General Policies and Procedures

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ACBT GENERAL POLCIES AND PROCEDURES ACCESS AND EQUITY ACBT is committed to access and equity for all students to ensure no student enrolled in courses is disadvantaged. Students with any form of physical disability (eg hearing, seeing) should refer to the relevant section in the ACBT Student Handbook for policies on such disabilities. ACCIDENTS A first aid kit is available at ACBT Reception. Please notify a ACBT staff member immediately should an accident or injury occur on campus. ASSESSMENT Students will be given unit outlines for each unit they are enrolled in during the first week of classes. These outlines will provide information regarding unit content, assessment procedures and resource requirements. If you have any doubts about the assessment requirements for any unit, please see your lecturer. Students are only eligible to receive assessment grades in units they are officially enrolled in. A student who enrolls in a unit, but does not complete any assessment requirements for the unit will receive a N Fail grade and remain liable for the tuition fees. ASSESSMENT REVIEW/APPEALS Foundation, Diploma and Year 2 students Students may appeal against any component of the assessment for any unit in which they are enrolled, including the final result. To have your assessment in a unit reviewed you must complete the Review of Assessment form and submit to ACBT Student Records Manager. This form must be submitted within 3 days of the publication results. Saturday and Sunday are included in the day count. Appeals will be considered by the ACBT Principal and if the appeal is justified, it will be sent to the relevant Unit Coordinator at ECU. If there is a change to the mark, the mark will be adjusted on the ACBT Student Portal. Year 3 and MBA (I) students Students studying in Year 3 of the Bachelor of Business, Bachelor of Computer Science and Master of Business Administration (International) are enrolled as students of Edith Cowan University and must abide by the University policies and procedures. Refer to Section 3 of the ACBT Student Handbook.

ATTENDANCE Attendance at classes is important to your success as a student. Attendance records are kept class All students at ACBT are required to attend 80% of their scheduled classes. Students who have less than 80% attendance in a subject will not be eligible to sit deferred examinations. AWARDS Upon completion of the correct course structure and the 8 identified units students will receive the University Foundation Program Certificate. Upon completion of a Diploma course, students will receive an award which is recognised and approved by Edith Cowan University and many other Australian Universities. No award is issued for Year 2 studies in the Bachelor of Business or Bachelor of Computer Science. Students who complete the Bachelor of Business or Bachelor of Computer Science will receive an award from Edith Cowan University. Students who complete the Master of Business Administration (International) will receive an award from Edith Cowan University.

CANCELLATION OF ENROLMENT ACBT may cancel a student’s enrolment if the student has: • • •

gained admission to ACBT by misrepresentation, falsification of documents or other fraudulent means; failed to fulfil the normal requirements for admission or enrolment; or committed an act of grave misconduct associated with the academic program of ACBT.

CHANGE OF COURSE Students who wish to change their course must complete the Change of Course Application form and submit to MIBT Reception. Students can only change course at the completion of a semester. Students will be notified of the outcome of their application in writing. CHANGE OF NAME Students who change their name must complete an Change of Personal Details form and submit to the Student Records Manager together with original documents which support the change, such as a marriage certificate or passport. CHANGE OF UNITS/TIMETABLE Students may make changes to their original unit selection through the ACBT Student Portal if vacancies are available in classes. At the end of Week 2 of the semester no new units can be added. During weeks 3 & 4 students may drop a unit by completing the Application to Drop a Unit available from the Student Records Manager. At the end of the 4th week of semester no changes can be made to enrolments. Students who remain enrolled in units but do not attend classes or submit work for assessment will receive a fail grade and remain liable for tuition fees. CODES OF BEHAVIOUR ACBT has a number of expectations of students in order to maintain its high standards and to ensure the academic integrity of the courses. It is expected that ACBT students observe the following codes of behaviour: • • • • • • •

Attendance Smoking ACBT Facilities Classroom Behaviour Mobile Phones Lateness to Class Cleanliness of Classrooms and Building

