HYBRID COURSE DEVELOPMENT - pgcc.edu

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OFFICE OF PROCUREMENT AND CONTRACTING

REQUEST FOR PROPOSALS #14-08 “HYBRID COURSE DEVELOPMENT” Issue Date:

September 27, 2013

PROPOSAL SUBMITTAL DATE:

OCTOBER 25, 2013 TIME: 10:00 A.M. Prince George’s Community College 301 Largo Road KENT HALL, RM. 264 Largo, Maryland 20774

PROCUREMENT / ISSUING OFFICE

Prince George’s Community College Office of Procurement and Contracting 301 Largo Road Kent Hall Rm. 264 Largo, Maryland 20774

PROJECT MANAGER:

Ashante Abubakar Program Director, Information Technology Institution, Continuing Education - Open Classes

PROCUREMENT BUYER:

Lynnette Ellington Procurement Coordinator

DEADLINE FOR QUESTIONS:

OCTOBER 11, 2013 @ 1:00 p.m.

RESPONSE DATE FOR QUESTIONS:

NO LATER THAN OCTOBER 18, 2013, BY CLOSE OF BUSINESS

NOTE: ALL ADDENDA CAN BE ACCESSED AT http://www.pgcc.edu/businesses/Procurement/requestForBids.aspx and www.emarylandmarketplace.com For inquiries contact: [email protected]

* * * PROPOSALS MUST BE MAILED OR HAND DELIVERED TO THE ADDRESS SHOWN ABOVE, NO LATER THAN THE ANNOUNCED DATE AND TIME OF CLOSING. PROPOSALS SENT BY FACSIMILE WILL NOT BE ACCEPTED.

OFFICE OF PROCUREMENT AND CONTRACTING 301 Largo Road Largo, Maryland 20774

REQUEST FOR PROPOSALS #14-08 “HYBRID COURSE DEVELOPMENT” Issue Date:

September 30, 2013

PROPOSAL SUBMITTAL DATE:

OCTOBER 25, 2013 TIME: 10:00 A.M. Prince George’s Community College 301 Largo Road KENT HALL, RM. 264 Largo, Maryland 20774

PROCUREMENT / ISSUING OFFICE

Prince George’s Community College Office of Procurement and Contracting 301 Largo Road Kent Hall Rm. 264 Largo, Maryland 20774

PROJECT MANAGER:

Ashante Abubakar Program Director, Information Technology Institution, Continuing Education - Open Classes

PROCUREMENT BUYER:

Lynnette Ellington Procurement Coordinator

DEADLINE FOR QUESTIONS:

OCTOBER 11, 2013 @ 1:00 p.m.

RESPONSE DATE FOR QUESTIONS:

NO LATER THAN OCTOBER 16, 2013, BY CLOSE OF BUSINESS

NOTE: ALL ADDENDA CAN BE ACCESSED AT http://www.pgcc.edu/businesses/Procurement/requestForBids.aspx and www.emarylandmarketplace.com For inquiries contact: [email protected]

* * * PROPOSALS MUST BE MAILED OR HAND DELIVERED TO THE ADDRESS SHOWN ABOVE, NO LATER THAN THE ANNOUNCED DATE AND TIME OF CLOSING. PROPOSALS SENT BY FACSIMILE WILL NOT BE ACCEPTED.

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Prince George’s Community College GENERAL BID INFORMATION RFP #14-08

Introduction Prince George’s Community College, a two-year community college, hereafter known as the “College” seeks a contractor to provide high quality course design services to convert six (6) traditional classroom courses into hybrid courses that combine face-to-face contact with online instruction. Each hybrid course will consist of two components: the online modules and the instructor notes for facilitating the face-to-face modules. The project will begin on Monday, January 6, 2014. Hybrid course deliverables must be completely designed, tested, revised, quality assured, licensed, released, and receive complete and final approval by the College in accordance with the following schedule: • Courses 1 and 2: July 31, 2014 • Courses 3 and 4: August 30, 2014 • Courses 5 and 6: September 30, 2014 The course design/development company will assist College-designated subject matter experts in identifying interactive course activities that are designed to support intended instructional outcomes; establish clearly defined, easily navigated grading and assessment rubrics, and provide assistance in helping subject matter experts to conceptualize engaging ways to structure and deliver learning objectives. The hybrid course design must adhere to acceptable multimedia and instructional design standards and to Quality Matters™ standards of quality. Additionally, the courses must be developed on a platform independent of a specific learning management system and be editable by the College. The chosen vendor must integrate the hybrid course components into the current version of Blackboard used at the College (Blackboard 9.1) and also package the hybrid course components to be deployed publicly on the Internet. This RFP is issued to solicit proposals from qualified, experienced, financially sound, and responsible firms to assist the College in enhancing its online general education courses and career and technical education online programs. Respondents are encouraged to propose contractual arrangements offering the maximum benefit to the College in terms of compliance with (1) project requirements, (2) implementation schedule, and (3) total project cost. This RFP is issued to solicit proposals from qualified, experienced, financially sound, and responsible firms to assist the College in enhancing its online general education courses and career and technical education online programs. Respondents are encouraged to propose contractual arrangements offering the maximum benefit to the College in terms of compliance with (1) project requirements, (2) implementation schedule, and (3) total project cost.

MBE Participation The College has established a MBE goal for this project, with mandatory 10% MBE participation. It is the policy of Prince George’s Community College to encourage minority businesses and local businesses to provide goods and services for the performance of College functions. Minority businesses include nonprofit entities organized to promote the interests of handicapped persons and firms that are 51% owned and controlled by a member(s) of socially or economically disadvantaged minority groups, which include: Blacks, Hispanics, American Indians, Alaska natives, Asians, Pacific Islanders, women, and the mentally or physically disabled. 2

The contractor is required to demonstrate that a mandatory minimum 10% of the subcontractors and/or vendors anticipated to be retained by the Contractor for the College’s project are minority firms. NON-DISCRIMINATION IN PROCUREMENT The Board of Trustees is committed to a policy of non-discrimination and equal opportunity in all procurement activities, to the end that college purchases and contracts shall be solicited and entered into without regard to the race, color, religion, sex, marital status, age, handicap or national origin or status as a Vietnam war veteran, qualified disabled veteran, or qualified individual with a disability, of any bidder, prospective bidder, vendor or contractor. Minority Business Enterprises are encouraged to participate.

MINORITY BUSINESS ENTERPRISE _______YES ______NO CERTIFICATION #________________________ PRINCE GEORGE’S COUNTY FIRM _______YES _______NO SMALL BUSINESS FIRM _______YES _______NO

Liquidated Damages FOR EACH DAY THAT ANY WORK SHALL REMAIN UNCOMPLETED BEYOND THE TIME SPECIFIED IN THE CONTRACT, THE CONTRACTOR WILL BE ASSESSED LIQUIDATED DAMAGES OF $250.00 PER CALENDAR DAY (SUNDAY AND HOLIDAYS INCLUDED).

Submittal Deadline All responses to this RFP are due by 10 a.m., October 25, 2013. Proposals may be hand delivered to Office of Procurement and Contracting, Prince George’s Community College, 301 Largo Road, Kent Hall, Room 264, Largo, MD 20774 or mailed to Prince George’s Community College, Office of Procurement and Contracting, 301 Largo Road, Kent Hall, Room 264, Largo, MD 20774. Proposals must be clearly identified and marked RFP #14-08. Late proposals will not be accepted. No proposals will be accepted at any other location. There will be no formal proposal opening.

College Contacts Any questions or concerns regarding this RFP shall be directed to Lynnette Ellington via email at [email protected] or [email protected] The College specifically requests that all bidders restrict all contact and questions regarding this RFP to the above named individual. Failure to adhere to this channel of communication will lead to the bidder being disqualified from having its proposal considered. All final questions of a substantive nature that are received by 1:00 p.m., October 11, 2013, will be responded to in writing and distributed to all interested bidders via an addendum not later than October 16, 2013, close of business. While the College will make every attempt to answer all questions that are submitted on time, ultimately, bidders are advised that the College reserves the right to use its best judgment in choosing to respond or not respond to any submitted questions. Further, it is at the College’s discretion as to how much detail will be provided in preparing these responses.

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Contract Award At this time it is anticipated that an award will be made before the end of December 2013, subject to appropriation of funds and the timely completion of the course development project evaluation process. It is anticipated that the contract, if awarded, will be awarded within 30 days of the closing date for receipt of bidder proposals. By submitting a response to this RFP, the bidder assures the College that the proposal is valid for 180 days from the submission due date. An award for services specified herein will be made following a procedure using competitive sealed proposals. All proposals will be afforded security sufficient to preclude disclosure of the contents of the proposal, including prices and other information, prior to award. When submitting a proposal, the bidder should clearly mark “confidential information” to any section it does not want disclosed. However, cost proposal information cannot be kept confidential. The College reserves the right to award a contract for all or any portion of the requirements proposed by reason of this request, award multiple contracts, or to reject any and all proposals if deemed to be in the best interest of the College and to re-solicit for proposals. The College reserves the right to reject any or all offers received as a result of this RFP. Offers may be rejected for one or more reasons, including but not limited to the following: Failure of the bidder to submit offer(s) by 10:00 a.m., October 25, 2013.  Failure of the bidder to separate and submit in separate sealed cartons/envelopes the technical proposal and the cost proposal.  Failure of the bidder to comply with the mandatory channel of communication through the Procurement Officer during the evaluation process.  Failure of the bidder to respond within the College’s evaluation time constraints to a request for oral/written clarification, presentation, or demonstration.  Failure of the bidder to complete a response to all specifications as described in this RFP.  Failure of the bidder to supply appropriate and favorable client references.  Failure of the bidder to complete the cost proposal.  Failure of the bidder to include all required submittals.

License Agreements If software and services provided requires that license agreements be signed by the College, copies of such agreements must be included with the offer, and will be evaluated as part of such offer. Please note that the College’s RFP and the selected bidder’s proposal will be incorporated into any contract signed by the College.

Use of Contract by Other Government/Education Agencies While this request for bid is prepared on behalf of Prince George’s Community College alone, it is intended to apply for the benefit of other Maryland educational institutions, as listed below:    

The other fifteen Maryland community colleges. University System of Maryland colleges and universities. Maryland private colleges and universities. Other regional public and private colleges and universities

Unless exception is taken by the bidder, the resulting awarded items will be made available to any agencies listed upon their written request. Purchase requests and funding for other agencies will be the sole responsibility of that agency. 4

Taxes The College is exempt from federal excise taxes and state sales and use taxes. Tax exemption certificates shall be provided to the contractor upon request to the Procurement Officer. The selected contractor shall include on the face of all invoices the firm’s Federal Tax Identification Number.

Funding Limitations Funding limitations apply to the costs the College may incur for the products and services requested in this RFP. The bidder is cautioned to propose his/her best possible offer at the outset of the process, as there is no guarantee that a bidder will be allowed an opportunity to submit a best and final offer.

