EXECUTIVE MEETING MINUTES November 26 2014

---

EXECUTIVE MEETING MINUTES November 26 2014 Purpose: Executive Meeting Start Time: 7:00 pm End Time: 9:00 pm Location: Semi Office Distribution of minutes: All Executive Members Recorded by: Vernon D’Souza Amended: ATTENDEES Present Absent

Next Meeting: December 10th, 2014 Time: 7pm Location: Semi Office

SMHA Board Members

* * * * *

Ian Maguire Sue Anderson Dave Newson Vernon D’Souza Brian Baarda

*

Sue Anderson

* *

Erin Frost Trevor Young Andrew Grieve Chris Bailey

*

* *

Jeff Wheatley Pat Laroue Mike Rose

*

Scott Ackerman

* *

Position

Chris McNally

* *

Brad Kielmann

1.0 1.1

Call to Order 7:00pm Adoption of Agenda 1. Quorum

Actions

2.0

Business arising out of Minutes

Actions

3.0

None New Business Proposed Org Chart Ian went over proposed Org Chart - allows for 2nd level of appeal - Brad will put together an appeals committee - Bylaws need to be refreshed

Ian

THE ABOVE IS CONSIDERED TO BE A TRUE AND ACCURATE RECORDING OF ITEMS DISCUSSED. SHOULD ANY DISCREPANCIES BE NOTED, PLEASE NOTIFY THE UNDERSIGNED WITHIN THREE WORKING DAYS. IF NO NOTIFICATIONS ARE RECORDED, THESE MINUTES SHALL BE CONSIDERED TO BE ACCEPTED BY ALL. Note: Items that are typed in Italics are a record of dialogue that has been discussed at the meeting noted above. The first digit indicates topic. The second digit indicates the item number for that topic.

EXECUTIVE MEETING MINUTES

3.1

3.2

3.3

Gaming Grant • Vernon to check with Brian to ensure any remaining items needed for 2013 gaming grant are satisfied. There is one item, back-up for 2013 Semiahmoo tournament 50/50 needed. Vernon said paperwork was filed by tournament finance and will provide copy to Brian.

Ian

Strategic Planning Meeting • Trent will arrange next session with executive team

Ian

Complaints about Parents by Officials • Brief discussion around how do we change the culture of parents complaining about officiating and refereeing

Ian

3.4

Finance Report • Bantam/Atom refresh of jerseys for the coming year • 50/50 report needed from last Christmas tournament – Vernon to provide

Brian

3.5

Executive Director Report • Practice observations on all 16 rep teams has been completed • Recommendations have been made to coaches of these teams, and where possible video has been provided to assist coaches • Video software has been a great tool • Game observations have also been made • Coaches resource room is also available at South Surrey – coordinate the use/booking of this room with Dave • Dropbox link to coaches resources will be made available • There have been a couple of coaching clinics, checking clinics and 25 coaches certified • Coach 2 clinic was well attended • Pond hockey has been successful and extended into the new year • Continued focus on the importance of supporting coaches development and resources

Dave

3.6

Tournaments • Coast Capital on board as main sponsor, team working on 16 smaller sponsors, and 3 additional mid-sized sponsors have come aboard • Ian suggested a Thank-you to all sponsors for their support – Vernon can send list to Dave

Vernon

Meeting Adjourned

THE ABOVE IS CONSIDERED TO BE A TRUE AND ACCURATE RECORDING OF ITEMS DISCUSSED. SHOULD ANY DISCREPANCIES BE NOTED, PLEASE NOTIFY THE UNDERSIGNED WITHIN THREE WORKING DAYS. IF NO NOTIFICATIONS ARE RECORDED, THESE MINUTES SHALL BE CONSIDERED TO BE ACCEPTED BY ALL. Note: Items that are typed in Italics are a record of dialogue that has been discussed at the meeting noted above. The first digit indicates topic. The second digit indicates the item number for that topic.