 Environmental Sciences Lab, MAS 048, MAS 052, and MAS 056 Anatomy and Physiology Labs will be cosmetic upgrades which will be new lighting, flooring/carpeting and painting of the rooms. For your informational use, attached you will find Attachment G. This document has input from the Science Department faculty on desired needs to be possibly incorporated into the renovation project. Modifications to and/or supplements of existing central E/M/P/FP systems as required are included in the project scope.
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The work includes documentation of existing conditions research and review of extant archival documents. The work includes interviews with appropriate College personnel as required to understand limitations of design based on existing conditions. Analysis and design of appropriate engineering systems is of paramount concern, especially with regards to interface with existing building systems. Design of modifications to the existing electrical, mechanical, plumbing, and fire protections systems as required by the addition are included within the work. Fixtures, furniture, and signage will be provided to the Owner by the A/E during Part 2 services. Telecommunications and data infrastructure information will be provided by the College’s OIT Department during Part 2 services. The A/E will be responsible for the coordination of fixtures, furniture, signage, and telecommunications systems with the building alterations. The A/E shall provide preliminary planning of these items during Part 1 services. A/E shall be responsible for all office equipment planning. A/E will be responsible for specifying disposition of demolished building materials. The College desires a recycling threshold at 75% off all non-hazardous waste materials. BCC will contract for materials testing as required to confirm the presence or absence of hazardous materials. BCC will be responsible for the abatement of hazardous materials through contracts with appropriate contractors. Alternates 1. MAS 020 Prep Room need of cosmetic upgrades – painting, flooring and lighting. 2. MAS 029/031 Learning Assistants Room improve line of sight into main lab. 3. MAS 022 Water Drainage Issues – Resolve water seepage from outside. SCOPE OF WORK Delivery Method/Form of Agreement The work will proceed under the terms of the most recent AIA Standard Form of Agreement B101 Owner/Architect Agreement. . Required Services The required Services associated with the Schematic Phase of the Project include, but are not limited to, the following: o
Provision of a detailed Project Work Plan showing major milestones for the Project. Milestones include, but are not limited to, project kick-off meeting, meetings with the project team, verification of final program, submission of schematic plans, submission of revised schematic plans, and submission of schematic construction cost estimate.
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Schedule shall also describe estimated regulatory review and approval time, bidding, phasing, construction, and occupancy. The schedule shall indicate regular project meetings, which will be held bi-weekly.
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Meeting with representatives of the various departments involved, including preparation of meeting minutes.
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Review of record Construction Documents and field verification of existing site conditions, dimensions, building and HVAC systems and conditions. Special attention must be given to the existing infrastructure and the effect of construction on adjacent, occupied spaces. Special attention must be given to the investigation and documentation of E/M/P/FP systems. A/E team shall review extant information available on site, pull documents for copying, and return all originals to the original location. The College will provide a copy of all material requested by the A/E team, at no expense to the A/E.
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Preparation of a complete and detailed Code Analysis, considering all applicable codes, licensing requirements, and regulatory agency recommendations.
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Preparation of a complete and detailed engineering narrative, describing anticipated effects of the alterations on existing building infrastructure.
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Development of a Functional Space Program, complete with adjacency diagrams and area information.
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Using the approved program to develop up to three (3) schematic plans, which will include locations of furniture, office equipment, and fixtures. The schematic design solutions must address all relevant code and regulatory requirements.
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Provision of outline specifications based on the approved schematic package.
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Using the approved Schematic Design submission, development of schematic Construction Cost Estimate (CCE), in CSI format. CCE shall include construction costs, overhead and profit, new equipment and furniture. CCE shall be prepared by a qualified, professional estimator, and the accepted schematic CCE will be used to determine the Fixed Limit of Construction Cost.
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Provision of all submitted drawings, budgets, schedules, and documents to the College on CD. All drawings shall be in AutoCAD format. All schedules, correspondence, reports, specifications and budgets shall be in Microsoft Office 2010 format (MS Project, Word, and Excel).
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The required services associated with the balance of the project include, but are not limited to, the following:
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Upon acceptance of the schematic submission, provide full scope A/E services for the project, including design development, finish selections, coordination of furniture planning, office equipment planning, construction documents, and administration of the contract of construction.