Instructions and Regulations for Bidding The College’s Instructions and Regulations for Bidding are presented in Appendix A. The bidder must state any exceptions to the terms and conditions and explain in complete detail the issue pertaining to each item.

Additional Contract Items In addition to Appendix A, the following is a list of additional contract items that will apply to this RFP: • • • • • • • •

Instructions and Regulations for Bidding Mandatory Procurement Contract Provisions COMAR Title 21 – State Procurement Regulations Bid Proposal Affidavit Bid Bond MBE Participation Provisions MBE Utilization Affidavit MBE Participation Schedule

Duty Location of Contractor Personnel It is the college's strongest preference that all work on this project will be done by personnel located within the Continental United States. Prince George’s Community College reserves the right to restrict this award to those companies that can meet this criterion. At the College’s request, the bidder shall provide the College with a list of its personnel, including qualifications and work location.

Performance of Contractor Personnel The contractor shall provide sufficient, qualified personnel to perform its obligations hereunder including, without limitation:  Project management.  Experienced, qualified course design team.  Such other personnel as may be designated in the Project. The contractor’s project manager and the applicable college project manager shall act to ensure that the contractor and any contractor subcontractors perform their respective obligations including without limitation, those specified in a mutually agreeable plan of work. At the College’s request, the bidder shall provide the College with a list of its personnel, including qualifications and work location, specifying the individuals qualified to be the key personnel. The College shall have the opportunity to review the aforementioned list and possibly interview and select the key personnel from that listing.

Removal of Contractor Personnel by the College The College shall have the right to require the contractor to replace any individual supplied by the bidder who provides services to the College including, without limitation, the project manager, 5

members of the course design team, and other personnel as specified from the contractor and/or subcontractor if the College determines that:  Such individual is unfit or otherwise unsatisfactory to perform the contractor’s obligations hereunder or  Such an individual has past the deadline to provide to the College an important deliverable. Unless the circumstances require an immediate removal (as determined by the College), the contractor shall have a period of seven (7) calendar days following the College’s request to resolve any problems with respect to such individual in a manner that is satisfactory to the College. If the bidder is unable to resolve the problem to the College’s satisfaction within such seven (7) calendar day period, then the contractor will be assessed a penalty of $500.00 per calendar day for failure to meet this requirement.

Removal/Reassignment by Contractor Except upon the College’s prior written consent, which consent may be withheld in the College’s sole discretion, the contractor shall not remove from a College project or temporarily reassign any key personnel to another account until such time as such personnel have completed all of their assigned responsibilities with respect to the contract and/or its addenda. Notwithstanding the foregoing, the contractor shall have the right to remove or reassign key personnel upon notice to the College if such removal or reassignment is required due to termination of employment, leave of absence or extended illness.

Key Personnel Vacancies If there is a vacancy in a key personnel position (a “vacancy” for purposes of this section includes the contractor’s failure to provide a replacement within the time frames specified above), the College shall have the right to withhold any amounts due to the contractor under the contract until the contractor provides a qualified replacement.

Project Planning and Organization The contractor shall be responsible for providing management oversight of its own resources in order to meet the project goals and time schedule. The College will be responsible for providing management of its resources and for the availability of sufficient College staff and resources to meet the goals and time schedule agreed to after award of the contract. The contractor will work closely with the Dean, Workforce Development & Community Partnerships and the Project Director to jointly develop and maintain a detailed overall project plan and time line. The Interim Vice President, Workforce Development & Continuing Education (WDCE) and the Dean, Workforce Development & Community Partnerships will remain in overall charge of the project at all times. As project management is continually important, the contractor must agree that the bidder’s project manager will remain with the College project for the duration of the contract, subject to his or her continued employment with the successful bidder.

Implementation Schedule Based on the methodology chosen for adoption, detailed implementation schedules with start/end dates, critical path milestones, and associated resource requirements schedules (e.g., staffing) for each component will be developed jointly between the contractor and the College. However, bidders have a responsibility to submit a draft schedule with dates as part of the bid submission. 6

Implementation Delays A critical path milestone will be achieved successfully only when the College verifies in writing that the activities, events and/or deliverables that comprise such milestones have occurred and/or have been completed in accordance with the contract. Subject to the further terms of this section, if the College reasonably determines that the contractor is likely to fail to meet a milestone, or if the contractor already has failed to meet a milestone, then in addition to any other rights and remedies that may be available to the College:  At the College’s option, the contractor shall provide to the College as many contractor personnel as may be required or necessary to achieve the milestone on a timely basis or, if the contractor has already failed to meet one or more critical path milestones, complete the milestone within a readjusted time frame established by the College, provided that: o Any adjustment of a milestone date shall not operate to adjust any future milestone date unless specifically agreed to in writing by the College. o Notwithstanding any such adjustment, the College shall be entitled to receive performance incentives based on the original milestone date unless waived in writing by the College.  If a milestone has not been met, the College shall be entitled to receive credits in the amounts and pursuant to the terms and conditions set forth in the Contract for each day that the contractor fails to timely achieve a milestone. The performance incentives for the contractor’s missing a milestone shall be an amount equal to a multiple of the average daily resource cost. At its option, the College shall have the right to set off any performance incentives against amounts due or to become due to contractor.  The College may withhold any sums due or payable to contractor.

Unavailability of College Personnel The online course development project involves many complex tasks that will require a high level of coordination and resource management planning. If the College determines that a milestone is likely to be missed, or if a milestone has been missed, in each case due to a lack of available College personnel to perform the College’s responsibilities in connection with the milestone, then, upon the College’s written request, the contractor shall provide to the College the additional resources required to meet the milestone, or if one or more milestones already has been missed as a result of such lack of College personnel, complete the milestones within a readjusted time frame mutually agreed to in writing by the parties. The College shall reimburse the contractor for such additional resources at the agreed upon service rates.

Status of Meetings and Reports On the biweekly dates specified in an implementation timeline, the College project manager, the contractor project manager and other appropriate representatives from both the contractor and the College shall communicate with the Dean, Workforce Development & Community Partnerships and the Project Director to discuss the status of the implementation under the applicable contract. Such discussions shall identify any difficulties or issues that may exist, including personnel issues, and any proposed changes to any date or other item set forth in the applicable implementation plan. The College project manager shall keep minutes of the meetings in a form satisfactory to the contractor and the College and shall issue copies of the minutes to all meeting attendees as soon as reasonably possible, but in no event later than three (3) business days following each meeting. At least two (2) business days before each such status meeting, the contractor shall present to the College a written report of the status of the implementation and activities under the applicable contract. The report shall include, among other things:  A summary in such detail as the College shall reasonably request of the accomplishments and difficulties encountered, and suggestions and proposed actions for dealing with and resolving any identified difficulties and the anticipated results. 7

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A comprehensive and consolidated log of all outstanding project-related problems identified by the College and contractor that remain to be resolved. The then-current percentage of project completion, along with an estimate of the number of hours required to complete the project and the time remaining to project completion, in such detail (e.g., activity or task level) as the College shall direct. College and/or 3rd party delays or other circumstances known to contractor, or that reasonably should be known to contractor that contractor claims have or will impact on its ability to meet any critical path milestone.

Warranties By submitting a proposal, the bidder warrants to the College that it has the capability to perform the requirements as stated in the proposal and any accompanying documentation.

College Ownership The contractor agrees that the College shall receive a royalty-free, nonexclusive, and irrevocable license to reproduce, publish, or otherwise use and to authorize others to do so, all software, course templates, instructions, files, and documentation developed at any time during the period of the contract and for this contract, for use only by Prince George’s Community College.

Confidentiality The contractor shall comply with the provisions of the Privacy Act of 1974 and instruct its employees to use the same degree of care as it uses with its own data to keep confidential information concerning client data, the business of the College, its financial affairs, its relations with its students and its employees, the implementation services process, as well as any other information which may be specifically classified as confidential by the College in writing to the contractor. All federal and state regulations and statutes related to confidentiality shall be applicable to the contractor. The contractor shall have an appropriate agreement with its employees to that effect, provided, however, that the foregoing will not apply to:  Information which the College has released in writing from being maintained in confidence.  Information which at the time of disclosure is in the public domain by having been printed and published and available to the public in libraries, on the College website, regional and national conferences and meetings, or other public venues where such data is usually collected and displayed.  Information which, after disclosure, becomes part of the public domain as defined above, through no act of the contractor.

Independent Contractor Status The contractor agrees that contractor and contractor’s employees, partners and agents have no employeremployee relationship with the College, nor will they act for or on behalf of the College. No acts performed or representation, whether written or oral, made by the contractor with respect to third parties shall be binding to the College. The College shall not be responsible for the Federal Insurance Contribution Act (FICA) payments, federal or state unemployment taxes, income tax withholding, Workers Compensation Insurance payments, or any other insurance payments, nor will the College furnish any medical or retirement benefits or any paid vacation or sick leave.

Escrow Agreement The contractor will provide an Escrow Agreement or an Agency Agreement whereby the firm will make available to the College all course files and related development materials required in the proposal in the event of non-compliance by failure or default; firm ceases to exist or is merged with another firm; firm 8

drops course development services or ceases to support course development and design services. The escrow account will be maintained by the contractor at its own expense.

College Logo and Branding All courses must be branded, as appropriate, with the College’s official logos. The College will provide electronic files and style guidelines for the use of the logos and brand.

