EXHIBITOR, SPONSOR, & ADVERTISEMENT APPLICATION & REGISTRATION FORM 2018 Pacific Northwest Driver and Traffic Safety March 02 – March 04, 2018 Portland, OR (Hilton Portland Downtown) Exhibitor Registration Deadline: January 7, 201 8 Conference Home Page: http://triwou.org/projects/tse/eventlist/conferences Onsite Contact (1) Name/Title______________________________________ E-Mail Address_________________________________ Onsite Contact (2) Name/Title______________________________________ E-Mail Address_________________________________ Onsite Contact (3) Name/Title______________________________________ E-Mail Address_________________________________ Onsite Contact (4) Name/Title______________________________________ E-Mail Address_________________________________ Organization Name Exhibiting ________________________________________________________________________________ Mailing Address_______________________________________________________________________________________________ City, State, & Zip______________________________________________________________________________________________ Organization Phone___________________________________ Website Address________________________________________ (50 word or less company description (please e-mail to
[email protected]) by January 7, 2018) Organization Name, Web Site Address and Company Description will be listed in the program guide (if received by January 7, 2018).
Exhibit Packages
(Please Check one)
Package 1 ________ Registration Fees for one (1), Table Top 1/4 Page Ad in Program Guide Package 2 ________ Registration Fees for one (1), Table Top Listed as Exhibitor in Program Guide
$200
$150
Exhibit fee will be waived for Approved Workshop Presenters
Sponsorship Packages (Above exhibit, advertisement, and registration fees included in gold or silver sponsorship). Gold Conference Sponsor:
$1,500
________ Gold Conference Sponsors will be recognized as a top-level supporting sponsor with these below benefits. o Company name, logo and hyperlink recognizing on conference web site. o Full page ad program guide. (Program guide ad included). o Up to four (4) conference registrations included. o Exhibit table booth opportunity (booth fee included). o Saturday evening exhibit opportunity (booth fee included). o Recognition as a gold conference sponsor at Meet and Greet, Opening Ceremonies and Evening Event. o Gold level includes sponsorship of opening keynote speaker or evening reception at event. o Private Room available for customer discussion during Saturday night reception. Silver Conference Sponsor:
$1,000
________ Silver Conference Sponsors will be recognized as a silver-level conference sponsor with these below benefits. o Company name, logo and hyperlink recognizing on conference web site. o Half page ad program guide. (Program guide ad fee included). o Up to two (2) conference registrations included. o Exhibit table booth opportunity (booth fee included). o Recognition as a silver conference sponsor during opening ceremonies and meet and greet lunch. o Silver level includes sponsorship of a lunch event. Exhibitors/Sponsor Program Listing: Along with your application, please e-mail your 50-word company
description and your program guide ad (300 dpi or higher) via e-mail to
[email protected] by January 7, 2018.
EXHIBITOR HOURS & MOVE IN: Move in:
Friday, March 2, 2018
10:30am – 11:30am
Exhibit Hours:
(Note: You may choose to remain at your tables during the entire exhibit hours or you may staff it just during the receptions and conference breaks).
Friday, March 2, 2018
11:30am-6:00pm (Plaza Foyer)
Saturday, March 3, 2018
8:00am – 2:30pm (Plaza Foyer) 6:00pm-8:30pm - (Skyline III - Gold Sponsors Only)
Exhibitor Move-Out: Saturday, March 3, 2018
3:00pm (Plaza Foyer) & 9:00pm (Skyline III)
Western Oregon University assumes no responsibility for products left unattended at the end of the conference.
Exhibit Specifics Include: One 8’ table, two folding chairs, one waste basket, and one program book. REGISTRATION INFORMATION: Exhibitor registration and check-in will be at the Hilton Portland Downtown. Your conference badge is your admission ticket to conference events and sessions. Other individuals who wish to attend the conference will need to register at the appropriate rate. Shipping Information Please note that all shipping goes through the UPS store on site. All materials should be addressed as follows: Hilton Portland Downtown 1921 SW SIXTH AVENUE, PORTLAND, OREGON, 97204 HOLD FOR (Your Name) 2018 PacNW Driver and Traffic Safety Conference March 02 – March 04, 2018 PROPERTY RESPONSIBILITY/INSURANCE: You are responsible for insuring the safety of your personnel and your exhibit materials from theft, damage, accident, fire and other such causes. Exhibitors who desire to carry insurance must do so at their own expense. All property of the exhibitors is understood to remain in their own care, custody and control in transit to and from the confines of the exhibit area, as well as while it is on the floor. Security and storage space will not be provided. Western Oregon University and their agents are not responsible for losses incurred, theft or damage to materials.
Payment Method - you may pay by Check or Credit Card Check
Credit Card
Please send checks to: Western Oregon University - The Research Institute 345 Monmouth Ave. N. Monmouth, OR 97361 If paying by credit card, please contact Aaron East at 503-838-8143
NOTE: Exhibit Registration deadline is January 7, 2018. No refunds will be made after January 7, 2018. Please fill out this registration form (all 3 pages) Questions? Contact Aaron East at 503-838-8143 or via e-mail at
[email protected] Thank you for supporting PacNW!