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Construction documents shall include impact drawings, describing the anticipated effect of utility shutdowns required for construction on systems affecting other areas of the structures.
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Develop Project Manual in CSI format, in consultation with appropriate BCC departments. Specifications shall be edited and modified expressly for this project, and they shall not alter or conflict with boilerplate material provided for the project by BCC.
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Develop necessary engineering and architectural details in the Construction Documents. Develop construction costs estimates, in CSI format. Assist Construction Manager with value engineering efforts.
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Prepare documents, attend meetings, submit reports, and perform other services required to represent BCC in securing approvals, license, and final Certificate of Occupancy from regulatory agencies.
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Provide bid phase and construction administration services in accordance with the terms and conditions of the RFP and the Agreement Between Owner and Architect,
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Provide closeout phase services, including, but not limited to, submission drawings, budgets, schedules, and documents on Compact Disk. All drawings shall be in latest AutoCAD format. All schedules, correspondence, reports, specifications, and budgets shall be in Microsoft Office 2010 format.
Required Services-Related Information The Architect shall coordinate moveable furniture locations and schedules that will be approved by the College during Part 2. The Architect shall coordinate fixed casework locations and schedules with the fixed casework contractor, should a fixed casework contractor be used for the project. The Architect shall show fixed casework and moveable furniture information on the A/E drawings. During the Construction Phase, the Architect shall conduct bi-weekly meetings held at the site. Meeting minutes for meetings must be issued within five (5) working days of the meeting. Time, when stated as a number of days, shall be calendar days including Saturdays, Sundays and holidays. AIA Layering Standards for CAD drawings shall be used by the A/E in the preparation of all “as-built” conditions drawings based on the as-built drawings submitted by the Construction Manager. Electronic Media The Architect shall provide copies of all drawing and document files to Owner on compact disk at closeout of the project. The files shall be provided at no additional expense to the
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Owner, and the Architect shall not be entitled to any release or waiver as a condition of provision of files. Relationship of This Section to Agreement Note that the above list of activity supplements, but does not supersede or replace requirements of the executed Agreement. TERM AND TERMINATION The College views the work as a Two Phase Project so the term will likely be one year. The College reserves the right to terminate this contract upon 30 days advance written notice. CRITERIA FOR SELECTION In determining the firm best suited to perform the necessary services for the College, the reputation, its size, its experience, and the relative cost of services, will all be taken into account. The College will select the firm that in the College’s sole judgment provides the most advantageous combination of qualifications and price. Firms will be evaluated on the following criteria: o Expertise, experience, and qualifications of the proposed personnel in providing services as it is related to the Scope of Work. (35%) o
Soundness and creativity of the phased approach and its ability to meet the established needs of the College for this project. (35%)
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Fee proposal. (30%)
FORMAT OF RESPONSE A.
Contents of Proposal The proposer’s written proposal shall include the following: 1. Identification of the office and team who will perform the services, a résumé of their professional background and accomplishments, number and composition of staff and their respective years of experience. 2. Firm’s experience in the areas described above, specifically describing any recent higher education and/or public sector experience, and a list of relevant clients, past and present, to be used as references. 3. A general discussion of the scope of the service to be provided, with reference to the scope of work set forth in this RFP. 4. A brief summary of why your firm is most qualified and should be selected.
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5. Other information as the proposer shall deem appropriate. 6. Fee Proposal Form (Attachment A1, A2) 7. Includes a work plan to be used for the project and time schedule for completion of each of the tasks of the project, including the anticipated review time and the overall project time. B.
Required Forms Attachment A: Ownership Disclosure Form - All corporations or partnerships submitting a proposal must include a completed Ownership Disclosure Form with their proposal. Attachment B: RFP Certification Form - All proposers must sign the RFP Certification Form and include a copy of their current Business Registration Certificate issued by the State of New Jersey, Department of Treasury. Attachment C: Mandatory Equal Employment Opportunity Language - All proposers must sign and return the Mandatory Equal Employment Opportunity Language Form. Attachment D: Equal Employment Opportunity Information Form must be completed and returned with the proposal. Attachment E: Disclosure of Investment Activities in Iran Attachment F: Addendum Acknowledgement Record must be signed and returned with the proposal. Attachments G-1, G-2: Fee Proposal must be completed and included with the proposal.