Project Overview The primary purpose of this RFP is to acquire high quality design services to convert six (6) traditional classroom courses into hybrid courses that combine face-to-face contact with online instruction. Each hybrid course will consist of two components: the online modules and the instructor notes for facilitating the face-to-face modules. The six courses to be developed: 1. IT Foundation Development - computer hardware basics, compatibility issues, software installation and functions, and preventive maintenance. 2. Essentials and Practical Application - entry-level technical ability to configure, administer and troubleshoot PC operating systems; prepares for CompTIA A+ Certification Exam. 3. Configuring Desktops and Networks - Network technologies, installation and configuration, media and topologies; prepares for CompTIA Network+ Certification Exam. 4. Securing Desktops and Networks - network security, compliance and operational security, threats and vulnerabilities, access control and identity management, and cryptography; prepares for ComptTIA Security + Certification Exam. 5. Supporting Desktops and Networks: install, manage and troubleshoot Windows 7 in a business environment; prepares for Microsoft Certified Technology Specialist MCTS Configuring Windows 7. 6. Technical Customer Service and Communications: maintaining and building client base through effective communication with laymen, excellent customer service, stress management, time management, and writing/speaking skills. While the first five courses use curricula specifically developed by ComptTIA and Microsoft to prepare students to pass their certification exams, the six (6) courses will form a comprehensive, synergistic training program designed not only to prepare students for the certification exams, but also to teach them how these competencies work together in actual business environments. The college currently offers IT certification prep in the traditional classroom/lab format. It also has a robust distance learning program of more than 300 courses using the Blackboard course management system. Research indicates that hybrid and blended learning--environments that combine face-to-face contact with online learning--is a highly successful delivery method for adult learners. There is also research-based agreement that students develop a deeper understanding of course material when they are given timely and targeted feedback on their work in the form of targeted embedded assessments. Our goal is to produce hybrid courses that combine face-to-face contact with online instruction that integrates targeted embedded assessment and virtual simulation learning opportunities. According to data pulled from the Maryland Department of Labor, Licensing and Regulations and the Department of Labor Market Analysis (2011), three types of occupations within the IT industry will see the largest growth in job openings from 2012 to 2022: (1) computer systems analyst; (2) computer support specialist; and (3) network and computer systems administrator. Within the targeted region, it is estimated that job growth will result in 104,268 new jobs in the ten-year period. It is our goal to increase the number 9

of qualified applicants for these positions by preparing students to pass the CompTIA and Microsoft certification exams that are required. While the ultimate goal is to prepare students for certification, it is important not to produce only "paper certified" IT workers; that is, workers who have learned the material required to pass each separate exam but have not experienced the connectivity of the levels of expertise. Each course focuses on the skills required of a specific certification but contains overlapping information from other certification contents. Although there is a separate certification exam for each, CompTIA and Microsoft competencies are used together in actual business environments. And, mastery of technical knowledge does not ensure the ability of the IT worker to function effectively in the workplace, where customer service, communication and teamwork are, if not more, essential for long term success. It is our goal that each of the six (6) hybrid courses contributes to the students' mastery of an integrated body of knowledge. The conversion of these six traditional courses into hybrid/online models is funded by a grant from the United States Department of Labor. The project will begin on Monday, January 6, 2014. Hybrid course deliverables must be completely designed, tested, revised, quality assured, licensed, released and receive complete and final approval by the College in accordance with the following schedule: • Courses 1 and 2: July 31, 2014 • Courses 3 & 4: August 30, 2014 • Courses 5 & 6: September 30, 2014

Project Timetable A tentative timetable for course development and delivery is as follows: This timetable will be revisited and updated once the vendor selection is completed. Specific dates related to the RFP process include: • Distribute RFP – September 30, 2013 • Final Questions Due – October 11, 2013 • Response Date for Questions – October 16, 2013 • RFP Proposals Due – October 25, 2013 • Evaluate Proposals – November 1, 2013 • Committee Decision – November 5, 2013 • Contract Negotiations – November 19, 2013 • Project Launch – December 16, 2013

Course design activities (6 hybrid courses) Each hybrid course will consist of two components: the online modules and the companion instructor notes for facilitating the face-to-face modules. Fundamental IT Concepts; Essentials and Practical Applications; Configuring Desktops and Networks; Securing Desktops and Networks; Supporting Desktops and Networks; and Technical Customer Service and Communications.

Course delivery Hybrid course deliverables must be completely designed, tested, revised, quality assured, licensed, released and receive complete and final approval by the College in accordance with the following schedule: • Courses 1 and 2: July 31, 2014 • Courses 3 & 4: August 30, 2014 • Courses 5 & 6: September 30, 2014

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College Background College Vision, Mission, and Goals

• PGCC Vision Prince George’s Community College will be the community’s first choice for innovative, high quality Learning opportunities. • PGCC Mission Prince George’s Community College transforms students’ lives. The College exists to educate, train, and serve our diverse populations through accessible, affordable, and rigorous learning experiences. • Strategic Goal 1 Prince George’s Community College will respond to and anticipate the learning needs of a diverse student population by creating and expanding educational opportunities and support services. • Strategic Goal 2 Prince George’s Community College will create and expand educational opportunities and support services that respond to and anticipate evolving workforce demands. • Strategic Goal 3 Prince George’s Community College will secure mission-compatible alternative funding, build mutually beneficial partnerships, and strategically allocate financial resources. • Strategic Goal 4 Prince George’s Community College will create and expand technology-based educational offerings, support services, and professional development opportunities. • Strategic Goal 5 Prince George’s Community College will emphasize and promote, both internally and within the region, the College’s role as an agent of change.

The College Since 1958, Prince George’s Community College has been providing educational opportunities for students from Prince George’s County and around the world. Dr. Charlene A. Dukes serves as the College’s eighth president. Under her leadership, the College has embarked on an ambitious strategic plan to become a world-class institution of higher education. The College's main campus is located in Largo, Maryland, with six (6) additional sites at University Town Center in Hyattsville, Laurel College Center, Joint Base Andrews, Skilled Trades Center, Westphalia Training Center and John Eager Howard Elementary School. The College partners with Howard Community College to offer classes at the Laurel College Center. Each year nearly 40,000 students take part in day, evening or weekend classes in more than 60 programs of study in a wide range of traditional and cutting-edge disciplines, such as business, humanities, allied health, science, computer information systems, and the social and behavior sciences. With an average class size of 20 students, Prince George’s Community College provides students with an enriching, learning-centered environment in which to further their academic and professional careers. The College offers classes in the fall, spring and summer. In addition, a myriad of non-credit and contracted education classes have variable start and end dates throughout the year. Academic programs at Prince George's Community College are divided into two categories: ▪ Transfer programs parallel the first two years of a bachelor’s degree and are designed to help students transfer to four-year colleges and universities. Transfer programs also provide undergraduate prerequisites for students majoring in pre-pharmacy, pre-dental, pre-law, pre-medicine and pre-physical therapy.  Career programs provide technical skills necessary for employment and career advancement. Many of the credits earned in career programs transfer to four-year colleges and universities. Prince George’s Community College also offers hundreds of noncredit 11

continuing education courses and programs in a variety of subjects. These courses are available to students seeking professional and personal advancement. Over 2,631 full and part-time/adjunct faculty members, classified staff, and administrative staff ensure that students get the attention and assistance they require. The College’s current annual operating budget is approximately $102.5 million.

College Organization and Staffing College Organization 

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Faculty: Comprised of 254 full-time faculty and 1,412 part-time/adjunct faculty. Individual College departments also maintain large adjunct pools from which instructors can be drawn when necessary. Classified and Professional Staff: The College has 894 full-time and part-time classified and professional staff employees. Administrative Staff: The College has 61 full-time administrators, including the College president and all vice-presidents.

Oversight and leadership is provided to the College through its Board of Trustees, who meet on a monthly basis to receive reports from the president, the heads of the three staff organizations, as well as other pertinent news concerning the College. The nine (9) member board includes the College president as well as a student representative, and is joined in its meetings by the College attorney.

College Staffing The College’s project director for this initiative will be an administrator in the division of Workforce Development & Continuing Education (WDCE). Any technical questions or issues that arise as a result of this project will be referred to the Office of Technology Services, and or WDCE.

SCOPE OF WORK Hybrid Course Design and Development Requirements • • • • •

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Each hybrid course will consist of two components: the online modules and the companion instructor notes for facilitating the face-to-face modules. Bidders are required to provide active online course links with log-in credentials (if applicable) for to recently developed online courses in the disciplines outlined. The design team must include, minimally, a project manager/coordinator, instructional designer, instructional specialist, and, if necessary, a graphics specialist. The project manager/coordinator must be available to work on-site at the PGCC Largo Campus, schedule to be determined. The hybrid course design team will work collaboratively with the College's subject matter experts. Successful bidder must have the ability to conduct multiple hybrid course development projects simultaneously. All online courses materials must be in compliance with the Americans With Disabilities Act. Hybrid courses must be developed using design principles appropriate for adult learners. 12

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Hybrid courses from different disciplines may require specific learner-focused approaches and techniques for people of all ages. The project requires multi-media capabilities, including animation, simulation, audiovisual, and interactive activities. The design must integrate online embedded assessment that provides targeted and timely feedback to students. The design of the hybrid course modules will utilize best practice methods as outlined in Quality Matters™ standards. Every online course page must show the Department of Labor copyright symbol.

Technical Specification Requirements • • •

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Each hybrid course will consist of two components: the online modules and the instructor notes for facilitating the face-to-face modules. Online modules must be developed using open standards such as SCORM and must be independent of a specific learning management system. The hybrid course components must be delivered in two formats: (1) integrated into the current version of Blackboard used at the College (Blackboard 9.1); and (2) packaged to be deployed publicly on the Internet. Online modules are to be fully tested and supported by Blackboard version 9.1 (technical specifications to be provided at the start of the project.) Online modules are to be developed to be compatible with Windows and Apple computers and mobile and tablet devices. Online modules are to be developed to allow for future editing, modifications, and updates by the College. Hybrid course files are to be delivered via portable storage device or Internet download. The integrated solution must have the ability to allow for custom institutional branding, including changing names, titles, and headings of the graphical user interface.

Required Information about the Company • •

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Describe your company, including name, address, number of years in business, corporate vision, and mission statement. State how many full-time, part-time and on-call employees your company has, and provide a breakdown by function (administrative, marketing, sales, sales support, client support services, course development, etc.). Describe any changes in executive leadership in your company in the past three years and any announced or planned changes in the next 36 months. What technologies is your company likely to phase out over the next 36 months? How many clients does your company have currently? How many of these clients are in higher education? 13

• • • •

Describe what percentage of your company’s resources is dedicated to the support of higher education. Describe what higher education/technology conferences your company supports and attends annually. How often are client satisfaction surveys conducted by your company? What are the average ratings on these surveys? Are any of your company’s officers, directors or principal shareholders now the subject of any litigation in which an adverse decision might result in a material change in the company’s financial position or future viability?

Required Information about the Company's Experience Designing Hybrid and Online Courses • •

•

• • • • •

Describe the company's experience designing courses using the Quality Matters™ rubric, standards and/or principles. Describe the degree to which your company has substantial experience in designing hybrid courses consisting of online modules and instructor notes for facilitating the face-to-face modules. Describe the degree to which your company has substantial expertise in the development and design of online courses or modules with multi-media capabilities and integrated embedded assessment that provides targeted feedback for students. Describe the structure of your typical design team, including the skills of the members and their experience in hybrid course development. Describe your capacity to develop multiple hybrid courses within a compressed time frame. Describe e-learning design and course structure elements that have proven successful with adult learners. Indicate the company’s history in designing online courses for higher education: community colleges, 4-year colleges and universities. Provide the name, skills and credentials, experience related to this RFP and work location, for each proposed key staff member involved with the project. Provide three references for each proposed key staff member.

Required Information about Technical Services and Support •

•

Describe the course development process, including a proposed timeline, that you will use to develop the six (6) hybrid courses, each consisting of online modules and instructor notes for facilitating the face-to-face modules. Especially address each of the following elements in the process: assessment of existing course (if applicable), initial site visit, collaboration with subject matter experts, best practices, adult learners, and design coherence. Describe the proposed software tools you will use to develop the online modules and instructor notes. 14

• • •

Describe the proposed project management tools and techniques you will use for developing and managing the implementation schedule and associated resources. Describe the availability, responsiveness, and problem escalation policies and procedures for the course development and design division. Describe how your company will ensure total quality management of the entire project.