Classroom Behaviour It is expected that there be mutual respect in the classroom. This means respect between both students and lecturers and fellow students. All students should conduct themselves in an appropriate manner, with consideration for others’ right to personal space, speech and culture. If a minor breach of these rights occurs, (eg excessive noise), the student will be warned by the lecturer. In the event of continued inappropriate behavior, the lecturer will ask the student to leave the classroom for that week’s lecture. For major breaches of these rights (eg violence, harassment or continual problems in behavior) the lecturer will ask the student to leave the classroom and will advise the Principal of the incident. In this event a meeting will take place between the Principal, lecturer and student. A formal warning will be given to the student. For continued behavioral problems, a student’s enrolment may be cancelled following a review by the College Director. Mobile Phones Mobile phones and pagers must be turned off in classrooms, computer laboratories, the library and examination venues. Lateness to Class Students are expected to arrive at their classes on time. It is disruptive to have students walking into the classroom after the class has started. The lecturer may require students to wait until the next break to enter the classroom. If students must leave class early, they should also wait for the break to do so. Cleanliness of Classrooms and Campus No food is permitted in ACBT classrooms or computer labs. Bottled water may be taken to classrooms. It is a student’s responsibility to ensure they do not leave empty bottles in the classrooms.

COLLUSION Collusion occurs when two or more students working together on a project present work as if it was their own individual work. When participating in group work, it is not acceptable for members of the group to submit identical answers to assignments by simply copying the work done as a group.. COMMUNICATION The quickest and most convenient way for ACBT staff and students to communicate with each other is via the myACBT student portal. Please make sure to check the portal for messages daily. COMPLAINTS/GRIEVANCE PROCEDURES

Students  who  have  a  complaint  about  any  matters  related  to  their  studies  at  ACBT  should  meet   with  the  Principal  to  discuss  the  issues.    Every  effort  will  be  made  to  solve  the  problem/s.    If  the   Principal  is  unable  to  do  this,  then  students  may  make  an  appointment  to  see  the  College   Director  who  will  determine  the  most  appropriate  course  of  action  to  resolve  the  problem.   Students  enrolled  in  the  Bachelor  of  Business  or  Computer  Science,  Year  3  units  and  the  Master   of  Business  Administration  (International)  should  meet  with  the  Principal  to  discuss  any  issues   they  have  with  their  studies.    The  Principal  will  refer  such  issues  to  ECU  to  determine  an   outcome. COMPUTER LABORATORIES All ACBT students will be issued with computer accounts which will allow access to computer labs 1 & 2. Only Year 3 and MBA (I) students can use computer lab 3. Students are reminded that laboratories are under video surveillance and all Internet site visits are logged.

CONSULTATION All of your lecturers at ACBT are available for group/individual consultation @ ACBT for 2 hours per week, from Weeks 4 - 13. If you are finding a unit difficult, it is extremely important that you attend your lecturer’s consultation and work with them to overcome the difficulties. Your lecturer will advise you of the day/times he/she is available. DEFERRED EXAMINATIONS If a student is unable to sit a scheduled examination a deferred examination may be granted if there are genuine and extenuating circumstances which prevents the student from sitting. Supporting documentation must be provided. Headaches, colds, examination nerves, medical condition, arriving late for the examination, misreading of the examination timetable, WILL NOT be accepted as grounds for a Deferred Examination. To be eligible for a deferred examination, students must satisfy the following conditions: • • •

The student must have a minimum of 80% in the scheduled classes for the unit. The student must have completed and passed the semester assessment requirements specified in the unit outline. The extenuating circumstances must be significant and be supported by evidence.

How to Apply for a Deferred Examination Students are required to complete a Deferred Examination Application form and submit to ACBT Reception. The completed form, together with supporting documentation and a non refundable Rs 500/= fee for each deferred examination, must be submitted to ACBT Reception no later than three days after the scheduled examination. Saturdays and Sundays are included in the day count. Late applications will not be accepted. Note: Submitting a Deferred Examination Application form does not guarantee the application will be approved. The Academic Services Manager will consider all applications and make a recommendation to the Principal. Students will be notified in writing of the outcome. If a deferred examination is granted, the letter will state the day, date, time and location of the examination. Deferred examinations are held one week after the scheduled examination period has