FEE PROPOSAL The proposal shall include any account option(s) that may be available for proposed services to the College. The fee schedule shall include fees related to: schematic design phase, construction document phase, bid selection phase, and construction administration phase (see Attachment G-1 and G-2). The response should also include unit pricing for all reimbursable items and provide a schedule of standard hourly billing rates for employees, consultants, subcontractors, etc. which can be used for the calculation of fees for any additional services requested and authorized by the owner. Hourly billing rates submitted shall remain constant over the life of the Contract; they shall not be subject to escalation or adjustment.
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BACKGROUND INFORMATION ON THE COLLEGE Brookdale Community College was established in 1967 as a unit of the New Jersey Master Plan for Higher Education, and became part of a statewide network of 19 county colleges. The College offers pre-baccalaureate preparation (A.S. and A.A. degrees) as well as programs and certificates, which are designed to prepare students for employment (A.A.S. degrees). The College also maintains a comprehensive Business and Community Development operation, which provides lifelong learning opportunities to the citizens and businesses of Monmouth County. The College opened its doors to students on September 29, 1969. The College is centered on the main campus in Lincroft, New Jersey, on the site of the former Brookdale Farm. The main campus is spread across more than 200 acres of woodlands and rolling hills and includes 27 buildings comprised of classrooms, library, theatre/auditorium, student center, bookstore, athletic arena, dining services, administrative offices, maintenance facility, day care center, and the Monmouth Museum. The College also operates the Freehold Campus, as well as four Higher Education Centers (HECs) located throughout Monmouth County in Neptune, Wall, Long Branch, and Hazlet. Offerings at these sites include GED preparation, Adult Basic Education, English as a Second Language, and a variety of credit courses. Additionally, the College leads the Communiversity, an alliance of six New Jersey higher education institutions offering select associate, bachelors and master degree programs in Monmouth County. Brookdale Community College is an Equal Opportunity Employer and Affirmative Action Institution. INSURANCE The Contractor shall secure and maintain in force for the term of the contract liability insurance as provided herein. The Contractor shall provide the Owner with current certificates of insurance for all coverage’s and renewals thereof, naming the Owner as an Additional Insured and shall contain the provision that the insurance provided in the certificate shall not be canceled for any reason except after thirty days written notice to the Owner. The insurance to be provided by the Contractor shall be as follows: a. Comprehensive General Liability Insurance or its equivalent: The minimum limit of liability shall be $1,000,000 per occurrence and a $2,000,000 general aggregate with an excess umbrella of $3,000,000 as a combined single limit for bodily injury and property damage. The above required Comprehensive General Liability Insurance policy or its equivalent shall name the Owner, its officers, and employees as Additional Insureds on a primary and non-contributory basis. The coverage to be provided under these policies shall be at least as broad as that provided by the standard basic, unamended, and unendorsed Comprehensive General Liability Insurance occurrence coverage forms or its equivalent currently in use in the State of New Jersey, which shall not be circumscribed by any endorsement limiting the breadth of coverage.
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b. Automobile liability insurance which shall be written to cover any automobile used by the insured. Limits of liability for bodily injury and property damage shall not be less than $1,000,000 per occurrence as a combined single limit. c. Worker’s Compensation Insurance applicable to the laws of the State of New Jersey and Employers Liability Insurance with limits not less for (Each Accident $500,000; Disease – EA Employee $500,000 and Disease – Policy Limit $500,000) Contractor agrees to name Brookdale Community College as an additional insured on a primary and non-contributory basis. Contractor also agrees to save and hold harmless Brookdale Community College, its departments, agencies, boards, commissions, officers, officials, agents, servants, administrators, and employees (“indemnitees”), from and against any and all liability arising out of this contract, whether such liability is direct or vicarious. Contractor further agrees to indemnify and hold harmless any all “indemnitees” for their own negligence, regardless of whether such negligence is responsible wholly or in part for the damages suffered. This provision shall be construed as broadly in favor of indemnification as permitted by New Jersey law." OTHER MATTERS A.
Prohibited Communications Except as and to the extent specifically provided for in this RFP, communications regarding the subject matter of this RFP between any potential vendor, service provider, bidder, offeror, lobbyist or consultant and any Trustee, employee or administrator of the College, at any time prior to contract award, are prohibited! Permitted communications shall be limited to the following:
B.