Clients How many clients does your company have currently? How many of these clients are in higher education? College’s Responsibilities The responsibility of the successful contractor is to fulfill and complete the tasks set forth in this RFP. The College fully understands that the contractor’s performance may be affected by the level of support the contractor receives from the College. The contractor shall not be responsible for its inability to perform under this agreement when such inability is caused by the failure of the College’s employees to perform their respective duties and tasks as agreed upon by the two parties. Specific responsibilities of the College include:  Provide contractor with a project director as the primary point of contact during the conduct of this project.  Provide contractor with access to the Project Director, the Dean, Workforce Development & Community Partnerships and/or senior academic administrators, and the interim, vice president for WDCE for periodic review of the project.  Provide contractor with written descriptions of course content, current assessment materials, and any course specific requirements;  Provide contractor with appropriate office and conference room facilities for onsite design team visits.  Provide contractor with faculty instructors (and subject matter - content experts) who will be assigned responsibility for the course under development.  Provide repository for the final courses within the Blackboard course management system. While under contract, it is understood that the course design and delivery process will not adversely impact the operation and administration of the College. Further, it is assumed the course development and delivery process will operate in accordance with the College’s annual calendar, normal working hours, including the acceptance of all College holidays.

Bidder Qualifications Each bidder shall demonstrate that it has the skills, professional staff and experience to develop and implement a solution that meets the specific requirements in this RFP. Bidders must meet respectively all of the following qualifications and requirements to be given consideration:

Client References Experience must be demonstrated in a minimum of four (4) higher educational institutions where courses described in this RFP have been developed and deployed successfully using state of the art best practices methodologies. For each assignment, the bidder shall provide the following information:  Name of college or university organization.  Physical and mailing address.  Contact’s name (must be either former client’s project manager or supervisor of online course delivery). 15

     

Contact’s position. Contact’s telephone number. Contact’s e-mail address. List of online courses developed for client. Date of contracts. Scope of course development project provided by your company.

Liability Insurance Each bidder shall provide the College evidence of its Professional Liability Insurance in the amount of $2,000,000 by submitting a copy of their Certificate of Insurance and Professional Liability Insurance. Each bidder must also provide a copy of a sample contract.

Company Financial Status The successful bidder shall demonstrate its financial capability to enter into this relationship and to sustain this project. Additionally, the successful bidder shall provide the following documentation:  Annual report with audited financial statements for the most recent three (3) fiscal year period or  Financial statements for the most recent three (3) fiscal year periods.

Company Staffing The successful bidder shall demonstrate that it has adequate staff to perform the required services. Client satisfaction reference checks shall be performed by the College to substantiate experience, skills and credentials for each proposed key staff member involved with the project.

Proposal Submissions The proposal shall consist of one volume that consists of the Technical Proposal and the Cost Proposal. The boxes or packages containing the proposal copies must be properly labeled. The label needs to show the name of the project (RFP #14-08 Prince George’s Community College Hybrid Course Development Project) and the date and time when the proposals are due. Refer to the Calendar of Events for deadline for submitting the proposal. Proposals should be prepared simply and economically, providing a description of the bidder’s capabilities to satisfy the requirements of this RFP. Emphasis should be on completeness and clarity of content. The proposal shall be presented in a single 3-ring binder if possible. Each section will have an indexed divider and be tabbed according to the order described below. The proposals will be submitted to: Name and Address of Bidder Office of Procurement and Contracting Prince George’s Community College Kent Hall, Room 264 301 Largo Road Largo, MD 20774-2199 RFP No: 14-08 Proposals Due: October 25, 2013 Time 10:00 A.M.

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Any questions regarding this Request for Proposal should be directed to Lynnette Ellington no later than 1:00 P.M., October 11, 2013. Questions should be emailed to [email protected] or [email protected]. Bidders are advised that the College reserves the right to use its best judgment in choosing to respond or not respond to any submitted questions.

Proposal Outline Proposals must be organized in the order presented in this RFP. Submitted proposals must follow the tab layout and include all information requested for each section. Proposals not organized in the prescribed manner may be eliminated from consideration. The bidder must respond, in order, to all of the items listed in the RFP, use the numbering system of this RFP, and be complete and comprehensive in a concise manner.

Table of Contents Tab 1 – Proposal Transmittal Letter Submit a letter that provides general background information about the bidder. The letter must be completed and signed by an officer in the company authorized to contract on behalf of the company. Tab 1A – Addendum Forms (if any are issued) Submit an executed copy of each Addendum Form. The form must be signed by an officer in the company authorized to contract on behalf of the company. Failure to submit this document(s) may lead to the disqualification of the bidder. Tab 1B – Bid Proposal Affidavit Form A Bid Proposal Affidavit Form is enclosed in Appendix B and is to be included here. Failure to submit this document may lead to the disqualification of the bidder. Tab 2 – Executive Summary Submit no more than a three-page, double-spaced Executive Summary describing the essence of the bidder’s proposal. No cost information is to be included in this summary. Tab 3 – Introduction Submit no more than a three-page, double-spaced description of what the bidder is including in the proposal. Any uniqueness about the proposal and/or bidder can be cited here. Any special value offered in this proposal (with the exception of costs) can also be included here. Tab 4 – Company Background Submit no more than a two-page description of the bidder’s background and organizational history, including years in business and location of offices. Include a brief statement on mergers, acquisitions or sales experienced by the company, including relevant details related to such transactions. Submit no more than a one-page descriptive statement indicating the bidder’s qualifications for delivering the products and services sought under this solicitation. Submit no more than a two-page statement regarding the bidder’s strategic plans that demonstrate a strong commitment to higher education and the continuing development and support of products and services related to this industry.

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Submit no more than a three-page statement as to whether there is any significant pending litigation against the bidder. If such litigation exists, explain whether the pending litigation will impair the bidder’s performance under the resulting contract. Tab 5 – Company Finances Submit documentation that describes the financial condition of company. Provide certified, audited financial statements including a full set of footnotes as follows:  For the past three (3) fiscal years include, at a minimum, income statements, balance sheets, and statements of changes in financial position or cash flows. If three (3) years of financial statements are not available, this information should be provided to the fullest extent possible or document the reasons they are not available.  For a privately held company, when certified audited financial statements are not prepared, include a written statement from the company’s certified public accountant stating the financial condition, debt-to-asset ratio for the past three (3) years and any pending actions that may affect the company’s financial condition. The College reserves the right to determine whether the substitute information meets the requirements for financial information sufficiently to allow the College to evaluate the sufficiency of financial resources and the ability of the business to sustain performance of the contract award.  Submit the company’s most recent debt rating from Standard & Poors, Moody’s or Dun and Bradstreet, if available.  Submit evidence of the proportion of the company’s revenues attributable to institutions of higher education. Tab 6 – Company Experience and References Submit a statement describing the bidder’s course design and development services to higher education institutions of comparable size and complexity as Prince George’s Community College. Include information relative to the bidder’s ability to provide specific expertise to work cooperatively with client project managers and faculty, and to meet functional requirements of the College utilizing best practice solutions. Provide a listing of four (4) higher education institutions, preferably community/technical colleges, of comparable size and complexity where bidder has successfully deployed course design/development services. For these references, include:  Name of college or university organization.  Physical and mailing address.  Contact’s name (must be person knowledgeable of course design/delivery)  Contact’s position.  Contact’s telephone number.  Contact’s e-mail address.  List of online courses developed for client.  Date of contracts.  Scope of course development project provided by your company. Provide the name, skills and credentials and experience related to this RFP, for each proposed key staff member involved with the project. Provide three references for each proposed key staff member. Tab 7 – Security Statement Submit a statement agreeing to safeguard and protect the College’s data as required by law. 18

Tab 8 – Responses to Functional and Technical Specifications Within this tab, the bidder is to provide a response to College specifications outlined in this RFP. The bidder must provide a written, point-by-point narrative response to each requirement. Supplemental technical information, product literature, and other supporting materials should be included ONLY if they further explain or clarify the bidder’s response. Tab 9 – Proposed Course Design and Delivery Solution • Product and Implementation The bidder shall propose and briefly describe a course development and delivery process. Courses must be complete and ready for delivery in accordance with the following schedule: • Courses 1 and 2: July 31, 2014 • Courses 3 and 4: August 30, 2014 • Courses 5 and 6: September 30, 2014 •

Implementation Methodology The bidder is to describe the methodology to be employed to provide the services proposed. Provide enough detail for the College to understand how the course development methodology works and why it is well-suited to the College’s needs.

Tab 10 – Exceptions to Terms and Conditions The bidder is to state any exceptions to the terms and conditions here and explain in complete detail the issue pertaining to each item. Bidding Terms and Conditions are presented in Appendix A of the RFP. Tab 11 – Bidder Contracts The bidder is to enclose here all required contract documents of both the bidder and any third-party partners whose products are included in the proposal. Tab 12 -- Cost Proposal The proposal will detail required cost information for both the course development products and services. Any services rendered will be paid as delivered. Fixed price figures must include travel and per diem expenses, if any, and remain effective for 180 days from the receipt of proposal and should be submitted in the following format: • Course Development The bidder is to provide information concerning the price of course development. Any additional costs related to this project must be identified and clearly described. The proposal must include an estimate of development effort for each course, understanding that there will be effort variance depending on the availability of course materials, etc. The College seeks through this partnership a bidder that can demonstrate experience in the field of higher education to bring proactive ideas and solutions to the institution. To this end, the bidder is encouraged to offer additional value to this proposal as deemed appropriate. The idea is to encourage the bidder to offer additional creative approaches to solving typical community college issues related to online course development and refresh services.

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Evaluation of Proposals The bidder should have substantial experience in the development, design, and delivery of online courses for higher education markets, especially in community colleges or four year Baccalaureate granting institutions of comparable size and complexity.

Acceptability of Proposals The Office of Procurement and Contracting (OPC) shall determine which bidders have met the basic requirements of the RFP. The OPC shall have the sole authority to determine whether any deviation from the requirements of this RFP is substantial in nature. The OPC may waive or permit to be cured minor irregularities in proposals that are immaterial or inconsequential in nature, whenever it is determined to be in the College’s best interest. In addition, the OPC may reject in whole or in part any and all proposals, and conduct discussions with all responsible bidders in any manner deemed necessary to best serve the interests of the College.

Assessment Evaluation Committee The College has established a Hybrid Course Development Evaluation Committee (the “Committee”) to review and rate the proposals. The Committee shall thereafter review each responsive proposal for compliance with the requirements of the RFP as set forth herein. The Committee will review all proposals based on the information contained in the bidder’s proposal, and client references. The Committee will make a recommendation for an award to the Procurement Officer.

Technical Evaluation The College intends to perform the technical evaluation based on the bidder’s response to the criteria presented in this RFP. Qualified bidders’ responses will be evaluated for overall quality, compliance with the requirements, clarity, and concise presentation. It will be presumed that the quality assurance standards employed in the preparation and delivery of the proposal are reflective of the bidder’s overall quality assurance standards used in developing and delivering online courses.

