Executive Assistant to the CEO For more than two decades, Navitas has accelerated the internationalization of university campuses around the globe, providing international students greater opportunity and access to high-quality learning experiences. Our North American university partners include Simon Fraser University, University of Manitoba, University of Massachusetts Lowell, University of Massachusetts Dartmouth, University of Massachusetts Boston, University of New Hampshire, Florida Atlantic University, University of Idaho, Richard Bland College of William & Mary, Virginia Commonwealth University, and Queens College.
Navitas is seeking to employ an Executive Assistant to join our University Partnerships North America team in Burnaby BC, Canada. While this role is based at a Navitas college on the campus of Simon Fraser University, the Chief Executive Officer (CEO) frequently works remotely and travels often. The Executive Assistant (EA) supports the CEO, North America with daily administrative tasks in support of the North American operation, with a focus on efficiency and time management. The EA is responsible for creating reports, organizing travel and accommodations, arranging meetings, and other organization duties. You will provide high level and confidential administrative support to ensure efficient and accurate operations of the CEO’s office and business affairs, manage the CEO’s calendar, coordinate internal Navitas calls and meetings, process and submit expenses, and coordinate frequent and complex travel bookings including flights and accommodations. In addition, you will assist with planning internal Navitas meetings and conferences including liaising with staff for scheduling and travel, working with meeting venue, and arranging catering. The successful candidate will possess the ability to complete work quickly and accurately, react with appropriate urgency to a variety of situations and requests, and take effective action on a wide variety of tasks with limited oversight. The position requires superior organizational skills, great attention to detail, the ability to manage tight and often conflicting deadlines, and exemplary strength in navigating multiple priorities. To be considered for this role, you should have the following skills and experience: •
5+ years of experience supporting a senior-level executive in an administrative capacity;
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Bachelor’s or similar post-secondary degree;
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Excellent organizational, analytical, anticipatory, and written communications skills;
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Exceptional interpersonal skills;
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Ability to make independent decisions and to juggle multiple projects simultaneously ;
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Ability to maintain the confidentiality of highly sensitive material with tact and professionalism;
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Legal authorization to work in Canada.
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Previous experience supporting multiple leaders who are not co-located would be ideal;
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Prior work experience in an educational environment or for an educational institution is preferred though not required;
What We Offer Navitas is an Equal Opportunity Employer. We offer a competitive compensation and benefits package, and are a values-driven employer.
24 Federal St. 2nd Floor T +1 617 279 0030 Boston, MA 02110 F +1 617 279 2449 United States of America
To Apply Please send cover letter and resume to
[email protected]. Reference job code 0319NVTEA in the subject line of your email. In your cover letter, kindly address the following questions: 1. Why are you applying to this position? 2. What do you see as the greatest challenges in this role, and how does your background prepare you to address those challenges? 3. What would you like us to know about you that isn’t conveyed through your resume?
Successful applicants will be subject to relevant pre-employment checks, which may include a Criminal Background and/or a Sex Offender Registry review.