Duly noted pre-proposal conferences Written communications with the College in the form and to the address noted in Section 1.1 Emergency contacts Formal presentations made to the Board or its designated selection committee in accordance with this RFP Comments made at duly noticed and convened public meetings of the College’s Board of Trustees
Public Records Proposers are advised that the College is subject to the New Jersey Open Public Records Act (OPRA) and that it is likely that all material submitted in response to this RFP is likely to be deemed a “government record” pursuant to the Act and therefore required to be made available for public inspection and copying. If any proposer deems any material to be within any exemption to the Act (exemptions are listed at http://www.state.nj.us/grc/public/exempt) and not a “government record,” it shall so indicate on each page of the proposal that it believes to contain such information. In the event a request is made under OPRA for any such identified information, the College shall refuse such request; however, if proceedings are then brought to enforce a 11
requester’s right under OPRA with respect to such material the proposer shall be required to indemnify, defend, and hold the College harmless as to all costs and expenses including legal fees, fines and penalties, that may arise or result from the College’s denial of any such request. C.
Pay to Play Compliance In accordance with the New Jersey “Pay-to-Play” statute, N.J.S.A. 19:44A-20 et. Seq. (P.L. 2005 c. 271) proposers are advised of the responsibility to file an annual disclosure statement on political contributions with the New Jersey Election Law Enforcement Commission (“ELEC”) pursuant to N.J.S.A. 19:44A-20.13 (P.L. 2005, c.271, s.3) if the vendor receives contracts in excess of $50,000 from public entities in a calendar year. It is the vendor’s responsibility to determine if filing is necessary. Additional information on this requirement is available from ELEC at 888 313-3532 or at www.elect.state.nj.us.
D.
Conflict of Interest If a firm responding to this solicitation knows of any material personal interest, direct or indirect, that any member, official or employee of the College would have in the contract resulting from this solicitation, the firm must disclose this to the College. Persons submitting a response to this RFP must comply with all applicable laws and regulations of the State of New Jersey.
E.
Time Time, when stated as a number of days, shall be calendar days including Saturdays, Sundays, and holidays.
F.
Effect of Reviews and Approvals by the College No review, approval, or acceptance by the College, or any person or entity on its behalf, for any deliverable furnished by the College’s selected contractor for any purpose, shall operate to relieve the contractor of its sole and exclusive responsibility for the performance of all required services in accordance with the Agreement, applicable laws, codes and regulations, and prevailing professional standards of care.
G.
Responsibility for Costs Under no circumstances, whether or not any contract is awarded, will the College be responsible for any costs incurred by any person or entity responding to this RFP. If any proposer or prospective proposer brings a legal challenge to any action of the College in connection with any aspect of this procurement and the College is deemed the prevailing party in said action, the proposer shall be responsible for the payment of all costs and fees incurred by the College in connection with any such action including reasonable counsel fees.
H.
Rejection of Proposals and Waiver of Irregularities
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The College reserves the right to reject any or all proposals or to waive any irregularities or informalities in any proposal, to the maximum extent of discretion allowed it by applicable law and as it may deem in its interest. I.
Incorporation of Required Provisions All provisions that are required by any applicable law, regulation, or policy of the College to be incorporated into this RFP are to be deemed incorporated herein whether or not the same are specifically cited. END OF REQUEST FOR PROPOSAL SEE ATTACHED FORMS
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Attachment A BROOKDALE COMMUNITY COLLEGE LINCROFT, NEW JERSEY OWNERSHIP DISCLOSURE In accordance with N.J.S.A. 52:25-24.2, each person, partner or corporation which owns a ten percent (10%) or greater interest in the FIRM, for each of the TIERS below, shall be identified on this RFP Form until all names/addresses/percentages of ownership are identified for each TIER: TIER 1 [Identify the names of each person, partner or corporation which holds a ten percent (10%) or greater interest, whether such ownership be in the form of stock of any class or otherwise] Name
Address
_______________________
________________________
Percentage Owned ________________________
_______________________
________________________
________________________
_______________________
________________________
________________________
_______________________
________________________
________________________
IF THE ABOVE (AND ANY CONTINUATION SHEETS) ADD UP TO LESS THAN 100%: There are no additional owners of a 10% or greater interest. ________ (initial) TIER 2 [All holders of a ten percent (10%) or greater interest in any corporation or partnership identified in TIER 1 must be identified below.] Name
Address
_______________________
________________________
Percentage Owned ________________________
_______________________
________________________
________________________
_______________________
________________________
________________________
_______________________
________________________
________________________
IF THE ABOVE (AND ANY CONTINUATION SHEETS) ADD UP TO LESS THAN 100%: There are no additional owners of a 10% or greater interest. ________ (initial) Use reverse side of sheet for other stockholders.