finished. Students who fail to sit the scheduled deferred examination will forfeit their right to sit the examination and a fail result will be recorded for the unit. EXAMINATIONS Examinations are held in Week 14 of each semester. Examinations for all units in the Diploma courses, Year 2, Year 3 and MBA (I) are set and marked by Edith Cowan University. Timetable The examination timetable is published on the ACBT student portal approximately six weeks before the commencement of examinations. Students should check the timetable carefully and note the day/time of the examination and the room the examination is being held in. Examination Clashes Sometimes, a student may find they have two examinations scheduled for the same day at exactly the same time. If this is the case students should fill out the Examination Clash Form and submit to Academic Services Manager. The student will be advised in writing of their re-scheduled examination times. Examination Times Students should assemble outside the examination room 20 minutes prior to the stated examination start time. Reading time commences at the stated examination start time. Writing time will commence immediately after the reading time is finished. Students will not be permitted to enter an examination room after 30 minutes have elapsed from the commencement of writing time. Students will not be allowed to leave the examination room in the last 15 minutes of the examination. Students with Disabilities and the Examination Process Alternative examination arrangements may be made for students with a disability. These arrangements may include extra time, alternative formats and venue or specialised equipment. Students with disabilities should see the Academic Services Manager to discuss their situation. EXEMPTIONS Credit exemptions may be granted for studies done at another higher education institution. FACILITIES AND SERVICES ACBT has an on campus bookshop, a library, student café and three computer laboratories. FEES ACBT is a private education provider and students must pay fees for all course. FEE INCREASES ACBT reviews course fees on an annual basis. If fees are increased whilst a student is currently studying at ACBT, they will be required to pay the new fee from the commencement of their next semester.

FORMS All forms referred to in the General Policies and Procedures section are available on the ACBT Student Portal GRADUATION CEREMONY ACBT holds two graduation ceremonies a year – one in March and one in November. LOST PROPERTY Lost property enquiries should be directed to ACBT Reception. ACBT STUDENT ID CARD All ACBT students are issued with an ACBT ID Card. Students should carry this card with them at all times for identification purposes. PARKING Parking is available for students in the basement of the ACBT building. All parking is allocated on a “first come, first served” basis. Security checks are done on all cars entering the car park. PHOTOCOPYING AND PRINTING Students can arrange to have photocopying done through the Library. Students wishing to use this service should see the Librarian.

PLAGIARISM Plagiarism is a form of cheating. It involves using the language and/or idea of an author and presenting it as one’s own work. The most common form of plagiarism is the copying of passages from textbooks or journals without acknowledging the source. If you copy word for word from someone else’s work, the copied passage must be put in quotation marks and the source must be accurately acknowledged. If a passage from someone else’s work is paraphrased, quotation marks are not used but the source must be acknowledged. Copying paragraphs from the Internet and presenting them as your own work is plagiarism. If you download and copy paragraphs from the Internet you must identify the source. If a student is caught plagiarising they will be failed in that piece of assessment. REFUND POLICY For the purposes of the refund policy only, a course is defined as one semester of study in any program offered at ACBT. If an applicant accepts a place offered by ACBT and pays the fees, it means a binding contract is created between the student and ACBT. The following refund policy applies:

REASON FOR REFUND

REFUND AMOUNT

Course withdrawal before commencement date

Full refund minus a Rs 10,000/- administration charge.

Course withdrawal between commencement date

weeks

1-4

Course withdrawal after week 4

after

25% of course fees. An administration charge of Rs 10,000/- will also be levied. No refund will be made

SECURITY Due to the security situation in Colombo all students and visitors to ACBT must present identification before being allowed access to the building. Security personnel have the right to check bags and any other belongings brought into the building. SMOKING Smoking is prohibited in all buildings ACBT. STATEMENT OF ATTAINMENT Year 2 students in the Bachelor of Business and Bachelor of Computer Science who have not completed their course of study at the end of semester are eligible to apply for a Statement of Attainment. This Statement shows the units of study the student has completed to date. Students must complete the Statement of Attainment Application form and submit to the Student Records Manager. UNIT OUTLINES Students will be given unit outlines in classes at the commencement of each semester. These outlines will provide information regarding unit content, assessment procedures and resource requirements. Please take note of any minimum mark requirements on some pieces of assessment that may need to meet to achieve a passing grade. See Unit Outlines WITHDRAWING FROM A COURSE Students who wish to withdraw from a course must complete the Application to Withdraw from a Course and submit, together with their Student ID card, to the Student Records Manager.