Invitation to Bid - Bid # 3027

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Invitation to Bid - Bid # 3027 Product/Service: Multimedia & AV Equipment The Rutherford County Board of Education requests you to bid on this project subject to the terms and conditions outlined below.

General Terms and Conditions  

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The Board reserves the right to increase or decrease quantities. Items of various manufacturers may be bid unless otherwise indicated; however, it is the responsibility of the bidder to satisfy the Boards representative that substituted items are equal to or better than specified items. The Board's representative shall make all determinations regarding equal to or better than. By submission of this bid, the bidder agrees to all terms and conditions stated herein. All bids must be submitted on the attached form and signed by authorized representative of company. All bids are to be sealed and marked with the bid number on the outside of the envelope. Bids can be hand-delivered or mailed. Bids submitted by fax or electronic mail will not be accepted. It is the bidder's responsibility to comply with all local, state and federal laws, regulations, codes and requirements. The bidder must be prepared to substantiate compliance upon request by the Board's representative. The Rutherford County Board of Education reserves the right to award this bid on Quality, Price and Availability of Product(s) specified. All bids could, if the Board of Education chooses, be awarded on a line item basis. The Board further reserves the right to reject all bids and not issue an award. The Board reserves the right to use existing bids and/or contracts on any item(s) and/or service(s) listed in this Invitation To Bidders where it is most advantageous to the Board. It is the intent of the Rutherford County Board of Education to make the products and services requested in this Invitation to Bid available for purchase at awarded bid prices to other qualifying government and educational agencies of the State of Tennessee.

Technical Service Parts and Supplies Specifications 1. Bid responses shall follow the same format and numbering as this Invitation to Bid document including the requested items table. Bid responses not following the format and numbering of this Invitation to Bidders document shall be subject to immediate rejection. 2. It is the intent of the Rutherford County Board of Education to obtain contract pricing for Technical Service Parts and Supplies, as listed in the following table, for a period of six (6) months from the date of Board approval. The contract pricing for Technical Service Parts and Supplies may be extended for additional periods only by mutual agreement, in writing, by the successful bidder and duly authorized representatives of the Rutherford County Board of Education.

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Delivery and Warranty Terms Delivery Specifications. 

All items are to be quoted as being delivered inside the building to any school or office site within Rutherford County, Tennessee. Any additional costs not itemized in Bidders official bid response and not reflected in Bidder’s line-item, single-unit total price shall not be incurred by the Rutherford County Board of Education at any time.

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The Rutherford County Board of Education reserves the right to purchase items and services in single unit quantities at the bid price. If a part or supply item only comes in package quantities, Bidders must clearly identify those items in their bid submission.

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The successful bidder shall deliver all items and services to the specified location(s) on the purchase order (PO) within 15 days of receipt of purchase order (PO).

Warranty Specifications Vendors are to state all individual part and supply manufacturer warranty terms and procedures for pursuing warranty claims within their bid submission. The terms must include but are not limited to the following conditions: 

The Bidder agrees to terminate contract pricing, without penalty, in the event that the duly authorized representatives of the Rutherford County Board of Education determine at any time that the Bidder does not meet the specifications as outlined in this Invitation to Bid.

Should at any time specifications or delivery terms not be met, the Rutherford County Board of Education reserves the right to revoke the bid award and award the bid to the next lowest priced, qualified bidder.

Contact Information Bidders with questions relating to technical or product specifications should contact John McDaniel, Rutherford County School Technology Support Services, at 615-898-7939. Vendors with questions concerning bid procedures should contact Lynn Pater, Rutherford County Schools Purchasing Agent, at 615-893-5812 extension 22015.

Bid Quote and Authorization Bids must be sealed and marked “Bid #3027, due 2:00 P.M., July 11, 2013” and be submitted to the Rutherford County Board of Education, Attn: Lynn Pater, Purchasing Agent, 2240 Southpark Blvd., Murfreesboro, TN 37128 prior to bid deadline. Faxed or E-Mailed bids will not be accepted.

I have read all bid conditions, terms, and instructions and agree to all therein. I am duly authorized by my organization to submit the following bid.

I submit the following bid:

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Bid #3027 – Multimedia AV Equipment Item Number