RFP FORM CONTINUES ON NEXT PAGE 14
Check if applicable: ____ No individual stockholder or partner owns 10% or more of this corporation or partnership. By: _________________________ _________________________________________________________ (Name of Contractor) (Address) Subscribed and sworn to _________________________________________________________ (Type or print name with signature) before me this day of 20 . __________________________________ (Notary Public’s Signature)
My commission expires:___________
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Attachment B BROOKDALE COMMUNITY COLLEGE LINCROFT, NEW JERSEY RFP CERTIFICATION FORM State of _________________) ss: County of _______________) The undersigned, having knowledge of and authority to bind the PROPOSER to the information herein, hereby swears, upon his oath, according to law, 1. I am the undersigned, who, on behalf of the PROSPER and with full authority to do so, has executed this Certification in connection with its RFP; 2. That the PROPOSER is registered with the State of New Jersey, Department of the Treasury, Division of Revenue (ATTACH COPY OF BUSINESS REGISTRATION CERTIFICATE); 3. That the PROPOSER is authorized by the New Jersey Department of the Treasury to perform work in New Jersey (ATTACH COPY OF CERTIFICATE OF AUTHORITY TO PERFORM WORK IN NEW JERSEY); and 4. The PROPOSER has not, directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with the within RFP; 5. I further warrant that, no person or selling agency has been employed, or retained, to solicit, or secure, such contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, except bona fide employee or bona fide established commercial or selling agencies identified as follows:
6. The PROPOSER is not, as of this date, and has not been at any time within three (3) years immediately preceding the date on which Bids were received, included on the New Jersey State Treasurer's List of Debarred, Suspended or Disqualified PROPOSERS; the PROPOSER hereby acknowledges that it may be debarred, suspended or disqualified from contracting with the OWNER if it commits any of the acts listed in N.J.A.C. 7:1-5.2 and further acknowledges its obligation to notify the OWNER immediately if it appears that said PROPOSER may be added to any such list. RFP FORM CONTINUES ON NEXT PAGE
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7. All statements and representations contained in the PROPOSER’s RFP are true, complete and correct, and made with full knowledge that the OWNER shall rely upon same in awarding a public contract for the Work as defined in the Contract Documents. PROPOSER’s Authorized Representative (MUST BE PRINCIPAL OWNER OR OFFICER OF PROPOSER):
_______________________________ Signature
______________________________ Print or Type Name and Title
Notary Public: Sworn and Subscribed before me on this _____ day of ___________, 20__:
________________________________ Notary’s Signature
_______________________________ Print or Type Notary’s Name
Commission expires:_____________
Notary’s Seal:____________________
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Attachment C (REVISED 4/10)
MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127) N.J.A.C. 17:27 GOODS, PROFESSIONAL SERVICE AND GENERAL SERVICE CONTRACTS
During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal employment opportunity is afforded to such applicants in recruitment and employment, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such equal employment opportunity shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause. The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. The contractor or subcontractor will send to each labor union, with which it has a collective bargaining agreement, a notice, to be provided by the agency contracting officer, advising the labor union of the contractor's commitments under this chapter and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act. The contractor or subcontractor agrees to make good faith efforts to meet targeted county employment goals established in accordance with N.J.A.C. l7:27-5.2. The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, and labor unions, that it does not discriminate on the basis of age, race, creed, color, national origin, ancestry, 18
marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices. The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions. In conforming with the targeted employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: Letter of Federal Affirmative Action Plan Approval Certificate of Employee Information Report Employee Information Report Form AA302 (electronically provided by the Division and distributed to the public agency through the Division’s website at www.state.nj.us/treasury/contract_compliance) The contractor and its subcontractors shall furnish such reports or other documents to the Division of Public Contracts Equal Employment Opportunity Compliance as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Division of Public Contracts Equal Employment Opportunity Compliance for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27.