Proposal Evaluation Criteria Acceptable proposals will be evaluated according to the following rating scale: Criteria Weight  Satisfaction of Functional, Technical 25 and Narrative Requirements and Questions  Solution Total Cost 15  Staffing capacities 15  Clarity and conciseness of course design process 10  Quality of sample online courses 10  Experience with Quality Matters 5  Demonstrated ability to meet launch deadlines 5  Client references 5  Company Financial Viability 5  Company Background 5 Total

100 Points

Satisfaction of Functional and Technical Specifications and Questions Below is a minimal sample of key concerns that will be considered:  How comprehensive is the bidder’s solution in meeting the functional needs listed? 20

        

To what extent are specifications provided or require modification at no cost or at additional cost? Did the bidder answer satisfactorily the questions regarding the company, product, services/support, and clients? Does the bidder sufficiently describe its course development methodologies, including schedule planning, tools and techniques, and supplemental resources? Does the bidder indicate how it will be responsive to the needs of the College over the timeframe of the project? Does the bidder have substantial knowledge and expertise in the course design and delivery process and possesses relevant design tools/services? Will the bidder provide continuity of experienced personnel throughout the duration of the project? Does the bidder fully describe how it will oversee the delivery and set-up of newly designed courses? Will the bidder provide continuity of experienced personnel throughout the duration of the project? Has the bidder demonstrated that it will bring professional leadership, enthusiasm and cooperation to the implementation process?

Technical Platform Solution Below is a minimal sample of key concerns that will be considered:  Provide a listing of all development tools (i.e., software, etc.) to be used in the proposed solution.

Company Financial Viability Below is a minimal sample of key concerns that will be considered:  Has the bidder included required documentation regarding annual fiscal performance for the past three years?  Does the financial profile of the bidder exemplify stability?  Does the bidder allocate considerable resources to research and development of its products and services?

Company Background 

   

Does bidder history indicate a substantial and successful record of accomplishment in the higher education industry? Are the references favorable to the bidder’s product offering and services? Does the bidder indicate a continuous commitment and involvement in the higher education market? How do third-party companies view their partnership with the bidder? How often do the bidder’s clients conduct user conferences? To what extent does the bidder support these efforts?

Cost Proposal Evaluation Criteria Final negotiation and award will be made to the responsible bidder with the lowest “cost benefit” score who conforms to the specifications and has complied with all requirements.

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Negotiation The College has the right to accept the best proposal as submitted, without discussion or negotiation, and may do so. Bidders should therefore not rely on having a chance to discuss, negotiate and adjust their proposals. Responsible bidders who submit a proposal initially and are judged by the Committee to be reasonably acceptable of being selected as finalists may be asked to provide information to clarify a question or concern. If the Committee determines that further cost discussion is in the best interests of the College, the OPC will advise the two finalists to submit a best and final offer for consideration by the Committee. The College retains the right to reject all submitted proposals. The following items must be included in the proposal:  Cover Letter signed by authorized representative of company.  Six copies of paper Proposal (one original, 5 copies).  One electronic media of Proposal (flash drive or disk)  All Addenda.  Bid Proposal Affidavit.  License Agreements.  Higher Education References.  Audited Financial Statements.

Appendices • • • • • • •

Instructions and Regulations for Bidding Mandatory Procurement Contract Provisions Bid Proposal Affidavit MBE Participation Provisions MBE Utilization Affidavit MBE Participation Schedule Contract Affidavit

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PRINCE GEORGE’S COMMUNITY COLLEGE MANDATORY PROCUREMENT CONTRACT PROVISIONS The following clauses are incorporated by reference within each solicitation, purchase order and contract for the procurement of materials, equipment, supplies or services entered into by the Board of Trustees of Prince George’s Community College (the “college”), except to the extent, if any, that the college specifies that any particular clause is inapplicable. .01. Incorporation by Reference. All terms and conditions of the solicitation, and any amendments thereto, are made a part of this contract. .02. Tax Exemption. The college is generally exempt from federal excise taxes, Maryland sales and use taxes, District of Columbia sales taxes, and transportation taxes. Exemption certificates shall be completed upon request. Where a Contractor is required to furnish and install material in the construction or improvement of real property in performance of a contract, the Contractor shall pay the Maryland Sales Tax and the exemption does not apply. .03. Specifications. All materials, equipment, supplies or services shall conform to federal and state laws and regulations and to the specifications contained in the solicitation. .04. Delivery and Acceptance. Delivery shall be made in accordance with the solicitation specifications. The college, in its sole discretion, may extend the time of performance for excusable delays due to unforeseeable causes beyond the contractor’s control. The college unilaterally may order in writing the suspension, delay, or interruption of performance hereunder. The college reserves the right to test any materials, equipment, supplies, or services delivered to determine if the specifications have been met. The materials listed in the bid or proposal shall be delivered FOB the point or points specified prior to or on the date specified in the bid or proposal. Any material that is defective or fails to meet the terms of the solicitation specifications shall be rejected. Rejected materials shall be promptly replaced. The college reserves the right to purchase replacement materials in the open market. Contractors failing to promptly replace materials lawfully rejected shall be liable for any excess price paid for the replacement, plus applicable expenses, if any. .05. Non-Hiring of Employees. No employee of the college or the state or any department, commission, agency or branch thereof whose duties as such employee include matters relating to or affecting the subject matter of this contract shall, while so employed, become or be the employee of the party or parties hereby contracting with the college. .06. Nondiscrimination in Employment. The Contractor agrees not to discriminate in any manner against an employee or applicant for employment because of race, color, religion, creed, age, sex, marital status, national origin, ancestry, or physical or mental handicap unrelated in nature and extent so as reasonably to preclude the performance of such employment and to post and to cause subcontractors to post in conspicuous places available to employees and applicants for employment, notices setting forth the substance of this clause. .07 Financial Disclosure. Contractors providing materials, equipment, supplies or services to the college, which is deemed an agency of the State for this purpose, herewith agree to comply with the State Finance Procurement Article, Sec.13-221, Annotated Code of Maryland, which requires that every business that enters into contracts, leases or other agreements with the State and receives in the aggregate $100,000 or more during a calendar year shall, within 30 days of the time when the $100,000 is reached, file with the Secretary of State certain specified information to include disclosure of beneficial ownership of the business.

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.08. Political Contribution Disclosure. The Contractor shall comply with Article 33, Sections 30-1 through 30-4, Annotated Code of Maryland, which requires that every person that enters into contracts, leases, or other agreements with the State of Maryland or a political subdivision of the State, including its agencies, during a calendar year in which the person receives in the aggregate $100,000 or more, shall file with the State Administration Board of Election Laws a statement disclosing contributions in excess of $500 made during the reporting period to a candidate for elective office in any primary or general election. .09. Anti-Bribery. The Contractor warrants that neither it nor any of its officers, directors, or partners nor any of its employees who are directly involved in obtaining or performing contracts with any public body has been convicted of bribery, attempted bribery, or conspiracy to bribe under the laws of any state or of the federal government or has engaged in conduct since July 1, 1977, which would constitute bribery, attempted bribery, or conspiracy to bribe under the laws of any state or the federal government. (For purposes of this clause, the college is deemed a subdivision of the state.) .10. Registration. Pursuant to Sec. 7-201 of the Corporations and Associations Article of the Annotated Code of Maryland, corporations not incorporated in the state shall be registered with the State Department of Assessments and Taxation, 301 West Preston Street, Baltimore, Maryland 21201, before doing any interstate or foreign business in this State. Before doing any intrastate business in this State, a foreign corporation shall qualify with the Department of Assessments and Taxation. .11. Contingent Fees. The Contractor warrants that it has not employed or retained any person, partnership, corporation, or other entity, other than a bona fide employee or agent working for the Contractor, to solicit or secure this agreement, and that it has not paid or agreed to pay any person, partnership, corporation, or other entity, other than a bona fide employee or agent, any fee or any other consideration contingent on the making of this agreement. .12. EPA Compliance. Materials, supplies, equipment, or services shall comply in all respects with the Federal Noise Control Act of 1972, where applicable. .13. Occupational Safety and Health Act (O.S.H.A.). All materials, supplies, equipment, or services supplied as a result of this contract shall comply with the applicable U.S. and Maryland Occupational Safety and Health Act standards. .14. Termination for Convenience. Upon written notice to the Contractor, the college may terminate this contract, in whole or in part, whenever the college shall determine that such termination is in the best interest of the college. The college shall pay all reasonable costs incurred up to the date of termination and all reasonable costs associated with termination of the contract. However, the Contractor may not be reimbursed for any anticipatory profits. Termination hereunder, including the determination of the rights and obligations of the parties, shall be governed by the provisions of COMAR 21.07.01.12A(2). .15. Termination for Default. When the Contractor has not performed or has unsatisfactorily performed the contract, payment shall be withheld at the discretion of the college. Failure on the part of a Contractor to fulfill contractual obligations shall be considered just cause for termination of the contract and the Contractor is not entitled to recover any costs incurred by the Contractor up to the date of termination. Termination hereunder, including the determination of the rights and obligations of the parties, shall be governed by the provisions of COMAR 21.07.01.11B. .16. Disputes. All disputes arising under or as a result of a breach of this contract which are not disposed of by mutual agreement shall be resolved in accordance with the Prince George’s Community College General Grievance Procedure. Pending resolution of a dispute, the Contractor shall proceed diligently with the performance of the contract as directed by the college. -2-

.17. Multi-Year Contracts. If funds are not appropriated or otherwise made available to support continuation in any fiscal year succeeding the first fiscal year, this contract shall terminate automatically as of the beginning of the fiscal year for which funds are not available. The Contractor may not recover anticipatory profits or costs incurred after termination. .18. Intellectual Property. Contractor agrees to indemnify and save harmless the college, its officers, agents and employees with respect to any claim, action, cost or judgment for patent infringement or trademark or copyright violation arising out of purchase or use of materials, supplies, equipment or services covered by this contract. .19 Maryland.

Maryland Law Prevails. The provisions of this contract shall be governed by the laws of

.20. Contractor’s Invoices. Contractor agrees to include on the face of all invoices billed to the college, its Taxpayer Identification Number, which is the Social Security Number for individuals and sole proprietors and the Federal Employer Identification Number for all other types of organizations. .21. Pre-existing Regulations. The regulations set forth in Title 21 of the Code of Maryland Regulations (COMAR Title 21) in effect on the date of execution of this contract are applicable to this contract. .22.

Repealed.