Part Number

1

SDSDRH-008G

Sandisk 8GB Ultra SDHC Memory Card

2

SDSDRX3-016G

Sandisk 16GB Extreme Video SDHC Memory Card

3

SDSDRX3-032G

Sandisk 32GB Extreme Video SDHC Memory Card

4

8605B001

Canon PowerShot ELPH 115 IS Digital Camera

5

6093B004

Canon Vixia HF M52 Camcorder- Flash Memory

6

1528V121

Canon SC-A75 Soft Carrying Case for Camcorders

7

4855B001

Canon PSC 2060 Camera Case

Description

Bid Price

Each or Pkg. of _____

Digital Data Storage

Digital Cameras/Camcorders & Accessories

8

Lightweight Floor Tripod

Digital Cameras/Camcorders Batteries 9

6212B001

Canon NB-11L Lithium Ion Battery Pack

10

2589B002

Canon BP-819 Lithium Ion Battery Pack

11

5071B002

Canon BP-110 Lithium Ion Battery Pack

12

6055B002

Canon BP-718 Lithium Ion Battery Pack

13

9763A001

Canon NB-4L Lithium Ion Battery Pack

14

V11H382120

15

V11H452520W

16

NP13LP

NEC NP215, NP216 & V260X Replacement Lamp

17

NP10LP

NEC NP 200 Replacement Lamp

18

VT85LP

NEC VT491 Replacement Lamp

19

VT80LP

NEC VT48 & VT49 Replacement Lamp

20

VT70LP

NEC VT47 Replacement Lamp

21

V13H010L25

Epson Power Lite S1 Replacement Lamp

22

V13H010L60

Epson PowerLite 93, 93+ & 905 Replacement Lamp

23

V13H010L71

Epson BrightLink 485wi Replacement Lamp

24

V13H010L63

Epson Powerlite Pro G5950 Replacement Lamp

25

V13H010L76

Epson Powerlite Pro G6050W Replacement Lamp

26

SP-LAMP-009

Infocus X1,X1a/Dukane Replacement Lamp

27

SP-LAMP-024

Infocus IN24 Replacement Lamp

28

SP-LAMP-039

Infocus IN2102,2104,2106 Replacement Lamp

LCD Projectors & Accessories

29

YF562

30

PJF2-UNV-S

31

1331

32

V12H377020

33

DC120

Epson PowerLite 93+ LCD Projector Epson BrightLink 485wi Interactive Projector including wall plate

Dell 1200MP Replacement Lamp Peerless Universal Ceiling Mount Kit

Document Cameras & Accessories Elmo TT-12 Document Camera Epson DC-11 High Resolution Document Camera Lumens DC120 Ladibug Document Camera

Interactive Boards & Student Response Systems 34

CB-A-84-00526-06-R Interwrite Mobi View Teacher Tablet

35

CB-A-SCLP01-0001 Interwrite Mobi Student-Centered Learning Pack

36

CB-A-MOB000-0000 Interwrite Mobi Dock

37

CB-A-84-00489-03-R Interwrite Mobi Learner Tablet

38

CB-A-84-00533-02-R Interwrite Mobi Case for iPad with Stylus

39

RS-N-SYS030-0032 CPS Pulse Student Response System (32 Pads)

40

RS-N-SYS030-0024 CPS Pulse Student Response System (24 Pads)

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41

RS-N-PAD930-0001 CPS Pulse Student Response System Individual Pad

42

IR-N-SYS004-0032

CPS IR Student Response System (32 Pads)

43

IR-N-SYS004-0024

CPS IR Student Response System (24 Pads)

44

IR-N-PAD004-000X

CPS IR Student Response System Individual Pad

45

RS-N-SYS040-0032 CPS Spark Student Response System (32 Pads)

46

RS-N-SYS040-0024 CPS Spark Student Response System (24 Pads)

47

RS-N-PAD940-0001 CPS Spark Student Response System Individual Pad

48

IW-A-84-00183-02-R Workspace Connect for iPad

Webcam 49

T3H-00011

Microsoft LifeCam HD-3000

RapidRun Products 50

60019

HD15+3.5mm+3 RCA Flying Lead, 3ft

51

60030

HD15+3.5mm+3 RCA Integrated Wallplate, Single Gang, White

52

60040

HD15+3.5mm+3 RCA+USB Integrated Wallplate, Single Gang

53

60005

Multi-Format Runner Cable, CL2 Rated, 50ft

54

39000

12m USB 2.0 A/A Active Extension Cable

55

V12H467020

56

980-00417

57

27412

Cables to Go 12ft 3.5mm Audio Cable

58

40107

Cables to Go 25ft 3.5mm Audio Cable

59

40109

Cables to Go 50ft 3.5mm Audio Cable

60 61 62 63 64

3060AV 3065AV CVL-1084 40641 40642

65

TVW750USB

66 67 68

NA23149 24-327-085 24-373-085

Speakers & Accessories Epson Active Wall Speakers ELPSP02 Logitech Z130 2-Piece Speaker System

Headphones, Adapters, Microphones Califone Stereo Headphone, 3.5mm Califone Stereo Headphone w/Microphone, 3.5mm Cyber Acoutics USB Desktop Microphone Dual Female 3.5mm Stereo Jack to Male 3.5mm Stereo Plug Dual Female 6.3mm Stereo Jack to Male 3.5mm Stereo Plug

TV Tuners Diamond ATI TV Wonder HD 750 USB TV Tuner

Dock for iPad, iPad Mini & iPod Touch Griffin MultiDock Charging and Syncing Station Ergotron Tablet Management Desktop 16 Ergotron Tablet Management Cart 32

Company Name

Person Submitting

Mailing Address

Phone Number

Zip Code

Fax Number

Company Authorized Signature

E-Mail Address

Date of Bid Multimedia Bid

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