Respectfully submitted by, ___________________________________ Signature
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Attachment D BROOKDALE COMMUNITY COLLEGE LINCROFT, NEW JERSEY EQUAL EMPLOYMENT OPPORTUNITY INFORMATION N.J.S.A. 10:5-31 et seq., N.J.A.C. 17:27 If awarded a contract, all procurement and service contractors will be required to comply with requirements of N.J.S.A 10:5-31 et seq., N.J.A.C. 17:27. Prior to the date of award, the contractor shall present one of the following: 1. A letter from the U.S. Department of Labor that the contractor has an existing Federally approved or sanctioned Affirmative Action Program. OR 2. A Certificate of Employee Information Report Approval. OR 3. If you do not have either of the above, check below: ____ Please send our company an Affirmative Action form for our completion (A.A. 302 Affirmative Action Employee Information Report). The following questions must be answered by all contractors: 1. Do you have a federally approved or sanctioned Affirmative Action Program? Yes ____
No ____
2. Do you have a State Certificate of Employee Information Report Approval? Yes ____
No ____
You may submit a photocopy of such certificate. The undersigned contractor certifies that he is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 et seq., N.J.A.C. 17:27 and agrees to furnish the required documentation pursuant to the law. The contractor must be rejected as non-responsible if the contractor fails to comply with the requirements of N.J.S.A. 10:5-31 et seq., N.J.A.C. 17:27within the time frame. The Affirmative Action Affidavit for vendors having less than fifty (50) employees is no longer acceptable; a New Jersey Certificate of approval or A.A. 302 is required.
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Attachment E BROOKDALE COMMUNITY COLLEGE DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN Pursuant to Public Law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that the person or entity, or one of the person or entity's parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the Department of the Treasury as a person or entity engaging in investment activities in Iran. If the Department of Treasury finds a person or entity to be in violation of the principles which are the subject of this law, the Department of Treasury shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the person or entity. I certify, pursuant to Public Law 2012, c. 25, that the person or entity listed below for which I am authorized to bid:
is not providing goods or services of $20,000,000 or more in the energy sector of Iran, including a person or entity that provides oil or liquefied natural gas tankers, or products used to construct or maintain pipelines used to transport oil or liquefied natural gas, for the energy sector of Iran, AND is not a financial institution that extends $20,000,000 or more in credit to another person or entity, for 45 days or more, if that person or entity will use the credit to provide goods or services in the energy sector in Iran.
In the event that a person or entity is unable to make the above certification because it or one of its parents, subsidiaries, or affiliates has engaged in the above-referenced activities, a detailed, accurate and precise description of the activities must be provided below to Brookdale County College under penalty of perjury. PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN You must provide a detailed, accurate and precise description of the activities of the bidding person/entity, or one of its parents, subsidiaries or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes below. PROVIDE INFORMATION RELATIVE TO THE ABOVE QUESTIONS. PLEASE PROVIDE THOROUGH ANSWERS TO EACH QUESTION. IF YOU NEED TO MAKE ADDITIONAL ENTRIES, USE ADDITIONAL PAGES Name:
Relationship to Bidder/Vendor:
Description of Activities: Duration of Engagement: Bidder/Vendor Contact Name:
Contact Phone Number:
Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the below-referenced person or entity. I acknowledge that Brookdale County College is relying on the information contained herein and thereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of contracts with the College to notify the College in writing of any changes to the answers of information contained herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreements(s) with Brookdale County College and that the College at its option may declare contract(s) resulting from this certification void and unenforceable. Full Name (Print):
Title:
Signature:
Date:
Bidder/Vendor:
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Attachment F
Addendum Acknowledgement Record
BROOKDALE COMMUNITY COLLEGE Request for Proposal RFP No. 02-15 Professional Architectural/Engineering Services for Renovation of Science Labs in the Main Academic South (MAS) Building Lower Level
Addendum #
Description
Date Received
Firm Name:_________________________________________________ Address:
__________________________________________________
City, State, Zip Code:______________________________________________ Contact Person Name: ___________________________________________ Contact Person Title: Telephone:
___________________________________________
__________________________________________________
Fax:____________________________________________________________ E-mail Address:___________________________________________________ Signature:_______________________________________________________ Date Signed:
__________________________________________________
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BROOKDALE COMMUNITY COLLEGE ATTACHMENT G-1 FEE PROPOSAL FORM Request for Proposals for Professional Architectural/Engineering Services for Renovation of Science Labs In the Main Academic South Building – Lower Level RFP No. 02-15 THIS IS A TWO (2) PAGE FEE PROPOSAL FORM COMPLETE, SIGN, AND SUBMIT ALL PAGES THIS IS PAGE ONE OF TWO Fees for professional A/E services for the project as described herein: Architectural/Engineering Services Fee, Part I, Schematic Design Phase Proposed Basic Services Lump Fee: $______________________________________________ (In words)_____________________________________________________________________________Dollars
Alternates: 1. MAS 020 Prep Room need of cosmetic upgrades – painting, flooring and lighting. $________________________________________________________________ 2. MAS 029/031 Learning Assistants Room improve line of sight into main lab. $________________________________________________________________ 3. MAS 022 Water Drainage Issues – Resolve water seepage from outside. $________________________________________________________________ Firm Name:
______________________________________________________________________
Address:
______________________________________________________________________
City, State, Zip Code:
_____________________________________________________________
Contact Person Name:
_____________________________________________________________
Contact Person Title:
_____________________________________________________________
Telephone:
_______________________________________________________________________
Fax:
_______________________________________________________________________
E-mail Address: _______________________________________________________________________ Signature:
_______________________________________________________________________
Date: Signed:
_______________________________________________________________________
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BROOKDALE COMMUNITY COLLEGE ATTACHMENT G-2 FEE PROPOSAL FORM Request for Proposals for Professional Architectural/Engineering Services for Renovation of Science Labs in the Main Academic South Building – Lower Level RFP No. 02-15 THIS IS A TWO (2) PAGE FEE PROPOSAL FORM COMPLETE, SIGN, AND SUBMIT ALL PAGES THIS IS PAGE TWO OF TWO Fees for professional A/E services for the project as described herein: Architectural/Engineering Services Fee, Part II, Complete A/E & Interior Design Services Proposed Basic Services Lump Fee: $_________________________________________ (In words)_______________________________________________________________dollars Alternates: 1. MAS 020 Prep Room need of cosmetic upgrades – painting, flooring and lighting. $________________________________________________________________ 2. MAS 029/031 Learning Assistants Room improve line of sight into main lab. $________________________________________________________________ 3. MAS 022 Water Drainage Issues – Resolve water seepage from outside. $________________________________________________________________ Firm Name:
__________________________________________________________
Address: __________________________________________________________________ City, State, Zip Code:
____________________________________________________
Contact Person Name:
____________________________________________________
Contact Person Title:
____________________________________________________
Telephone:
___________________________________________________________
Fax:
___________________________________________________________
E-mail Address: ___________________________________________________________ Signature:
___________________________________________________________
Date: Signed:
___________________________________________________________
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Notice to Vendor Notwithstanding anything to the contrary contained in any document pertaining to this procurement, no College Officer, employee, consultant, construction or other manager, any other individual or firm is empowered to approve or authorize any change whatsoever to this contract, including without limitation change orders, amendments, modification, additions, credits, or changes in scope, compensation, or not to exceed amounts. No change order, modification, amendment, addition, credit, or other change in scope, compensation, or not to exceed amount shall be valid or binding upon the College, and the College shall have no liability whatsoever in connection therewith, unless and until the same is approved by a formal and duly adopted resolution of the Brookdale Community College Board of Trustees in accordance with the College’s contract policy.