.23. Indemnification. The college shall not assume any obligation to indemnify, hold harmless, or pay attorneys’ fees that may arise from or in any way be associated with the performance or operation of this agreement. .24. Conflicting Terms. Any proposal for terms in addition to or different from those set forth in this contract or any attempt by the Contractor to vary any of the terms of this offer by Contractor’s acceptance shall not operate as a rejection of this offer, unless such variance is in the terms of the description, quantity, price or delivery schedule, but shall be deemed a material alteration thereof, and this offer shall be deemed acceptable by the Contractor without the additional or different terms. If this contract is an acceptance of a prior offer by the Contractor, the acceptance is expressly conditioned upon Contractor’s assent to any additional or different terms contained herein. The Contractor understands and agrees that the terms and conditions of this contract may not be waived. .25. Drug and Alcohol Free Workplace. The contractor warrants that the contractor shall comply with COMAR 21.11.08 Drug and Alcohol Free Workplace, and that the contractor shall remain in compliance throughout the term of the contract.

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BID/PROPOSAL AFFIDAVIT A. Authority I HEREBY AFFIRM THAT: I (print name)

possess the legal authority to make this Affidavit.

B. CERTIFICATION REGARDING COMMERCIAL NONDISCRIMINATION The undersigned bidder hereby certifies and agrees that the following information is correct: In preparing its bid on this project, the bidder has considered all proposals submitted from qualified, potential subcontractors and suppliers, and has not engaged in "discrimination" as defined in §19-103 of the State Finance and Procurement Article of the Annotated Code of Maryland. "Discrimination" means any disadvantage, difference, distinction, or preference in the solicitation, selection, hiring, or commercial treatment of a vendor, subcontractor, or commercial customer on the basis of race, color, religion, ancestry, or national origin, sex, age, marital status, sexual orientation, or on the basis of disability or any otherwise unlawful use of characteristics regarding the vendor's, supplier's, or commercial customer's employees or owners. "Discrimination" also includes retaliating against any person or other entity for reporting any incident of "discrimination". Without limiting any other provision of the solicitation on this project, it is understood that, if the certification is false, such false certification constitutes grounds for the State to reject the bid submitted by the bidder on this project, and terminate any contract awarded based on the bid. As part of its bid or proposal, the bidder herewith submits a list of all instances within the past 4 years where there has been a final adjudicated determination in a legal or administrative proceeding in the State of Maryland that the bidder discriminated against subcontractors, vendors, suppliers, or commercial customers, and a description of the status or resolution of that determination, including any remedial action taken. Bidder agrees to comply in all respects with the State's Commercial Nondiscrimination Policy as described under Title 19 of the State Finance and Procurement Article of the Annotated Code of Maryland. B-1. Certification Regarding Minority Business Enterprises. The undersigned bidder hereby certifies and agrees that it has fully complied with the State Minority Business Enterprise Law, State Finance and Procurement Article, §14-308(a)(2), Annotated Code of Maryland, which provides that, except as otherwise provided by law, a contractor may not identify a certified minority business enterprise in a bid or proposal and: (1) Fail to request, receive, or otherwise obtain authorization from the certified minority business enterprise to identify the certified minority proposal; (2) Fail to notify the certified minority business enterprise before execution of the contract of its inclusion in the bid or proposal; (3) Fail to use the certified minority business enterprise in the performance of the contract; or (4) Pay the certified minority business enterprise solely for the use of its name in the bid or proposal. Without limiting any other provision of the solicitation on this project, it is understood that if the certification is false, such false certification constitutes grounds for the State to reject the bid submitted by the bidder on this project, and terminate any contract awarded based on the bid. B-2. Certification Regarding Veteran-Owned Small Business Enterprises. The undersigned bidder hereby certifies and agrees that it has fully complied with the State veteran-owned small business enterprise law, State Finance and Procurement Article, §14-605, Annotated Code of Maryland, which provides that a person may not: (1) Knowingly and with intent to defraud, fraudulently obtain, attempt to obtain, or aid another person in fraudulently obtaining or attempting to obtain public money, procurement contracts, or funds expended under a procurement contract to which the person is not entitled under this title;

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(2) Knowingly and with intent to defraud, fraudulently represent participation of a veteran–owned small business enterprise in order to obtain or retain a bid preference or a procurement contract; (3) Willfully and knowingly make or subscribe to any statement, declaration, or other document that is fraudulent or false as to any material matter, whether or not that falsity or fraud is committed with the knowledge or consent of the person authorized or required to present the declaration, statement, or document; (4) Willfully and knowingly aid, assist in, procure, counsel, or advise the preparation or presentation of a declaration, statement, or other document that is fraudulent or false as to any material matter, regardless of whether that falsity or fraud is committed with the knowledge or consent of the person authorized or required to present the declaration, statement, or document; (5) Willfully and knowingly fail to file any declaration or notice with the unit that is required by COMAR 21.11.12; or (6) Establish, knowingly aid in the establishment of, or exercise control over a business found to have violated a provision of §B-2(1)—(5) of this regulation. C. AFFIRMATION REGARDING BRIBERY CONVICTIONS I FURTHER AFFIRM THAT: Neither I, nor to the best of my knowledge, information, and belief, the above business (as is defined in Section 16101(b) of the State Finance and Procurement Article of the Annotated Code of Maryland), or any of its officers, directors, partners, controlling stockholders, or any of its employees directly involved in the business's contracting activities including obtaining or performing contracts with public bodies has been convicted of, or has had probation before judgment imposed pursuant to Criminal Procedure Article, §6-220, Annotated Code of Maryland, or has pleaded nolo contendere to a charge of, bribery, attempted bribery, or conspiracy to bribe in violation of Maryland law, or of the law of any other state or federal law, except as follows (indicate the reasons why the affirmation cannot be given and list any conviction, plea, or imposition of probation before judgment with the date, court, official or administrative body, the sentence or disposition, the name(s) of person(s) involved, and their current positions and responsibilities with the business):

. D. AFFIRMATION REGARDING OTHER CONVICTIONS I FURTHER AFFIRM THAT: Neither I, nor to the best of my knowledge, information, and belief, the above business, or any of its officers, directors, partners, controlling stockholders, or any of its employees directly involved in the business's contracting activities including obtaining or performing contracts with public bodies, has: (1) Been convicted under state or federal statute of: (a) A criminal offense incident to obtaining, attempting to obtain, or performing a public or private contract; or (b) Fraud, embezzlement, theft, forgery, falsification or destruction of records or receiving stolen property; (2) Been convicted of any criminal violation of a state or federal antitrust statute; (3) Been convicted under the provisions of Title 18 of the United States Code for violation of the Racketeer Influenced and Corrupt Organization Act, 18 U.S.C. §1961 et seq., or the Mail Fraud Act, 18 U.S.C. §1341 et seq., for acts in connection with the submission of bids or proposals for a public or private contract;

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(4) Been convicted of a violation of the State Minority Business Enterprise Law, §14-308 of the State Finance and Procurement Article of the Annotated Code of Maryland; (5) Been convicted of a violation of §11-205.1 of the State Finance and Procurement Article of the Annotated Code of Maryland; (6) Been convicted of conspiracy to commit any act or omission that would constitute grounds for conviction or liability under any law or statute described in subsections (1)—(5) above; (7) Been found civilly liable under a state or federal antitrust statute for acts or omissions in connection with the submission of bids or proposals for a public or private contract; (8) Been found in a final adjudicated decision to have violated the Commercial Nondiscrimination Policy under Title 19 of the State Finance and Procurement Article of the Annotated Code of Maryland with regard to a public or private contract; or (9) Admitted in writing or under oath, during the course of an official investigation or other proceedings, acts or omissions that would constitute grounds for conviction or liability under any law or statute described in §§B and C and subsections D(1)—(8) above, except as follows (indicate reasons why the affirmations cannot be given, and list any conviction, plea, or imposition of probation before judgment with the date, court, official or administrative body, the sentence or disposition, the name(s) of the person(s) involved and their current positions and responsibilities with the business, and the status of any debarment):

. E. AFFIRMATION REGARDING DEBARMENT I FURTHER AFFIRM THAT: Neither I, nor to the best of my knowledge, information, and belief, the above business, or any of its officers, directors, partners, controlling stockholders, or any of its employees directly involved in the business's contracting activities, including obtaining or performing contracts with public bodies, has ever been suspended or debarred (including being issued a limited denial of participation) by any public entity, except as follows (list each debarment or suspension providing the dates of the suspension or debarment, the name of the public entity and the status of the proceedings, the name(s) of the person(s) involved and their current positions and responsibilities with the business, the grounds of the debarment or suspension, and the details of each person's involvement in any activity that formed the grounds of the debarment or suspension).

. F. AFFIRMATION REGARDING DEBARMENT OF RELATED ENTITIES I FURTHER AFFIRM THAT: (1) The business was not established and it does not operate in a manner designed to evade the application of or defeat the purpose of debarment pursuant to Sections 16-101, et seq., of the State Finance and Procurement Article of the Annotated Code of Maryland; and

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(2) The business is not a successor, assignee, subsidiary, or affiliate of a suspended or debarred business, except as follows (you must indicate the reasons why the affirmations cannot be given without qualification):

. G. SUB-CONTRACT AFFIRMATION I FURTHER AFFIRM THAT: Neither I, nor to the best of my knowledge, information, and belief, the above business, has knowingly entered into a contract with a public body under which a person debarred or suspended under Title 16 of the State Finance and Procurement Article of the Annotated Code of Maryland will provide, directly or indirectly, supplies, services, architectural services, construction related services, leases of real property, or construction. H. AFFIRMATION REGARDING COLLUSION I FURTHER AFFIRM THAT: Neither I, nor to the best of my knowledge, information, and belief, the above business has: (1) Agreed, conspired, connived, or colluded to produce a deceptive show of competition in the compilation of the accompanying bid or offer that is being submitted; (2) In any manner, directly or indirectly, entered into any agreement of any kind to fix the bid price or price proposal of the bidder or offeror or of any competitor, or otherwise taken any action in restraint of free competitive bidding in connection with the contract for which the accompanying bid or offer is submitted. I. CERTIFICATION OF TAX PAYMENT I FURTHER AFFIRM THAT: Except as validly contested, the business has paid, or has arranged for payment of, all taxes due the State of Maryland and has filed all required returns and reports with the Comptroller of the Treasury, the State Department of Assessments and Taxation, and the Department of Labor, Licensing, and Regulation, as applicable, and will have paid all withholding taxes due the State of Maryland prior to final settlement. J. CONTINGENT FEES I FURTHER AFFIRM THAT: The business has not employed or retained any person, partnership, corporation, or other entity, other than a bona fide employee, bona fide agent, bona fide salesperson, or commercial selling agency working for the business, to solicit or secure the Contract, and that the business has not paid or agreed to pay any person, partnership, corporation, or other entity, other than a bona fide employee, bona fide agent, bona fide salesperson, or commercial selling agency, any fee or any other consideration contingent on the making of the Contract. K. CERTIFICATION REGARDING INVESTMENTS IN IRAN (1) The undersigned certifies that, in accordance with State Finance and Procurement Article, §17-705, Annotated Code of Maryland: (a) It is not identified on the list created by the Board of Public Works as a person engaging in investment activities in Iran as described in State Finance and Procurement Article, §17-702, Annotated Code of Maryland; and

