Finance Assistant


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Finance Assistant

£20,000 to £24,000, depending on experience SAE Headquarters Oxford Full time, Ongoing Contract SAE is part of the Navitas Group, which is a diversified global education provider that offers an extensive range of educational services for students and professionals including university programs, language training, workforce education and student recruitment. We are looking for a highly professional Finance Assistant to work with the Financial Business Partner for the financial accounting, budgeting, planning and protection for the SAE UK region. The function will support and maintain financial policies and management information systems, working on all aspects of financial management and performance. They will also support other administrative duties for other Proofessional Services, i.e. HR, where required. Essential Criteria: • AAT qualified, part qualified or working towards CIMA/ ACCA, or qualified by experience • Experience in the use of accounting specific software (Oracle, Hyperion) • Advanced Excel skills • Accuracy and attention to detail • Must have right to live and work in UK. Desirable Criteria: • An understanding of the education sector Refer to the attached position description for additional details about this role. What we offer An attractive remuneration package will be negotiated with the successful candidate. The Navitas Group offers outstanding long-term career opportunities within the UK and abroad, and is values driven and an equal opportunity employer. Enquiries and applications may be submitted here, and a cover letter addressing the selection criteria and an up-todate CV, should be sent to Richard Wilson, Finance Business Partner, SAE UK at [email protected] Closes at midday on Monday 6 November 2017. Interviews with successful applicants will be held on • 2 November • 7 & 8 November

We regret that due to the volume of the applications, only successful applicants will be contacted. No agencies please.

Position Description

 

Title:

Finance Assistant

Business Division:

SAE UK

Responsible to:

Finance Business Partner

1. Organisation Background Navitas Limited, of which SAE is a division, was founded in 1994 and is a leading global education provider that offers an extensive range of educational services for students and professionals including university programs, English language training and settlement services, creative media education, workforce education and student recruitment. Navitas operates across three Divisions, University Programs, Professional and English Programs and SAE.

SAE which was acquired by Navitas Limited in 2011 is the world’s leading

educator in creative media industries. Established in 1976, it now spans the globe with 53 campuses in 27 countries. SAE provides education services to over 10,000 students and employs approximately 1500 staff.

2. SAE Culture Students come from diverse social, cultural, educational and artistic backgrounds, with different personalities and experiences. It is our goal to embrace those differences and to allow each and every student to develop their own individual style and apply it to the industry skills taught at SAE. Our ultimate goal is to prepare the students for a realistic work environment making the course, facilities, lecturers and the learning environment as close to the real world working environment as possible.

3. Overview and Objectives of the Position The position of Finance Assistant will work with the Finance Business Partner to apply the principles of accounting to provide the financial information necessary for the planning and financial integrity of SAE UK.

4. Key relationships i.

Finance Business Partner

ii.

Student Experience Officers

iii.

Campus Managers

iv.

Shared Services Centre

Our  Values:  Conviction,  Drive,  Adventurous,  Rigour,  Genuine,  Respect  

5. Key accountabilities: Debtors i.

Generate insightful weekly debtors report for use by SAE UK Student Experience Officers (SEOs) who perform creditor control functions for SAE Campuses

ii.

Closely monitor debt balances and liaise with external debt collection agency as required

iii.

Work with Student Experience Officers to ensure that student payment plans are in place and are being appropriately monitored

System/data integrity and process improvement iv.

Liaise with Shared Services Centre to ensure the correct processing of all SAE UK AR, AP and GL activities

v.

Monitor and evaluate financial information systems and the student database for accuracy of data

vi.

Assist in ensuring the integrity of the UK statutory accounts, ensuring that the financial accounts are accurate and best practice financial accounting processes and controls are operating at all times

vii.

Assist in training new staff on finance processes and procedures - particularly with regard to iProc and iExpenses

viii.

Work with the Finance Business Partner and Campus Managers to drive the continuous improvement of SAE UK’s financial health

Analytical ix.

Assist in the analysis of financial results for SAE UK

x.

Reconcile student invoicing and recognition of revenue on a monthly basis within the stipulated timeframe for completion of month end accounts

xi.

