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Idaho Dept. of Correction 1299 N. Orchard, Suite 110 Boise ID, 83706 eRequest for Quotation
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Solicitation Nbr: RFQ010387
Requistion Nbr: REQ017107
Reference Number: IDOC CO RFQ
Document Nbr: PREQ22507
IMPORTANT NOTIFICATION: You have not yet responded to this Solicitation.
Solicitation Date of Issue: MON FEB 03, 2014 Response Due NO LATER THAN: FRI FEB 14, 2014 05:00:00 PM MST
THIS SOLICITATION REQUIRES A RESPONSE TO ALL ITEMS IN: 10 Days 2 Hours 45 minutes 42 seconds
Required Delivery Date: 05/30/2014
Freight:
Freight / Handling Included in Price
FOB: Destination
Delivery Point: IDOC-ISCI Name 1: Idaho Department of Correction
Address 1: 13500 South Pleasant Valley Road
Name 2:
Address 2:
Name 3:
City, State & Zip: Kuna, ID 83634
Contact Email:
[email protected]
Contact Person: JOANNE SOOTER Phone Nbr: 208-658-2012
Buyer: JASON URQUHART Phone Nbr: 208-332-1608
Email:
[email protected] Fax Nbr: 208-327-7410
Email:
[email protected] Fax Nbr: 208-327-7320
Solicitation Instructions: By submitting an electronic response, the submitting vendor hereby offers to sell to the State of Idaho the specified property and/or services, if this quotation, bid, or proposal (response) is accepted within a reasonable time from the date of closing, at the price shown in our response and under all the terms and conditions contained in, or incorporated by reference into the State of Idaho's solicitation.
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Submission of an electronic response to the State of Idaho constitutes and shall be deemed an offer to sell to the State of Idaho the specified property and/or services at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
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STATE OF IDAHO STANDARD CONTRACT TERMS AND CONDITIONS AND SOLICITATION INSTRUCTIONS TO VENDORS: The State of Idaho Standard Contract Terms and Conditions and Solicitation Instructions to Vendors are hereby incorporated by reference into this solicitation as if set forth herein in their entirety, and are located on the Internet at http://purchasing.idaho.gov /terms_and_conditions.html.. Note: These documents have been revised effective 10/5/2009 to provide details regarding the new Administrative Fee which will apply to Purchase Orders (PO) and Contract Purchase Orders (CPO). If you do not have internet
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access, you may contact the Div. of Purchasing at 208-327-7465 to obtain a copy. The Standard Contract Terms and Conditions and Solicitation Instructions to Vendors shall apply to this solicitation and the State of Idaho Standard Contract Terms and Conditions shall apply to any contract resulting from this solicitation. Failure by any submitting vendor to obtain a copy of such shall in no way constitute or be deemed a waiver by the State of either document, or any part of them. No liability will be assumed by the Division of Purchasing for a submitting vendor's failure to consider the State of Idaho Standard Contract Terms and Conditions in its response to the solicitation. 3:
Shipping: Prices must be stated as FOB-Destination, unless otherwise indicated in the solicitation.
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Additional instructions/provisions are attached which apply to this Solicitation.
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Line items must be bid as specified, including container size, packaging, quantity, and unit noted in the bid schedule. Any line item deviating from the specification will not be considered for purchase!
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Quantities given are estimated for bidding purposes only. Actual quantities ordered may vary. The State does not guarantee and shall not be held liable for the estimated quantities in the solicitation. INSURANCE: Within 5 days of notification of award, the apparent successful bidder will provide certificates of the insurance required by the specifications naming the State of Idaho as additional insured and will maintain the insurance during the life of the contract. There are no provisions for exceptions to this requirement. Failure to provide the certificates of insurance within the 5 business day period may be cause for your quotation, bid, or proposal to be declared non-responsive. The Contractor shall carry liability and property damage insurance that will protect them and the State of Idaho from claims for damages for bodily injury, including accidental death, as well as for claims for property damages, which may arise from operations under the contract whether such operations be by themselves or by anyone directly or indirectly employed by either of them. The Contractor shall not commence work under the contract until he obtains all insurance required under this provision and furnishes a certificate or other form showing proof of current coverage to the State. All insurance policies and certificates must be signed copies. After work commences, the Contractor will keep in force all required insurance until the contract is terminated.