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(b) It is not engaging in investment activities in Iran as described in State Finance and Procurement Article, §17702, Annotated Code of Maryland. 2. The undersigned is unable to make the above certification regarding its investment activities in Iran due to the following activities: L. CONFLICT MINERALS ORIGINATED IN THE DEMOCRATIC REPUBLIC OF CONGO (FOR SUPPLIES AND SERVICES CONTRACTS) I FURTHER AFFIRM THAT: The business has complied with the provisions of State Finance and Procurement Article, §14-413, Annotated Code of Maryland governing proper disclosure of certain information regarding conflict minerals originating in the Democratic Republic of Congo or its neighboring countries as required by federal law. M. ACKNOWLEDGEMENT I ACKNOWLEDGE THAT this Affidavit is to be furnished to the Procurement Officer and may be distributed to units of: (1) the State of Maryland; (2) counties or other subdivisions of the State of Maryland; (3) other states; and (4) the federal government. I further acknowledge that this Affidavit is subject to applicable laws of the United States and the State of Maryland, both criminal and civil, and that nothing in this Affidavit or any contract resulting from the submission of this bid or proposal shall be construed to supersede, amend, modify or waive, on behalf of the State of Maryland, or any unit of the State of Maryland having jurisdiction, the exercise of any statutory right or remedy conferred by the Constitution and the laws of Maryland with respect to any misrepresentation made or any violation of the obligations, terms and covenants undertaken by the above business with respect to (1) this Affidavit, (2) the contract, and (3) other Affidavits comprising part of the contract. I DO SOLEMNLY DECLARE AND AFFIRM UNDER THE PENALTIES OF PERJURY THAT THE CONTENTS OF THIS AFFIDAVIT ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE, INFORMATION, AND BELIEF. Date: By: (print name of Authorized Representative and Affiant)

(signature of Authorized Representative and Affiant)

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PRINCE GEORGE’S COMMUNITY COLLEGE MINORITY BUSINESS ENTERPRISE PARTICIPATION PROVISIONS MBE 1. Introduction. These provisions, and the accompanying MBE Utilization Affidavit, form a part of the Contract Documents. Award of the Contract shall be subject to the college concluding that the apparent successful bidder meets the requirements of these provisions. The definitions contained in COMAR 21.11.03.03 apply to these provisions. MBE 2. MBE Participation Goal. MBE 2.1 A certified Minority Business Enterprise (“MBE”) participation goal of not less than 10 percent of the dollar value of the Contract has been established by the college for this procurement. The Bidder agrees that not less than 10 percent of the total Contract amount will be performed by certified MBE’s. MBE 2.2. An MBE prime contractor responding to the solicitation shall, if awarded the Contract accomplish an amount of work not less than 10 percent of the total Contract amount with its own work force, certified MBE subcontractors, or both in combination. The documentation requirements of MBE 4 are applicable only if MBE subcontractors are to be utilized in the performance of the Contract. The MBE prime contractor shall, however, be certified or submit an MBE affidavit and apply to be certified in accordance with MBE 4.4. MBE 3. MBE Utilization Affidavit. Each bid submitted in response to this solicitation shall be accompanied by a completed MBE Utilization Affidavit in the form attached, in which the Bidder acknowledges the MBE Participation Goal and commits to make a good faith effort to achieve the goal. MBE 4. Documentation. The following documentation shall be considered as part of the Contract, and shall be furnished by the apparent successful bidder within 10 working days from notification that he is the apparent successful bidder or within 10 days following the award, whichever is earlier. If the Contract has been awarded and the following documentation is not furnished, the award shall be null and void. MBE 4.1. A completed schedule of participation naming each MBE who will participate in the project that describes the: (a) Contract items to be performed or furnished by the MBE and the proposed timetable for performance, and; (b) Agreed prices to be paid to each MBE for the work or supply. MBE 4.2. If the apparent successful bidder is unable to achieve the contract goal for MBE participation, the apparent successful bidder may submit instead of or in conjunction with the schedule of participation, a request in writing for a waiver as provided below. MBE 4.3. An MBE subcontractor project participation statement signed by both the bidder and each MBE listed in the schedule of participation, which shall include:

MBE 1

(a) statement of intent to enter into a contract between the prime contractor and each subcontractor if a contract is executed between the college and the prime contractor or if the prime contract has been awarded, copies of the subcontract agreement or agreements; and (b) The amount and type of bonds required of MBE subcontractors, if any. MBE 4.4. A completed and signed MBE affidavit for any MBE prime contractor and for each MBE identified in the schedule for MBE participation provided that the bidder, offeror, or subcontractors are not already certified by the State Minority Business Certification Council or the Department of Transportation under COMAR 21.11.03.15 or 16. MBE 4.5. An affidavit completed and signed by the prime contractor stating that, in the solicitation of subcontract quotations or offers, MBE subcontractors were provided not less than the same information and amount of time to respond as were non-MBE subcontractors, and that the solicitation process was conducted in such manner as to otherwise not place MBE subcontractors at a competitive disadvantage to non-MBE subcontractors. MBE 4.6. Any other documentation considered appropriate by the college to ascertain bidder responsibility in connection with the contract MBE participation goal. MBE 4.7. The Contractor, by submitting his bid or offer, consents to provide that documentation requested by the college and to provide right of entry at any reasonable time for purposes of the college’s representatives verifying compliance with the MBE subcontractor requirements. MBE 5. Contracts Involving Subcontracts. MBE 5.1. Award of a Contract involving subcontracts shall be subject to the college concluding that the apparent successful bidder or offeror meets the applicable certified MBE participation provisions contained in the solicitation. MBE 5.2 The apparent successful bidder shall within 10 working days from the date of award of the contract or notification that it is the apparent successful bidder, whichever is earlier, submits the documentation required. MBE 5.3. Nothing in these provisions is intended to preclude the award of a contract conditionally upon receipt of the document specified in MBE 5.2. MBE 5.4 Whenever an uncertified minority business is identified for contract award, or in the schedule for subcontract participation, the college shall forward the affidavit of the minority business to the appropriate certification entity for certification consistent with COMAR 21.11.03.15 and 16. A contract may be awarded notwithstanding the pendency of certification. In the event of an unfavorable disposition, the college may not, in the future, treat that business entity as an MBE until it is so certified. MBE 6. Noncompliance. If the college determines that the apparent successful bidder has not complied with the certified MBE subcontract participation contract goal, and has not obtained a waiver in accordance with MBE 7, or if the bidder fails to submit the documentation required MBE 2

by the solicitation, the Contract Officer, upon review by the college Attorney and approval of the President or the President’s designee, may reject the bid or offer or cancel the award of the contract. The reasons for this action shall be specified in writing and mailed or delivered to the bidder. MBE 7. Waiver. MBE 7.1. If, for any reason, the apparent successful bidder is unable to achieve the contract goal for certified MBE participation, the bidder may request, in writing, an exception to the goal with justification to include the following: (a) A detailed statement of the efforts made to select portions of the work proposed to be performed by certified MBEs in order to increase the likelihood of achieving the stated goal; (b) A detailed statement of the efforts made to contact and negotiate with certified MBEs, including: (1) The names, addresses, dates and telephone numbers of certified MBEs contacted, and; (2) A description of the information provided to certified MBEs regarding the plans, specifications, and anticipated time schedule for portions of the work to be performed; (c) As to each certified MBE that had placed a subcontract quotation or offer which the apparent successful bidder considers not to be acceptable, a detailed statement of the reasons for this conclusion; and (d) A list of minority subcontractors found to be unavailable. This list should be accompanied by an MBE unavailability certification signed by the minority business enterprise, or a statement from the apparent successful bidder that the minority business refused to give the written certification. MBE 7.2. A waiver of a certified MBE contract goal may be granted only upon a reasonable demonstration by the bidder that certified MBE participation was unable to be obtained or was unable to be obtained at a reasonable price and if the President or the President’s designee determines that the public interest is served by a waiver. In making a determination under this section, the President or President’s designee may consider engineering estimates, catalogue prices, general market availability, and availability of certified MBEs in the area work is to be performed, other bids or offers and subcontract bids or offers substantiating significant variances between certified MBE and non-MBE cost of participation, and their impact on the overall cost of the contract to the college and any other relevant factor. MBE 7.3. The President or the President’s designee may waive any of these provisions for a sole source, expedited or emergency procurement in which the public interest cannot reasonably accommodate use of these procedures.

MBE 3

MBE 8. Amendment for Unforeseen Circumstances. If at any time before execution of a contract, the apparent successful bidder determines that a certified MBE listed on the schedule for participation has become or will become unavailable, then the apparent successful bidder shall immediately notify the Contract Officer. Any desired change in the schedule for participation shall be approved in advance by the Contract Officer and shall indicate the Contractor’s efforts to substitute another certified MBE subcontractor to perform the work. Desired changes occurring after the date of Contract execution may occur only upon written approval by the President or the President’s designee and subsequently by Contract amendment. MBE 9. Compliance. MBE 9.1. To assure compliance with certified MBE subcontract requirements, the college may require the Contractor to furnish: (a) Copies of purchase orders, subcontracts, cancelled checks, and other records that may indicate the number, names, dollar value of certified MBE subcontracts, dates, and schedule time for performance of work by an MBE subcontractor; and (b) Entry for an on-site verification inspection. MBE 9.2. Upon determining the Contractor’s non-compliance, the college shall notify the Contractor in writing of its findings and shall specify what corrective actions are required. The Contractor shall be required to initiate the corrective actions within 10 days and complete them within the time specified by the college. MBE 9.3. If the college determines that substantial non-compliance with MBE subcontract provisions exists and that the Contractor refuses or fails to take the corrective action required by the college, then the following sanctions may be invoked: (a) Termination of the Contract in whole or in part for cause; (b) Referral to the college Attorney for appropriate action; (c) Initiation of any other specific remedy identified by Contract; or (d) The college may use any other compliance mechanism authorized by Contract or by law.

MBE 4

BOARD OF TRUSTEES OF PRINCE GEORGE’S COMMUNITY COLLEGE MINORITY BUSINESS ENTERPRISE UTILIZATION AFFIDAVIT

I hereby declare and affirm that I am the _______________________________________ (Title) and the duly authorized representative of _________________________________________ __________________________________________________________________________ (Name of Bidder) I further declare and affirm that the Bidder acknowledges the Minority Business Enterprise participation goal of not less than 10 percent of the total contract amount, and commits to make a good faith effort to achieve the goal. I DO SOLEMNLY DECLARE AND AFFIRM UNDER THE PENALTIES OF PERJURY THAT THE CONTENTS OF THE FOREGOING DOCUMENT ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE, INFORMATION AND BELIEF, AND THAT I AM AUTHORIZED, ON BEHALF OF THE ABOVE BIDDER, TO MAKE THIS AFFIDAVIT.