Review and where necessary process transactions to student accounts (i.e. correction entries, withdrawal/ penalty payment plans, sponsorships, bursaries)

Budget / Forecast Assistance xii.

Assist as directed and where required in the preparation of data for the UK’s Rolling Plan budgets with the Finance Business Partner and Campus Managers

xiii.

Assist in creating, implementing and monitoring processes and procedures around the creation of latest estimate forecasts

xiv.

Assist in the monthly capex investment requests to ensure within budget and aligned with curriculum development and student recruitment targets;

Our  Values:  Conviction,  Drive,  Adventurous,  Rigour,  Genuine,  Respect  

Reporting xv.

Assist in providing financial advice and information to the Finance Business Partner, Campus Managers and other internal stakeholders as required

xvi.

Assist the Finance BP in the production of regular and timely reports, financial analysis and modelling, to enable planning, decision-making and control

Regulatory xvii.

Ensure Finance timetable is adhered to including but not limited to:a) Assisting in the production of three year financial forecast for the regulatory

body

HEFCE

to

safeguard

smooth

and

timely

annual

Designation process; b) Assisting in the annual data submission to the Financial Conduct Authority xviii.

Take responsibility for ensuring appropriate approvals are in place for purchases

xix.

Take ownership of the annual inventory count by liaising with campus managers and process adjustments (disposal and subsequent gain/loss) as necessary

Other xx.

Provide administrative support to other Professional Services, i.e. HR where required.

xxi.

Be actively involved in and support projects as required, including General Data Protection Regulations at SAE.

xxii.

Always work and act in accordance with SAE’s values

xxiii.

Demonstrate and promote professional and ethical behaviour and appearance at all times and appropriate to that which would be expected by our students and colleagues

xxiv.

Work in a flexible manner, undertaking such other duties and tasks as reasonably requested

6. Key Performance Indicators i.

Demonstrated performance in the provision of tutorial and technical support, evidenced by positive feedback from students, staff and other stakeholders

ii.

Successfully

develop

and

maintain

internal

and

external

staff

relationships iii.

Punctual and accurate assessment and record keeping

iv.

Attendance of all SAE events as required

v.

Familiarity with SAE policies and procedures

vi.

All duties are carried out and completed on time and as directed

Our  Values:  Conviction,  Drive,  Adventurous,  Rigour,  Genuine,  Respect  

and

client

7. Selection Criteria: Essential: i.

AAT qualified, Part Qualified (CIMA/ACCA etc) or qualified by experience

ii.

Computer literacy skills inclusive of demonstrated competence with Excel

iii.

Experience in the use of accounting specific software (e.g. Oracle, Hyperion, etc)

iv.

Must have rights to live and work in UK Desirable:

v.

An understanding of the education sector

8. i.

Person Specification: Excellent written and verbal communication skills, able to present ideas and information tailored to audience and mode of presentation;

ii.

Understands how to deliver responsive and supportive service, owns the problem, knowing how to resolve issues with minimal need to escalate;

iii.

Proven ability to handle data analysis in a comprehensive and professional way

iv.

Capacity to implement process improvements

v.

Ability to work on own initiative, prioritise work, handle pressure of meeting tight monthly deadlines

vi.

Accuracy

and

eye

for

detail

in

monitoring

and

maintaining

management

information systems and procedures vii.

Ability to work in and foster a harmonious working environment

viii.

Maintains a positive attitude, even when confronted with challenges

ix.

Comfortable with change and positively thrives in exciting dynamic environments, 
demonstrating resilience and ability to prioritise responsibilities and manage change;

x.

Empathetic and discreet, understands confidentiality and privacy in respect to personal data, information and communications;

xi.

Creative, adaptable, resilient and able to work under pressure and deliver to deadlines;

xii.

Demonstrates personal integrity and honesty at all times;

xiii.

Above all, is reliable, tolerant, and determined; an empathic communicator, able to see things from the other person's point of view; and importantly be able to get on with others and be a team-player.

Our  Values:  Conviction,  Drive,  Adventurous,  Rigour,  Genuine,  Respect  

Our  Values:  Conviction,  Drive,  Adventurous,  Rigour,  Genuine,  Respect