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Attachment H Faculty Input on Science labs renovations. For ALL lab renovations: Appropriate number and placement of ventilation hoods Appropriate number of sinks all in working condition Electrical outlets with ground fault interruption at each station Continuous vinyl floor tile with covings to the wall Each room requires built-in storage for apparatus Bench tops should be black epoxy resin Handicap access lab station in each lab. Appropriate number of ADA compliant vent hoods in each lab. Fire blanket, fire extinguisher, eyewash, and shower (with drain) in each lab Each lab requires demonstration table with gas, electricity, water and sink Each lab requires improved lighting (switches at both doorways, controlled lighting, emergency lights Wireless access in all labs 056
Biology lab Independent Study A&P
New carpet Upgrade lighting controls Improve climate control
Room needs new/reupholstered chairs, shades for windows and doors 055
Classroom
054
Biology Learning Assistant office
26
053
Classroom
052
Biology lab (Biol 111 – A&P)
New carpet Upgrade lighting controls Improve climate control
Room needs new/reupholstered chairs, shades for windows and doors 051
Adjunct instructor space and storage
050
Conference room used for storage
049
Reorganize for closed storage. Enlarge if possible
Science office and Biology faculty offices
27
048
Biology lab (Biol 112 – A&P)
New carpet Upgrade lighting controls Improve climate control
Room needs new/reupholstered chairs, shades for windows and doors 047
Biology Learning Assistant office
046
Biology lab (Biol 102/108/205/206/207/208) – dissections occur- pay close attention to ventilation.
Create clear sight lines to projector/blackboard by lowering bench top electric and gas lines Create computer pull-out desks as each station to allow all students to face projector/blackboard New or refinish casework and bench tops Replace ceiling tiles Create opening between MAS 046 and MAS 042 labs to allow larger, centralized prep room with additional space for refrigerators and storage spaces. The existing prep rooms on opposite ends can be removed, and the L.A. office (MAS 044) can relocated to the other end and provided with an internal window to 042. This will allow MAS 050 to be enlarged. Create space for students to store coats and book bags Create well vented but closed storage (dissection)
28
045
Biology lab (Biol 105)
Create clear sight lines to projector/blackboard by lowering bench top electric and gas lines New or refinish casework and bench tops Replace ceiling tiles Create space for students to store coats and book bags
044
Biology Learning Assistant office
042
Biology lab (Biol 101)
041
General Biology Independent Study Lab
034
Create clear sight lines to projector/blackboard by lowering bench top electric and gas lines New or refinish casework and bench tops Replace ceiling tiles Create space for students to store coats and book bags
Create clear sight lines to projector/blackboard by lowering bench top electric and gas lines New or refinish casework and bench tops Replace ceiling tiles This room requires a bank of computers for student use
Chem lab (Chem 101) See O15
29
033
Faculty office (chemistry)
032
Conference space Repurpose to create storage and student study area
030
Classroom
029/031
Chemistry Learning Assistant Space Poor visibility when students enter space Lack of privacy when LAs tutor
028
Classroom
30
027
Faculty office (chemistry)
026
Class room
025
Faculty office
022
Chemical Storage Enlarge? Assure shelving attached to walls Fire safe, Acid safe cabinets Assure appropriate VENTILATION STOP LEAKS!!!!!!
021
Chem lab (Chem 203/204 ORGANIC CHEMISTRY) Enrollment needs to remain limited to 12 students Faculty want to be able to walk around lab bench from all sides. 8 hoods currently all used. Requires ADA hood
31
020
Chemical Prep - (should not double as office space)
019
Computer room
018
Mechanical room
017
Chem lab (Chem 136) See O15
32
016
Lounge Underused space which can be repurposed?
015
Chemistry lab (CHEM 102) – allow 20-24students/lab
6 lab islands with seating for 4. (lab partners work next to one another. Adjustable height table) 6 sinks with GFCI outlets near sink Demo bench with sink Lower gas/electricity lines at benches Impervious counter tops 2 hoods (assure ADA compliant hood) Safety drain Acid & fire proof storage Lighting (recessed?) Student access to computers/ipads Knee holes to accommodate stools Continuous floors with covings to the wall Light fixtures on emergency power Separate projector from white board Faculty want to be able to walk around lab bench from all sides 014
Instrument Storage Rarely used for students because it is a distance from lab. Potential swap with space currently used for chemistry learning assistants? Whichever room used for instruments will need a hood (currently in 014)but not in 029-031
013
Chemistry lab (CHEM 100/116/101) See 015
33
012
Environmental Science LA office space and prep area Remove vent hood Remove sink
011
Environmental science lab and class (also used for BIOL 125 lab) Remove vent hood
010
Storage (primarily Environmental Science)
34