_______________________ (Date) _________________________________ (Affiant’s Signature)

_________________________________ Print or type name

Prince George's Community College MBE Participation Schedule _______________________________________________________________________________________ Prime Contractor (Firm Name, Address, Phone) Project Description

_______________________________________________________________________________________ Project Number Total Contract Amount $ _______________________________________________________________________________________ ***List Information For Each Certified MBE Subcontractor On This Project*** __ A. Minority Firm Name, Address, Phone MBE Classification:_________________________ MBE Certification Number: _________________ Work To Be Performed MBE Federal ID Number: _________________________ _______________________________________________________________________________________ Project Commitment Date Project Completion Date _______________________________________________________________________________________ Agreed Dollar Amount Percentage Of Total Contract _______________________________________________________________________________________ B. Minority Firm Name, Address, Phone MBE Classification:_________________________ __________________________________________MBE Certification Number: ______________________ Work To Be Performed MBE Federal ID Number: ________________________ Project Commitment Date Project Completion Date ______________________________________________________________________________________ Agreed Dollar Amount Percentage Of Total Contract ______________________________________________________________________________________ C. Minority Firm Name, Address, Phone MBE Classification:________________________ MBE Certification Number: _________________ Work To Be Performed Project Commitment Date

MBE Federal ID Number: _________________________ Project Completion Date

Agreed Dollar Amount

Percentage Of Total Contract

____________________________________________________________________________________________________________ THIS FORM PREPARED BY: (Contractor signature is required) Date:

______________________________________________________________________________________ (PGCC OFFICIAL USE ONLY) APPROVED: ____YES _____NO__________________________ _ ___________ DATE

__________________________________________________________________ SIGNATURE - OFFICE OF PROCUREMENT & CONTRACTING

____________________________________________________________________________________________________________

USE CONTINUATION PAGE AS NEEDED

SUMMARY TOTAL MBE PARTICIPATION: TOTAL AFRICAN-AMERICAN MBE PARTICIPATION: TOTAL WOMAN-OWNED MBE PARTICIPATION:

_________% _________% _________%

$_____________ $_____________ $_____________

MBE Classification: Hispanics, Asian, American Indians, Women, African American, Physical or Mentally Disabled

SUBMIT THIS AFFIDAVIT WITH BID/PROPOSAL

Prince George's Community College MBE Participation Schedule Page2 ____________________________________________________________________________________________________________

List Information For Each Certified MBE Subcontractor On This Project D. Minority Firm Name, Address, Phone MBE Classification:________________________ MBE Certification Number: _________________ Work To Be Performed MBE Federal ID Number: __________________________ ______________________________________________________________________________________ Project Commitment Date Project Completion Date ______________________________________________________________________________________ Agreed Dollar Amount Percentage Of Total Contract ______________________________________________________________________________________ E. Minority Firm Name, Address, Phone MBE Classification:________________________

Work To Be Performed

MBE Certification Number:__________________ MBE Federal ID Number:__________________________

Project Commitment Date Project Completion Date ______________________________________________________________________________________ Agreed Dollar Amount Percentage Of Total Contract ______________________________________________________________________________________ F. Minority Firm Name, Address, Phone MBE Classification:________________________ MBE CertificationNumber:__________________ Work To Be Performed MBE Federal ID Number:__________________________ ______________________________________________________________________________________ Project Commitment Date Project Completion Date ______________________________________________________________________________________ Agreed Dollar Amount Percentage Of Total Contract ______________________________________________________________________________________ G. Minority Firm Name, Address, Phone MBE Classification:________________________ MBE.CertificationNumber:__________________ Work To Be Performed MBE Federal ID Number: __________________________ ______________________________________________________________________________________ Project Commitment Date Project Completion Date ______________________________________________________________________________________ Agreed Dollar Amount Percentage Of Total Contract ______________________________________________________________________________________

SUMMARY

SUB-TOTAL MBE PARTICIPATION: SUB-TOTAL AFRICAN-AMERICAN MBE PARTICIPATION: SUB-TOTAL WOMAN-OWNED MBE PARTICIPATION:

_______% _______% _______%

$___________ $___________ $___________

MBE Classification: Hispanics, Asian, American Indians, Women, African American, Physical or Mentally Disabled

SUBMIT THIS AFFIDAVIT WITH BID/PROPOSAL

CONTRACT AFFIDAVIT A. AUTHORITY I HEREBY AFFIRM THAT: I, (print name)

possess the legal authority to make this Affidavit.

B. CERTIFICATION OF REGISTRATION OR QUALIFICATION WITH THE STATE DEPARTMENT OF ASSESSMENTS AND TAXATION I FURTHER AFFIRM THAT: The business named above is a (check applicable items): (1) Corporation — ___ domestic or ___ foreign; (2) Limited Liability Company — ___ domestic or ___ foreign; (3) Partnership — ___ domestic or ___ foreign; (4) Statutory Trust — ___ domestic or ___ foreign; (5) ___ Sole Proprietorship and is registered or qualified as required under Maryland Law. I further affirm that the above business is in good standing both in Maryland and (IF APPLICABLE) in the jurisdiction where it is presently organized, and has filed all of its annual reports, together with filing fees, with the Maryland State Department of Assessments and Taxation. The name and address of its resident agent (IF APPLICABLE) filed with the State Department of Assessments and Taxation is: Name and Department ID Number: Address:

and that if it does business under a trade name, it has filed a certificate with the State Department of Assessments and Taxation that correctly identifies that true name and address of the principal or owner as: Name and Department ID Number: ________________________ Address:

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C. FINANCIAL DISCLOSURE AFFIRMATION I FURTHER AFFIRM THAT: I am aware of, and the above business will comply with, the provisions of State Finance and Procurement Article, §13-221, Annotated Code of Maryland, which require that every business that enters into contracts, leases, or other agreements with the State of Maryland or its agencies during a calendar year under which the business is to receive in the aggregate $100,000 or more shall, within 30 days of the time when the aggregate value of the contracts, leases, or other agreements reaches $100,000, file with the Secretary of State of Maryland certain specified information to include disclosure of beneficial ownership of the business. D. POLITICAL CONTRIBUTION DISCLOSURE AFFIRMATION I FURTHER AFFIRM THAT: I am aware of, and the above business will comply with, Election Law Article, §§14-101—14-108, Annotated Code of Maryland, which requires that every person that enters into contracts, leases, or other agreements with the State of Maryland, including its agencies or a political subdivision of the State, during a calendar year in which the person receives in the aggregate $100,000 or more shall file with the State Board of Elections a statement disclosing contributions in excess of $500 made during the reporting period to a candidate for elective office in any primary or general election. E. DRUG AND ALCOHOL FREE WORKPLACE (Applicable to all contracts unless the contract is for a law enforcement agency and the agency head or the agency head’s designee has determined that application of COMAR 21.11.08 and this certification would be inappropriate in connection with the law enforcement agency’s undercover operations.) I CERTIFY THAT: (1) Terms defined in COMAR 21.11.08 shall have the same meanings when used in this certification. (2) By submission of its bid or offer, the business, if other than an individual, certifies and agrees that, with respect to its employees to be employed under a contract resulting from this solicitation, the business shall: (a) Maintain a workplace free of drug and alcohol abuse during the term of the contract; (b) Publish a statement notifying its employees that the unlawful manufacture, distribution, dispensing, possession, or use of drugs, and the abuse of drugs or alcohol is prohibited in the business’ workplace and specifying the actions that will be taken against employees for violation of these prohibitions; (c) Prohibit its employees from working under the influence of drugs or alcohol; (d) Not hire or assign to work on the contract anyone who the business knows, or in the exercise of due diligence should know, currently abuses drugs or alcohol and is not actively engaged in a bona fide drug or alcohol abuse assistance or rehabilitation program;

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(e) Promptly inform the appropriate law enforcement agency of every drug-related crime that occurs in its workplace if the business has observed the violation or otherwise has reliable information that a violation has occurred; (f) Establish drug and alcohol abuse awareness programs to inform its employees about: (i) The dangers of drug and alcohol abuse in the workplace; (ii) The business’s policy of maintaining a drug and alcohol free workplace; (iii) Any available drug and alcohol counseling, rehabilitation, and employee assistance programs; and (iv) The penalties that may be imposed upon employees who abuse drugs and alcohol in the workplace; (g) Provide all employees engaged in the performance of the contract with a copy of the statement required by §E(2)(b), of this regulation; (h) Notify its employees in the statement required by §E(2)(b), of this regulation, that as a condition of continued employment on the contract, the employee shall: (i) Abide by the terms of the statement; and (ii) Notify the employer of any criminal drug or alcohol abuse conviction for an offense occurring in the workplace not later than 5 days after a conviction; (i) Notify the procurement officer within 10 days after receiving notice under §E(2)(h)(ii), of this regulation, or otherwise receiving actual notice of a conviction; (j) Within 30 days after receiving notice under §E(2)(h)(ii), of this regulation, or otherwise receiving actual notice of a conviction, impose either of the following sanctions or remedial measures on any employee who is convicted of a drug or alcohol abuse offense occurring in the workplace: (i) Take appropriate personnel action against an employee, up to and including termination; or (ii) Require an employee to satisfactorily participate in a bona fide drug or alcohol abuse assistance or rehabilitation program; and (k) Make a good faith effort to maintain a drug and alcohol free workplace through implementation of §E(2)(a)—(j), of this regulation. (3) If the business is an individual, the individual shall certify and agree as set forth in §E(4), of this regulation, that the individual shall not engage in the unlawful manufacture, distribution, dispensing, possession, or use of drugs or the abuse of drugs or alcohol in the performance of the contract. (4) I acknowledge and agree that: May 06, 2013

(a) The award of the contract is conditional upon compliance with COMAR 21.11.08 and this certification; (b) The violation of the provisions of COMAR 21.11.08 or this certification shall be cause to suspend payments under, or terminate the contract for default under COMAR 21.07.01.11 or 21.07.03.15, as applicable; and (c) The violation of the provisions of COMAR 21.11.08 or this certification in connection with the contract may, in the exercise of the discretion of the Board of Public Works, result in suspension and debarment of the business under COMAR 21.08.03. F. CERTAIN AFFIRMATIONS VALID I FURTHER AFFIRM THAT: To the best of my knowledge, information, and belief, each of the affirmations, certifications, or acknowledgements contained in that certain Bid/Proposal Affidavit dated , 20__, and executed by me for the purpose of obtaining the contract to which this Exhibit is attached remains true and correct in all respects as if made as of the date of this Contract Affidavit and as if fully set forth herein. I DO SOLEMNLY DECLARE AND AFFIRM UNDER THE PENALTIES OF PERJURY THAT THE CONTENTS OF THIS AFFIDAVIT ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE, INFORMATION, AND BELIEF. Date: By: (printed name of Authorized Representative and affiant) (signature of Authorized Representative and affiant)

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