Executive Assistant 2016

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MINISTRY POSITION DESCRIPTION POSITION TITLE:



JOB SUMMARY:

Executive Assistant | Carlisle Campus The Executive Assistant to the Office of the Senior Pastor (OSP) is responsible for assisting the senior pastor in the performance of his responsibilities. He/she needs to maintain complete confidentiality and serve as a helpful and caring assistant to interface with the congregation and the senior pastor. In addition, this assistant will provide administrative support to the OSP. This part-time position reports to the senior pastor.

RESPONSIBILITIES • Receives and directs telephone calls to the senior pastor's office • Answers telephone calls directed to the senior pastor's office and screens calls as appropriate • Serves as gatekeeper to the senior pastor, while ensuring people are helped in a friendly and efficient manner • Reviews and prioritizes telephone messages and daily mail for the senior pastor • Makes telephone calls for the senior pastor, as directed • Maintains senior pastor's appointment calendar • Makes appointments for the senior pastor, while redirecting those appointments that can be appropriately handled by another pastoral staff member • Enters meetings, conferences, and church-wide activities onto the calendar at the senior pastor's request • Provides the senior pastor with updated daily, weekly, monthly and yearly calendars • Assists in coordinating The Meeting House preaching schedule • Assists with meeting preparation • Aids in preparation for meetings through the production of documents, handouts, reports, meals, reminders, etc., as requested by the senior pastor • Supports the executive pastor in the set-up and implementation of agenda for monthly Board meetings; works with the executive pastor • Records meeting minutes, when requested, and assists in ensuring meetings proceed in a professional and timely manner • Performs administrative duties for the senior pastor • Reviews and/or drafts the senior pastor's correspondence and answers mail and/or composes letters, as directed • Types ministry-related correspondence, reports, and minutes • Arranges and reserves ministry-related travel as requested by the senior pastor • Initiates paperwork and maintains files on TMH copyright issues, as appropriate • Coordinates special projects for the senior pastor • Takes initiative for new and special projects, as requested by the senior pastor • Represents the senior pastor in dealing with members of the congregation, other churches, and the community at large, as required • Arranges transportation and hotel accommodations for special guests of The Meeting House • Coordinates activities associated with the senior pastor’s writing opportunities • Provides administrative support to the Office of the Senior Pastor (including Executive Pastor), as needed • Other duties as requested

tmh.church • 1155 Walnut Bottom Road • Carlisle, PA 17015 • 717.243.1863

MINIMUM REQUIREMENTS • Must possess a working knowledge of standard office equipment, including copiers, phone, calculators and fax machines • Must demonstrate strong working knowledge of computers and proficiency in software programs, including Microsoft Word, PowerPoint, Outlook, Access, Excel, database systems and use of the Internet; knowledge of Apple/Mac/iOS software is a major plus • Must possess efficient, caring and discerning telephone skills • Must have a heart for the ministry of The Meeting House • Must possess the desire to aid the senior pastor in fulfilling his responsibilities and lighten his load whenever possible • Must demonstrate an ongoing relationship with Jesus Christ through regular prayer, Bible study and worship attendance • Must be a member of The Meeting House or a regular attendee who supports the vision and values of The Meeting House • Must maintain confidentiality in all situations • The gift of hospitality • A helpful, cheerful, diplomatic and caring servant attitude to all • Strong organizational skills • Ability to prioritize and multi-task, using good time management skills in a fast-paced environment • Physical Requirements - This position consists of mostly sedentary work with some light lifting 

tmh.church • 1155 Walnut Bottom Road • Carlisle, PA 17015 • 717.243.1863