1.1 Commercial General and Umbrella Liability Insurance. Contractor shall maintain Commercial General Liability (CGL) and, if necessary, Commercial Umbrella insurance with a limit of not less than $1,000,000 each occurrence. If such CGL insurance contains a general aggregate limit, it shall apply separately to this contract. 1.1.1 CGL insurance shall be written on ISO occurrence form CG 00 01 (or a substitute form providing equivalent coverage) and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract). 7:
1.2 Commercial Automobile and Commercial Umbrella Liability Insurance. Contractor shall maintain Commercial Automobile Liability and, if necessary, Commercial Umbrella Liability insurance with a limit of not less than $1,000,000 each accident. Such insurance shall cover liability arising out of any auto (including owned, hired, and non-owned autos). 1.3 Workers Compensation Insurance and Employer's Liability. Contractor shall maintain workers compensation and employers liability insurance, and shall comply with Idaho Statutes regarding Worker's Compensation. 1.3.1 The Commercial Umbrella and/or employers liability limits shall not be less than $500,000 each accident for bodily insurance by accident or $500,000 each employee for bodily injury by disease. Additional Requirements: State of Idaho as Additional Insured: The liability insurance coverage required for performance of the Contract shall include the State of Idaho, the (agency) and its divisions, officers and employees as additional insured, but only with respect to the Contractors activities to be performed under this Contract. Notice of Cancellation or Change: The Contractor shall ensure that all policies of insurance are endorsed to read that there shall be no cancellation, material change, potential exhaustion of aggregate limits or intent not to renew insurance coverage(s) without thirty (30) days prior written notice from the Contractor or its insurer to the Division of Purchasing. Contractor shall further ensure that all policies of insurance are endorsed to read that any failure to comply with the reporting provisions of this insurance, except for the potential exhaustion of aggregate limits, shall not affect the coverage(s) provided to the State of Idaho, and its divisions, officers and employees.
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Administrative Fee: This Solicitation will result in a Purchase Order (PO) or Contract Purchase Order (CPO). All Purchase Orders (PO) and Contract Purchase Orders (CPO) with an initial value of $50,000 or more, issued through the Idaho eProcurement System (IPRO), shall be subject to an Administrative Fee of 1.25% of the value of the contract document (which the vendor will be responsible for collecting and remitting), capped at $100,000 for the life of the contract. The Administrative Fee will apply regardless of contractor's mode of response submission to the solicitation (i.e. manual or electronic). Subsequent renewals, amendments or change orders to the initial PO or CPO, which result in an increased contract value, shall constitute an incremental or additional
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award and be subject to an additional administrative fee in the form of a Flat Fee, as detailed in the State's Standard Contract Terms and Conditions. A contractor's failure to consider the Administrative Fee when preparing its solicitation response shall not constitute or be deemed a waiver by the State of any Administrative Fees owed by contractor as a result of a PO or CPO Award issued through IPRO. A. Written questions are due per section 2 of the Request for Quotation. B. If an addendum to this solicitation affects your quotation, you may change your quotation up to the Request for Quotation closing time. C. The Notice of Cancellation or Change clause found in the Special Instructions of this Request for Quotation header document is not applicable to this solicitation. The following Notice of Cancellation or Change clause is applicable to this solicitation: “Notice of Cancellation or Change: The contractor shall ensure that should any of the above described policies be cancelled before the expiration date thereof, or if there is a material change, potential exhaustion of aggregate limits or intent not to renew insurance coverage(s), that written notice will be delivered to the Division of Purchasing in accordance with the policy provisions.”
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D. Brand names used in this solicitation are intended to be descriptive, but not restrictive and are to indicate the quality and characteristics of items that will be satisfactory items.
Click on the filename link below to view the file. Filename Header File Attachments: 5 file(s) found.
Viewed / Ver Viewed
Description
RFQ CO Uniforms.doc Main body of the RFQ.
Yes v00
CO Uniform Quotation Schedule.xls Quotation Schedule.
No
Attachment A.pdf Attachment A.
No
Attachment B.pdf Attachment B.
No
signature_page_rfq_050213.pdf RFQ signature page.
Yes v00
AGENCY PROMPT Payment Terms: Fill out this section only if you offer a discount for the agency making its payment to you promptly Terms Text:
Discount Terms: .0
example: 5.25% = .0525
example: 5.25% / 30 net 31 days = 30 net 31
Note: Discount and Terms pertain to each item on this Request for Quotation. Changing the amount changes it for ALL items previously submitted.
Solicitation Items: Item Number: 001
Solicitation Nbr: RFQ010387 v00
Line Item File Attachments:
NO LINE ITEM FILES ATTACHED
Quantity: 1
Unit of Measure: LOT
Commodity Code: 200-85--
Description: Corr Officer Uniforms for ID Correctional Ctr
Item 001 Response
Recycle Status:
Unit(LOT) Price in US DOLLARS and CENTS: $ 0 Zero Dollars and no cents
Comments:
S Unit Price Text
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ATTACH FILES TO LINE ITEM 001 HERE Click the radio button to: Upload New Files OR Manage already uploaded File(s):
Number of Current Attachments: 0
Optionally, please supply: Retail Price: Manufacturer Name: For Item 1
Manufacturer ID: Manufacturer Part Nbr: Manufacturer URL: Item Identification ID:
Total Extended 0.00 Price:
Zero Dollars and no cents
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[email protected] Solicitation Closes In: 10 Days 2 Hours 45 minutes 42 seconds Back
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